[Archivesspace_Users_Group] memory issues with v2.2.1

[Kevin Clair]

Hello,

Has anyone on the list who has upgraded to version 2.2.1 noticed ArchivesSpace 
maxing out their system's CPU or memory usage? We upgraded on Wednesday and 
have had to restart our server twice today due to Java heap space errors. It 
doesn't appear to be running an index, and I can't see anything else in the 
logs that might be prompting this.

Thanks for any help!  -k
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Re: [Archivesspace_Users_Group] ILS and AS

[Caitlin Wells]

I definitely support this! We're currently trying to figure out a way to
translate the exported MARCXML from v. 1.5.4 for import into Aleph, and I'd
love to hear what everyone else is doing.

Caitlin
-- 
Caitlin R. Wells
Collection Services Librarian, Special Collections Library
University of Michigan, Ann Arbor 48109
P: (734) 763-7901

On Mon, Nov 27, 2017 at 2:34 PM, Pyzynski, Susan C. <
pyzyn...@fas.harvard.edu> wrote:

> Hi Jason,
>
>
>
> I also heartily second this idea.  We are just at the beginning stages of
> thinking about these exact questions here.  At Houghton we need a record in
> Aleph (soon to be Alma)  for invoice paying and managing offsite
> collections, to get a record in ASpace for accessioning/access, and have a
> record in OCLC/Worldcat so our holdings are represented accurately.  We are
> trying to determine the most streamlined workflow(s) to achieve this, and
> also figure out the maintenance these records in 3 different places.
>
>
>
> While repositories needs differ somewhat, it sounds like we are all
> dealing with a fundamental issue, moving our metadata around in as
> streamlined and efficient a way possible.
>
>
>
> All the best,
>
> Susan
>
>
>
>
>
> Susan C. Pyzynski
>
> Associate Librarian of Houghton Library for Technical Services
>
> Harvard Library
>
> Harvard University
>
> Cambridge MA 02138
>
> pyzyn...@fas.harvard.edu
>
>
>
>
>
> *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org [mailto:
> archivesspace_users_group-boun...@lyralists.lyrasis.org] *On Behalf Of 
> *Shelley
> M. Hayreh
> *Sent:* Monday, November 27, 2017 2:34 PM
> *To:* Archivesspace Users Group  lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] ILS and AS
>
>
>
> Yes, I strongly second that!  Thank you Jason and all.
>
>
>
> On Mon, Nov 27, 2017 at 2:12 PM, Jason Loeffler 
> wrote:
>
> Great to hear so much interest and support in ILS integration. Unless
> anyone has any other ideas, I propose putting out an open call to the
> community to garner interest in forming a working group to:
>
>- share information
>- flesh out use cases
>- define workflows
>- and, possibly, contribute to a specification for a plugin or core
>enhancements, should the need arise.
>
> Does anyone want to second this approach?
>
>
>
> Jason Loeffler
>
> Technology Consultant | The American Academy in Rome
>
> Minor Science | Application Development & Metadata Strategy
>
> Brooklyn, New York
>
> ja...@minorscience.com
>
> (347) 405-0826
>
> minorscience (Skype)
>
>
>
> On Mon, Nov 27, 2017 at 1:49 PM, Christie Peterson 
> wrote:
>
> Hello,
>
>
>
> My medium-range plan is that once we turn on the ASpace PUI, we'll include
> it in our library's main discovery layer as another area of the "bento"
> results layout.
>
>
>
> However, I've been told that we need to keep producing MARC records
> because otherwise our collections won't get into OCLC/WorldCat. If someone
> has or dreams of a method that achieves this goal without the overhead of
> MARC record creation and maintenance, I would love to hear more.
>
>
>
> Thanks,
>
>
>
> Christie Peterson
>
>
>
> On Mon, Nov 27, 2017 at 1:07 PM Sarah Horowitz 
> wrote:
>
> Hello,
>
>
>
> We are currently in the planning phases of a project to get all our ASpace
> records into our ILS; implementation will begin this winter. There has been
> a lot of data clean-up to make this possible; we're still trying to come up
> with a work-around for the fact that beyond the first author, the exporter
> throws everything into one 7xx field rather than separating each of them
> out.
>
>
>
> This is a very important project for us, as many people are more likely to
> discover our collections through our ILS/discovery layer than through the
> ASpace site itself. I would love to see some support from the Integrations
> team for projects like this.
>
>
>
> All the best,
>
> Sarah
>
>
>
> On Mon, Nov 27, 2017 at 12:57 PM, Jason Loeffler 
> wrote:
>
> Hi Shelley,
>
>
>
> This topic has been discussed recently in Integrations
> 
>  meetings,
> though, given team members current commitments, we temporarily dropped the
> discussion.
>
>
>
> At the Academy's New York office, we're currently using a few custom tools
> to map ArchivesSpace resource component JSON to MARC bibliographic records.
> The latest version of ArchivesSpace has an OAI-PMH MARC responder. If your
> ILS has an OAI-PMH client that may be worth exploring. Reconciling subject
> and named authorities between the two systems is particularly tricky. Happy
> to discuss this in more detail should 

Re: [Archivesspace_Users_Group] ILS and AS

[Pyzynski, Susan C.]

