Dear Chris,
How about including this part of your email in the invitation, slightly
edited by me
"There has never been a meeting of this length in our community
before. We are all busy with work and kids, and some are asking,
"Can I just come to one or two of the days/sessions instead of all
three?"
Our meeting is part of a strategic planning process and includes both
in-depth discussion and concrete project planning for our school and
community.
Attending the entire meeting guarantees that you can introduce and
discuss your issues and also shape the needed actions and projects.
If you want to come to the whole event but cant see how it is going to
work for you, call us. We might help with baby-sitting, let your
employer know about the need for you to be at the gathering...."
So, as sponsor, I would first try to frame the invitation and other ways
of contacting potential participants for full-time participation.
AND invite people to call if they need assistance. AND I also have found
that folks attending part time (never experienced that all come
part-time) are taken in by the people at the event...
I have found (as facilitator) that people bringing their kids to such
events is grand... just make sure there is some space for them and food
and bathrooms and the participants seem to take care of it quite
naturally (after all its open space in which selforganisation turns
up)... and kids also are known to participate productively, they are an
asset!
With schools and community events and others that involve volunteers I
have experienced that a design on Friday afternoon (3pm until 7:30pm),
Saturday (10 am to 5pm) and Sunday (best started with a light lunch at
12:30, so that people dont have to cook) and action space from 1:30pm
until 5pm allows people to be at the event full time without missing too
much of work...
Have a grand time with your event!
Cheers
mmp
On 25.10.2013 12:13, Chris Weaver wrote:
Hi OSlist,
In the role of co-sponsor rather than facilitator, I am crafting an
invitation to a multi-day "all-stakeholder" OST for a public school
and its community.
There has never been a meeting of this length in this community
before. Everyone is busy with work and kids, and many are asking,
"Can I just come to one or two of the days/sessions instead of all
three?"
The meeting is part of a strategic planning process and includes a
convergence. Continuity in this meeting will be a great asset.
The sponsoring group can respond to this question of "Is it okay to
just come for part of it?" in several ways: in the invitation
itself, on the online RSVP form (designing fields for people to sign
up for part rather than whole), in conversation with people, and in
other messages to the community (letter from board president &
executive director, etc).
If you were the sponsor or facilitator, how would you answer this
question?
Thanks! Chris
_______________________________________________ OSList mailing list
To post send emails to OSList@lists.openspacetech.org To unsubscribe
send an email to oslist-le...@lists.openspacetech.org To subscribe or
manage your subscription click below:
http://lists.openspacetech.org/listinfo.cgi/oslist-openspacetech.org
--
Michael M Pannwitz
Draisweg 1, 12209 Berlin, Germany
++49 - 30-772 8000
Check out the Open Space World Map presently showing 415 resident Open
Space Workers in 72 countries working in a total of 143 countries
worldwide: www.openspaceworldmap.org
_______________________________________________
OSList mailing list
To post send emails to OSList@lists.openspacetech.org
To unsubscribe send an email to oslist-le...@lists.openspacetech.org
To subscribe or manage your subscription click below:
http://lists.openspacetech.org/listinfo.cgi/oslist-openspacetech.org
.
