Re: [Archivesspace_Users_Group] upgrading to new release

[Andrew Morrison]

The ./data/shared/job_files/ folder contains copies of every original 
source file that has ever been imported. The links to download those 
files from job pages the staff interface will be broken unless you copy 
them over from the old ArchivesSpace instance to the new one. And there 
are log files for all types of jobs containing details not held in the 
database. Not essential, but it is worth considering whether you want to 
retain that historical record for future reference.



Andrew.



On 23/04/2020 21:59, Blake Carver wrote:


Short answer, yes.
Long answer...

Let's say I've been running my ArchivesSpace in the directory 
'/whatever/someplace/archivesspace-v2.5/'  for a bunch of years now, 
and I want to get with the program and upgrade to the newest version.


So I download that and put it in 
'/whatever/someplace/archivesspace-v3.0/'  and put in the 
mysqlconnector file, and get my config.rb file set. I backup my 
database, shut down my old ArchivesSpace and run setup-datase.sh, and 
start up version 3.0! It starts up, runs fine, no errors, YAY ME! (I'm 
not running any plugins) (And no, there's no version 3.0 yet)


I didn't bother copying over the stuff in /data/ because that all gets 
rebuilt and I can wait for that to happen. So now what do I do with 
'/whatever/someplace/archivesspace-v2.5/' ?  I wait a few days, just 
to make sure I didn't miss any weird bugs or data trouble, and now 
there's nothing in '/whatever/someplace/archivesspace-v2.5/' that I 
need. I still have the old database in my backups, and I can always 
download the code again from GitHub if I need to, but there's no 
turning back now because I've been working!



*From:* archivesspace_users_group-boun...@lyralists.lyrasis.org 
 on behalf of 
Lori Dedeyan 

*Sent:* Monday, April 20, 2020 6:00 PM
*To:* Archivesspace_Users_Group@lyralists.lyrasis.org 


*Subject:* [Archivesspace_Users_Group] upgrading to new release
Hi all,

I have a simple question- if we have followed instructions for 
upgrading to a new release of ArchivesSpace 
(https://archivesspace.github.io/archivesspace/user/upgrading-to-a-new-release-of-archivesspace/), 
are we clear to remove any previous installation directories? We 
currently have a single tmp file 
(jetty-0.0.0.0-8089-backend.war-_-any-) in an old version folder (v 
2.6.0) that has for some reason ballooned in size (4.5 GB) and would 
like to remove it without repercussions.


Thanks for your help!
Lori

--
Lori Dedeyan
Processing Archivist

Mike Kelley Foundation for the Arts
7019 N. Figueroa Street
Los Angeles, CA  90042
www.mikekelleyfoundation.org 

*Please note that our entire team is working remotely while we monitor 
the COVID-19 situation, which impacts access to our office lines and 
postal service. Thank you for your patience and understanding. *


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Re: [Archivesspace_Users_Group] Request for Assistance with Troubleshooting EAC-CPF Exports for Agent Persons

[James R Griffin III]

Dear Joshua,

Thank you very much for this, but unfortunately, the bioghist note (and its 
single subnote) are both marked as explicitly published, and I am still not 
finding the export in the EAC Document.

I will proceed by seeing if maybe there are duplicate or problematic entries in 
the RDBMS backend.

Best regards,
James

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 on behalf of Joshua 
D. Shaw 
Sent: Thursday, April 23, 2020 12:27 PM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Request for Assistance with 
Troubleshooting EAC-CPF Exports for Agent Persons

Hey James-

Are the bioghist note(s) published - including any subnotes? Only bioghist 
notes and their subnotes will get added to the EAC if published.

Joshua


From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 on behalf of James R 
Griffin III 
Sent: Thursday, April 23, 2020 12:13 PM
To: Archivesspace Users Group 
Subject: [Archivesspace_Users_Group] Request for Assistance with 
Troubleshooting EAC-CPF Exports for Agent Persons

Hello Everyone,

Apologies in advance for any trouble, but I am currently experiencing 
difficulty attempting to export an EAC-CPF record. Currently there are "Notes" 
which exist within the database record for the Agent Person (I have verified 
that these exist in the `note` table within the relational database), but these 
are not being exported into a EAC-CPF document.

