[board-discuss] [DECISION] Approval of amended Rules of Procedure which include CoI Policy
Hi, the following decision, which was taken in private on 2021-10-15, is now made public in accordance with our statutes. The Board of Directors at the time of voting consists of 7 seat holders (not including deputies). In order to be quorate, the vote needs to have 1/2 or more of the Board of Directors members, which gives 4. A total of 5 Board of Directors members have participated in the vote. The vote is quorate. A quorum could be reached with a simple majority of 3 votes. I hereby call for the following combined VOTE (i.e. a single agreement counts towards the approval of both points; the two points cannot be voted individually, nor it is possible to agree on one point and disagree on the other one): * approve the proposed amendment to the Rules of Procedure [1], that includes the Conflict of Interest Policy [2], both as published in my email from 4th October 2021 on board-discuss@documentfoundation.org, to become effective immediately after publication; and * publish the amended Rules of Procedure to the members and the general public on 1st November, 2021 As usual, the vote will run for the next 72 hours, starting from the moment this mail vote is sent. [1]: https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00219.html [2]: https://wiki.documentfoundation.org/File:BoD_Conflict_of_Interest_Policy_ver1_1.pdf Result of vote: 4 approvals, 0 abstains, 1 disapproval. One deputy supports the motion. Decision: The proposal has been accepted. Regards, -- Emiliano Vavassori, Member of the Board of Directors The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint OpenPGP_signature Description: OpenPGP digital signature
[board-discuss] A work-in-progress version of the CoI Policy
Dear Community, over the past months, the Membership Committee (MC) and the Board of Directors (BoD) have been working on a Conflict of Interest Policy. It gives guidance and helps current and future BoD and MC members to take decisions. When in 2010 our foundation was created, it was tailored to the specific needs of our diverse community - an independent FOSS project where the community and the ecosystem closely work together. With this policy, all volunteers, all corporate citizens and in general all stakeholders can be sure that their contributions have equal positive impacts. Version 1.1 of the Conflict of Interest Policy has been approved and it was about time to publish it. We are all strongly committed to work on improved iterations, and so we already have a subsequent work-in-progress version 1.3.0, which is linked to this e-mail [1]. It will be further enhanced with the contributions of all interested parties, to seek for an even broader consensus. Some notable points: 1. The policy guides to act in the best interest and to the full advantage of our Foundation. 2. It makes it easier for TDF to invest even further in a stable and sustainable ecosystem and to stimulate many more third parties to do so. 3. It is intended for future decisions, so it is not retroactive. I'd like to thank everyone for the commitment to the topic so far, and looking forward for more feedback about it. Cheers, [1]: https://wiki.documentfoundation.org/images/6/6f/BoD_Conflict_of_Interest_Policy_ver1_3_0.pdf -- Emiliano Vavassori, Member of the Board of Directors The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint OpenPGP_signature Description: OpenPGP digital signature
