Hello Pydotorg:
Could you please post the following "PSF board meeting minutes" online,
http://www.python.org/psf/records/board/minutes/ at the usual web
locations:
please see the attachments for the approved board meeting minutes for
June 2011.
If you have any questions, please let me know.
Thanks,
Pat
--
Pat Campbell
PSF Administrator/Secretary
pat...@python.org
Title: 2011-06-27 PSF Board Meeting Minutes
Encoding: utf-8
Author: p...@python.org
Content-Type: text/x-rst
.. declare custom role for action items:
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| The Python Software Foundation
| Minutes of a Regular Meeting of the Board of Directors
|
| June 27, 2011
|
|
A regular meeting of the Python Software Foundation ("PSF") Board of
Directors was held over Internet Relay Chat beginning at 16:00 UTC, 27
June 2011. Steve Holden presided at the meeting. Pat Campbell prepared
the minutes.
All votes are reported in the form "*Y-N-A*" (*in favor ââ¬â opposed
ââ¬â
abstentions*; e.g. "5-1-2" means "5 in favor, 1 opposed, and 2
abstentions").
.. sectnum::
.. contents::
Attendance
==========
The following members of the Board of Directors were present at the
meeting: Steve Holden, Marc-Andre Lemburg [arrived at 12:21], David
Mertz, Doug Napoleone, Jesse Noller, Tim Peters, Allison Randal, Jeff
Rush, and Gloria Willadsen [arrived at 12:29]. Also in attendance were
Kurt Kaiser (Treasurer), and Pat Campbell (Secretary & Administrator).
Minutes of Past Meetings
========================
The 16 May 2011 Board meeting minutes were voted on and approved.
Approved, 8-0-0.
Votes Taken Between Meetings
=============================
There were two votes taken by email since the last Board meeting held on
16 May 2011.
Fund PyLadies Community
-----------------------
This motion was passed on 5 June 2011.
**RESOLVED**, that the PSF provide a USD $1,220 grant to PyLadies
to support the growth of this community, as outlined in Audrey Roy's
grant proposal PDF:
(http://mail.python.org/mailman/private/psf-board/attachments/20110604/e982d484/attachment-0001.pdf)
Approved, 10-0-0.
2011 PyCon Chair Authorization
------------------------------
This motion was passed on 19 June 2011.
**RESOLVED**, that the PyCon 2011 Chair is authorized to enter agreements,
sign contracts on behalf of the PSF and incur expenses up to a total of
$50,000 for a specific conference, subject to prompt reporting to the Board.
The limit is waived as soon as the budget for the specific conference has
been approved by the Board of Directors. Thereafter the PyCon Chair is
directed to inform the Board of actual or expected variances from the budget
of $5,000 or more.
Approved, 9-0-1.
Treasurer Report
================
The monthly Treasurer's Report was provided to Board members by K.
Kaiser prior to the Board meeting and produced from Quickbooks Online.
Here is an exerpt from the treasurer's report on a few of the activities
the treasurer has been focused on:
"We recognized the revenue and expenses for PyCon 2011. The net profit
is very close to Van's estimate of $152,870. Please refer to the
attached P&L for details.
PyCon Revenue $789,161.70
PyCon Expense 634,310.64
----------
Net Profit $154,851.06
AR is up, primarily because of the 48K PyCon room commissions due to
us. The Hyatt invoices were paid in early June, but that is not
reflected in the May numbers, so AP is also up by $335K.
Donations for the month were $2,626. This includes $1,891 in donations
to the PSF received as part of PyCon registration."
Kurt concludes his report by revealing the financial business items he
plans to continue to focus his attention on, he said:
"My focus remains on AR and AP reduction and implementation of the
Associate Member program."
Board Discussion:
S. Holden: "The Treasurer's report shows we have discharged most of
our PyCon obligations now, with money to come back from the hotel for
commission later."
M.A. Lemburg: "How many 2011 sponsor invoices are included in the
figures?"
K. Kaiser: "None in the May Report."
M.A. Lemburg: "So, we are looking at another 100k USD on the plus side,
right?"
