From: Ditto S :-D <[email protected]> Subject: Re: [cbkarina] Vacancy for Support Division Coordinator. To: "D D Ditto lagi" <[email protected]> Date: Friday, September 11, 2009, 9:13 AM From: Henrico Impola <[email protected]> Subject: [cbkarina] Vacancy for Support Division Coordinator Date: Friday, September 11, 2009, 5:27 PM JOB DESCRIPTION Job Title: Support Division Coordinator Location: Central Jakarta Division: Support Division Date: September 11th, 2009 BACKGROUND TO THE ROLE KARINA is the humanitarian arm of the Bishops’ Conference of Indonesia based in Central Jakarta and is officially considered as a member of the Caritas Internationalis confederation. Established in mid-2006, it recently completed its first strategic planning in early 2008. One of the results of the strategic planning is the identification of three main divisions: Programs Division, Support Division and Total Quality Management Division. KARINA acts as a coordinating and facilitating body for all the 37 Dioceses incorporated under the Bishops’ Conference of Indonesia. DESCRIPTION OF THE DIVISION The Support Division is comprised of four areas: Finance, Fundraising, HR and Administration. REPORTING TO The Support Division Coordinator will report to the Executive Director. CONTRACT DURATION The contract will be for a one-year period, with possibility of extension. KEY RESPONSIBILITIES The Support Division Coordinator is responsible for the overall effective and efficient coordination and management of KARINA’s Support Division. In addition, he/she must ensure best practices in all program areas with a strong commitment towards Caritas Internationalis’ principles and values and an understanding of the role of the Catholic Church in emergency and development activities. TASKS Management · Manage the planning, implementing, monitoring and evaluation of all programs (Finance, Fundraising, HR, Administration and Logistics); · Responsible for proper planning of proposal budgets and financial disbursement of projects; · Manage the day-to-day operations of the support program on a full-time basis; · Responsible for coordinating and implementing all KARINA’s events, such as the Annual Meeting with the Dioceses, Working Group meetings, etc; · Participate in KARINA’s coordination meetings, such as Working Group meeting, Core Group meeting, internal coordination meeting, etc; · Provide line management supervision to the staff in the support division; · Responsible for ensuring proper coordination with the program division on all project-related issues; · Responsible for finalizing reports for submission to donor agencies, in consultation with the Program Coordinator; · Responsible for ensuring that all financial reports are submitted to KARINA’s executives and donors in a timely manner; · Ensure that appropriate and sufficient support is given to program division, fund-raising, human resources and administration; · Advise staff on the policy of the program under his/her responsibility; · Ensuring the achievement of support program outcome and output; · Oversee and support the staff to ensure high quality of programs deliverables and timely submission of reports; · Ensure that the program is implemented in a gender sensitive and participative way; · Regular and consistent communications and updating of financial reports with all stakeholders, as required; · Ensure that all financial reports are transparent, accountable and implemented in accordance with Caritas’ Guiding Values and Principles; and, · Perform any other tasks related to support management, planning and implementation. KNOWLEDGE, SKILLS AND EXPERIENCES Essential · Minimum S2 Degree in Finance and Accounting; · Experiences in financial and human resource management, in particular related to finance, human resources, administration and logistics; · Experiences in fund-raising for Non Government Organization (NGO) sectors; · Competency and strong knowledge on financial issues in relation to allocation of project funding, variances on project disbursement, and reporting to multiple donors using different currencies; · Skill and experiences in analyzing financial statements; · Sets clear performance goals and standards, execute responsibilities accordingly; · Plan, prioritize and deliver tasks on time; · Excellent communication and inter-personal skills, relationship building, leadership, diplomacy, tact and patience; · Participate effectively in a team-based, information- sharing and learning environment, collaborating and cooperating with others; · Excellent written and oral communication skills; · Relevant tertiary degree; · Experience and knowledge of managing development funds including submitting proposals, reporting on and acquitting of funds; · A commitment to work within the principles and values of Catholic Social Teachings; · Ability to work independently; and, · Familiarity with the Not-For-Profit and the Catholic sector. Desirable Qualifications · Knowledge of Microsoft Office suite of programs; · Experiences working with the Catholic Church network in Indonesia and Asia; and, · Understanding of strategies for working with the poorest, marginalized and most vulnerable. All applications, CVs and 3 references should be submitted by email to sdckar...@gmail. com at the latest by Friday, September 2nd, 2009 05.00 pm. For further information about KARINA, please visit: www.karina.or. id