Hi Jason,

I also heartily second this idea.  We are just at the beginning stages of 
thinking about these exact questions here.  At Houghton we need a record in 
Aleph (soon to be Alma)  for invoice paying and managing offsite collections, 
to get a record in ASpace for accessioning/access, and have a record in 
OCLC/Worldcat so our holdings are represented accurately.  We are trying to 
determine the most streamlined workflow(s) to achieve this, and also figure out 
the maintenance these records in 3 different places.

While repositories needs differ somewhat, it sounds like we are all dealing 
with a fundamental issue, moving our metadata around in as streamlined and 
efficient a way possible.

All the best,
Susan


Susan C. Pyzynski
Associate Librarian of Houghton Library for Technical Services
Harvard Library
Harvard University
Cambridge MA 02138
pyzyn...@fas.harvard.edu


From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
[mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of 
Shelley M. Hayreh
Sent: Monday, November 27, 2017 2:34 PM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] ILS and AS

Yes, I strongly second that!  Thank you Jason and all.

On Mon, Nov 27, 2017 at 2:12 PM, Jason Loeffler 
> wrote:
Great to hear so much interest and support in ILS integration. Unless anyone 
has any other ideas, I propose putting out an open call to the community to 
garner interest in forming a working group to:

  *   share information
  *   flesh out use cases
  *   define workflows
  *   and, possibly, contribute to a specification for a plugin or core 
enhancements, should the need arise.
Does anyone want to second this approach?

Jason Loeffler
Technology Consultant | The American Academy in Rome
Minor Science | Application Development & Metadata Strategy
Brooklyn, New York
ja...@minorscience.com
(347) 405-0826
minorscience (Skype)

On Mon, Nov 27, 2017 at 1:49 PM, Christie Peterson 
> wrote:
Hello,

My medium-range plan is that once we turn on the ASpace PUI, we'll include it 
in our library's main discovery layer as another area of the "bento" results 
layout.

However, I've been told that we need to keep producing MARC records because 
otherwise our collections won't get into OCLC/WorldCat. If someone has or 
dreams of a method that achieves this goal without the overhead of MARC record 
creation and maintenance, I would love to hear more.

Thanks,

Christie Peterson

On Mon, Nov 27, 2017 at 1:07 PM Sarah Horowitz 
> wrote:
Hello,

We are currently in the planning phases of a project to get all our ASpace 
records into our ILS; implementation will begin this winter. There has been a 
lot of data clean-up to make this possible; we're still trying to come up with 
a work-around for the fact that beyond the first author, the exporter throws 
everything into one 7xx field rather than separating each of them out.

This is a very important project for us, as many people are more likely to 
discover our collections through our ILS/discovery layer than through the 
ASpace site itself. I would love to see some support from the Integrations team 
for projects like this.

All the best,
Sarah

On Mon, Nov 27, 2017 at 12:57 PM, Jason Loeffler 
> wrote:
Hi Shelley,

This topic has been discussed recently in 
Integrations
 meetings, though, given team members current commitments, we temporarily 
dropped the discussion.

At the Academy's New York office, we're currently using a few custom tools to 
map ArchivesSpace resource component JSON to MARC bibliographic records. The 
latest version of ArchivesSpace has an OAI-PMH MARC responder. If your ILS has 
an OAI-PMH client that may be worth exploring. Reconciling subject and named 
authorities between the two systems is particularly tricky. Happy to discuss 
this in more detail should the occasion arise.

I'm curious to know whether other institutions are grappling with this use 
case. If there's a critical mass of support, perhaps the Integrations team 
should take this matter up in the future.

Regards, Jason

Jason Loeffler
Technology Consultant | The American Academy in Rome
Minor Science | Application Development & Metadata Strategy
Brooklyn, New York
ja...@minorscience.com
(347) 405-0826
minorscience (Skype)

On Mon, Nov 27, 2017 at 12:08 PM, Shelley M. Hayreh 

Re: [Archivesspace_Users_Group] ILS and AS

[Shelley M. Hayreh]

Yes, I strongly second that!  Thank you Jason and all.

