Re: [Debconf-team] [debconf-team] Weekly meeting (Monday Aug 21 14:00 UTC), and polling for next meeting time

[Holger Levsen]

hi,

On Tue, Aug 22, 2017 at 01:16:04PM +0800, Yao Wei wrote:
[...]
> We also invite DebConf committee people to vote because we hope to have
> your presence in the meeting.

I think weekly meetings are way too frequent at this point in time.


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Re: [Debconf-team] Content team: Our current status, next steps

[Holger Levsen]

On Tue, Jul 18, 2017 at 12:28:59PM +0200, Wouter Verhelst wrote:
> On Tue, Jul 18, 2017 at 09:50:21AM +0200, Michael Banck wrote:
> > 7. There will be no video-team support for any self-scheduled sessions.
> I would make that "no guaranteed video-team support". If it is in a room
> with video equipment, we may be able to come up with volunteers, but
> that's difficult to guarantee on short notice.

exactly this happens each year again. we say there will be no video at
self scheduled sessions, then there is equipment and thus the expectation
that there will be video… 


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Re: [Debconf-team] Content team: Our current status, next steps

[Holger Levsen]

On Fri, Jul 14, 2017 at 01:03:15PM -0500, Gunnar Wolf wrote:
> As most of you are aware by now - We finally have a (preliminary)
> schedule! \o/
 
yay! thanks to everyone involved…!

> First, as I expected, several people have contacted me privately
> complaining on why the schedule starts at 9AM. I agree, and you will
> remember I have argued for it to start at 10AM. Please, before
> publishing the schedule, consider _shifting_ everything by 1hr 

yes!

> Also, several people whose talks were not accepted have asked how
> ad-hoc or self-scheduled (pick a name!) sessions will happen. This has
> to be discussed and decided *now*, or we will be drowned in requests.
> 
> Please do talk about this and decide. Ideally, the schedule and the
> rules (and space availability, and all that) for self-scheduling
> should be announced at the same time.

I really don't get this. We have a talks team, which decides about
talks and workshops and all that. And then we have self-scheduling where
talks and workshops which werent accepted by the content team get
self scheduled?!?

Will those self scheduled event end up in the same rooms as the others,
filing the time tables even more, putting more load on attendees and
video volunteers alike?

Whats the point of this, why doesnt the content team decide on those
talks / slots too?

I'd understand if those self-scheduled events were in a dedicated different
room (which might or might not be videoed) but I dont get why it's useful
to have content team scheduling and self scheduling for the same ressource 
(=room).


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Re: [Debconf-team] [DebConf18] The logo of DebConf18 finally comes out

[Holger Levsen]

On Sun, Jun 18, 2017 at 12:49:02PM +0800, "Yao Wei (魏銘廷)" wrote:
> After a poll of logo proposals [1], we finally comes up with a logo that
> symbolizes the next next DebConf [2].

great, I'm loving it!


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Re: [Debconf-team] Stepping away from DC17 orga

[Holger Levsen]

Dear Martin,

On Sat, May 27, 2017 at 10:17:22PM +0200, martin f krafft wrote:
> Recent events around dc-orga have made me realise that I cannot effectively
> help DebConf17 orga anymore. As I do not wish to stand in the way, I am taking
> a break until after DC17.

thanks for stepping away now. and also: thanks for your previous work on 
DebConf.

> Good luck and strength as you enter the final stretch towards DC17.
> See/talk to you in Montreal, or before, or after.

I'd suggest we use dc17 to have a discussion there, about your further
involvement in DebConf. I think this could be more helpful than not having
this…


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Re: [Debconf-team] Canadian border problems

[Holger Levsen]

On Tue, May 02, 2017 at 09:37:41PM +0200, Daniel Pocock wrote:
> [...] But what does a border guard say when their children ask what they
> did today?

"I protected our country."


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Re: [Debconf-team] Revision of DebConf CoC

[Holger Levsen]

On Mon, Apr 24, 2017 at 09:39:34PM +0200, martin f krafft wrote:
> You've indicated in privmsg that this constitutes an improvement in
> your eyes.

please just speak for yourself… (and please dont refer to private
discussions like this…)

If I want to agree with your mails, I can surely do that on my own.

Thanks.


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Re: [Debconf-team] Revision of DebConf CoC

[Holger Levsen]

On Mon, Apr 24, 2017 at 09:07:21AM +, Holger Levsen wrote:
> eg i'm often really offended by stupidity, nationalismism and religion
[...]
> oh, eating meat and killing the planet with it is also really really offensive
[...]
> driving cars, smoking, php, systemd, etc.

I forgot atheism in that list :-D


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Re: [Debconf-team] Revision of DebConf CoC

[Holger Levsen]

On Sun, Apr 23, 2017 at 11:35:00PM +, Gabriel Filion wrote:
>  * Speak up if you notice offensive behaviour, or inform the organisers.

this is too short, it needs to at least refer to the list of unwanted
behaviours.

eg i'm often really offended by stupidity, nationalismism and religion
(amongst others) but I'm not sure you intend displays of such to be violating
the code of conduct. If you do, wow.

oh, eating meat and killing the planet with it is also really really offensive
in my book. and telling people what (not) to eat (is offensive) as well…

I hope you understand what I mean. I do get the intention of the above
sentence, but I do hope you also understand why I think it's too short / missing
the point. Maybe adding a single word could help sufficiently, maybe it will
need more words than just s#offensive behaviour#such offensive behaviour#g… 

driving cars, smoking, php, systemd, etc.


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Re: [Debconf-team] Travel Sponsorship

[Holger Levsen]

On Thu, Apr 13, 2017 at 09:04:43AM +0200, Daniel Pocock wrote:
> > Yes, it is still time. The deadline is May 10th, but we encourage you to
> > do it as soon as possible. Registrations are now open.
> Could somebody please send an official announcement?  The last
> announcement was in March[1] and it just says "We are still working on
> our registration timeline" so maybe some people are still waiting to
> hear more about it.

indeed!