I believe that the area of the code base where this is found is in: 
https://github.com/archivesspace/archivesspace/blob/master/backend/app/exporters/serializers/eac.rb#L109

Please let me know if I can provide any further information. Thank you very 
much for your attention.


Sincerely,

James
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Re: [Archivesspace_Users_Group] Request for Assistance with Troubleshooting EAC-CPF Exports for Agent Persons

[Custer, Mark]

James,

I haven't had a chance to look into this, but my hunch is that the issue would 
reside in ArchivesSpace's EAC exporter, not your database. The EAC importer and 
exporter in ArchivesSpace aren't really finished; you can never (for instance) 
export a valid EAC record, regardless of the data!

I'll try to look into it later today or next week, but I suspect that if you 
want to export any EAC records from ASpace, then you'll need to use a plugin 
for that for now.  I'm not sure if the issue of EAC imports/exports is part of 
the updates to agent records (see http://aspace-anw-429.lyrtech.org/), but I 
quickly tested imports into that test application a while back and I didn't 
note any differences from the original EAC importer, so I suspect not.

Mark



From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 on behalf of James R 
Griffin III 
Sent: Friday, April 24, 2020 8:45 AM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Request for Assistance with 
Troubleshooting EAC-CPF Exports for Agent Persons

Dear Joshua,

Thank you very much for this, but unfortunately, the bioghist note (and its 
single subnote) are both marked as explicitly published, and I am still not 
finding the export in the EAC Document.

I will proceed by seeing if maybe there are duplicate or problematic entries in 
the RDBMS backend.

Best regards,
James

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 on behalf of Joshua 
D. Shaw 
Sent: Thursday, April 23, 2020 12:27 PM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Request for Assistance with 
Troubleshooting EAC-CPF Exports for Agent Persons

Hey James-

Are the bioghist note(s) published - including any subnotes? Only bioghist 
notes and their subnotes will get added to the EAC if published.

Joshua


From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 on behalf of James R 
Griffin III 
Sent: Thursday, April 23, 2020 12:13 PM
To: Archivesspace Users Group 
Subject: [Archivesspace_Users_Group] Request for Assistance with 
Troubleshooting EAC-CPF Exports for Agent Persons

Hello Everyone,

Apologies in advance for any trouble, but I am currently experiencing 
difficulty attempting to export an EAC-CPF record. Currently there are "Notes" 
which exist within the database record for the Agent Person (I have verified 
that these exist in the `note` table within the relational database), but these 
are not being exported into a EAC-CPF document.

I believe that the area of the code base where this is found is in: 
https://github.com/archivesspace/archivesspace/blob/master/backend/app/exporters/serializers/eac.rb#L109

Please let me know if I can provide any further information. Thank you very 
much for your attention.


Sincerely,

James
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Re: [Archivesspace_Users_Group] Request for Assistance with Troubleshooting EAC-CPF Exports for Agent Persons

[Christine Di Bella]

Hi all,

Updating the EAC-CPF exporter very substantially is part of the work that's 
currently happening for the expansion to the agents module. In fact, the test 
branch Mark points to (http://aspace-anw-429.lyrtech.org/) already has some of 
the changes to the import side (not complete yet, however), and the export side 
is next. If anyone's interested in looking or commenting on the map we're 
working off of, it's available at 
https://drive.google.com/file/d/1F0RCwl9ZXRoUnT2C6ICuVW42hogzL7RX/view?usp=sharing.
 All comments and testing for this work in progress very much welcome!

Christine

Christine Di Bella
ArchivesSpace Program Manager
christine.dibe...@lyrasis.org
800.999.8558 x2905
678-235-2905
cdibella13 (Skype)

[ASpaceOrgHomeMedium]



From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Custer, 
Mark
Sent: Friday, April 24, 2020 9:05 AM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Request for Assistance with 
Troubleshooting EAC-CPF Exports for Agent Persons

James,

I haven't had a chance to look into this, but my hunch is that the issue would 
reside in ArchivesSpace's EAC exporter, not your database. The EAC importer and 
exporter in ArchivesSpace aren't really finished; you can never (for instance) 
export a valid EAC record, regardless of the data!

