Hi Greg and welcome to the list! I recently did a similar thing for a non-profit. We only had about 50 participants but did two things: We printed out one large font version of each report-out as soon as they become available and put them on the sticky wall. Once all the second session topics were in that got printed so that only one last batch had to be printed. That gives people a lot to look at and mull over, recognize patterns, recurring themes etc. In this case, people started to "organize" on the wall while they were taking their "break". Since that was so spontaneous, they ended up literally standing with those groups of themes that they most related with and it provided a great visual closing. The final reports became somewhat a non-issue at that point, because they had digested so much already.
And to add to Christine's response. At the "training", the first OS was a "demo" so to speak that we intended for people to have something relevant to learn with. As it turned out, the issues raised were very meaningful to the participants and they really needed something "hard-copy" to hold on to for their next steps. Warmly - Claudia Claudia Haack KAIROS Alliance, Inc. 608.288.8315 www.kairosalliance.com -----Original Message----- From: OSLIST [mailto:osl...@listserv.boisestate.edu] On Behalf Of Greg Vaughan Sent: Monday, July 24, 2006 5:29 PM To: osl...@listserv.boisestate.edu Subject: What to do while the proceedings are being printed? Hi All, New member here, so treat me kindly. I'll be conducting a one-day open space for a fire department. We are expecting about 100 participants. I need some advice on two issues: 1) I'm curious to know what you consider the best approach for getting the proceedings book printed in the shortest time, and what to do with folks while that happens. I'm a bit worried about 100 task-oriented firefighters hanging out for 30 minutes while Kinko's prints the books. Do we just consider this a break and let whatever happens happen? Or, do we structure an activity? 2) We'd like to have participants do a high-level ranking of the report topics and recommendations so the leadership team has some idea about what the group considerss to be key issues and high priorities. So, folks have already been on a 30 minute break waiting for the books, and now need another block of time to review them. I'm worried about a substantial drop in energy level at this point late in the day. Any suggestions, including to chill? Thanks for your help. Greg Vaughan * * ========================================================== osl...@listserv.boisestate.edu ------------------------------ To subscribe, unsubscribe, change your options, view the archives of osl...@listserv.boisestate.edu: http://listserv.boisestate.edu/archives/oslist.html To learn about OpenSpaceEmailLists and OSLIST FAQs: http://www.openspaceworld.org/oslist * * ========================================================== osl...@listserv.boisestate.edu ------------------------------ To subscribe, unsubscribe, change your options, view the archives of osl...@listserv.boisestate.edu: http://listserv.boisestate.edu/archives/oslist.html To learn about OpenSpaceEmailLists and OSLIST FAQs: http://www.openspaceworld.org/oslist