K. Kaiser: "Yes."
M. A. Lemburg: "Good News!"
Progress Reports
================
The following board reports were submitted to the board mailing list
one week prior to this month's meeting. Please see a summary of each
board report listed below and a possible board discussion at the end
of the report(s):
Communication Status
--------------------
D. Hellmann, Communication Officer, reported continued activities from
last month, by saying:
1. Work with Jesse Noller to announce the Python-core Mentors project.
http://pyfound.blogspot.com/2011/05/python-core-mentorship-program.html
2. Post a request for help with PSF logos.
http://pyfound.blogspot.com/2011/05/psf-needs-help-creating-logos.html
3. Post about common trademark use.
*No progress*
4. Interviews with GSoC students.
*No progress*
As far as new activities for the month are concerned, he reported:
1. Announced Uniblue sponsorship.
http://pyfound.blogspot.com/2011/05/uniblue-systems-ltd-joins-psf-as.html
2. Announced Google Summer of Code participants.
http://pyfound.blogspot.com/2011/05/gsoc-student-applications-accepted.html
3. Announced Summer pyGames registration and sponsorship.
http://pyfound.blogspot.com/2011/05/summer-pygames-registration-open.html
4. Announced PyLadies grant.
http://pyfound.blogspot.com/2011/06/pyladies-gets-psf-grant.html
For ongoing projects and tabled activities, D. Hellmann reported,
respectively:
Facebook stats
| 16,103 monthly active users (down 13%)
| 3,413 new likes (down 11%)
| 186,360 post views (down 46%)
| 745 post feedback
1. Writing about new PyCon website software.
2. Paulo Nuin is working on a post about the PyPI mirroring project.
Honorary Associate Membership WebPages/Links
--------------------------------------------
P. Campbell, Honorary Associate Membership (HAM) WebPages Start-up
Project, reported on the current issues or blockages the project may
be faced with by saying:
"We have been in the technical phase of the Honorary Associate
Membership (HAM) Project for the past few months. However, we
are beginning to see incredible movement toward getting our first HAM
subscription. We are almost there!!
So, hopefully, our first HAM membership signup will soon be on
the way once the HAM membership signup and payment system
is completed.
As far as continued activities from last month are concerned, she reported:
"Since Kurt Kaiser, our treasurer, has been able to devote more time
to the HAM project implementation and setup, we should be able to
set the launch date soon.
Please see the message from Kurt Kaiserâs May 2011 treasurerâs
report regarding the current status of the technical phase of the HAM
program implementation and maintenance":
"âProgress was made on the Associate Member program. Two milestones were
completed: the conversion from the MatrixMaxx system is now finished,
thanks to Andrew Kuchling. All the PSF Sponsor data and PSF Nominated
Member data is now in CiviCRM. Our Secretary has moved her update
activities to that site.
The CiviContribute module was integrated with our PayPal payment
processor and our donation acknowledgement and tracking system. The
processor was reconfigured to accept credit cards as well as PayPal. A
donation page which includes the ability to make repetitive donations
was implemented and tested to assure that the acknowledgements were
being emailed and our donations database updated.
Additional donation web pages are easily configured, and can be linked
from any web page or wiki. One of our current plans is to implement one
to collect donations for PyTexas.
It was necessary to accomplish the CiviContribute milestone first,
because signing up Associate members online via CiviMember requires the
ability to collect membership fees online. The capability of repetitive
fee collection allows automatic renewal of membership, if desired by the
Associate.
My focus remains on AR and AP reduction and implementation of the
Associate Member program.â"
Infrastructure Committee
------------------------
S. Reifschneider, Infrastructure Committee Chair, reported on continued
activities from
last month when he wrote:
- Arc Riley is taking over the DNS transfer activities of pound-python.
(I have not heard a status update on this, I will contact him about
it.)
As far as new activities for the month, planned activities for next month, or
ongoing
projects are concerned, Sean reported:
- None.
Marketing Material
------------------
M.A.Lemburg, Marketing Material Project Manager, reported progress
on the project:
"We are still in the content acquisition phase and have started
following up to our new contacts. Thanks again to all who have
helped by introducing us to the various projects and companies.
For EuroPython we have again put up a special and found a few
contact scouts willing to help get in touch with the around
600 attendees:
http://brochure.getpython.info/meet-us-at-europython
This time around, our whole team will be present as well,
so we can have a more direct introduction.
On the sponsorship side, things are looking bright: we are
close to signing up our first ad sponsor RackSpace and have
had inquiries by Enthought and Resolver Systems - even though
we haven't even started looking for sponsors yet !
Since we only have 8 ad sponsor slots to sell, I'm quite sure
that we'll get all sold our pretty quickly.
Here's our sponsorship page with all available options:
http://brochure.getpython.info/sponsorship
Another form of sponsorship we'll have is the so called
"Reference Sponsorship":
This is a list of logo/address/description entries using a fixed
layout, which comes at a very attractive price and is meant to
encourage spreading the brochure among the smaller Python service and
support companies.
You can think of the listing as a yellow page listing of
Python service providers.
We'll have 30 slots available for interested companies. As usual,
we're using the "first come, first served" strategy, with a
waiting list for the next edition."
