[Archivesspace_Users_Group] Training Announcement: ArchivesSpace Application Overview and Basic Record Creation

[Jessica Crouch]

Dear ArchivesSpace users,



While our community-wide 
trainings provide 
virtual learning opportunities on a variety of topics, we recognize attending 
the live version of these trainings is difficult for users outside the time 
zones represented in North America.  To better facilitate access to training 
for some other parts of our community, we will be offering a free training on 
February 21, 2023, from 1:00pm-4pm Australian Eastern Daylight Time 
(AEDT).



This training will provide an overview of the ArchivesSpace application and 
basic record creation.  During this training, trainers from the ArchivesSpace 
Trainers Corps will cover some of the most frequently used areas of the 
ArchivesSpace application and will provide adequate time for Q  A full 
agenda will be provided to attendees in advance of the training.  We hope the 
feedback we receive from this training will inform future ArchivesSpace 
training opportunities in a variety of time zones.



ArchivesSpace Application Overview and Basic Record Creation

Date: February 21, 2023

Time: 1:00pm-4:00pm Australian Eastern Daylight Time (find your local 
time*)

Trainers: Corey Schmidt (University of Georgia) and Jessica Crouch 
(ArchivesSpace)

Registration: https://lyrasis.zoom.us/webinar/register/WN_uwnVJgYbRaaHbxiBWzVOSA


*Please note this training occurs in the evening, Monday, February 20th for 
some time zones.



Anyone using ArchivesSpace may register for this training.  This training will 
be recorded.  The recording will be made available via the ArchivesSpace 
website and YouTube channel.  You do not need to register for the training to 
have access to the recordings. We understand this training is outside regular 
business hours for users in the United States and we ask users not to register 
if they do not plan to attend live.



While this training does not assume any prior experience with ArchivesSpace, 
attendees are expected to have an understanding of archival workflows and 
terminology.  Due to the large number of attendees, trainers will not be able 
to troubleshoot individual implementations of ArchivesSpace or provide 
additional archival instruction beyond the use of ArchivesSpace.

For more information about ArchivesSpace, visit our Getting 
Started webpage 
or email archivesspaceh...@lyrasis.org

Best,
Jessica

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org




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Re: [Archivesspace_Users_Group] ASpace database issues

[Peter Heiner]

Matthew Adair wrote on 2023-01-18 14:23:14:
> Version 2.5.2 of ASpace.  Version 8.0.30 of MySQL

A couple of versions prior to yours MySQL started explicitly reporting
'utf8mb3' where in the past it would say 'utf8'. That's because 'utf8' is
currently an alias for 'utf8mb3' and they want to deprecate 'utf8mb3' and make
'utf8' an alias of 'utf8mb4' instead.
ASpace 2.5.2 only recognises 'utf8' as an UTF-8 character set, this was fixed
in ASpace 2.7.1. I would consider upgrading to a more recent version if
possible.

> We get the following error in the log file:
> "The following MySQL database tables are not set to use UTF-8 for their
> character encoding:"
> and then it lists all of the database tables, and fails with an unable to
> connect to database error
> 
> Encoding on the database and all of the tables are utf8mb3_general_ci

Short of the ASpace upgrade (or a database downgrade that might be even more
painful) the correct solution is to convert table data to 'utf8mb4', see
https://dev.mysql.com/doc/refman/8.0/en/charset-unicode-conversion.html
for details on how to do that.

Hope that helps,
p
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Re: [Archivesspace_Users_Group] ASpace database issues

[Tom Hanstra]

Is there any way that your version of MySQL got upgraded?  I see this in
the MySQL documentation:

https://dev.mysql.com/doc/refman/8.0/en/charset-unicode-utf8.html

which indicates that utf8mb3 is deprecated after Mysql 8.0.28.

I don't have any experience to say that this is where the problem is. I was
just looking around because I don't want to end up in a similar situation.

Tom

On Wed, Jan 18, 2023 at 2:23 PM Matthew Adair  wrote:

> Version 2.5.2 of ASpace.  Version 8.0.30 of MySQL
>
> We get the following error in the log file:
> "The following MySQL database tables are not set to use UTF-8 for their
> character encoding:"
> and then it lists all of the database tables, and fails with an unable to
> connect to database error
>
> Encoding on the database and all of the tables are utf8mb3_general_ci
>
> This problem seems to have just cropped up and there have been no
> changes that I am aware of.
>
> Thoughts?
> -Matt
>
> 
> *Matt Adair*
> Archivist for Digital Imaging and Infrastructure
>
>
> Bentley Historical Library
> 1150 Beal Avenue
> Ann Arbor, Michigan 48109-2113
> 734-647-3537
> http://bentley.umich.edu
> @UmichBentley
>
> *The Bentley Historical Library acknowledges that coerced cessions of land
> by the Anishnaabeg and Wyandot made the University of Michigan possible,
> and we seek to reaffirm the ancestral and contemporary ties of these
> peoples to the lands where the University now stands.*
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> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>


