Re: [Archivesspace_Users_Group] Alma Integration

[Kevin Clair]

To elaborate on that plugin: At Denver we create MARC records for each 
collection once it’s ready to be published and sent to the catalog. To automate 
that, we dedicated one of the user-defined string fields to the Alma MMS ID, 
which is the hook that its Bibliographic API uses. The plugin asks you to 
provide a Resource as input. From there it checks if that Resource has an MMS 
ID provided in the user-defined fields. If no, it asks if you’d like to create 
one (using the ArchivesSpace MARC export); if yes, it looks for any holdings 
records attached to the MARC record with that MMS ID, and provides you the 
option to create new holdings records if you wish.

A lot of the code in the plugin is hard-coded for the way we have Alma set up 
at DU. I’m working on setting some of those things (holdings codes, etc.) up as 
configurable options so that other Alma users can implement this without having 
to get into too much of the actual plugin code to set it up for their instance. 
It also doesn’t do anything with item records, which is the next major feature 
I want to build into it.

I’m happy to answer other questions about this!  -k

From:  on behalf of 
Adam Jazairi 
Reply-To: Archivesspace Group 
Date: Wednesday, October 10, 2018 at 11:52 AM
To: Archivesspace Group 
Subject: Re: [Archivesspace_Users_Group] Alma Integration

Hi Megan,

We're also interested in such an integration, but we haven't started working on 
it yet. The University of Denver Libraries recently released a plugin that 
might be of interest: https://github.com/duspeccoll/alma_integrations

Adam

On Wed, Oct 10, 2018 at 1:34 PM Megan Firestone 
mailto:mbla...@stedwards.edu>> wrote:
Hi,

We us Alma as our library ILS here, so we have been looking at the possibility 
of integrating Alma and ArchivesSpace.  I was curious if anyone else is 
interested in this type of integration and if there is any work being done?

Thanks!
Megan

--
Megan M. Firestone
Archivist and Public Services Librarian
Munday Library
St. Edward's University
3001 S. Congress Ave.
Austin, TX 78704
512.428.1047
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--
Adam Jazairi
Digital Repository Services
Boston College Libraries
(617) 552-1404
adam.jaza...@bc.edu
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Re: [Archivesspace_Users_Group] Alma Integration

[Tang, Lydia]

At Michigan State, we use Sierra as an ILS.  I’d love to hear from people who 
are interested in an integration with this program as well!  Sounds like we 
need a Task Force in partnership with the Integrations subteam…  
On a completely unrelated note, there is more activity on the subject of CUIs.  
*If* they were displayed in the resource tree of the Staff Interface, where 
would you like them?  To the left of everything, or perhaps to replace the 
Material Type column?  https://archivesspace.atlassian.net/browse/ANW-780
Thanks for your thoughts, all!
Lydia
From:  on behalf of 
Amanda Focke 
Organization: Rice University
Reply-To: Archivesspace Users Group 

Date: Wednesday, October 10, 2018 at 4:59 PM
To: "archivesspace_users_group@lyralists.lyrasis.org" 

Subject: Re: [Archivesspace_Users_Group] Alma Integration

We are implementing Alma here at Rice University, over the coming year, and are 
interested in an ArchivesSpace integration.

Would love to keep in touch with others who are doing this!

Amanda Focke
Rice University

On 10/10/2018 12:34 PM, Megan Firestone wrote:
Hi,

We us Alma as our library ILS here, so we have been looking at the possibility 
of integrating Alma and ArchivesSpace.  I was curious if anyone else is 
interested in this type of integration and if there is any work being done?

Thanks!
Megan

--
Megan M. Firestone
Archivist and Public Services Librarian
Munday Library
St. Edward's University
3001 S. Congress Ave.
Austin, TX 78704
512.428.1047




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--
Amanda Focke, CA, DAS
Asst. Head of Woodson Research Center
Fondren Library
Rice University
6100 Main St. MS-44
Houston, TX 77005
afo...@rice.edu | 713-348-2124
http://library.rice.edu/woodson
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Re: [Archivesspace_Users_Group] Alma Integration

[Amanda Focke]

We are implementing Alma here at Rice University, over the coming year, 
and are interested in an ArchivesSpace integration.


Would love to keep in touch with others who are doing this!