I was surprised to read that registration is open last night…!


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Re: [Debconf-team] Decide DC18 date

[Holger Levsen]

On Mon, Feb 20, 2017 at 12:43:00AM +0800, ChangZhuo Chen (陳昌倬) wrote:
> local team want to decide DC18 date so that we can work on venue
> contract. The purposed date is:
> 
> * Sat, Aug 4, 2018 ~ Sun, Aug 19, 2018
> 
> Any opinion about this date?
 
these dates are fine with me… 

> The summer vacation for our venus is from Jun 1 to Aug 31. So any
> purposed date shall be in this range.

…however I wonder why you picked August and not June or July? Could you 
explain please?

(August is really the best month for me, but/just I do wonder why you picked
it.)


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Re: [Debconf-team] Fwd: Conference Organizers - seeking a contact/conversation

[Holger Levsen]

On Tue, Jan 31, 2017 at 10:39:57PM +1300, martin f krafft wrote:
> I'm happy to answer your specific questions, if I can. Else I'll
> proxy them to the team. Or you could just sign up to the list and be
> allowed to post.

Ellie can post to the list now, I've added the address as a nomail
subscription.


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Re: [Debconf-team] Meetings DC18 bid evaluation (Tue, 2017-01-24 15:00 UTC) and decision (Wed, 2017-02-15 15:00 UTC)

[Holger Levsen]

On Sun, Jan 22, 2017 at 09:28:41AM +0100, Elena ``of Valhalla'' wrote:
> > > Tue, 2017-01-24 15:00 - 16:30 UTC in #debconf-team on oftc
> > > (date -d "Tue, 2017-01-24 15:00 UTC" to convert to your local timezone)
> > 
> > I think you got the time wrong here :)
> 
> no, it's right, it's the *starting* time, which aligns nicely with the
> ending time in the line above.

doh, thanks for pointing this out! I missed the first "15:00"…
 

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Re: [Debconf-team] Meetings DC18 bid evaluation (Tue, 2017-01-24 15:00 UTC) and decision (Wed, 2017-02-15 15:00 UTC)

[Holger Levsen]

On Sun, Jan 22, 2017 at 12:45:11AM +0100, Daniel Lange wrote:
> Tue, 2017-01-24 15:00 - 16:30 UTC in #debconf-team on oftc
> (date -d "Tue, 2017-01-24 15:00 UTC" to convert to your local timezone)

I think you got the time wrong here :)


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Re: [Debconf-team] DC17 website revamped

[Holger Levsen]

On Mon, Dec 19, 2016 at 10:29:10AM -0500, Jerome Charaoui wrote:
> Thanks for pointing this out. As you can imagine, this isn't a trivial
> fix as wafer relies on the bootstrap framework, whose developpers have
> not been keen to cater to the javascript-averse.  (see [1]).
 
sigh

> > also an indicator of the source git repo would be nice, so people can
> > send patches…
> My bad, here it is:
> ssh://git.debian.org/git/debconf-data/dc17.dc.o.git

it should be linked from the website :)



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Re: [Debconf-team] DC17 website revamped

[Holger Levsen]

On Sun, Dec 18, 2016 at 10:46:19PM -0500, Jerome Charaoui wrote:
> I just wanted to send out a quick annoncement about the recent revamp of
> the DebConf17 website. We've finally moved away from the truly barebones
> site that you may have seen, to something that much better represents
> DebConf17.
> https://debconf17.debconf.org
> 
> It's still far from perfect, so please let us know of any mistakes to
> correct or improvements we could implement.

try viewing it with javascript disabled… no navigation, no images, no
sponsor logos… this is with torbrowser, enabling javascript for the site
didnt help and nor did enabling javascript globally :(

also an indicator of the source git repo would be nice, so people can
send patches…


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Re: [Debconf-team] August 25th (20:00 UTC) meeting

[Holger Levsen]

Hi pollo,

many thanks for caring so much to make these IRC meetings happen! I too think
that coordination and communication in the team are crucial and those
IRC meetings are an important part of DebConf preparation each year. So
yay and many thanks for your continous efforts here! And please keep
them up!

that said… ;)

On Thu, Aug 11, 2016 at 06:45:41PM -0400, Louis-Philippe Véronneau wrote:
> > We just had a -team meeting, and sadly a whole lot of people were missing...
> > 
> > We agreed this schedule was OK last meeting and to have meaningful
> > meetings we also need people.

it's August (so high season of the summer for those on the north
hemispehre), which alone could explain this. and it's been just a month
since DebConf16, so of course there is little energy to jump straight
into planning DebConf17.

You'll have many meetings with many people, don't worry ;-)

Is there anything urgent which cannot wait another month? We're here all
the time… :)


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Re: [Debconf-team] DC17 August 11th meeting

[Holger Levsen]

On Fri, Jul 29, 2016 at 05:44:51PM -0400, Louis-Philippe Véronneau wrote:
> Anyway, expect a 1h meeting more than anything else.

yay, thamks for the clarification! that makes it much more likely I can
free myself and attend!

(btw, (as discussed on irc) - it would be nice if the email login time
for this sandstorm thing could be changed to 60min or 2h instead of the
15min it currently uses. And then, I dont think polling for meeting
dates needs authentication at all. It's not that anyone has ever
disputed a doodle poll yet - they just work surprisingly well despite
being trivial to "hack" :-)


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Re: [Debconf-team] DC17 August 11th meeting

[Holger Levsen]

Hey,

On Thu, Jul 28, 2016 at 10:49:02PM -0400, Louis-Philippe Véronneau wrote:
> During that meeting, we decided we would hold IRC meetings each 2nd
> Thursday from 20:00 to 22:00 UTC.

yay for agreeing on an easy to remember meeting schedule! I'm just
wondering whether it really needs a 2h meeting every two weeks?!?

