Re: [Coworking] Re: building the community

[Eric Haas]

Thanks so much for sharing this alejandro! reminds and helps me to set up 
those basic house rules as well!
Muchas gracias!
Eric

Op dinsdag 26 maart 2019 16:05:21 UTC+1 schreef Alejandro Moreno:
>
> Since we hardly did any community-building before we opened our space, if 
> I could do it over again, I would address certain topics like kitchen 
> use/rules, some basic bathroom usage/rules/etiquette, ideas for improving 
> recycling/sustainability, member guest policy, open space noise policy 
> (like whether phone calls will be allowed in the main space or whether 
> people should use phone booths and meeting rooms for calls, as people talk 
> very loudly on cell phones and video chat calls), getting the members to 
> help you keep the bills down (turn off lights in rooms when not in use, 
> etc), and how many of your members would potentially want private offices 
> (build as many as you can). 
>
> As far as specific recommendations I would make for some of the 
> aforementioned topics (some might be relevant to you, some might not be):
> — NO seafood in the microwave, EVER
> — Any food left in the fridge at 6pm each Friday is up for grabs for 
> anyone because it will get tossed that night.
> — Rinse the sink after you've emptied food, coffee grounds etc into the 
> sink / disposal (basic common sense stuff that people are too unconscious 
> to think about sometimes)
> — Have a sign you can hang on the dishwasher telling people that it's 
> running so DO NOT OPEN while running
> — Tell members to go ahead and load toilet paper if it runs out and not 
> have to wait and go tell you that TP is out
> — Ask them, if they'd be open to pitch in and clean a toilet once in a 
> while if it needs cleaning (cuz you're going to end up cleaning them daily 
> unless you hire a service)
> — We set up 3 separate recycling stations in our space but we need to do a 
> better job about telling people to do small things like remove the plastic 
> lid and paper sleeve from their coffee cups and recycle those (better yet, 
> I think we're going to establish a new rule for our regular members – no 
> more plastic/paper cups from the local cafe, use your own washable coffee 
> mug instead)
> — We set a 2 hour member guest policy, after that they need to buy a day 
> pass
> — We have a ''quiet culture'' in the open space, we built 3 phone booths 
> and we let our members use the meeting rooms too for short calls if the 
> phone booths are full.
> — We give each of our members 20 free hours of meeting room use per month, 
> so they can book meeting rooms either for a long phone call that they have 
> in their schedules or for meetings or whatever they need. You may or may 
> not be able to afford this so, do what works best for you.
> — I'm constantly turning the lights off in the phone booths, meeting rooms 
> etc, we need to put signs up telling people to turn them off (even though 
> the rooms have automatic sensors, the lights stay on for a while after the 
> room or phone booth is vacated) so you might want to consider the same 
> thing. Some people when entering the office in the morning turn on the 
> entire panel of lights automatically without thinking whether that is 
> really necessary. It never is, so several times a week I'm turning off 
> about 50% of the lights someone mindlessly turned on when they let 
> themselves in early in the morning. 
> — We built 2 private offices originally, we're looking at converting our 
> largest (and most underutilized) meeting room into 5 small private offices 
> and another nook we have into 2 more meeting rooms, plus converting one 
> meeting room we have now over to a private office, giving us 8 private 
> offices and 4 meeting rooms total
>
> That's all I have off the top of my head.
>
> Alejandro Moreno S. 
> Cofounder/VP VenturePad 
>
>
>
> On Thu, Mar 21, 2019 at 8:11 AM > wrote:
>
>> In addition to what the other experts here suggest, research what Mark 
>> Eaton of the Cochrane Corner did. I believe it was based on Angel's advice 
>> and it was clearly successful. I recently spoke with Mark and he is looking 
>> for a second location. Not bad for a semi-rural operator. 
>>
>>
>> On Sunday, February 24, 2019 at 2:46:33 AM UTC-7, superio...@gmail.com 
>> wrote:
>>>
>>> Hey Guys!
>>>
>>> Tomorrow is my first meet and greets for my coworking community.  I am 
>>> building the community before acquiring the actual space.  What are some 
>>> topics or processes I should cover tomorrow during the meet and greet?  Any 
>>> advice for topics to be discussed? Ice breaker techniques? 
>>>
>>> Thanks,
>>> Trey 
>>>
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Re: [Coworking] Re: Mailbox Services for Non-Coworkers

[Eric Haas]

Hey Jeanine - dank! wat is je mobiele nummer? (volgens mij heb je mij niet
al eerder een keer gebeld?) dan zou ik je graag nog even nader spreken!
Thanks, Eric

Op vr 22 mrt. 2019 om 11:05 schreef Jeannine van der Linden <
flexkantoorkame...@gmail.com>:

> Hi, Eric,
>
> In the Netherlands specifically the provision of this service is subject
> to anti-terrorism financing, anti-whitewashing, and anti-fraud laws
> (wwft).  In both Europe and the US it is covered by the KYC (know your
> client) regulations.
>
> It is an excellent service and extremely popular;  it is also important to
> get right the first time, as the fines for violation are really not
> trivial.  So your basic approach is good I think but you will need to
> include in your pricing the cost of compliance.
>
> I have also already gone nine rounds with the KvK and the BD about what is
> necessary and what is not.  It is not that they have to more or less
> permanently use the space, it is that they have to have the right to do
> so.  Under certain circumstances the tax authorities require what is called
> a permanent establishment for the issuance of a VAT number but this does
> not affect the KvK address.
>
> Feel free to contact me if you want to talk about it in detail (or in
> Dutch. :-))
>
> Warm regards,
>
> Jeannine
> deKamer.eu
>
> On Sunday, January 20, 2019 at 12:01:03 AM UTC+1, Eric Haas wrote:
>>
>> Hey Paula, I have recently took over a coworking space in Amsterdam. Now
>> in the process of setting up all the policies. A couple of weeks ago a
>> client asked me whether or not I would be able to help him with the
>> possibility for a legal registration on the physical address. My small
>> investigation proves that this can be done as a coworking space (or multi
>> tenant office building). My initial idea for the  pricing is to charge
>> €25/month and let the client choose the usage plan that goes along with it.
>> From basic (€50/month) to flex (€150/month) and fixed (€250/month). In the
>> latter the registration is already included in the package. Somewhere I've
>> read that the registration is only legally valid if the person or company
>> can prove they can more or less permanently use the space. 8 leave the
>> choice and responsibility for accounting with my client.
>> So far my thoughts on this! Happy to learn more from you guys.
>> Eric Haas
>
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erich...@greenconcepts.nl


