So... what are the plans for our org? How do they match with the iwp9 '09?
Personally, I'd like to attend if there's a chance and the good news is that I can simply walk to the Google's office ;-) Anyone else walking there? Thanks, Roman. On Wed, Sep 2, 2009 at 4:01 PM, Roman V Shaposhnik<[email protected]> wrote: > > > > ---------- Forwarded message ---------- > From: "LH (Leslie Hawthorn)" <[email protected]> > To: Google Summer of Code Mentors List > <[email protected]> > Date: Wed, 02 Sep 2009 15:55:28 -0700 (PDT) > Subject: Mentor Summit Travel Stipends and Ticket Booking (long but important) > > Hello everyone, > > Still lots in the works summit-wise, but a few of you have let us know > that there are rock bottom airfares available to the USA from > Australia and Europe so we want you to take advantage of them as > quickly as possible. So this mail is just to get the ball rolling for > now. > > 1) All 150 organizations from GSoC 2009 will be invited to send two > delegates to the summit. Organizations determine which two members of > their org should attend the summit. If you don't know what your > group's process is for selecting the two summit delegates, ask your > organization administrator. > > 2) This year we want to concentrate on attendees having hands on > experience as a mentor or org admin. If your group is planning to send > someone who was involved only peripherally since none of your hands on > folks can attend, please only send such an individual if they are > local to Google and require no funding for travel. > > 3) I fly coach. So should you. Period, the end. Please search for the > lowest possible available fare that will allow you to attend and enjoy > the summit. > > 4) We will provide a total of 2000 USD in travel stipends for each > organization. We will plan to reimburse organizations, not individuals > for travel stipends so please plan to work through your organization > for reimbursement. Details on the payment process for 2009 to follow, > but basic overview: > > Org A mentors 5 students > Org A plans to send 2 mentors to the summit > > Ellen issues a purchase order to Org A for a total of 4500 USD. Org A > then decides how to allocate the funds for mentoring stipends and is > responsible for reimbursing the 2 mentors who attend the summit for > their air travel. > > Organizations should invoice Google no more than the actual cost of > the summit delegate's plane fare and plan to provide actual receipts > for airfare cost along with the invoice. > > 5) We do not reimburse for anything other than airfare with the sole > exception being mileage for mentors who drive to the summit. We will > only reimburse mileage for up to two mentors, no matter how many local > folks from your organization end up attending after moving from the > wait list to an actual attendee spot. > > 6) If you will definitely not be able to send at least one mentor to > the summit due to lack of funds, please contact me off-list to > discuss. I recognize that 2000 USD is not always enough to get one > person to the USA. > > Any questions, please ask away. > > Cheers, > LH > > -- > Leslie Hawthorn > Program Manager - Open Source > Google Inc. > > http://code.google.com/opensource/ > > I blog here: > > http://google-opensource.blogspot.com - http://www.hawthornlandings.org > > > > --~--~---------~--~----~------------~-------~--~----~ You received this message because you are subscribed to the Google Groups "Plan 9 Google Summer of Code" group. To post to this group, send email to [email protected] To unsubscribe from this group, send email to [email protected] For more options, visit this group at http://groups.google.com/group/plan9-gsoc?hl=en -~----------~----~----~----~------~----~------~--~---