Once in a while, sure, but I'd suggest to try to keep the meetings to
90min or better even 60min by default.


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Re: [Debconf-team] Fwd: DebianEdu

[Holger Levsen]

Hi,

On Tue, Jun 28, 2016 at 09:19:13PM +0200, Bernelle Verster wrote:
> I have an offer to set up Debian-Edu for the Open Fest.

cool, we plan to release this weekend :)
 
> I don't know anything about this, so can't judge if this is doable.
> Can you please comment on
> 1. if it would be a good idea, generally, and
> 2. if so, if it is technically possible to do.

I'll let the Debian Edu list answer this, as I'm currently pretty short
on time :)
 
> regards
> B
> 
> 
> -- Forwarded message --
> From: izak 
> Date: Tue, Jun 28, 2016 at 12:33 PM
> Subject: DebianEdu
> To: indie...@debconf.org
> 
> 
> Hi,
> 
> I can (try to) setup DebianEdu for the Open Festival.
> 
> The following equipment are required:
> 
> 1.  The 5-6 GB iso file to do the install.
> 
> I can download this if the bandwidth is OK with the organization team.
> 
> The iso should be available in case someone asks for it,  I think.
> 
> 2.  Minimum hardware components:
> 
> (For demo purposes maybe not all that big.)
> 
> (https://wiki.debian.org/DebianEdu/CurrentVersionBasicInstallation)
> 
> 1x Gateway (class A ip capable).   (10.0.0.1  -  I have used  IPCop
> successfully)
> 2x Switch (preferable minimum of gigabit technlogy).
> 1x Computer to act as a main-server with two ethernet cards.
> Preferably with high RAM provision and multiple cores and hard disk.
> 1x Thin client with an ethernet card. Preferably network boot capable.
> Lan cables.
> 
> Take note : DebianEdu sets up its own DHCP network that
> **cannot/should not** be mixed with any other network.
> 
> 3.  Power points - also for additional PCs/Laptops  to demonstrate the
> thin client.
> 4.  Table, chairs
> 5.  Help with setting up teachers and students - demonstration users - Gosa.
> 6.  Help when I get stuck.
> 7.  Two days to do the set-up
> 8.  Some rotation schedule to staff the demonstration.
> 
> Let me know if you want to proceed or discuss.
> 
> Regards,
> Izak
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Re: [Debconf-team] Visa arrangements and timetables

[Holger Levsen]

Hi,

adding visa@ to cc: and keeping context for them…

On Fri, May 06, 2016 at 01:50:26PM +0100, Neil Williams wrote:
> On Fri, 6 May 2016 12:44:59 +
> Holger Levsen <hol...@layer-acht.org> wrote:
> 
> > Hi Neil,
> > 
> > On Fri, May 06, 2016 at 12:04:57PM +0100, Neil Williams wrote:
> > > Just wondering how long registrants should expect to wait for visa
> > > information for debconf16 via v...@debconf.org?  
> > 
> > not long. If there hasnt been *any* reply at all, I'd resend the mail
> > to visa@ after two days…
> 
> OK, so the original message was:
> On Saturday 16 April 2016 08:25 AM, from Senthil Kumaran S
> 
> The ping was:
> Message-ID: <572b0a16.7070...@gmail.com>
> Date: Thu, 5 May 2016 14:23:42 +0530
> 
> .. at which point I was CC'd.

ok, not too long ago…

> > > When will attendees get visa letters to be able to confirm their
> > > travel?  
> > 
> > it depends, though ASAP.
> > 
> > Are you asking for someone particular or what's the purpose of your
> > mail?
> 
> Yes, I'm asking on behalf of Sentil Kumaran (stylesen) as he has had no 
> response from v...@debconf.org
> 
> Any help with a reply to Senthil would be appreciated.

I'll leave this to visa@…


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Re: [Debconf-team] Visa arrangements and timetables

[Holger Levsen]

Hi Neil,

On Fri, May 06, 2016 at 12:04:57PM +0100, Neil Williams wrote:
> Just wondering how long registrants should expect to wait for visa
> information for debconf16 via v...@debconf.org?

not long. If there hasnt been *any* reply at all, I'd resend the mail to
visa@ after two days…
 
> When will attendees get visa letters to be able to confirm their travel?

it depends, though ASAP.

Are you asking for someone particular or what's the purpose of your
mail?


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Re: [Debconf-team] Suggestion for DC17+ fundraising brochure: advertising service vs. ad space

[Holger Levsen]

On Tue, Apr 12, 2016 at 11:54:17AM +0200, martin f krafft wrote:
> also sprach Giacomo Catenazzi  [2016-04-12 09:56 +0200]:
> > I don't think we ever sell logo space to sponsors, …
> 
> You're obviously free to disagree and assume a different view of
> what we're doing, but please don't stop other people's efforts just
> because you don't see their value.

why the agression?

> Numerous sponsors have been asking specifics about the services we

how many exactly?

> But this isn't a reason why we shouldn't (always) strive to improve
> what we're doing. Please don't stand in the way just because you
> prefer to look at things differently.

again: why the aggression? Don't you think cate wants to improve things
too? "Different" is not always also better. And, well, "Experienced
fundraisers" reminds me of https://www.youtube.com/watch?v=Ylomy1Aw9Hk -
"Last Week Tonight with John Oliver: Congressional Fundraising" - which
nicely shows what can go very wrong with just that.