On Mon, Nov 27, 2017 at 2:12 PM, Jason Loeffler  wrote:

> Great to hear so much interest and support in ILS integration. Unless
> anyone has any other ideas, I propose putting out an open call to the
> community to garner interest in forming a working group to:
>
>- share information
>- flesh out use cases
>- define workflows
>- and, possibly, contribute to a specification for a plugin or core
>enhancements, should the need arise.
>
> Does anyone want to second this approach?
>
> Jason Loeffler
> Technology Consultant | The American Academy in Rome
> Minor Science | Application Development & Metadata Strategy
> Brooklyn, New York
> ja...@minorscience.com
> (347) 405-0826
> minorscience (Skype)
>
> On Mon, Nov 27, 2017 at 1:49 PM, Christie Peterson 
> wrote:
>
>> Hello,
>>
>> My medium-range plan is that once we turn on the ASpace PUI, we'll
>> include it in our library's main discovery layer as another area of the
>> "bento" results layout.
>>
>> However, I've been told that we need to keep producing MARC records
>> because otherwise our collections won't get into OCLC/WorldCat. If someone
>> has or dreams of a method that achieves this goal without the overhead of
>> MARC record creation and maintenance, I would love to hear more.
>>
>> Thanks,
>>
>> Christie Peterson
>>
>> On Mon, Nov 27, 2017 at 1:07 PM Sarah Horowitz 
>> wrote:
>>
>>> Hello,
>>>
>>> We are currently in the planning phases of a project to get all our
>>> ASpace records into our ILS; implementation will begin this winter. There
>>> has been a lot of data clean-up to make this possible; we're still trying
>>> to come up with a work-around for the fact that beyond the first author,
>>> the exporter throws everything into one 7xx field rather than separating
>>> each of them out.
>>>
>>> This is a very important project for us, as many people are more likely
>>> to discover our collections through our ILS/discovery layer than through
>>> the ASpace site itself. I would love to see some support from the
>>> Integrations team for projects like this.
>>>
>>> All the best,
>>> Sarah
>>>
>>> On Mon, Nov 27, 2017 at 12:57 PM, Jason Loeffler 
>>> wrote:
>>>
 Hi Shelley,

 This topic has been discussed recently in Integrations
 
  meetings,
 though, given team members current commitments, we temporarily dropped the
 discussion.

 At the Academy's New York office, we're currently using a few custom
 tools to map ArchivesSpace resource component JSON to MARC bibliographic
 records. The latest version of ArchivesSpace has an OAI-PMH MARC responder.
 If your ILS has an OAI-PMH client that may be worth exploring. Reconciling
 subject and named authorities between the two systems is particularly
 tricky. Happy to discuss this in more detail should the occasion arise.

 I'm curious to know whether other institutions are grappling with this
 use case. If there's a critical mass of support, perhaps the Integrations
 team should take this matter up in the future.

 Regards, Jason

 Jason Loeffler
 Technology Consultant | The American Academy in Rome
 Minor Science | Application Development & Metadata Strategy
 Brooklyn, New York
 ja...@minorscience.com
 (347) 405-0826
 minorscience (Skype)

 On Mon, Nov 27, 2017 at 12:08 PM, Shelley M. Hayreh <
 sh2...@columbia.edu> wrote:

> Hello AS community,
>
> I'm serving on an implementation task-force reviewing how the adoption
> of ArchivesSpace might change various workflows currently in place. A
> couple of questions have arisen that I'm hoping the AS community can speak
> to:
>
>
> -Is anyone in the community using ArchivesSpace to populate their
> catalog/ILS?
>
>
> -Can AS contribute directly to OCLC or ArchivesGrid, therefore
> bypassing the ILS?
>
>
> Thank you!
>
> Shelley
>
> --
> Shelley Hayreh
> Avery Archivist
> Avery Architectural and Fine Arts Library
> 1172 Amsterdam Avenue MC0301
> New York, NY 10027
> 212-854-0760 <(212)%20854-0760>
> Web:http://library.columbia.edu/indiv/avery/da.html
>
>
>
> ___
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group@lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_
> users_group
>
>

 ___
 Archivesspace_Users_Group mailing list
 Archivesspace_Users_Group@lyralists.lyrasis.org
 http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group


>>>
>>>
>>> --
>>> Sarah 

Re: [Archivesspace_Users_Group] ILS and AS

[Jason Loeffler]

Great to hear so much interest and support in ILS integration. Unless
anyone has any other ideas, I propose putting out an open call to the
community to garner interest in forming a working group to:

   - share information
   - flesh out use cases
   - define workflows
   - and, possibly, contribute to a specification for a plugin or core
   enhancements, should the need arise.

Does anyone want to second this approach?

Jason Loeffler
Technology Consultant | The American Academy in Rome
Minor Science | Application Development & Metadata Strategy
Brooklyn, New York
ja...@minorscience.com
(347) 405-0826
minorscience (Skype)

On Mon, Nov 27, 2017 at 1:49 PM, Christie Peterson 
wrote:

> Hello,
>
> My medium-range plan is that once we turn on the ASpace PUI, we'll include
> it in our library's main discovery layer as another area of the "bento"
> results layout.
>
> However, I've been told that we need to keep producing MARC records
> because otherwise our collections won't get into OCLC/WorldCat. If someone
> has or dreams of a method that achieves this goal without the overhead of
> MARC record creation and maintenance, I would love to hear more.
>
> Thanks,
>
> Christie Peterson
>
> On Mon, Nov 27, 2017 at 1:07 PM Sarah Horowitz 
> wrote:
>
>> Hello,
>>
>> We are currently in the planning phases of a project to get all our
>> ASpace records into our ILS; implementation will begin this winter. There
>> has been a lot of data clean-up to make this possible; we're still trying
>> to come up with a work-around for the fact that beyond the first author,
>> the exporter throws everything into one 7xx field rather than separating
>> each of them out.
>>
>> This is a very important project for us, as many people are more likely
>> to discover our collections through our ILS/discovery layer than through
>> the ASpace site itself. I would love to see some support from the
>> Integrations team for projects like this.
>>
>> All the best,
>> Sarah
>>
>> On Mon, Nov 27, 2017 at 12:57 PM, Jason Loeffler 
>> wrote:
>>
>>> Hi Shelley,
>>>
>>> This topic has been discussed recently in Integrations
>>> 
>>>  meetings,
>>> though, given team members current commitments, we temporarily dropped the
>>> discussion.
>>>
>>> At the Academy's New York office, we're currently using a few custom
>>> tools to map ArchivesSpace resource component JSON to MARC bibliographic
>>> records. The latest version of ArchivesSpace has an OAI-PMH MARC responder.
>>> If your ILS has an OAI-PMH client that may be worth exploring. Reconciling
>>> subject and named authorities between the two systems is particularly
>>> tricky. Happy to discuss this in more detail should the occasion arise.
>>>
>>> I'm curious to know whether other institutions are grappling with this
>>> use case. If there's a critical mass of support, perhaps the Integrations
>>> team should take this matter up in the future.
>>>
>>> Regards, Jason
>>>
>>> Jason Loeffler
>>> Technology Consultant | The American Academy in Rome
>>> Minor Science | Application Development & Metadata Strategy
>>> Brooklyn, New York
>>> ja...@minorscience.com
>>> (347) 405-0826
>>> minorscience (Skype)
>>>
>>> On Mon, Nov 27, 2017 at 12:08 PM, Shelley M. Hayreh >> > wrote:
>>>
 Hello AS community,

 I'm serving on an implementation task-force reviewing how the adoption
 of ArchivesSpace might change various workflows currently in place. A
 couple of questions have arisen that I'm hoping the AS community can speak
 to:


 -Is anyone in the community using ArchivesSpace to populate their
 catalog/ILS?


 -Can AS contribute directly to OCLC or ArchivesGrid, therefore
 bypassing the ILS?


 Thank you!

 Shelley

 --
 Shelley Hayreh
 Avery Archivist
 Avery Architectural and Fine Arts Library
 1172 Amsterdam Avenue MC0301
 New York, NY 10027
 212-854-0760 <(212)%20854-0760>
 Web:http://library.columbia.edu/indiv/avery/da.html



 ___
 Archivesspace_Users_Group mailing list
 Archivesspace_Users_Group@lyralists.lyrasis.org
 http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group


>>>
>>> ___
>>> Archivesspace_Users_Group mailing list
>>> Archivesspace_Users_Group@lyralists.lyrasis.org
>>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>>
>>>
>>
>>
>> --
>> Sarah Horowitz
>> Curator of Rare Books and Manuscripts
>> Head of Quaker & Special Collections
>> Haverford College Libraries
>> Haverford College
>> 370 Lancaster Ave.
>> Haverford, PA 19041
>> (610) 896-2948
>> shorow...@haverford.edu
>> ___
>> 

Re: [Archivesspace_Users_Group] ILS and AS

[Christie Peterson]

Hello,

My medium-range plan is that once we turn on the ASpace PUI, we'll include
it in our library's main discovery layer as another area of the "bento"
results layout.

However, I've been told that we need to keep producing MARC records because
otherwise our collections won't get into OCLC/WorldCat. If someone has or
dreams of a method that achieves this goal without the overhead of MARC
record creation and maintenance, I would love to hear more.

Thanks,

Christie Peterson

On Mon, Nov 27, 2017 at 1:07 PM Sarah Horowitz 
wrote:

> Hello,
>
> We are currently in the planning phases of a project to get all our ASpace
> records into our ILS; implementation will begin this winter. There has been
> a lot of data clean-up to make this possible; we're still trying to come up
> with a work-around for the fact that beyond the first author, the exporter
> throws everything into one 7xx field rather than separating each of them
> out.
>
> This is a very important project for us, as many people are more likely to
> discover our collections through our ILS/discovery layer than through the
> ASpace site itself. I would love to see some support from the Integrations
> team for projects like this.
>
> All the best,
> Sarah
>
> On Mon, Nov 27, 2017 at 12:57 PM, Jason Loeffler 
> wrote:
>
>> Hi Shelley,
>>
>> This topic has been discussed recently in Integrations
>> 
>>  meetings,
>> though, given team members current commitments, we temporarily dropped the
>> discussion.
>>
>> At the Academy's New York office, we're currently using a few custom
>> tools to map ArchivesSpace resource component JSON to MARC bibliographic
>> records. The latest version of ArchivesSpace has an OAI-PMH MARC responder.
>> If your ILS has an OAI-PMH client that may be worth exploring. Reconciling
>> subject and named authorities between the two systems is particularly
>> tricky. Happy to discuss this in more detail should the occasion arise.
>>
>> I'm curious to know whether other institutions are grappling with this
>> use case. If there's a critical mass of support, perhaps the Integrations
>> team should take this matter up in the future.
>>
>> Regards, Jason
>>
>> Jason Loeffler
>> Technology Consultant | The American Academy in Rome
>> Minor Science | Application Development & Metadata Strategy
>> Brooklyn, New York
>> ja...@minorscience.com
>> (347) 405-0826
>> minorscience (Skype)
>>
>> On Mon, Nov 27, 2017 at 12:08 PM, Shelley M. Hayreh 
>> wrote:
>>
>>> Hello AS community,
>>>
>>> I'm serving on an implementation task-force reviewing how the adoption
>>> of ArchivesSpace might change various workflows currently in place. A
>>> couple of questions have arisen that I'm hoping the AS community can speak
>>> to:
>>>
>>>
>>> -Is anyone in the community using ArchivesSpace to populate their
>>> catalog/ILS?
>>>
>>>
>>> -Can AS contribute directly to OCLC or ArchivesGrid, therefore bypassing
>>> the ILS?
>>>
>>>
>>> Thank you!
>>>
>>> Shelley
>>>
>>> --
>>> Shelley Hayreh
>>> Avery Archivist
>>> Avery Architectural and Fine Arts Library
>>> 1172 Amsterdam Avenue MC0301
>>> New York, NY 10027
>>> 212-854-0760 <(212)%20854-0760>
>>> Web:http://library.columbia.edu/indiv/avery/da.html
>>>
>>>
>>>
>>> ___
>>> Archivesspace_Users_Group mailing list
>>> Archivesspace_Users_Group@lyralists.lyrasis.org
>>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>>
>>>
>>
>> ___
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group@lyralists.lyrasis.org
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>
>>
>
>
> --
> Sarah Horowitz
> Curator of Rare Books and Manuscripts
> Head of Quaker & Special Collections
> Haverford College Libraries
> Haverford College
> 370 Lancaster Ave.
> Haverford, PA 19041
> (610) 896-2948
> shorow...@haverford.edu
> ___
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group@lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>
-- 

Christie S. Peterson

Head of Technical Services for Special Collections
Smith College
Northampton, Mass.
413-585-2996
cpeter...@smith.edu

pronouns: she/her/hers
___
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Re: [Archivesspace_Users_Group] ILS and AS

[Seth Shaw]

Our library is in the middle of a migration to ALMA and Primo. When we
migrate from AS 1.5.4 to 2.x (probably late December) we plan to start
using the OAI-PMH endpoint for archival resources. Our Special Collections
Metadata Librarian is also looking for ways to reconcile the ArchivesSpace
Agents and Subjects with Primo (and ContentDM and a local authority
database).

On Mon, Nov 27, 2017 at 10:06 AM, Sarah Horowitz 
wrote:

> Hello,
>
> We are currently in the planning phases of a project to get all our ASpace
> records into our ILS; implementation will begin this winter. There has been
> a lot of data clean-up to make this possible; we're still trying to come up
> with a work-around for the fact that beyond the first author, the exporter
> throws everything into one 7xx field rather than separating each of them
> out.
>
> This is a very important project for us, as many people are more likely to
> discover our collections through our ILS/discovery layer than through the
> ASpace site itself. I would love to see some support from the Integrations
> team for projects like this.
>
> All the best,
> Sarah
>
> On Mon, Nov 27, 2017 at 12:57 PM, Jason Loeffler 
> wrote:
>
>> Hi Shelley,
>>
>> This topic has been discussed recently in Integrations
>> 
>>  meetings,
>> though, given team members current commitments, we temporarily dropped the
>> discussion.
>>
>> At the Academy's New York office, we're currently using a few custom
>> tools to map ArchivesSpace resource component JSON to MARC bibliographic
>> records. The latest version of ArchivesSpace has an OAI-PMH MARC responder.
>> If your ILS has an OAI-PMH client that may be worth exploring. Reconciling
>> subject and named authorities between the two systems is particularly
>> tricky. Happy to discuss this in more detail should the occasion arise.
>>
>> I'm curious to know whether other institutions are grappling with this
>> use case. If there's a critical mass of support, perhaps the Integrations
>> team should take this matter up in the future.
>>
>> Regards, Jason
>>
>> Jason Loeffler
>> Technology Consultant | The American Academy in Rome
>> Minor Science | Application Development & Metadata Strategy
>> Brooklyn, New York
>> ja...@minorscience.com
>> (347) 405-0826
>> minorscience (Skype)
>>
>> On Mon, Nov 27, 2017 at 12:08 PM, Shelley M. Hayreh 
>> wrote:
>>
>>> Hello AS community,
>>>
>>> I'm serving on an implementation task-force reviewing how the adoption
>>> of ArchivesSpace might change various workflows currently in place. A
>>> couple of questions have arisen that I'm hoping the AS community can speak
>>> to:
>>>
>>>
>>> -Is anyone in the community using ArchivesSpace to populate their
>>> catalog/ILS?
>>>
>>>
>>> -Can AS contribute directly to OCLC or ArchivesGrid, therefore bypassing
>>> the ILS?
>>>
>>>
>>> Thank you!
>>>
>>> Shelley
>>>
>>> --
>>> Shelley Hayreh
>>> Avery Archivist
>>> Avery Architectural and Fine Arts Library
>>> 1172 Amsterdam Avenue MC0301
>>> New York, NY 10027
>>> 212-854-0760 <(212)%20854-0760>
>>> Web:http://library.columbia.edu/indiv/avery/da.html
>>>
>>>
>>>
>>> ___
>>> Archivesspace_Users_Group mailing list
>>> Archivesspace_Users_Group@lyralists.lyrasis.org
>>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>>
>>>
>>
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>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>
>>
>
>
> --
> Sarah Horowitz
> Curator of Rare Books and Manuscripts
> Head of Quaker & Special Collections
> Haverford College Libraries
> Haverford College
> 370 Lancaster Ave.
> Haverford, PA 19041
> (610) 896-2948
> shorow...@haverford.edu
>
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Re: [Archivesspace_Users_Group] [Archivesspace_tac_uac] ArchivesSpace Open Call - Nov 29 at 2pm EST / 11am PST