-- 
*Tom Hanstra*
*Sr. Systems Administrator*
hans...@nd.edu
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[Archivesspace_Users_Group] ASpace database issues

[Matthew Adair]

Version 2.5.2 of ASpace.  Version 8.0.30 of MySQL

We get the following error in the log file:
"The following MySQL database tables are not set to use UTF-8 for their
character encoding:"
and then it lists all of the database tables, and fails with an unable to
connect to database error

Encoding on the database and all of the tables are utf8mb3_general_ci

This problem seems to have just cropped up and there have been no
changes that I am aware of.

Thoughts?
-Matt


*Matt Adair*
Archivist for Digital Imaging and Infrastructure


Bentley Historical Library
1150 Beal Avenue
Ann Arbor, Michigan 48109-2113
734-647-3537
http://bentley.umich.edu
@UmichBentley

*The Bentley Historical Library acknowledges that coerced cessions of land
by the Anishnaabeg and Wyandot made the University of Michigan possible,
and we seek to reaffirm the ancestral and contemporary ties of these
peoples to the lands where the University now stands.*
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Re: [Archivesspace_Users_Group] ISO DAMS Info

[Colin Torre]

Hi Sarit,

I have some familiarity with a few of these platforms.

Last year, the Clark Art Institute conducted an open search for a DAMS; I led 
the search and demo'd NetX, ResourceSpace, and Widen. The working group here 
ultimately selected ResourceSpace (the Clark is a fine arts museum and it was 
essential that the DAMS have a plug-in or data transfer option with TMS; of the 
DAMS we reviewed, only NetX and ResourceSpace met that standard).

I am not aware of any DAMS that have developed ArchivesSpace functionality 
(aside from linking to an appropriate URL as a Digital Object). That's 
something I'd like to explore as we implement ResourceSpace, and I'd be curious 
to see the responses to your query here.

Best,
Colin Torre

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Hand, 
Sarit
Sent: Wednesday, January 18, 2023 9:49 AM
To: Archivesspace Users Group 
; 
archivesspace_small_archives_users_gr...@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] ISO DAMS Info

CAUTION: This email originated from outside of The Clark organization. Do not 
click links or open attachments unless you recognize the sender and know the 
content is safe. If there are any questions, please contact the I.T. Department.
Hello all!

I was given a short list of DAMS to consider, and I was wondering if anyone in 
the ArchivesSpace community is familiar with any of them.
If so, do any integrate in any capacity with ASpace? Any other information that 
might be pertinent would be great. I am happy to get on a call to chat as well.

Asset Bank
IntelligenceBank
MediaValet
NetX
Picturepark
ResourceSpace
Terentia
Widen

Thank you in advance for any assistance you can provide.
Cheers,

[cid:image001.png@01D92B30.8BBD64D0]

Sarit Hand
Digital Archivist
AP Corporate Archives
200 Liberty Street
New York, NY 10281
T 212.621.7035

sh...@ap.org
ap.org
[cid:image002.png@01D92B30.8BBD64D0]


The information contained in this communication is intended for the use of the 
designated recipients named above. If the reader of this communication is not 
the intended recipient, you are hereby notified that you have received this 
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[Archivesspace_Users_Group] ISO DAMS Info

[Hand, Sarit]

Hello all!

I was given a short list of DAMS to consider, and I was wondering if anyone in 
the ArchivesSpace community is familiar with any of them.
If so, do any integrate in any capacity with ASpace? Any other information that 
might be pertinent would be great. I am happy to get on a call to chat as well.

Asset Bank
IntelligenceBank
MediaValet
NetX
Picturepark
ResourceSpace
Terentia
Widen

Thank you in advance for any assistance you can provide.
Cheers,

[cid:image001.png@01D92B22.1605C6A0]

Sarit Hand
Digital Archivist
AP Corporate Archives
200 Liberty Street
New York, NY 10281
T 212.621.7035

sh...@ap.org
ap.org
[cid:image002.png@01D92B22.1605C6A0]


The information contained in this communication is intended for the use of the 
designated recipients named above. If the reader of this communication is not 
the intended recipient, you are hereby notified that you have received this 
communication in error, and that any review, dissemination, distribution or 
copying of this communication is strictly prohibited. If you have received this 
communication in error, please notify The Associated Press immediately by 
telephone at +1-212-621-1500 and delete this email. Thank you.
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