(And again, I *do* think knowing our page impressions will be useful. Just
not *that* much :)


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Re: [Debconf-team] Suggestion for DC17+ fundraising brochure: advertising service vs. ad space

[Holger Levsen]

Hi,

On Tue, Apr 12, 2016 at 09:56:58AM +0200, Giacomo Catenazzi wrote:
> I don't think we ever sell logo space to sponsors, so IMHO, the
> assumptions are wrong.
> 
> 
> For many sponsors, we are offering them to sponsor/to donate to Debian
> (the "give back") so that Debian is healthy and continues to provide
> excellent software to everyone (which is important for many big companies).
> 
> Additionally, as you demonstrated on DC15, they are very interested also
> on Debian people (to offer them jobs), so IMHO offering number of
> impressions will dilute much of our strengths.  We are really not
> looking to increase logo impressions (with random users), but we are
> targeting mostly our contributors (so "few", but very selected group).

I fully agree with what cate said here.

That said, I also agree with madducks point:

> > The most common mistake in fundraising (which we also make) is to
> > sell advertising space ("logo on website"), rather than to sell the
> > service ("logo on website, 1,234 unique visitors /month").

So I also think collecting these numbers is useful, _but_ we need to use
them in the way cate suggested. And then use them as _one_ of the many
benefits of sponsoring DebConf.


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[Debconf-team] dc17: visiting the venues in Montreal

[Holger Levsen]

Hi,

so in the aftermath of LibrePlanet (in Boston) I'm now in Montreal and
it occured to me that I can and want to visit the potential venues.
Mostly because I'm curious :-)

I'm aware that the local team has had a vote about them already but
Tiago (and Tassia) also told me that they think it would be good if
someone from outside the local team would evaluate the options and
comment.

So, I'm looking for local persons to go there with me, probably best
during the day on any of the three next days (so Wednesday to Friday).
Any volunteers?


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Re: [Debconf-team] Registration Feature Request: Organization / Company Name field

[Holger Levsen]

Hi,

On Wed, Mar 16, 2016 at 10:24:40AM -0500, Carl Karsten wrote:
> Don't label it "organization"
> call it "badge line 2" or "your add here"
> 
> So that people know they can put whatever text they want to show off on
> their badge.

/me likes this idea very much. Please do that!


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Re: [Debconf-team] DebConf17 bids - DebConf Committee

[Holger Levsen]

Hi,

On Sonntag, 24. Januar 2016, Didier 'OdyX' Raboud wrote:
> Dear DebConf Team, dear DebConf Committee, dear DPL,
> 
> I consider the DebConf Committee to be validly formed, with this page as
> reference:
>   https://wiki.debconf.org/wiki/DebConf_Committee
> 
> The 7 persons from the 'Confirmed for the DC17 decision' list have
> acknowledged my request for confirmation, and are hereby BCC'ed.
> 
> > Please be aware that the DebConf17 bids deadline has now passed and
> > that there are two bidders:
> > 
> > - Prague - https://wiki.debconf.org/wiki/DebConf17/Bids/Prague
> > - Montreal - https://wiki.debconf.org/wiki/DebConf17/Bids/Montreal
> 
> As it is now apparent, I failed to call for any DebConf Committee
> meetings. Sorry for that. The next thing for the DebConf Committee is to
> to hold a "Bid status meeting", with representatives from the two bids
> [0].
> 
> As I'm VAC from now on until Feb 12, I see two ways forward here: a) I
> propose a date for when I'm back, and we build up from there; b) someone
> takes over (which would be fine), and finds a date before then. Let's
> first try to find a date:
> 
>   https://dudle.inf.tu-dresden.de/DebConf17-BidStatusMeeting/
> 
> DebConf Committee members, please fill the poll before the end of
> January. Anyone of you, please take over the date agreement and meeting
> organization, as I won't be able to. :)

so far only 6 people have voted in this dudle poll - so if you haven't please 
vote now.

That said, I'm a bit unsure about the timing, as I think such a meeting needs 
at least 7 days warning in advance, which already invalidates some available 
dates from that poll and will invalidate more every day noone calls for a 
meeting.

So far, February 17th looks like a date I would pick.

Please dudle now.


cheers,
Holger



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Re: [Debconf-team] [Debconf-discuss] Debian booth at DebConf15 Open Weekend and its Merchandise

[Holger Levsen]

Hi,

On Freitag, 19. Juni 2015, Michael Banck wrote:
 The other question is: is there some left-over merchandise from any of
 the european stockpiles and if so, does it make sense to use that for
 DebConf? 

I have quite a lot of Debian/bsd/women swirl stickers left (those which were 
at fosdem) which I'll bring with me...


cheers,
Holger


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Re: [Debconf-team] [Debconf-video] Schedule proposals and decision for the next meeting

[Holger Levsen]

Hi,

On Sonntag, 29. März 2015, Margarita Manterola wrote:
 Also, this is the team mailing list, if the video team is concerned
 that 90 minutes for having lunch is not enough for them, they should
 be the ones saying so.

I thought that Cate spoke as a video team member or at least from past years 
experience as a video team member not sure why you thought otherwise.

That said, I also think from an attendee perspective a larger lunch break is 
beneficial, as it gives room to digest both types of food, that for the 
stomach and for the brain.

DebConf is *packed*, so it's needed to leave some spaces.


cheers,
Holger



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Re: [Debconf-team] [Debconf-video] [santi...@debian.org: Re: Draft schedule format]

[Holger Levsen]

Hi,

from #debconf-video today

   h01ger | cate: yes i think more video related stuff should go to the 
list
   h01ger | the list has basically been dead since last debconf
   h01ger | and yeah, events during food times are stupid
   h01ger | or to phrase it nicer: they work well with paid workers
  * | h01ger wouldnt want to treat volunteers like this 
[...]
  h01ger | cate: exactly
   h01ger | but really scheduling food+events at the same time doesnt 
work well
   h01ger | its also bad / annoying for others: cause then you cannot 
(privatly) schedule things for during lunch, cause someone might still be at 
an event...
  tassia | h01ger, edrz, can you raise those concerns in the mailing 
list? in the meeting today?
   h01ger | tassia: like every year? 
   h01ger | tassia: i'm tired to do so. please someone forward my words 
from today somewhere. feel free to use copy + paste.
  edrz i'm not sure I can be at the meeting. it's a holiday here, so wife + 
child are home with me.
  * | h01ger can do copy+paste..
  tassia | h01ger, thanks


cate+edrz said similar things but couldnt give me permission to quote them on 
archived mailinglist, so I'll send this now, so it reaches you in time for the 
meeting.


cheers,
iker


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Re: [Debconf-team] [Debconf-discuss] [Debconf-announce] First videos are now online

[Holger Levsen]

Hi,

On Donnerstag, 4. September 2014, Richard Hartmann wrote:
 As I said on IRC a few times, I still think it would make sense to
 prefix this ID to all talk names.

definitly!

