Hello,
attached are the board meeting minutes from the BoD phone meeting on
April 17th.
This message is to be archived by the BoD and its deputies.
Florian
Minutes 2013-04-17
The Document Foundation
Board of Directors Meeting
Call Minutes
Date: Wednesday, April the 17th, 2013
Location: Phone Conference Room
Session chair: Florian Effenberger (Chairman of the Board)
Keeper of the minutes: Thorsten Behrens (Board of Directors)
In the call: Thorsten Behrens, Florian Effenberger, Caolan McNamara, and
Italo Vignoli.
Representations: Jesus Corrius (representing Olivier Hallot), Björn
Michaelsen (representing Charles H. Schulz), and Andreas Mantke
(representing Michael Meeks).
Chairman of the Board is in the call. One of the Chairman or Deputy is
required to be present or represented for having a quorate call.
The Board of Directors at time of the call consists of 7 seat holders
without deputies. In order to be quorate, the call needs to have 1/2 of
the Board of Directors members, which gives 4. A total of 7 Board of
Directors members or their representatives are attending the call.
The board waives all formal statutory requirements, or requirements in
the foundations articles, or other requirements regarding form and
invitation, time limits, and for the topics discussed in this meeting.
The call is quorate.
From now on, a quorum can be reached with a simple majority of 4 votes.
The meeting commences at 15:05 UTC.
1. Formal approval of the annual report and the financial report - see
http://listarchives.documentfoundation.org/www/board-discuss/msg03163.html
Request: approve annual report and annual financial report, authorize
Florian and Thorsten to sign letter of representation towards tax
advise, and order tax advise to hand in report to tax office. Also
authorize Florian and Thorsten to send in annual report to foundation
authorities on behalf of the board.
Florian explains the annual report needs to outline how we met our
objectives in 2012, and that it must give an overview of our activities.
Thorsten likewise explains the financial report must accurately report
all accounting-relevant numbers towards the tax office.
- Florian asks to have the following vote and further discussions
private, the call continues in the private conference room -
Result of vote: consensus approval (7 out of 7)
Decision: The request has been accepted.
2. Conference 2013 website
Discussion: Italo will provide Andreas with content.
3. Creating administrative access point to the board for project
internal requests
Discussion: advertise i...@documentfoundation.org for private and
board-discuss@documentfoundation.org for public inquiries. For
interactive help on administrative things, ask on the #tdf-infra irc channel
AI: Thorsten to add corresponding line to BoD / QA meetings wiki page.
4. New download page, and further website improvements
Discussion: roll out new donation page to all NL projects, then if
technically feasible implement it inside SilverStripe itself.
5. Travel budgets
Discussion: Suggestion to account for travel approval via normal Berlin
budgets, if possible refund via SPI. Once the SPI payment clears, free
the Berlin budget again. This leverages the lightweight budget approval
process, and conservatively backstops travel with Berlin capital.
End of agenda, no additions.
Attending at the end of the meeting: Thorsten Behrens, Florian
Effenberger, Caolan McNamara, Italo Vignoli, Jesus Corrius, Björn
Michaelsen, and Andreas Mantke.
The meeting adjournes at 16:04 UTC.
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