Amanda Focke
Rice University

On 10/10/2018 12:34 PM, Megan Firestone wrote:

Hi,

We us Alma as our library ILS here, so we have been looking at the 
possibility of integrating Alma and ArchivesSpace.  I was curious if 
anyone else is interested in this type of integration and if there is 
any work being done?


Thanks!
Megan

--
Megan M. Firestone
Archivist and Public Services Librarian
Munday Library
St. Edward's University
3001 S. Congress Ave.
Austin, TX 78704
512.428.1047 


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--
Amanda Focke, CA, DAS
Asst. Head of Woodson Research Center
Fondren Library
Rice University
6100 Main St. MS-44
Houston, TX 77005
afo...@rice.edu | 713-348-2124
http://library.rice.edu/woodson
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Re: [Archivesspace_Users_Group] Alma Integration

[Sarah Horowitz]

We are currently in the midst of a migration to Alma and would be very 
interested in an integration of Alma and ASpace. 

--
Sarah Horowitz
Curator of Rare Books and Manuscripts
Head of Quaker & Special Collections
Haverford College
370 Lancaster Ave.
Haverford, PA 19041

> On Oct 10, 2018, at 2:45 PM, Vik, Gloria  wrote:
> 
> Hi,
> We would be interested in integrating Alma and ArchivesSpace, but haven’t 
> heard of any work being done toward it yet.
>  
> Thank you,
> Jean
>  
> Gloria Jean Vik
> Associate Library Director for Systems
> The University of Texas at Dallas
> Eugene McDermott Library
> Tel. 972-883-2623
> Fax  972-883-2473
> j...@utdallas.edu
>  
>  
>  
> From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
>  On Behalf Of Megan 
> Firestone
> Sent: Wednesday, October 10, 2018 12:34 PM
> To: Archivesspace Users Group 
> 
> Subject: [Archivesspace_Users_Group] Alma Integration
>  
> Hi,
>  
> We us Alma as our library ILS here, so we have been looking at the 
> possibility of integrating Alma and ArchivesSpace.  I was curious if anyone 
> else is interested in this type of integration and if there is any work being 
> done?
>  
> Thanks!
> Megan
> 
> --
> Megan M. Firestone
> Archivist and Public Services Librarian
> Munday Library
> St. Edward's University
> 3001 S. Congress Ave.
> Austin, TX 78704
> 512.428.1047
> ___
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group@lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
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Re: [Archivesspace_Users_Group] Alma Integration

[Vik, Gloria]

Hi,
We would be interested in integrating Alma and ArchivesSpace, but haven’t heard 
of any work being done toward it yet.

Thank you,
Jean

Gloria Jean Vik
Associate Library Director for Systems
The University of Texas at Dallas
Eugene McDermott Library
Tel. 972-883-2623
Fax  972-883-2473
j...@utdallas.edu



From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Megan 
Firestone
Sent: Wednesday, October 10, 2018 12:34 PM
To: Archivesspace Users Group 
Subject: [Archivesspace_Users_Group] Alma Integration

Hi,

We us Alma as our library ILS here, so we have been looking at the possibility 
of integrating Alma and ArchivesSpace.  I was curious if anyone else is 
interested in this type of integration and if there is any work being done?

Thanks!
Megan

--
Megan M. Firestone
Archivist and Public Services Librarian
Munday Library
St. Edward's University
3001 S. Congress Ave.
Austin, TX 78704
512.428.1047
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[Archivesspace_Users_Group] Alma Integration

[Megan Firestone]

Hi,

We us Alma as our library ILS here, so we have been looking at the
possibility of integrating Alma and ArchivesSpace.  I was curious if anyone
else is interested in this type of integration and if there is any work
being done?

Thanks!
Megan

-- 
Megan M. Firestone
Archivist and Public Services Librarian
Munday Library
St. Edward's University
3001 S. Congress Ave.
Austin, TX 78704
512.428.1047
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Re: [Archivesspace_Users_Group] Maximum finding aid size

[Kevin W. Schlottmann]

Thanks all!

And thanks Mark; it's good to know that large clusters of linked resources
can become an issue, as we definitely have records that include hundreds of
correspondents linked as agents.