[Christine Kim]

Hi everyone,

This is just a friendly reminder about the upcoming open Zoom call this 
Wednesday! This is an informal online get together and has no set agenda or 
presentations. Please feel free to come with anything ArchivesSpace that is on 
your mind on November 29 at 2pm EST / 11am PST.

Potential topics open for discussion include:

  *   ASpace training - ideas or requests for advanced topics?
  *   Staff Interface Enhancement Working Group recommendations - thoughts or 
feedback?
  *   Regional Forums - help us name this!
  *   Cool plugins you are working on?
  *   Fun collection arrangement projects?
  *   The conversation is open! We’ll start here and see where we end up. 
Anything you’d like to share - ideas, news, questions - is welcome!

Information about joining this call is available on this page: 
http://archivesspace.org/open-zoom-nov/. We look forward to seeing you on 
Wednesday!

Best wishes,
Kim

Christine Kim
ArchivesSpace Community Engagement Coordinator
christine@lyrasis.org
800.999.8558 x4820
404.592.4820
Skype: ckim.lyrasis

From: archivesspace_tac_uac-boun...@lyralists.lyrasis.org 
[mailto:archivesspace_tac_uac-boun...@lyralists.lyrasis.org] On Behalf Of 
Christine Kim
Sent: Friday, November 3, 2017 12:15 PM
To: archivesspace_users_group@lyralists.lyrasis.org; 
archivesspace_member_r...@lyralists.lyrasis.org; 
archivesspace_bot_memb...@lyralists.lyrasis.org; 
archivesspace_tac_...@lyralists.lyrasis.org
Subject: [Archivesspace_tac_uac] ArchivesSpace Open Call - Nov 29 at 2pm EST / 
11am PST

Dear ArchivesSpace members,

It’s been an exciting and busy year for all of us! As we approach the end of 
the calendar year, we would love to get a better sense of your ArchivesSpace 
experience, as well as give you a chance to ask the program team and each other 
questions.

We are hosting an informal Zoom call on November 29 at 2-3pm EST (11am-12pm 
PST) so we can hear updates from each other and encourage group discussion. You 
will be able to join by either computer or phone. Our hope is to provide a 
space to surface news, ideas, and challenges. This might be an especially good 
chance to talk about non-technical questions or ideas that you weren’t quite 
sure about posting on the Users Group listserv but really would like help with 
from us or your peers.

Here are the details of joining the call:
Join from PC, Mac, Linux, iOS or Android: https://zoom.us/j/804518729

Or iPhone one-tap :
US: +16468769923,,804518729#  or +16699006833,,804518729#
Or Telephone：
Dial(for higher quality, dial a number based on your current location)：
US: +1 646 876 9923  or +1 669 900 6833  or +1 408 638 0968
Meeting ID: 804 518 729
International numbers available: 
https://zoom.us/zoomconference?m=-CnZdNUzB4VhAipYXVQs3X1IOX8LOfFC

If you have any questions about this call, please email Kim at 
christine@lyrasis.org. We look forward to 
“seeing” you there!

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Re: [Archivesspace_Users_Group] ILS and AS

[Sarah Horowitz]

Hello,

We are currently in the planning phases of a project to get all our ASpace
records into our ILS; implementation will begin this winter. There has been
a lot of data clean-up to make this possible; we're still trying to come up
with a work-around for the fact that beyond the first author, the exporter
throws everything into one 7xx field rather than separating each of them
out.