 PS: Also as per IRC, we would probably need to symlink
 already-published videos to their new names; else random links people
 may have would break.

eeks, not so sure about this. links during the conf should always be 
considered temporarily and thus it might actually be good to break those 
links, so people get reminded of this ;)


cheers,
Holger



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Re: [Debconf-team] Request for Videoteam Budget increase

[Holger Levsen]

Hi,

I want to let debconf rest, but I also think it would be a pity not to share 
experience from many years working on several conferences...

On Montag, 11. August 2014, Steve Langasek wrote:
 So, modulo
 doubts about the price of the video converters, and the belief that the
 video team should not have a separate line item for misc expenses, this
 request has my support.

quite to the contrary I think both the main orga team as well as the video 
team should have autonomy over (small) misc expense buffers. Else, some 
situations become impossible to handle, or can only be handled like we did it 
in the past: buy/pay this, if we dont get approval in retrospect, I will 
personally cover for these expenses. But we need these things and 
cannot/shouldnt wait.

Obviously those situations should ideally be avoided / minimized but... not 
everything in life is always ideal and so aint running a conference.


cheers,
Holger

P.S.: if you do want to reply, yay, but please do me a favor and carefully 
remove me from any cc:s...


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Re: [Debconf-team] [Debconf-video] available switches? (was Re: confirmation of room changes; details on talk room capacities)

[Holger Levsen]

Hi Steve,

On Montag, 11. August 2014, Steve Langasek wrote:
 On Mon, Aug 11, 2014 at 11:06:40AM +0200, Holger Levsen wrote:
 So Eric mentioned on IRC that you might be bringing drives.  This seems
 like a better plan than having us purchase new drives just for the
 occasion. Just to be clear, are you still planning to bring these drives? 

yes, sure.

 Or do you prefer for some reason that the local team source them?

no, a server would be nice though :) Any news on that?


cheers,
Holger



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Re: [Debconf-team] [Debconf-video] available switches? (was Re: confirmation of room changes; details on talk room capacities)

[Holger Levsen]

Hi Steve,

On Montag, 11. August 2014, Steve Langasek wrote:
 As for the machine, there have been several options proposed for a box
 among the locals, though none has resulted in a concrete piece of hardware
 yet. I've followed up on a couple of leads, hopefully we can lock this
 down by Tuesday.

thanks!
 
  Installation and configuration of such a machine would be handled by
  videoteam. Assembly too, if need be.
 
 Yes, I will happily delegate this to the videoteam.  You can assume you'll
 have a chassis and a pile of blank drives upon arrival ;)

yay, thanks!


cheers,
Holger




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Re: [Debconf-team] Request for Videoteam Budget increase

[Holger Levsen]

Hi,

On Samstag, 9. August 2014, Moray Allan wrote:
 On Thu, Aug 07, 2014 at 04:18:14PM -0400, Eric Dantan Rzewnicki wrote:
  The DebConf Videoteam requests a budget increase for DebConf 14.
  
  Shipping cost Chicago - Portland of Carl Karsten's gear:$2000
  Rental of screens, projectors and PA speakers for 3 rooms: $900
  Purchase of hdmi to vga converters for presenters' laptops:$200
  Buffer for miscellaneous expenses:
  (duct tape, batteries, unexpected/broken stuff, etc)   $500
  
-
 
 Total: $3600
 
 I don't see any problem here as a Chair, so it is approved from my
 perspective, subject to the comments already in this thread that
 miscellaneous expenses should be spelt-out or contained in the general
 buffer, and that we should of course continue to seek ways to keep
 spending to a minimum, such as by borrowing items or finding cheaper
 ways to rent them.
 
 As this is a new line item it would be polite to ping the DPL to ask
 for either agreement that this isn't a material change from the
 previous DPL-approved budget, or a new approval.

agreed, adding Lucas via leader@d.o to the loop so he can comment.


cheers,
Holger




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Re: [Debconf-team] Lists moderation

[Holger Levsen]

Hi Didier,

On Montag, 9. Juni 2014, Didier 'OdyX' Raboud wrote:
 for your information, we're now several persons authorized to moderate
 the -team, -announce and -discuss lists.

yay!
 
 Holger; you don't need to worry about these anymore. :)

*g*

thanks!


cheers,
Holger


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Re: [Debconf-team] [Debconf-discuss] debconf15 logo contest: voting begins

[Holger Levsen]

Hi,

On Samstag, 31. Mai 2014, Richard Hartmann wrote:
 As of right now, we have a tie, so we need more votes :)

ui. before switching the voting system we had a clear winner, wow.


cheers,
Holger




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[Debconf-team] thank you and thanks for all the fish

[Holger Levsen]

Hi,

so ten days ago I've said these somewhat sad words on IRC, in private: 

[23:07]   h01ger | i think i'm just fed up with debconf
[23:07]   h01ger | i've been doing this for too long to be able to enjoy 
having the same old arguments yet again
[23:08]   h01ger | yesterday i was thinking i want to become a debconf 
wizard (like the release team has wizards), now i think i just want to quit 
and not be involved at all anymore. (i will continue with videoteam, at least 
for the time being. and as such also with debconf-admin, but thats really it 
and no day to day admin stuff except whats needed for video)
[23:09]   h01ger | i will sleep over it but i doubt i will change my 
mind
[23:10]   h01ger | i've had the wizard idea some months ago already and 
forgot and was quite happy i remembered yesterday, as it seemed like a 
painless way out. 
[23:10]   h01ger | but now i just think i want to get out. fast and 
completly. i'm tired of arguing the same crap over and over again, 
[23:11]   h01ger | and then also get crap for that
[23:11]   h01ger | i do have better and more fun things to do. i hope :)

So I have slept over this for several nights and all I can say for sure is 
that by now I'm really looking forward to not being involved in organizing 
DebConf(s) for some time, maybe forever. Also, I have been pondering this more 
than once or twice in the last 2y, so this is not a rushed decision by me. 