M.A.Lemburg also reported issues with the project, he said:
"As always, additional help in finding such interesting projects
would be greatly appreciated. Please consider signing up as
contact scout:
http://brochure.getpython.info/signup/contact-scout-signup
and, if you're interested in the project, please consider signing
up to our newsletter:
http://brochure.getpython.info/
Thanks !"
As far as future plans are concerned, he reported:
"If the project goes well, we'll follow up with a Python flyer,
translated versions of the brochure and also consider creating
marketing material more targeted at specific user groups or
application fields.
In the long run, we'd also like to take the idea of producing
marketing material beyond printed material and develop booth
setups, giveaways, CDs, etc. to support conference organizers and
local user groups wishing to promote Python at their events."
Moving PyPI to Amazon CloudFront
--------------------------------
The project leader, M.A. Lemburg, Moving PyPI to Amazon CloudFront,
reported progress on this project for the month:
"The project is currently on hold, since the team members don't have
time to put into this.
If anyone wants to join, please let me know.
In order to save hosting costs, we have shut down the EC2 instance
we've been using, so we're now just paying for the PyPI data storage,
which is about USD 12-13 per month."
In terms of having any issues surrounding his project, M. A.
Lemburg reported no issues except that he just does not have enough
time to devote to his Moving PyPI to Amazon CloudFront project.
M. A. Lemburg also reported on future plans for the project:
"Check to see whether a trigger based approach to S3 syncing
wouldn't be easier to implement right from the start."
PyCon Chair
-----------
J. Noller, PyCon Chair, provided us with information on when and where
the next two PyCon US conferences will be held. Please see below:
PyCon 2012: March 7th â 15th, Santa Clara, CA
PyCon 2013: March 11th â 21st, Santa Clara, CA
As far as the continued activities from last month, he reported:
1. Signed LOI for PyCon 2014/2015 in Montreal, Canada - need to
coordinate with tourism Montreal for their booth they intend on
having at PyCon 2012/2013 to help people with their travel
documents/passports.
Jesse also reported on the new activities for the month. He said:
1. Board-level private discussion of contractor agreement for PyCon
2012.
2. Discussed and signed the contract for PyCon 2012 website maintenance
and updates by Eldarion, Inc for the amount of $10,000 USD up to a
maximum of 100 development hours. Any development time beyond 100 hours
will be converted into sponsorship equivalent to $100 per hour over 100
hours. Eldarion will invoice the PSF $5,000 on acceptance by the PyCon
chair of the Site Launch milestone [7/1].
3. Initialization of the PyCon 2012 budget and ledger, with Van's
guidance.
4. Adoption of an explicit code of conduct for PyCon 2012.
The last two PyCon US items reported by Jesse were the "planned for next
month" where he provided a list of Heads/Staff for PyCon 2012. However, under
"tabled activities," he provided the following:
1. I am supposed to make a flight to Santa Clara and Montreal for site
surveys; due to personal reasons I will not be able to do so until
later this summer.
Sprint Committee
----------------
J. Noller, Sprint Committee Chair, provided a summary of activities for
this month, he reported:
"We just received Djangocon's reimbursement request so we'll be working
with Kurt to process it. On top of that, we've had a flood of funding
requests and just added four more events to the calendar."
On his report of new activities for the month, J. Noller said:
"We approved four new sprints, two of which have already been posted to
our blog. PyLadies, EuroPython, Plone Conf, and a Baltimore/DC PEP-382
sprint were added to our calendar. PyLadies, EuroPython, and PEP-382
sprints are occurring this month (June), while Plone Conf is in
November."
Trademarks Committee (TMC)
--------------------------
D. Mertz, Trademarks Committee Chair, reported that there were no issues
& blockages for the month.
As far as reporting on new activities, however, he provided the following
list of TMC items to be work on.
- - Ahmad Sofyan <asof...@gmail.com> requested a permission letter from the
PSF to register some Indonesian domain names that include the term 'Python'.
Apparently that CCTLD registrar has implemented some restrictions that are
somewhat unique to that country. No committee members were directly aware
of the reputation of Mr. Sofyan or his group, but his requests for
clarification seem to indicate the genuineness of their activity as Python
users.
- - Diego Sarmentero <diego.sarment...@gmail.com> requested use of a derived
logo for the project NINJA-IDE. Committee members felt like the derived
design
was clever and attractive, but also dilutive. I wrote to Mr. Sarmentero
summarizing this discussion and urging him to consider alternatives, but
without
issuing a firm refusal (suggesting we might reconsider if alternate designs
couldn't be found).
