Supplement for Teach Yourself Visually: Word 2007 by Marmel.
These supplemental materials were created by Joyce Kirst, Professor for Academic Development B195, and are not endorsed by the author or publisher of the original textbook. They are available in alternate formats through Disabled Student Programs and Services in FACE 16, 395-3443 V/TTY. Chapter 1 Page 4 Opening Word Note: First launch assistive software (Jaws, ZoomText, etc.) Note: ALT + shortcut key activates ribbons and some tools; CTRL + shortcut key directly performs some commands without going through a menu or dialog box Starting Word Press ALT + CTRL + W if available or 1. Windows Key (between CTRL and ALT) or CTRL + ESC for START Menu 2. P for Programs 3. M for Microsoft Office 4. Arrow to Microsoft Office Word 2007 (arrow up to scroll to the bottom of the list) Exiting Word 1. ALT+F for the Office Icon or the File Menu 2. X for Exit 3. Word will prompt you to save if you haven’t done so 4. Y for Yes or N for No Page 6 Work with Office Button/Icons Note: Office icon tasks were formerly under the File Menu (ALT + F) and ALT + F is still used to access them. 1. ALT + F for the Office Icon, formerly the File Menu 2. Arrow down or press the underlined letter to activate a command Office Icon Command (ALT+F) Underlined Letter Keyboard Shortcut without using Office Icon New N CTRL + N Open O CTRL + O Save S CTRL + S Save As A F12 Print P CTRL + P Prepare E Send D Publish U Close C Supplement for Teach Yourself Visually Word 2007.doc Page 1 of 12 Options I Exit X ALT + F4 Page 7 Note: Common commands in the Quick Access Toolbar may be directly accessed with the keyboard. Quick Access Toolbar Command Keyboard Shortcut Save CTRL + S Undo CTRL + Z Redo CTRL + Y Print CTRL + P Page 8 Keyboard shortcuts to the 7 Ribbons in Word 2007 Ribbon Keyboard Shortcut Home ALT + H Insert ALT + N Page Layout ALT + P References ALT + S Mailings ALT + M Review ALT + R View ALT + W Page 9 Keyboard Shortcuts within the Ribbons To do this Press Select the active tab of the Ribbon and activate access keys ALT or F10. Press either of these keys again to move back to the document and cancel the access keys Move to another tab of the Ribbon ALT or F10 to select the active tab, then Left Arrow or Right Arrow Minimize or restore the Ribbon CTRL + F1 Display the shortcut menu for the selected command SHIFT + F10 Move the focus to select each of the following areas of the window in succession: Active tab of the Ribbon, View status bar at the bottom of the window, Your document F6 Move the focus to each command in the Ribbon, forward or backward ALT or F10, then TAB or SHIFT + TAB Supplement for Teach Yourself Visually Word 2007.doc Page 2 of 12 Page 10 Note: Preview does not work when using keyboard shortcuts. Page 11 Note: In any drop down menu, arrow up or down or press the first letter of the item you want to go to. Page 12 Note: The MiniToolbar fades in and out when you select text. It is not available from the keyboard. The Context or Shortcut Menu pops up when you right click the mouse or press SHIFT+F10. Then press a letter or arrow up or down from the keyboard to select a command. Page 13 Textbook shows an example using the Paragraph Dialog box. This comes from the Paragraph Tab of the Page Layout Ribbon: 1. ALT + P for Page Layout 2. PG for Paragraph Tab 3. TAB to move forward to each item in the dialog box or press SHIFT + TAB to move backwards within the dialog box. 4. Press up or down arrow within each item of a dialog box or type an entry 5. Press TAB or ENTER to select an item and use it in your document 6. Press ENTER for OK to accept the changes and close the dialog box or press ESC for Cancel to close the dialog box without making any changes Page 17 To move cursor within a document Keyboard Shortcut Forward one space or character Right arrow Backward one space or character Left arrow Up one row Up arrow Down one row Down arrow Forward one word CTRL + Right arrow Backward one word CTRL + Left arrow Down one screen’s worth of text Page Down Up one screen’s worth of text Page Up To beginning of row HOME To end of row END To beginning of document CTRL + HOME To end of document CTRL + END To last place you changed text SHIFT + F5 Page 18 Help = F1 Supplement for Teach Yourself Visually Word 2007.doc Page 3 of 12 Page 19 To close the Help panel press ALT + F4 To switch between Help panel and your document, press ALT + TAB Chapter 2 Page 22 Save Commands With Office Icon List Direct from Keyboard Save ALT + F, S CTRL + S Save As ALT + F, A After Save As or the first Save, a dialog box will appear. 