I'll try to look into it later today or next week, but I suspect that if you 
want to export any EAC records from ASpace, then you'll need to use a plugin 
for that for now.  I'm not sure if the issue of EAC imports/exports is part of 
the updates to agent records (see http://aspace-anw-429.lyrtech.org/), but I 
quickly tested imports into that test application a while back and I didn't 
note any differences from the original EAC importer, so I suspect not.

Mark



From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 on behalf of James R Griffin III 
mailto:j...@princeton.edu>>
Sent: Friday, April 24, 2020 8:45 AM
To: Archivesspace Users Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Request for Assistance with 
Troubleshooting EAC-CPF Exports for Agent Persons

Dear Joshua,

Thank you very much for this, but unfortunately, the bioghist note (and its 
single subnote) are both marked as explicitly published, and I am still not 
finding the export in the EAC Document.

I will proceed by seeing if maybe there are duplicate or problematic entries in 
the RDBMS backend.

Best regards,
James

From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 on behalf of Joshua D. Shaw 
mailto:joshua.d.s...@dartmouth.edu>>
Sent: Thursday, April 23, 2020 12:27 PM
To: Archivesspace Users Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Request for Assistance with 
Troubleshooting EAC-CPF Exports for Agent Persons

Hey James-

Are the bioghist note(s) published - including any subnotes? Only bioghist 
notes and their subnotes will get added to the EAC if published.

Joshua


From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 on behalf of James R Griffin III 
mailto:j...@princeton.edu>>
Sent: Thursday, April 23, 2020 12:13 PM
To: Archivesspace Users Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] Request for Assistance with 
Troubleshooting EAC-CPF Exports for Agent Persons

Hello Everyone,

Apologies in advance for any trouble, but I am currently experiencing 
difficulty attempting to export an EAC-CPF record. Currently there are "Notes" 
which exist within the database record for the Agent Person (I have verified 
that these exist in the `note` table within the relational database), but these 
are not being exported into a EAC-CPF document.

I believe that the area of the code base where this is found is in: 
https://github.com/archivesspace/archivesspace/blob/master/backend/app/exporters/serializers/eac.rb#L109

Please let me know if I can provide any further information. Thank you very 
much for your attention.


S

Re: [Archivesspace_Users_Group] Best practices for broken date spans and multiple single dates?

[Christine Di Bella]

Hi Joshua,

While you could put all of those into a date expression field, if you're 
wanting to be able to use dates in calculations and such multiple normalized 
dates are definitely the better way to go. Your message is timely because 
there's an issue for this that we're actively working on and hoping to get into 
the next release - https://archivesspace.atlassian.net/browse/ANW-172. It 
should be testable on our regular test server (http://test.archivesspace.org)  
soon.

Christine

Christine Di Bella
ArchivesSpace Program Manager
christine.dibe...@lyrasis.org
800.999.8558 x2905
678-235-2905
cdibella13 (Skype)



-Original Message-
From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Minor, 
Joshua Alexander
Sent: Thursday, April 23, 2020 9:54 AM
To: archivesspace_users_group@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Best practices for broken date spans and 
multiple single dates?

Hello all,

I'm hoping this isn't a silly question or that I've just completely missed 
something in the help center/documentation but I'm wondering what's the best 
practice for inputting broken date spans (for example: 1920, 1980-1990) and for 
inputting multiple single dates (for example: 1900, 2010) at the series and/or 
file level in ArchivesSpace. I've checked the ArchivesSpace users group 
archives and this question did come up in 2015 but I didn't see an answer for 
it. It seems that ArchivesSpace doesn't want to string multiple dates together 
(unless you're inputting Bulk Dates) and instead just displays the first date 
entry in both the public interface and staff interface. I'm guessing the 
easiest way to handle this would be to use 1920, 1980-1990 as the Expression, 
use "inclusive" as the type, use 1920 as the Begin date, and use 1990 as the 
End date but this would lead to some inaccurate search results.

Am I missing something? Any advice would be greatly appreciated!

Thanks!