(Still, seems I didnt want to finish+send this mail so I procastrinated all 
day and now I'm quite tired and this mail is too long and not as coherent as I 
would like it to be. Apologies for this.)

And I'm still not 100% sure if I'd really want to take a break now, or just a 
sabatical (til after dc14? til after dc15?) or if I really just want to quit 
and not be involved anymore. So let's say I quit now and maybe I will come 
back one day. I've been involved in organising since DebConf5 and these we 
were very very great times and I do look forward at having great DebConfs in 
future. Just, at least for now, rather as a regular attendee (and videoteam 
volunteer. At least for now, I don't plan on quitting debconf-video. It's 
simply too much fun! :)

Unsurprisingly I will also stay around, so feel free to ask me anything 
anytime, ignoring requests is usually rather easy ;) Also I won't guarantee I 
will be able to *not* do anything at+during DebConfs itself (as opposed to 
those other 50 weeks a year), but I will try ;-p

My main reason is stimply that I'm tired of the headless circus debconf-team 
has become and that I want to spent (way) less time (co-)organizing something 
which is largely self organized and chaotic, and where organizers spent 
countless hours chatting and planning things many of them have never done  
like this before, which then leads to repeative + long + contemporary 
discussions, of which *I* had too many by now...  I've discussed too many 
times too many good and not so good plans how to improve things and how to 
document what, and yet we have done too little, esp. with the flood of 
new+eager new people we thankfully have every year. 

IMHO there haven't been many/enough experienced people in the team who are 
_constantly_ supportive / reacting properly, thus those who are (or try) 
cannot keep up doing so, then get tired and then (again and again) fail to 
document things properly and thus also fail to get more/enough people with 
long term involvement. (Also documenting alone doesnt help, if the structures 
etc aint formally clear and/or are are sometimes informal...)

Despite all of this: each year *at* DebConf we do work very well together to 
make it happen. Again and again.

I'm sorry we as chairs (also) failed at fixing this mess and I'm still proud 
of the things we achieved when I was part of debconf-team, however that was 
defined. 

I'm not really sure what exactly has happened so that DebConf suddenly feels  
as a headless circus, even though it has worked on informal rules for many 
years very well - and I am definitly not interested in pointing fingers, I 
just would like to understand why, so that maybe we can improve for next 
years.

Some of what I think is important to be fixed/changed I've said at 
http://penta.debconf.org/dc13_schedule/events/1089.en.html - I'm really sorry 
that I've lost the energy - at least for now - to discuss and implement the 
changes I would like to see! (I'm really unhappy not being able to finish this 
properly, but it doesn't help - neither me nor DebConf - if cannot let it go 
and yet am unable to hold+handle it at the same time... So: /me waves.)

And then, I've also learned here that many organisational matters (about 
DebConf) don't matter as much as we organizer think they do: as long as 
awesome people come together, awesome things will happen. A nice environment 
will help, but if it's not given / needs improvements, awesome people will 
improve things. And in the end, things will just be 

Re: [Debconf-team] DebConf governance (Re: About the DC15 entity and authority (was: DebConf 15 Legal Entity)

[Holger Levsen]

Hi Martin,

you might think that the debconf15 local team is organzing debconf15. Thats 
wrong. Just like every year, debconf-team will be organizing debconf15.

Thanks for understanding.


cheers,
Holger


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Re: [Debconf-team] Updated budget for DC14

[Holger Levsen]

Hi Richard,

On Montag, 24. März 2014, Steve Langasek wrote:
 FWIW, not having direct access to the penta db, I find that Richard's
 website is the best source for historical data about recent DebConfs, even
 though it stops at DC11.  If someone has the necessary raw penta access and
 wants to pull comparable statistics for more recent conferences, that would
 be wonderful.  Even better would be if the necessary queries used to
 generate such reports would be saved somewhere in subversion so that they
 can be referred to in the future rather than needing to be reinvented each
 time from first principles.  Would someone here be willing to do this?  Not
 necessarily someone who currently has penta db access, but someone who
 knows SQL and has the time to work on providing these reports.

could you please update your website to carry the numbers from dc12 and dc13 
as well? Also, how could we make sure this will stay current in future?


cheers,
Holger


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Re: [Debconf-team] registration metadata

[Holger Levsen]

Hi,

(dropping the dc14 list.)

On Freitag, 11. April 2014, Steve Langasek wrote:
 Thanks for the feedback.  I've tried to capture the current state of the
 requirements in the wiki:
 
   https://wiki.debconf.org/action/edit/DebConf14/Registration

please change sex to gender there and why would we ask for an explanatory 
comment there???

I'm changing this now.


cheers,
Holger


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Re: [Debconf-team] registration metadata

[Holger Levsen]

On Montag, 14. April 2014, Steve Langasek wrote:
 This field is part of the penta schema primarily for use in roommate
 assignments, which are done based on sex, not gender. 

I consider this a bug, but I'm tired of arguing here.


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[Debconf-team] two more, rather restricted, repos to limit exposure of historic private data (was Re: Why the secrecy (was: Request to Join Project DebConf private repository)

[Holger Levsen]

Hi,

(taking this from the dc15 list to here...)

