From: Ditto S :-D <[email protected]> Subject: Job Vacancy in Karina KWI: Finance Specialist To: "D D Ditto lagi" <[email protected]> Date: Tuesday, December 8, 2009, 3:20 AM
Dear Moderator, Mohon ijinnya untuk menyampaikan info lowongan di lembaga kami berikut ini. Semoga bermanfaat. Terima kasih. Regards, ditto Bring love into your home for this is our love for each other must start. ( Mother Teresa ) Ditto Santoso Email : [email protected], [email protected] Blog : www.rumahditto.blogspot.com, www.facebook.com/ditto.santoso Mobile : 62 81 311 420 720 --- On Tue, 12/8/09, Henrico Impola <[email protected]> wrote: From: Henrico Impola <[email protected]> Subject: [cbkarina] Job Vacancy (Finance Specialist). To: "DevJobs Indo" <[email protected]>, "Capacity Building KARINA" <[email protected]>, "Persekutuan Meulaboh" <[email protected]>, "Veteran FHI" <[email protected]>, "Love Nias" <[email protected]> Date: Tuesday, December 8, 2009, 2:53 PM JOB DESCRIPTION Job Title: Finance Specialist Location: Central Jakarta Division: Support Division Date: December 7th, 2009 BACKGROUND OF THE POSITION KARINA (Caritas Indonesia) is the humanitarian arm of the Bishops’ Conference of Indonesia (KWI: Konferensi Waligereja Indonesia) based in Central Jakarta and is officially considered as a member of the Caritas Internationalis confederation. Established in mid-2006, it recently completed its first strategic planning in early 2008. One of the results of the strategic planning is the identification of three main divisions: Programs Division, Support Division and Total Quality Management Division. KARINA (Caritas Indonesia) acts as a coordinating and facilitating body for all the 37 Dioceses incorporated under the Bishops’ Conference of Indonesia. DESCRIPTION OF THE DIVISION The Support Division is comprised of four areas: Finance, Administration, Human Resource Development and Fundraising. REPORTING TO The Finance Specialist will report to the Finance Manager. CONTRACT DURATION The contract will be for a one-year period. KEY RESPONSIBILITIES The Finance Specialist has the overall responsibility for the efficient operations of the Finance division. Ensure timely delivery of periodic financial reports to KARINA’s Executive Director, Treasurer and other stakeholders, as well as complying with professional accounting standards and Caritas Internationalis Minimum Financial Standards. TASKS 1. Project budgeting: a. Assist in budgeting to the Program Units and implementing partners throughout the project planning phase. b. Monitor the budget implementation during the period of project and make evaluation. c. Arrange consolidation of project budgets to provide the overview of fund allocation. d. Review the project finance position regularly to monitor the budget progress across the projects. e. Liase the project budget implementation for any financial approval and policies between KARINA and partners. 2. Capacity building: a. Develop the syllabus of project finance capacity building program for Coordinators and implementing partners. b. Organize workshop/training for capacity building in financial management for internal and external partners. c. To build the capacity of project financial management to the Coordinators and implementing partners and organize the project finance coordination across the running projects. d. Supervise the implementation of financial management practice to partners and provide consultation. e. Produce report evaluation on capacity building program periodically. f. Establish KARINA as a Training provider of Financial Management for NGO (MANGO). 3. Financial: a. Review, update and implement the Finance System in coordination with Finance Manager and ensure compliance through follow up. b. Train Project Officers in finance issues as needed and ensure proper finance reporting mechanisms are in place for monitoring. c. Monitors financial performance compared to the plan and budget throughout the year and suggesting corrective actions as appropriate. 4. Internal Audit: a. Plan, coordinate and direct the project audit program as prescribed. b. Ensure that project audits are performed timely and ensure timely closure of finance audit recommendations, documents and ensure discussion and preparation of a plan of action. Ensure that corrective measures are being followed on audit recommendations. c. Ensuring that Management are aware each year of what areas of weakness exist in their areas of operation whether or not they are covered by the Internal Audit plan and think on ways of mitigating such weakness. d. Identification, analyze and give recommendation to Management to solve problems in the project in risk. 5. Budget Controller: a. Responsible for developing budgets based on real needs of program activities. b. Responsible for identifying other indirect costs to be included in the budget. c. Responsible for the development and finalization of finance procedures which are in compliance with organization’s requirements as well as standard audit requirements. d. Responsible for ensuring that all expenses and payments are based on budget approved by Donor agencies and do not deviate from audit standards. e. Has the authority to approve or reject payments and expenses, prior to submission to KARINA’s management for finanl approval. f. Responsible for ensuring that all invoice, receipts and procedures for expenses and payments are valid and legitimate from the perspective of Donor agencies and from auditor/s. g. Responsible for assisting KARINA’s management to ensure that no expenses are uncovered and that no financial loss is incurred for KARINA. 6. Undertakes any other duties that may be requested by the Finance Manager. 7. Travel to KARINA’s projectsites. KNOWLEDGE, SKILLS AND EXPERIENCES Minimum Qualifications · Postgraduate degree in Finance/Accounting; · Minimum of 4 years experience as a Finance Specialist · Good knowledge in Financial Management of NGO, specifically in project budget and financial reporting; · Understand of Indonesian Tax Regulations; · Excellent computer skill, especially MS Excel and knowledge of other Microsoft Office suite of programs; · Experience in using accounting software; · Fluency in written and oral English is compulsory; · Excellent written and oral communication skills; · Demonstrated ability to coordinate, design and conduct training in financial management; · Experience and knowledge of managing development funds including submitting proposals, reporting on and acquitting of funds; · Diligent, honest and mature worker, willing to work under pressure; · Able to work independently and under minimum supervision, but with a spirit of teamwork; · Strong communication and presentation skills; · Tactful and excellent analytical thinking; and, · A commitment to work within the principles and values of Catholic Social Teaching; Applications, CVs and contact details for 3 references should be submitted by e-mail to hrdkar...@gmail. com at the latest by Monday, December 21st, 2009, 05.00 pm.