1. Save = CTRL + S or Save AS = ALT + F, A 2. Save In = ALT + I 3. Arrow to your saving device or file location. Enter 4. Filename = ALT + N 5. Type a name for the document 6. To change type of file, Save As Type = ALT + T 7. Arrow to Word 97-2003, Enter 8. Save = ALT + S Page 25 Word Options = ALT + F, I Use arrows + TAB to navigate dialog box Page 28 1. Open = CTRL + O or ALT + F, O 2. Look In = ALT + I 3. Arrow to file location, Enter 4. TAB 3 times to the file list 5. Spacebar selects the first file in the list 6. Arrow down to the file you wish to open 7. Enter or ALT + O to open file Alternate way to open a recently used file: ALT + F, right arrow to list of recent files, arrow down to the file you wish to open. Enter. Page 32 New = CTRL + N or ALT + F, N, Enter for New Blank Document Tip: Save (or save and close) any open documents before starting a new document Page 34 Switch between open documents and programs = ALT + TAB Supplement for Teach Yourself Visually Word 2007.doc Page 4 of 12 Page 39 Close a document = ALT + F, C Tip: You may be prompted to save. Choose Y for Yes or N for No. Chapter 3 Editing text: See separate Set-up Handout and table below Command Keyboard Shortcut Align Right CTRL + R Align Center CTRL + E Bold CTRL + B Underline CTRL + U Align Left CTRL + L Align Justify CTRL + J Indent TAB Double Space CTRL + 2 Save CTRL + S Print CTRL + P Exit ALT + F, X Page 53 To delete a block of text, first select text, Shift + Arrows, or to select a word at a time, SHIFT + CTRL + Arrow. Then press delete or backspace to erase the selected text. Page 55 Undo = CTRL + Z Redo = CTRL + Y Page 60 To Move text: 1. Select text (Shift + arrow) 2. Cut = CTRL + X 3. Move cursor to new location 4. Paste = CTRL + V To Copy text: 1. Select text (Shift + arrow) 2. Copy = CTRL + C 3. Move cursor to new location 4. Paste = CTRL + V Tip: You may cut, copy or paste with the Mini Toolbar: 1. Select text 2. Right Click or SHIFT + F10 3. Arrow to Cut or Copy 4. Enter 5. Move cursor to new location 6. Right Click or SHIFT + F10 Supplement for Teach Yourself Visually Word 2007.doc Page 5 of 12 7. Arrow down to Paste 8. Enter Page 62 Switch between documents = ALT + TAB Page 64 View Ribbon Commands Keyboard Shortcuts View Ribbon ALT + W Print Layout View P Full Screen Reading F Web Layout L Outline U Draft E Document Map VM Expand Sub-headings denoted with + Right arrow Hide sub-headings denoted with - Left arrow Thumbnails H Zoom Q – Use TAB & arrows, Enter for OK Chapter 4 Page 84 Toggle Ribbon/Status Bar = F6 Right arrow to access each item in status bar Note: For Word Count and other data, Right Click or SHIFT + F10 on Status Bar item called “Words” Alternate way to get Word Count List = CTRL + SHIFT + G Page 90 Quick Spell Check: Right Click or SHIFT + F10, Arrow to correction, press Enter Note: Grammar Check feature is turned OFF at the Disabled Student Programs and Services Accommodations Desk when students use computers for exams. Spelling Commands Keyboard Shortcuts Full Spell Check F7 Full Spell Check in Review Ribbon ALT + R, S Error in context ALT + : Suggestions ALT + N Ignore once ALT + I Ignore all ALT + G Add to dictionary (Don’t use at BC) ALT + A Change ALT + C Change All ALT + L Close Enter Supplement for Teach Yourself Visually Word 2007.doc Page 6 of 12 Page 94 Quick synonym list – Right click or SHIFT + F10 on a word. Arrow down to Synonyms. Right arrow. Arrow through list. Press Enter to select a synonym to replace the word in your document. Thesaurus Commands Keyboard Shortcuts Full Thesaurus SHIFT + F7 Full Thesaurus from Review Ribbon ALT + R, E Toggle focus between document & thesaurus pane F6 To move forward through sections of thesaurus pane TAB To move backward to sections of thesaurus pane SHIFT + TAB For meanings and word choices Arrow up and down To select a word Right click or SHIFT + F10 Insert word ALT + I Copy word into memory ALT + C Look up word from list ALT + L Chapter 5 Page 108 Font Changes 1. Select text or make changes before typing 2. Right click or SHIFT + F10 3. F or arrow to Font. Enter 4. TAB and arrow through dialog box 5. Enter to make changes and close dialog box Font Commands Keyboard Shortcuts Font Dialog Box CTRL + D Font Size CTRL + SHIFT + P, type size or arrow, enter Increase Font Size 1 Point CTRL + ] Decrease Font Size 1 Point CTRL + [ Home Ribbon for Font Changes ALT + H Font Name ALT + H, FF Font Size ALT + H, FS Increase Font Size to Next Set Size ALT + H, FG Decrease Font Size to Next Set Size ALT + H, FK Font