On Montag, 7. April 2014, Philipp Kaluza wrote:
 including a link to a git repository. However,
 Am 07.04.2014 22:17, schrieb nore...@alioth.debian.org:
  Your request to join the DebConf private repository project was denied by
  an administrator.

the secrecy is not about the constitution of the to be founded german 
debconf association, but about other contents in that repository, which makes 
me ask here what I have been wondering the last days already: 

now that we have a zillion^w30 new git repositories, we still only have 3 
alioth repos (-private, -data and -video), so everybody who gets access to the 
debconf-private project on alioth has access to all past debconf private 
repos, correct?

Thats rather unfortunate.

My idea would be to create two more alioth projects: debconf-historic-data and 
debconf-previous-data (or similar names), the first should collect all 
previous DebConf repositories and should only be accessable by long term core 
debconf-team members (committee??), while the previous-data project should 
currently probable be open to dc13+14+15 team members.

How does that sound? Other, better ideas?


cheers,
Holger


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Re: [Debconf-team] daytrip + budget (Re: Updated budget for DC14)

[Holger Levsen]

On Mittwoch, 2. April 2014, martin f krafft wrote:
 musical busses!

Cinco!




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[Debconf-team] daytrip + budget (Re: Updated budget for DC14)

[Holger Levsen]

Hi,

from a budget point of view, the daytrip can easily be made in a way that it 
doesnt cost the organizers any (additional) money. We've paid bus fares 
ourselves (as attendees) in the past and can do that again and then we just go 
to some nice place in the countryside and have a picknick there, and voila, 
splendid daytip with awesome memories - without a budget, except for food, 
which we would have to pay anyway.

(I'm all for having the conf pay the full daytrip but if thats not possible, 
it's not possible.)

Others have already explained why+how the daytrip is tremendously useful, I 
wont go much into this here, I just want to state that from a videoteam point 
of view it's really nice to have a day off and be able to talk with and not to 
people :-)


cheers,
Holger, who skipped more day trips than he would have liked, but that 
was
either due to having to work on video stuff or having to sleep 
and 
the daytrip left at 7AM or so...


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Re: [Debconf-team] The great Git migration is impending

[Holger Levsen]

Hi,

great plan, but...

On Samstag, 29. März 2014, martin f krafft wrote:
 Processes that are still using Subversion will continue to work, but
 will run against potentially stale data, as SVN is no longer
 updated.

this means, from April 2nd, updating the blog and the website will be broken. 
hopefully we wont get any new sponsors then ;-)


cheers,
Holger 


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Re: [Debconf-team] The great Git migration is impending

[Holger Levsen]

Hi Steve,

On Dienstag, 1. April 2014, Steve Langasek wrote:
 It was stated in the plan that Joerg was going to handle switching over the
 website updates from svn to git.
 
 In any case, Martin asked me (repeatedly ;) to confirm that this timeline
 would not be disruptive to the DC14 team, and I assured him it was not a
 problem. 

ok, cool. thats sounds much better than what could be read on the list until 
now. thanks!


cheers,
Holger


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[Debconf-team] Next dc15 Meeting

[Holger Levsen]

Hi,

for those not following the dc15 list:

On Donnerstag, 27. März 2014, Margarita Manterola wrote:
 Democracy has spoken and the meeting will be on:
Monday April 7th, 21:00 CEST (19 UTC)
 
 Complete agenda to follow soon.

on #debconf15-germany


cheers,
Holger


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Re: [Debconf-team] close debconf15-team@l.d.o ?

[Holger Levsen]

Hi,

On Dienstag, 18. März 2014, martin f krafft wrote:
 Please keep the two separate.

No. While it's unavoidable that those two teams exist in the beginning, we 
want them to merge ASAP. So it's best to close the localteam list ASAP too.


cheers,
Holger, I guess this is even documented in the DebConf manual. If not, 
it 
should be. Maybe we also should have debconf-conference (and 
a debconf-conference-doc?) pseudopackage(s) in the bts




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Re: [Debconf-team] Sponsorship tiers/benefits for DC15?

[Holger Levsen]

Hi Martin,

I like your ideas and your enthusiasm! Just a few comments:

On Dienstag, 18. März 2014, martin f krafft wrote:
 5. This does not mean that we shouldn't engage with potential
sponsors in deals such as gold for the next 5 years for
$12,000/year and never downgrade them below gold (though they

I like this (rough) idea! (Details whether a specific deal are ok, need to be 
discussed with sponsors-team once such a deal is approaching, though.)

 8. I think we should aim high and be ready to be flexible about
sponsorship tiers. For instance, 

of course! We are and we always have been. We just cannot and wont publicize 
such deals very much.

 9. One thing I am missing in the sponsorship tiers are free
conference tickets, including potentially free participation in
a special dinner event.

conference attendence and also attendence of the conference dinner has always 
been free for all attendees. So as every year, sponsors just need to register 
their people - and as always, the sponsorship team can and should help them 
to do so, if needed.  (as in: register for them...)


cheers,
Holger


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Re: [Debconf-team] Note about sponsorship deadlines.

[Holger Levsen]

Hi,

On Montag, 17. März 2014, Brian Gupta wrote:
 I just heard from one potential sponsor that they would have loved to
 sponsor DC14, but that they finalized their 2014 sponsorships in Nov
 of 2013.

Same as it ever was. This is really no news. And as always it depends on the 
upcoming local/sponsor team to work on this early enough. (=knowing this 
doesnt fix this. It needs dedicated people to address this.)