Joshua Minor
​Manager of Archival Processing
College of Charleston
Charleston, South Carolina, 29424
email: mino...@cofc.edu
tel: 843-953-0470

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Re: [Archivesspace_Users_Group] Proxy Error when loading large resource record?

[Blake Carver]

Take a look in your ArchivesSpace and proxy error logs when that happens.
Look for ERROR or FATAL in archivesspace.out and maybe timeout (or just error) 
in your proxy.

I suspect whatever your proxy is (Apache or nginx?) might be timing out. 
ArchivesSpace running slow and trying to load all those records could cause the 
proxy to timeout.
ArchivesSpace may also need some more RAM.



From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 on behalf of 
Cortland, Christina Rosalie 
Sent: Thursday, April 23, 2020 10:30 AM
To: archivesspace_users_group@lyralists.lyrasis.org 

Subject: [Archivesspace_Users_Group] Proxy Error when loading large resource 
record?

Hi all,

We recently migrated 2K+ top containers into ASpace to link to a single 
resource and started inconsistently but not infrequently running into a "Proxy 
Error" when trying to either load the resource record in the staff interface or 
when trying to search by resource record identifier from the main toolbar.

I get the response:
"

502 Proxy Error

Proxy Error
The proxy server received an invalid
response from an upstream server.
The proxy server could not handle the request GET /resources/7076.
Reason: Error reading from remote server
"

See also attached screenshot of when this occurs while attempting to load the 
resource record.

When I refresh the page, the page usually (but again, not consistently) loads 
correctly.

Has anyone run into this before/has any suggestions for how to fix?

Thank you!


Christina Cortland
Software Development

UNC-Chapel Hill Libraries

Pronouns: she/her
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Re: [Archivesspace_Users_Group] Request for Assistance with Troubleshooting EAC-CPF Exports for Agent Persons

[Custer, Mark]

Christine, that's great to hear!  It will be really nice to start using those 
options.

James, as for how to fix the issue presently, I just checked and you can indeed 
override the current exporter in a plugin. The main issue for why you're not 
seeing a bioghist note in your exports is due to this part of the the core 
code:  
https://github.com/archivesspace/archivesspace/blob/master/backend/app/exporters/serializers/eac.rb#L113-L158

The issue is that the default sub note that ASpace uses when you create a 
bioghist note is a sub note with a type of "note_text".  But that "note_text" 
type is not one of the sub note options in the exporter, and there's no else 
clause in the above case statement.  So, you could either add an option for 
"note_text" to export that data to paragraph tags, or you could add a catch all 
that would pick up those note_text sub notes.   That said, there would be other 
things ArchivesSpace would need to do to ensure valid EAC bioghist notes, since 
right now EAC specifies that an abstract element would have to be the first 
child element of a biogHist note if it's available.  But, the ASpace exporter 
is just going to put those notes in the order the they're entered.

I hope that helps,

Mark




From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 on behalf of 
Christine Di Bella 
Sent: Friday, April 24, 2020 9:12 AM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Request for Assistance with 
Troubleshooting EAC-CPF Exports for Agent Persons


Hi all,



Updating the EAC-CPF exporter very substantially is part of the work that’s 
currently happening for the expansion to the agents module. In fact, the test 
branch Mark points to 
(http://aspace-anw-429.lyrtech.org/)
 already has some of the changes to the import side (not complete yet, 
however), and the export side is next. If anyone’s interested in looking or 
commenting on the map we’re working off of, it’s available at 
https://drive.google.com/file/d/1F0RCwl9ZXRoUnT2C6ICuVW42hogzL7RX/view?usp=sharing.
 All comments and testing for this work in progress very much welcome!



Christine



Christine Di Bella

ArchivesSpace Program Manager

christine.dibe...@lyrasis.org

800.999.8558 x2905

678-235-2905

cdibella13 (Skype)



[ASpaceOrgHomeMedium]







From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Custer, 
Mark
Sent: Friday, April 24, 2020 9:05 AM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Request for Assistance with 
Troubleshooting EAC-CPF Exports for Agent Persons



James,



I haven't had a chance to look into this, but my hunch is that the issue would 
reside in ArchivesSpace's EAC exporter, not your database. The EAC importer and 
exporter in ArchivesSpace aren't really finished; you can never (for instance) 
export a valid EAC record, regardless of the data!



