Hi Kari,
I usually don't worry a lot about note taking. In
the beginning I did, but I discovered that for
most people, the conversations themselves were
much more important than the notes. I do make
clear that if some future action is to be taken,
notes are important and in that case they have to
make sure there are notes. But that is for them to decide.
I have experience with an Open Space where we had
an army of mind mappers taking notes an creating
a mind map of all the sessions in real time.
There were some interesting reactions and input
from people elsewhere over the internet, but the
mind maps even though published online, never
played a big role in the follow up. I had the
feeling that most of the participants did not
feel really connected with the mind mapping, it
was something that happened outside of the real
conversations, not as part of it.
It is true that notes taken by the participants
are never 100% complete. And if you want to find
out what happened afterward (if you were not
there), the notes only give a very small
impression. I have the idea, however, that no
matter how good the notes are, it will never be
more than a very superficial impression of the
conversation. If only because a conversation is
so much more than just the words.
I like the model used in WOSonOS, where people
can contribute to the notes afterward. I do not
understand people who complain that their
contribution is not there, because it is still
possible to go to the site an add it.
So my take on it would be: don't worry about the
notes, if there has to be a plan, people will
make a plan. Recording history for the sake of history is not really useful.
Another experience I have: the shorter the Open
Space meeting, the less people are interested in
taking notes and making reports.
Koos
At 00:37 23-10-2012, Kári Gunnarsson wrote:
Hello dear oslist community
I think about introducing distributed not-taking
for sessions so that the responsibility of notes
is in the hands of every participant and not the
participant appointed session transcriber as is
the general structured meeting practice. I long
for an opening in the passion and responsibility
for the written notes as well as the spoken word.
As I read about some participation content begin
lost by transcribers and experiencing it for my
self, I think about the documentation design
style and the call by some to have scribes at
each group. Having scribes at groups makes my
face expression wrinkle a little and I think of
an alternative solution based on the
responsibility and passion of every member.
What if everyone could dot down there own
contributions or ask a fellow in the discussion
to dot down there contributions if that is there
need. This way the responsibility of not-taking
is distributed, and half, if not all present take notes to there contributions.
But then we have a problem when all the
different notes enter the computers, the
complexity of adding several documents as one
discussion will be like a discussion in the lists or some different beast.
I imagen that this idea has especially had some
fieald time in the hads of multi-language gathering facilitators.
My vision is a shared and individual
responsibility for session note-taking without
the use of session selected representative for the role.
I ask about your experiences with this idea of
distributed documentation for each session and
the solutions you have identified.
with love from Iceland
Kári
--
Kári Gunnarsson
<mailto:kari.gunnars...@simnet.is>kari.gunnars...@simnet.is
gsm: +354 8645189
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