Color ALT + H, FC Bold CTRL + B or ALT + H, 1 Italics CTRL + I or ALT + H, 2 Underline CTRL + U or ALT + H, 3 Normal (no bold, italic, or underline) CTRL + SHIFT + N Supplement for Teach Yourself Visually Word 2007.doc Page 7 of 12 Page 115 To copy text formatting: 1. Move cursor to text containing formatting you want to copy 2. Copy format = CTRL + SHIFT + C 3. Select text to which you want to apply the formatting (SHIFT + arrow) 4. Past format = CTRL + SHIFT + V Chapter 6 Page122 Note: You do not need to select text before changing alignment unless you want to alter more than one paragraph at a time. Alignment Commands With Home Ribbon Direct from the Keyboard Align Left ALT + H, AL CTRL + L Align Center ALT + H, AC CTRL + E Align Right ALT + H, AR CTRL + R Justify ALT + H, AJ CTRL + J Page 123 Note: Default line spacing in Microsoft Office Word 2007 is 1.15, not 1.0 as it was in Word 2003. Line Spacing Commands With Home Ribbon Direct from the Keyboard Single Spacing ALT + H, K, Enter CTRL + 1 Double Space ALT + H, K, Arrow down CTRL + 2 1.5 Space ALT + H, K, Arrow down CTRL + 5 Other Spacing ALT + H or ALT + P, PG, ALT + N Page 124 To set line spacing between paragraphs, go to the Paragraph Dialog Box through the Paragraph Tab on either the Home or Page Layout Ribbons: 1. Home Ribbon = ALT + H or Page Layout Ribbon = ALT + P 2. Paragraph Tab = PG 3. Spacing Before a Paragraph = ALT + B 4. Spacing After a Paragraph = ALT + F 5. Type a number, for example 12 for 12 points worth of space 6. Press TAB or Enter Shortcut: Page Layout Ribbon = ALT + P, Spacing Before = SB or Spacing After = SA, type a number referring to the number of points for desired spacing, press Enter. Page 126 – Bulleted or Numbered List Notes: In a Bulleted or Numbered List, press Enter after each item to create a new bullet or number in the sequence. For sub-items, press TAB; to return to the primary Supplement for Teach Yourself Visually Word 2007.doc Page 8 of 12 items, press SHIFT + TAB. To stop a list, press Enter twice. Numbers are used when order matters. You may re-order items by dragging them or using cut and paste. Bullet List: 1. Home Ribbon = ALT + H 2. Bullet List = U 3. Right arrow to select first bullet style 4. Enter 5. Type the first item 6. Press Enter 7. Type the next item 8. After the last item, press Enter twice to stop the bullets Numbered List: 1. Type the number one, press period, spacebar. 2. Or use the Home Ribbon = ALT + H, Numbered List = N 3. Type the first item. Enter. 4. Type the next item. 5. Enter twice after the last item to stop the number list. Chapter 7 Page 154 - Margins To change Margins: 1. Page Layout Ribbon = ALT + P 2. Arrow down to the Margin setting of your choice 3. Or press ALT + A for Custom Margins 4. Type a Margin setting for Top, Bottom, LEFT, and Right. TAB to each Margin setting box and type a number (in inches). 5. If you do not Apply to “Whole Document” (ALT + Y), you must change the default setting in the Layout Tab (ALT + L), Section Start (ALT + R) from “New Page” to “Continuous”. Page 164 – Page Numbers To insert page numbers: 1. Insert Tab = ALT + N 2. Page Number = NU 3. Select a Location (T=Top of Page, B=Bottom of Page, P=Page Margins, C=Current Position) 4. Right arrow, then arrow down to a setting 5. Enter Supplement for Teach Yourself Visually Word 2007.doc Page 9 of 12 Page 186 – Newspaper Columns To format your document or a portion of a document into columns: 1. Place your cursor before text or area to be changed into columns, or select text to be changed into columns. 2. Page Layout Tab = ALT + P 3. Columns = J 4. Arrow down to select one, two, etc., 5. Or press C for More Columns to customize columns in a dialog box 6. Enter Chapter 8 Page 192 Print = CTRL + P Print from Office Icon = ALT + F, P TAB to various options in the dialog box Enter for OK to send document to the printer Chapter 9 Page 202 – Table To insert a table: 1. Place cursor in your document where you want to insert a table 2. Insert Ribbon = ALT + N 3. Table = T 4. Insert Table = I 5. Type the number of columns, TAB 6. Type the number of rows. Enter 7. Type text for the first cell: row one, column one 8. Press TAB to move to the next cell: row one, column two 9. The cursor will move down to row two when no more columns are available in the current row. 10. To add a new row, place your cursor at the end of the last row and press TAB. 11. To move cursor below the table, place your cursor at the end of the last row and press right arrow, then Enter. Chapter 10 Page 230 – WordArt To add WordArt 1. Place cursor in your document where you want to insert WordArt 2. Insert Ribbon = ALT + N 3. WordArt = W 4. Arrow right and down to the style of WordArt you wish to use. Press Enter. 