Dear Eleder,
the core idea of the planning meeting is that its not me as facilitator
to do stuff that the sponsor of the event (and his planning group) can
do themselves.
So the first step is to find out who the sponsor is. This might sound
silly, but in real life it is often surprising that it is not clear at all.
If you find, that you yourself are the sponsor you can stop worrying and
find a facilitator for your event.
If you know you are not the sponsor and know who the sponsor is, tell
him/her that, after it is clear it is going to be an event using OST
(which means the prerequisites are in place, this must not be clear to
you but the sponsor needs to find out), that a planning group needs to
gather.
This group should in some way mirror the organisation/community/group
that is expected to gather in the open space event. Usually, the
planning group consists of 5 to 20 people.
They need to be invited by the sponsor to the planning meeting.
Ok, here is the design of the planning meeting which takes 3,5 hours
either before lunch or later in the morning with lunch as a break or in
the afternoon or early evening... preferrably in the space in which the
os also is planned
10:00 Break, Arriving, Coffee …..
10:30 Welcome by the sponsor who introduces the facilitator for the
following steps
Introducing ourselves All
Introducing the agenda Facilitator
10:45 The Day After
What is happening on "Monday, June 17, 2013, the day after the event?
Which perspectives do I see now? What has changed?
The group itself creates a Mindmap with their thoughts/inputs
11:15 My Theme for the Open Space event
Individually 3 minutes,
All announce their themes 2 minutes,
Work in subgroups 15 minutes
Reporting to the whole group 5 minutes
Weighing the Themes 10 minutes
Break beginning at noon
Time for a look at the large meeting room and lunch
2:00 Our Theme / provisional
Characteristics of an action-orienting theme….
A small group (3 to 5) of volunteers sit in front of the entire group
and designs the theme for the meeting, provide an extra chair for
inputs from the large group, fish-bowl style.
2:45 Who all needs to be at the conference?
So that the expectations expressed for the day after under the chosen
theme will actually be met
Brainstorm, identify participants essential for the process
Check the Theme, still ok?
3:15 Nuts and Bolts
Collect things to do
Who will take care of what?
3:45 How was it today
4:00 End
This design has been used hundreds of times and works with any group,
even teachers, lawyers, scientists and mixtures of them and especially
well with children and in neighborhood groups in all cultures around the
globe.
I will seperately send you a pdf documentation with pictures of a
planning meeting.
Greetings from Berlin
mmp
On 30.05.2013 16:56, Eleder_BuM wrote:
Michael, you say,...
/"if they in fact meet and follow the simple design I have described on
this list."/
/
/could you tell us more about this design?
Thanks so much for your attention,
Eleder
____
_______________________________________________
OSList mailing list
To post send emails to OSList@lists.openspacetech.org
To unsubscribe send an email to oslist-le...@lists.openspacetech.org
To subscribe or manage your subscription click below:
http://lists.openspacetech.org/listinfo.cgi/oslist-openspacetech.org