This is a very important project for us, as many people are more likely to
discover our collections through our ILS/discovery layer than through the
ASpace site itself. I would love to see some support from the Integrations
team for projects like this.

All the best,
Sarah

On Mon, Nov 27, 2017 at 12:57 PM, Jason Loeffler  wrote:

> Hi Shelley,
>
> This topic has been discussed recently in Integrations
> 
>  meetings,
> though, given team members current commitments, we temporarily dropped the
> discussion.
>
> At the Academy's New York office, we're currently using a few custom tools
> to map ArchivesSpace resource component JSON to MARC bibliographic records.
> The latest version of ArchivesSpace has an OAI-PMH MARC responder. If your
> ILS has an OAI-PMH client that may be worth exploring. Reconciling subject
> and named authorities between the two systems is particularly tricky. Happy
> to discuss this in more detail should the occasion arise.
>
> I'm curious to know whether other institutions are grappling with this use
> case. If there's a critical mass of support, perhaps the Integrations team
> should take this matter up in the future.
>
> Regards, Jason
>
> Jason Loeffler
> Technology Consultant | The American Academy in Rome
> Minor Science | Application Development & Metadata Strategy
> Brooklyn, New York
> ja...@minorscience.com
> (347) 405-0826
> minorscience (Skype)
>
> On Mon, Nov 27, 2017 at 12:08 PM, Shelley M. Hayreh 
> wrote:
>
>> Hello AS community,
>>
>> I'm serving on an implementation task-force reviewing how the adoption of
>> ArchivesSpace might change various workflows currently in place. A couple
>> of questions have arisen that I'm hoping the AS community can speak to:
>>
>>
>> -Is anyone in the community using ArchivesSpace to populate their
>> catalog/ILS?
>>
>>
>> -Can AS contribute directly to OCLC or ArchivesGrid, therefore bypassing
>> the ILS?
>>
>>
>> Thank you!
>>
>> Shelley
>>
>> --
>> Shelley Hayreh
>> Avery Archivist
>> Avery Architectural and Fine Arts Library
>> 1172 Amsterdam Avenue MC0301
>> New York, NY 10027
>> 212-854-0760 <(212)%20854-0760>
>> Web:http://library.columbia.edu/indiv/avery/da.html
>>
>>
>>
>> ___
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group@lyralists.lyrasis.org
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>
>>
>
> ___
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> Archivesspace_Users_Group@lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>
>


-- 
Sarah Horowitz
Curator of Rare Books and Manuscripts
Head of Quaker & Special Collections
Haverford College Libraries
Haverford College
370 Lancaster Ave.
Haverford, PA 19041
(610) 896-2948
shorow...@haverford.edu
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Re: [Archivesspace_Users_Group] ILS and AS

[Jason Loeffler]

Hi Shelley,

This topic has been discussed recently in Integrations

meetings,
though, given team members current commitments, we temporarily dropped the
discussion.

At the Academy's New York office, we're currently using a few custom tools
to map ArchivesSpace resource component JSON to MARC bibliographic records.
The latest version of ArchivesSpace has an OAI-PMH MARC responder. If your
ILS has an OAI-PMH client that may be worth exploring. Reconciling subject
and named authorities between the two systems is particularly tricky. Happy
to discuss this in more detail should the occasion arise.

I'm curious to know whether other institutions are grappling with this use
case. If there's a critical mass of support, perhaps the Integrations team
should take this matter up in the future.

Regards, Jason

Jason Loeffler
Technology Consultant | The American Academy in Rome
Minor Science | Application Development & Metadata Strategy
Brooklyn, New York
ja...@minorscience.com
(347) 405-0826
minorscience (Skype)

On Mon, Nov 27, 2017 at 12:08 PM, Shelley M. Hayreh 
wrote:

> Hello AS community,
>
> I'm serving on an implementation task-force reviewing how the adoption of
> ArchivesSpace might change various workflows currently in place. A couple
> of questions have arisen that I'm hoping the AS community can speak to:
>
>
> -Is anyone in the community using ArchivesSpace to populate their
> catalog/ILS?
>
>
> -Can AS contribute directly to OCLC or ArchivesGrid, therefore bypassing
> the ILS?
>
>
> Thank you!
>
> Shelley
>
> --
> Shelley Hayreh
> Avery Archivist
> Avery Architectural and Fine Arts Library
> 1172 Amsterdam Avenue MC0301
> New York, NY 10027
> 212-854-0760 <(212)%20854-0760>
> Web:http://library.columbia.edu/indiv/avery/da.html
>
>
>
> ___
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group@lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>
>
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[Archivesspace_Users_Group] ILS and AS

[Shelley M. Hayreh]

Hello AS community,

I'm serving on an implementation task-force reviewing how the adoption of
ArchivesSpace might change various workflows currently in place. A couple
of questions have arisen that I'm hoping the AS community can speak to:


-Is anyone in the community using ArchivesSpace to populate their
catalog/ILS?