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Re: [Coworking] Re: Printing - Cloud Solution?

[Eric Haas]

Craig! et al

Thanks for raising your solution and that also crossed my mind.
However there are a couple of con's that came into mind during my brief
evaluation:
- it might be wise to create a bit of a barrier for printing... no barrier
(me as well!!) - will print much easier and without too much thought
(reality experience)
- and if people print endlessly and for lots that chance of machines
wearing out, standing still not operational is higher plus the maintenance
costs will raise

For the complete and big picture this should be taken into account as well!

Cheers,
Eric


Virusvrij.
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Op di 22 jan. 2019 om 17:46 schreef Craig Baute - Creative Density
Coworking :

> We have taken a MUCH simpler approach. *Printing is free. *
>
> Before you announce that this a costly option, let me explain how we got
> to this point.
>
> We use to have a traditional HP / Epson / you name it printer where ink
> cost $50 to $125 to replace every 1,000 to 2,000 pages, but quality usually
> diminished after 1,000 pages. This was not a horrible expense but it did
> cost around $80 a month.
>
> *WE SWITCHED to the Ecotank* system by Epson. We replace ink every 6
> months and it only cost $40 to replace with genuine ink.
>
> You can add to the Wifi network, Epson to their own cloud, to Google
> Cloud, or to associated to an email address. With Google Cloud you don't
> need to install any printer drivers. It's all very simple.
>
> The money you'll with Ezeep will be more than the cost of the ink. Plus,
> everyone is familiar with adding a simple printer driver. Yes, their are
> hiccups on some computers, but members understand.
>
> Go free and your members will find even more value in your space. Adding
> barriers often adds more work than it's financial cost and emotional stress.
>
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Re: [Coworking] Re: Printing - Cloud Solution?

[Eric Haas]

>
> Has Ezeep issued an update to all types of printers to track copies as
> well?

@Jana - don't know but to me this seems quite unlikely although I would
love to have that done!!!


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Op ma 21 jan. 2019 om 19:38 schreef Jana Greer :

> Has Ezeep issued an update to all types of printers to track copies as
> well?
>
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*Eric J. Haas*

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erich...@greenconcepts.nl


Wishes are presentiments of things you can actually realise (Goethe)






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[Coworking] Re: Printing - Cloud Solution?

[Eric Haas]

Hey Tatjana, and coworking colleagues!

I have recently installed eZeep and integrated two printers on this 
facililty.
The big important advantage is that users no longer have to install (and 
update) drivers on their workkstations...
Plus eZeep offers a good reporting function, allowing me as the space 
manager to download csv files that allow for the appropriate management 
info and drilldowns.
I have experienced the eZeep team as quite dedicated and very supportive, 
helping me to get issues and problems solved.
Main reason I have chosen for eZeep over papercut is that one of my 
printers (a bit outdated but still brilliant) heavy Ricoh machine was no 
longer accessible for Mac computers.

>From this month on we're gonna work with the eZeep in the workspace, but my 
first impression is good.
We can print from any device and from all locations, also remote.

Best regards!
Eric

Op dinsdag 12 januari 2016 14:23:19 UTC+1 schreef TatjanaRose:
>
> Hello, I manage The Guild in Bath, which has been running for over 2yrs 
> now. The space is working really well, with us now operating a waiting list 
> for membership, however, one aspect we have always struggled with is 
> printing. When we opened we started leasing a printer from a local company, 
> but we soon discovered that our members who used Mac (majority) were 
> experiencing real difficulties with finding and downloading the drivers. 
> This meant our Front of House was having to spend a significant amount of 
> their time either trying to set the printer up for the members, or printing 
> for  them. 
>
> We recently came across ezeep  and we think this 
> could be a great solution for us.
>
> Have any of you used this service or something similar? if so how did you 
> find the set-up and the day to day management?
>
> Any advice would be greatly appreciated, as we really want to get this 
> right!
>

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[Coworking] Mailbox Services for Non-Coworkers

[Eric Haas]

Hey Paula, I have recently took over a coworking space in Amsterdam. Now in the 
process of setting up all the policies. A couple of weeks ago a client asked me 
whether or not I would be able to help him with the possibility for a legal 
registration on the physical address. My small investigation proves that this 
can be done as a coworking space (or multi tenant office building). My initial 
idea for the  pricing is to charge €25/month and let the client choose the 
usage plan that goes along with it. From basic (€50/month) to flex (€150/month) 
and fixed (€250/month). In the latter the registration is already included in 
the package. Somewhere I've read that the registration is only legally valid if 
the person or company can prove they can more or less permanently use the 
space. 8 leave the choice and responsibility for accounting with my client.
So far my thoughts on this! Happy to learn more from you guys. 
Eric Haas

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