- - Greg Wilson <gvwil...@sidefx.com> requested use of a logo for his
Software
Carpentry course. We decided that his logo was "inspired by" but not
"derived
from" the Python logo, and hence allowable and non-dilutive.
- - Edwin Nathaniel <xandr...@gmail.com> made two requests. On seems to
duplicate
the domain request of Ahmad Sofyan for Indonesian CCTLD; he did not mention
Mr.
Sofyan by name, but I assume they are acting in rough coordination (or
discoordination perhaps). The second request was for a derived logo that
needlessly
modified the shape and color of the logo while also appending the phrase
'id:python'
beside it. I informed him that the color modification was acceptable (but
not ideal),
that the additional words adjacent were ideal, but that the shape
modification was not
as we wanted.
- - Simone Leo <simone....@crs4.it> indicated that he was coauthor of Pydoop
and
requested permission to create a derived logo, but did not have a design
already
prepared. I simply informed him that we would need to approve or reject and
modification as concretely implemented, not as a prior permission.
- - Ondrej Tuma <ondra...@blackmouse.cz> requested use of a color modified
version
of the logo for a project called Poor Http. Committee members felt that the
color
modification was permitted if the shape was preserved (but expressed
confusion about
exactly ''why'' such modification was actually needed). Van expressed some
concern
that the association of this project with Python was not evident in the
name, as it
is with projects that use the 'PySomething' or 'Something for Python' naming
styles.
- - Carle Trachte noticed the derived logo used at
http://pytexas.org/PyTexas2011.
We felt that the modification was probably dilutive and requested that they
consider
a different logo, such as that used for PyTexas2010 at
http://dfwpython.blogspot.com/
2010_05_01_archive.html.
- - Chris Wanstrath <ch...@github.com> requested use of the name
'PyCodeConf' which
we felt did not touch our protected wordmark, and followed the common
pattern of
'PySomething' names to indicate association with Python. They also used a
logo
that does not modify the shape of the protected logo, but incorporates it
into a
larger design.
- - Jan Dittberner <j...@dittberner.info> requested use of the unaltered
logo on
merchandise and proposed to give revenues to the PSF. I informed him the
use was
permitted, and that we would be very happy to accept donations, but did not
require
a specific agreement for such donation as a condition of the use.
- - Matt Wood <matt.woo...@gmail.com> requested use of the logo for a book
to be
called _ython and Matplotlib Essentials for Scientists_. I indicated that
his
proposed use was nominative, and hence permitted.
David also reported on "other new activities." He said:
- - Find some PSF member or other helpful Pythonista to produce logos that
indicate
PSF sponsors as a standard badge/logo. Some proposals were made by James
Costa
<ja...@thephuse.com> and Steve Holden, but none of the ideas proposed met
widespread
enthusiasm for a variety of reasons.
He closed his report by providing a list of the ongoing projects:
- - No opinion yet expressed by committee members about an iOS "Python Math"
distribution, which is intended as a restricted subset of Python (i.e. not
all
modules included in distro).
- - Open and unclear request about the website/project WTactics.org.
- - Carl Trachte identified a likely problematic derivative with pugce. This
should be addressed, but has not currently.
- - Doug Napoleone identified a probably dilutive derived logo by psycopg. I
need to followup with them to resolve this.
- - Find some PSF member or other helpful Pythonista to produce dark
background
logo version
Outreach and Education Committee
================================
The board discussed and approved the formation of the Outreach and
Education Committee. A chair was also selected for this committee.
**RESOLVED**, that the PSF form an official "Outreach and Education"
project management committee with the goals of identifying key initiatives,
programs and subjects in this domain that the PSF can assist, fund or help
guide. This committee will make recommendations to the membership, the board
and its committees and act as a guiding hand for the PSF in this domain. The
committee will be chaired by David Mertz (PSF Director). The initial
membership will be the following individuals: Gloria Jacobs (PSF Director),
Jessica McKellar, Daniel Greenfeld, Audrey Roy, Ned Batchelder, Asheesh
Laroia,
Simon Law and Yannick Gingras.
Approved, 7-0-1.
Administrator's Annual Review
=============================
In a twenty minute executive session held outside of the regular board meeting
IRC
channel, the board discussed and unanimously agreed on an increase in the
Administrator's
remuneration. Board members also provided a warm thank-you to the PSF
Administrator.
**RESOLVED**, that the Board recognizes the efforts expended by its
Administrator,
Pat Campbell, in furthering the development of the organization and the
mission of
the Foundation.
Approved, 8-0-0.
Other Business
===============
None
Adjournment
===========
S. Holden adjourned the meeting at 16:58 UTC.
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