I'll try to look into it later today or next week, but I suspect that if you 
want to export any EAC records from ASpace, then you'll need to use a plugin 
for that for now.  I'm not sure if the issue of EAC imports/exports is part of 
the updates to agent records (see 
http://aspace-anw-429.lyrtech.org/),
 but I quickly tested imports into that test application a while back and I 
didn't note any differences from the original EAC importer, so I suspect not.



Mark







From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 on behalf of James R Griffin III 
mailto:j...@princeton.edu>>
Sent: Friday, April 24, 2020 8:45 AM
To: Archivesspace Users Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Request for Assistance with 
Troubleshooting EAC-CPF Exports for Agent Persons



Dear Joshua,



Thank you very much for this, but unfortunat

[Archivesspace_Users_Group] ArchivesSpace and OCLC Digital Gateway

[Michelle Echols]

Hi all,

We are looking to make our ArchivesSpace finding aids discoverable in WorldCat. 
We are hoping to set up our ArchivesSpace OAI-PMH to communicate with the 
Digital Collections Gateway. Our Systems team has created a base OAI-PMH url, 
but the records it pulls do not include an actionable URL identifier that 
points to the finding aids. Has anyone run into this problem and devised a 
solution to include urls that link to our ArchivesSpace finding aids?

One potential solution we found would be to generate Archival Resource Keys 
(ARKs) 
https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/919502964/Archival+Resource+Keys+ARKs

Has this or another solution worked for anyone using both ArchivesSpace and the 
Digital Gateway?

Thank you for any help,

Michelle Echols

/ Michelle Echols
Metadata and Cataloging Librarian
West Virginia University Libraries
(304) 293-4019 office
michelle.ech...@mail.wvu.edu
she/her/hers

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Re: [Archivesspace_Users_Group] ArchivesSpace and OCLC Digital Gateway

[Kevin W. Schlottmann]

Dear Michelle,

I think you are looking for something along the lines of an automatically
generated URL being included in the export.  While this may not be exactly
that, I share our setup, because we also need URLs published via OAI.  For
legacy reasons Columbia has a wide range of URLs that lead to finding
aids.  We place these URLs into the EAD Location field of the resource
record. In the EAD export, I believe that value is written to the 
element, in the url attribute.

We needed the same thing for MARC, so our hosting provider Lyrasis has
created a custom mapping for our MARC records, which takes the EAD Location
and maps it to the MARC 856 field. (Code here:
https://github.com/lyrasis/columbia-marc-exporter/blob/master/backend/model/columbia-marc21-overrides.rb
)

Alternately, I note that in the OAI feed, the header tag includes an ASpace
identifier along these lines:

oai:columbia//repositories/2/resource/672

which could possibly be transformed into a usable URL.


Best,

Kevin



On Fri, Apr 24, 2020 at 2:39 PM Michelle Echols <
michelle.ech...@mail.wvu.edu> wrote:

> Hi all,
>
> We are looking to make our ArchivesSpace finding aids discoverable in
> WorldCat. We are hoping to set up our ArchivesSpace OAI-PMH to communicate
> with the Digital Collections Gateway. Our Systems team has created a base
> OAI-PMH url, but the records it pulls do not include an actionable URL
> identifier that points to the finding aids. Has anyone run into this
> problem and devised a solution to include urls that link to our
> ArchivesSpace finding aids?
>
> One potential solution we found would be to generate Archival Resource
> Keys (ARKs)
> https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/919502964/Archival+Resource+Keys+ARKs
>
> Has this or another solution worked for anyone using both ArchivesSpace
> and the Digital Gateway?
>
> Thank you for any help,
>
> Michelle Echols
>
> */ **Michelle Echols*
> Metadata and Cataloging Librarian
> West Virginia University Libraries
> (304) 293-4019 office
> michelle.ech...@mail.wvu.edu
> she/her/hers
>
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>


-- 
Kevin Schlottmann
Head of Archives Processing
Rare Book & Manuscript Library
Butler Library, Room 801
Columbia University
535 W. 114th St., New York, NY  10027
(212) 854-8483
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