On Fri, Oct 5, 2018 at 5:08 PM Custer, Mark  wrote:

> Kevin,
>
> In addition to what Nancy and Steve have already mentioned, I'll add a few
> other things to consider about the size of the records:
>
>
>- Right now, a note cannot exceed 65k characters in ArchivesSpace.
>The overall file might not even be that large, but if you have any really,
>really, really long notes, you won't be able to import the file without
>splitting up the note.
>- If you have a single archival object that's linked to, say, 1,000 or
>more digital objects, top containers, subjects, agents, or the like, then
>things might not behave so well in the staff interface, etc.  I've found
>the number of linked records clustered on a single record to be more
>problematic than a deeply hierarchical finding aid.  As long as you don't
>have many (or any) linked to over 500 things, I'd say that's good for
>ASpace.  We have a few above that, but not many.
>- The tree view for finding aids has also recently been optimized to
>work better for really flat listing, as well.  See these good-natured notes
>for a great explanation of the work done behind the scenes to accommodate
>all sorts of different finding aids:
>
> *https://github.com/archivesspace/archivesspace/blob/615fe43e946cbf672e2c35a6c9b79ac6b11a136a/backend/app/model/large_tree.rb#L1-L49*
>
> 
>
>
> I can also say that we don't have any finding aids as large as 100MB   We
> have a few that run the gamut from 10 - 40 MB, though, and those are
> working well.
>
> Mark
>
>
>
> -Original Message-
> From: archivesspace_users_group-boun...@lyralists.lyrasis.org [
> mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org
> ] On Behalf Of
> Kennedy, Nancy
> Sent: Friday, 05 October, 2018 4:08 PM
> To: Archivesspace Users Group <
> archivesspace_users_group@lyralists.lyrasis.org>
> Subject: Re: [Archivesspace_Users_Group] Maximum finding aid size
>
> We also have finding aids that large (about 10 or so that are larger than
> 10MB).  I'd definitely recommend 2.5 if you will need to work with large
> records.  Prior to updating to 2.5, the load times could mean long wait
> times to view or edit.  In the last few weeks, we've added a record that is
> now over 100MB, and takes about 15 minutes to export to EAD.
>
> In the past, in previous systems, we were unable to keep records of this
> size united and had split a few very large records into separate resources
> due to size. It's always been hard to re-unite / present that scenario in
> discovery systems.  So far, archivesspace is doing a better job of scaling
> to handle our size extremes.
>
> Nancy
>
>
>
>
>
>
> -Original Message-
> From: archivesspace_users_group-boun...@lyralists.lyrasis.org <
> archivesspace_users_group-boun...@lyralists.lyrasis.org> On Behalf Of
> Majewski, Steven Dennis (sdm7g)
> Sent: Friday, October 05, 2018 3:28 PM
> To: Archivesspace Users Group <
> archivesspace_users_group@lyralists.lyrasis.org>
> Subject: Re: [Archivesspace_Users_Group] Maximum finding aid size
>
>
> I’ve recently imported a 25MB EAD file as well as some around 10-15MB.
> It took a significant amount of time to ingest — about an hour.
> This was on a test server with minimal load other than that job, so you
> may want to schedule your ingest at off hours.
> Definitely do it on a test server first, because it’s difficult to back
> out of if you need to fix something and try again.
>
> ( This was using the current version (v2.5.0). Some very early versions
> were unacceptably slow. )
>
>
> I think the primary overhead is in creating objects, more than the EAD
> parsing, so it probably scales by some other order of complexity rather
> than just text size.
> i.e. creating a very large bioghist or other note is still only creating a
> single object and is probably a single MySQL operation, while turning a
> long list of agent names into agent records and linking them to the
> resource is many operations.
>
>
> — Steve Majewski
>
>
>
> > On Oct 5, 2018, at 3:00 PM, Kevin W. Schlottmann 
> wrote:
> >
> > Hi all,
> >
> > Does anyone have a sense of where the size limitations are in
> > ArchivesSpace?  We have some very large finding aids (10+ MB EAD) that
> > we hope to import, manage, and publish using AS. I would image that
> > other institutions have large finding aids, and I'm curious to know
> > what issues we might run into.
> >
> > Best,
> >
> > Kevin
> > --
> > Kevin Schlottmann
> > Head of Archives Processing
> > Rare Book & Manuscript Library
> > Butler Library, Room 801
> > Columbia University
> > 535 W. 114th St., New York, NY