-Can AS contribute directly to OCLC or ArchivesGrid, therefore bypassing
the ILS?


Thank you!

Shelley

-- 
Shelley Hayreh
Avery Archivist
Avery Architectural and Fine Arts Library
1172 Amsterdam Avenue MC0301
New York, NY 10027
212-854-0760
Web:http://library.columbia.edu/indiv/avery/da.html
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Re: [Archivesspace_Users_Group] digital object identifier/use of 'digital object'

[Rees, John (NIH/NLM) [E]]

We use this field to record opaque (e.g. Voyager ILS bib record unique ID), 
semantic (accession number/call number + sequential numbers), and mixed 
identifiers (opaque ID + box/folder numbers + sequential numbers).

We generally try to prescribe that the Voyager ID be a component for all new 
projects, but some legacy data have their own conventions. We use this ID in 
our external digital repository metadata, so it makes for good synergy.

John


John P. Rees
Archivist and Digital Resources Manager
History of Medicine Division
National Library of Medicine
301-827-4510



From: Fox, Bobbi [mailto:bobbi_...@harvard.edu]
Sent: Monday, November 27, 2017 11:14 AM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] digital object identifier/use of 
'digital object'

Hi, Elizabeth,

I can only answer the second question: at Harvard, we are replacing 'Digital 
Object' with  'Digital Material' (we also changed the color to green, but we've 
done some heavy styling changes).

Hth,

Bobbi

From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org
 [mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of 
Elizabeth England
Sent: Monday, November 27, 2017 10:43 AM
To: 
archivesspace_users_group@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] digital object identifier/use of 'digital 
object'

Hi everyone (and apologies for cross-posting):

We're working on digital object best practices at JHU, namely deciding what 
fields will be required and any rules governing the use of those fields. It's 
raised a few questions for us, and I am wondering what other institutions are 
doing:

-Identifier field: what do you populate this with? We have yet to decide, but 
options tossed around have included DOIs, duplicating what's in the title 
field, or using the related accession/collection number.

-For those using the PUI v 2.1 or later, have you left the red text denoting a 
digital object as 'digital object' or have you changed it to something else, 
such as 'digital content,' or 'digital copy'? Our consideration for this is 
what will be most user friendly.

Thank you!
Elizabeth

Elizabeth England
Digital Processing Archivist
Special Collections
The Sheridan Libraries
Johns Hopkins University
3400 N Charles St
Baltimore, MD 21218
410-516-8787
eengl...@jhu.edu

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Re: [Archivesspace_Users_Group] digital object identifier/use of 'digital object'

[Fox, Bobbi]

Hi, Elizabeth,

I can only answer the second question: at Harvard, we are replacing 'Digital 
Object' with  'Digital Material' (we also changed the color to green, but we've 
done some heavy styling changes).

Hth,

Bobbi

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
[mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of 
Elizabeth England
Sent: Monday, November 27, 2017 10:43 AM
To: archivesspace_users_group@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] digital object identifier/use of 'digital 
object'

Hi everyone (and apologies for cross-posting):

We're working on digital object best practices at JHU, namely deciding what 
fields will be required and any rules governing the use of those fields. It's 
raised a few questions for us, and I am wondering what other institutions are 
doing:

-Identifier field: what do you populate this with? We have yet to decide, but 
options tossed around have included DOIs, duplicating what's in the title 
field, or using the related accession/collection number.

-For those using the PUI v 2.1 or later, have you left the red text denoting a 
digital object as 'digital object' or have you changed it to something else, 
such as 'digital content,' or 'digital copy'? Our consideration for this is 
what will be most user friendly.

Thank you!
Elizabeth

Elizabeth England
Digital Processing Archivist
Special Collections
The Sheridan Libraries
Johns Hopkins University
3400 N Charles St
Baltimore, MD 21218
410-516-8787
eengl...@jhu.edu

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[Archivesspace_Users_Group] digital object identifier/use of 'digital object'

[Elizabeth England]

Hi everyone (and apologies for cross-posting):

We're working on digital object best practices at JHU, namely deciding what 
fields will be required and any rules governing the use of those fields. It's 
raised a few questions for us, and I am wondering what other institutions are 
doing:

-Identifier field: what do you populate this with? We have yet to decide, but 
options tossed around have included DOIs, duplicating what's in the title 
field, or using the related accession/collection number.

-For those using the PUI v 2.1 or later, have you left the red text denoting a 
digital object as 'digital object' or have you changed it to something else, 
such as 'digital content,' or 'digital copy'? Our consideration for this is 
what will be most user friendly.

Thank you!
Elizabeth

Elizabeth England
Digital Processing Archivist
Special Collections
The Sheridan Libraries
Johns Hopkins University
3400 N Charles St
Baltimore, MD 21218
410-516-8787
eengl...@jhu.edu

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