5. Type text for the WordArt Supplement for Teach Yourself Visually Word 2007.doc Page 10 of 12 6. Font change = ALT + F, up or down arrow, Enter 7. Size change = ALT + S, up or down arrow, Enter 8. Bold or Italic = CTRL + B or CTRL + I 9. Enter for OK 10. To move cursor away from the WordArt, press Right arrow Page 232 – Picture To add a Picture from a file: 1. Place cursor in your document where you want to insert a picture from a file 2. Insert Ribbon = ALT + N 3. Picture = P 4. Locate the picture file. Look In = ALT + I 5. Arrow to the drive or folder with the picture file. Enter 6. TAB 3 times to the file list 7. Press spacebar to activate the first file in the list. If it is a folder containing files, press Enter to open the folder to its contents 8. Arrow to the picture file of your choice 9. Press Enter to place the picture file in your document 10. To resize a file proportionately, change only the height or width; Word will adjust the other measurement automatically. a. Select picture if it is not already selected: SHIFT + Arrow. b. Picture Tools Format = ALT + JP c. Height = H, or Width = W. d. Type a number in inches. Word will add the quotation mark denoting inches. Press Enter 11. To move cursor below picture, press Right Arrow, then Enter Page 234 – ClipArt To add ClipArt: 1. Place cursor in your document where you want to insert ClipArt 2. Insert Ribbon = ALT + N 3. ClipArt = F 4. The ClipArt Panel opens on the right. To toggle between the ClipArt Panel and your document, Press F6 5. TAB down to “Organize Clips”. You may be prompted to Organize Now or Later. Press N for Now 6. Press F6 to activate the Collection List 7. Arrow down to Office Collections, Web Collections, or another collection list 8. Right Arrow expands sub-menus. Arrow up and down through the category list. 9. Press F6 to toggle between the category list and the list of files within each category. 10. Right Arrow through the clipart files within a category 11. To choose a file from the list use the Context Menu, SHIFT + F10 12. Arrow down to Copy. Enter Supplement for Teach Yourself Visually Word 2007.doc Page 11 of 12 13. Switch back to your document from the ClipArt window with ALT + TAB or to close the ClipArt window and return to your document press ALT + F4 14. Paste = CTRL + V 15. To resize a clipart image proportionately, change only the height or width; Word will adjust the other measurement automatically. a. Select the clipart image if it is not already selected: SHIFT + Arrow. b. Picture Tools Format = ALT + JP c. Height = H, or Width = W. d. Type a number in inches. Word will add the quotation mark denoting inches. Press Enter 16. To move cursor below the clipart image, press Right Arrow, then Enter 17. To delete a picture or clipart image, Select the item SHIFT + arrow, press Delete. Supplement for Teach Yourself Visually Word 2007.doc Page 12 of 12 13. Switch back to your document from the ClipArt window with ALT + TAB or to close the ClipArt window and return to your document press ALT + F4 14. Paste = CTRL + V 15. To resize a clipart image proportionately, change only the height or width; Word will adjust the other measurement automatically. a. Select the clipart image if it is not already selected: SHIFT + Arrow. b. Picture Tools Format = ALT + JP c. Height = H, or Width = W. d. Type a number in inches. Word will add the quotation mark denoting inches. Press Enter 16. To move cursor below the clipart image, press Right Arrow, then Enter 17. To delete a picture or clipart image, Select the item SHIFT + arrow, press Delete. -- “Forget mistakes. Forget failure. Forget everything except what you’re going to do now and do it. Today is your lucky day.” Chetan, Music composer and computer instructor, Skype ID: chetansagar7 Register at the dedicated AccessIndia list for discussing accessibility of mobile phones / Tabs on: http://mail.accessindia.org.in/mailman/listinfo/mobile.accessindia_accessindia.org.in Search for old postings at: http://www.mail-archive.com/accessindia@accessindia.org.in/ To unsubscribe send a message to accessindia-requ...@accessindia.org.in with the subject unsubscribe. To change your subscription to digest mode or make any other changes, please visit the list home page at http://accessindia.org.in/mailman/listinfo/accessindia_accessindia.org.in Disclaimer: 1. 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