Also. usually at least the final report from the previous year is not ready, 
but neither this, nor the unavailability of a final sponsorship brochure of 
the upcoming is a showstopper. It just needs to be communicated properly to 
these sponsors, and we do have plenty of brochures and reports of previous 
years. So:

IOW: please go for it!


cheers,
Holger


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[Debconf-team] close debconf15-team@l.d.o ? (was Re: Debian Project News - March 17th, 2014

[Holger Levsen]

Hi,

On Montag, 17. März 2014, 
=?utf-8?Q?C=C3=A9dric_Boutillier_=3Cboutil=40debian=2Eorg=3E?=@polytechnique.org
 wrote:
 
 The Debian Projecthttp://www.debian.org/
 Debian Project Newsdebian-public...@lists.debian.org
 March 17th, 2013  http://www.debian.org/News/weekly/2014/05/
 
[...]
 DebConf, past and future
 
[...] 
[dc15]
 A dedicated mailing list [7] has been created for the
 organisation and those interested are welcome to subscribe and join the
 discussion.
 7: http://lists.debian.org/debconf15-team/

sigh. This is a misunderstanding. DebConf15 will be organized on 
debconf-team@lists.debconf.org, just as every other DebConf.

I wonder if this mailing list should be closed already. We usually just 
want+need bid specific lists, _before_ a country has been decided.


cheers,
Holger


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Re: [Debconf-team] Updates regarding the Swedish bid

[Holger Levsen]

Hi,

On Montag, 10. März 2014, Andreas Barth wrote:
 I rather read the rule as not the same continent twice, so Asia
 could follow both Americas or Europe.

Same here.

And to answer Martins question: true, it's not a strict rule, but... very 
strong preference.


cheers,
Holger


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[Debconf-team] the DC15 decision meeting will take place on February 20, 20:00 UTC

[Holger Levsen]

Hi,

please read the bids and comment on them, briefly is very fine. Also, please 
raise questions, again, best here, on the list.

Quoting https://wiki.debconf.org/wiki/DebConf15/Bids the bids are:

 * https://wiki.debconf.org/wiki/DebConf15/Bids/Mechelen
 * https://wiki.debconf.org/wiki/DebConf15/Germany
 * https://wiki.debconf.org/wiki/DebConf15/Bids/Karlskrona

As decided in the last regular DebConf team meeting, the DC15 decision meeting 
will take place on February 20, 20:00 UTC on #debconf-team on OFTC.

Note: we haven't decided on a committe yet, which is our decision making body 
for this kind of decisions. Either this meeting will find a clear consensus on 
the dc15 location, or we need to start forming this committe and come up with 
a timeline for (hopefully just) another meeting where we'll decide.


cheers,
Holger


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Re: [Debconf-team] Please make a DC15 decision before March — poll included

[Holger Levsen]

Hi,

On Montag, 10. Februar 2014, Richard Hartmann wrote:
 On Fri, Feb 7, 2014 at 9:50 PM, martin f krafft madd...@debconf.org wrote:
  Martin is involved in a bid so he'd prefer if a neutral person did…
 Holger, will you decide, then?

I can. when should I?


cheers,
Holger


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Re: [Debconf-team] Please make a DC15 decision before March — poll included

[Holger Levsen]

Hi,

On Freitag, 7. Februar 2014, Richard Hartmann wrote:
 Interest in the dudle has not been very high but the dates in it are
 approaching.
 
 Are any more votes forthcoming?

Well, if there is no update on the Belgian/Mechelen bid... Wouter, any update? 
(+if so, please vote.)
 
 Either way, how do we break the tie between the various options?

Someone decides, usually the person calling for the meeting. If Martin doesnt 
want to decide, I'm happy to do so. (But need to be told to do so :)


cheers,
Holger


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[Debconf-team] next #debconf-team meeting

[Holger Levsen]

Hi,

so when will the next #debconf-team meeting be? Neither topic nor 
http://meetbot.debian.net/debconf-team/2014/debconf-team.2014-01-14-20.01.html 
is helping me to find the answer...

Can somebody please?


cheers,
Holger



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[Debconf-team] debconf15 timeline

[Holger Levsen]

Hi,

so, appearantly everybody forgot about DebConf15 in the last #debconf-team 
meeting and it's unknown when the netx meeting will be.

Do we need or shall we have another dedicated meeting about DebConf15?

Not cc:ing the bid teams intentionally as I expect them to read this list and 
reply...


cheers,
Holger


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Re: [Debconf-team] [Debconf-sponsors-team] status report for tomorrow's meeting?

[Holger Levsen]

Hi,

On Dienstag, 14. Januar 2014, Steve Langasek wrote:
 Tomorrow is the monthly DebConf team meeting again. 

sigh, when exactly is the meeting?

It would have been nice, useful and following established practices (=what has 
been done for like 10 years...) to have that in /topic on #-team and announced 
on the team mailinglist. Idealy a few days in advance (and not just 24h like 
now) so people can plan and attend.

Not everybody uses this .ical thing.


cheers,
Holger, traveling tomorrow, so probably not able to attend...


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Re: [Debconf-team] Why do we have two lists for debconf-team ?

[Holger Levsen]

Hi,

On Donnerstag, 7. November 2013, Raphaël Walther wrote:
 Well, my point of view is one team, one list :) (and keep the 10 years of
 archive)

exactly.
 
 There was a consensus in that meeting that migrating to lists.debian.org
 was the right things to do.
 http://meetbot.debian.net/debconf-team/2013/debconf-team.2013-05-23-18.02.
 log.html#l-676

yup - but see below..!

 Is somebody working on migrating these lists with archive to
 lists.debian.org ?

no, and that's the main problem here. the rest derives from this.


cheers,
Holger




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Re: [Debconf-team] Proposal for sponsorship levels (and registration fees) for DC14

[Holger Levsen]

Hi,

On Mittwoch, 30. Oktober 2013, Brian Gupta wrote:
 On Wed, Oct 23, 2013 at 7:43 PM, Brian Gupta brian.gu...@brandorr.com 
wrote:
  After discussion with sponsors-team we are proposing the following
  sponsorship levels and registration fees for DC14. (They are largely
  the same as DC13 with CHF substituted for USD). The one change from
  DC13 is that we are proposing to add back the bag logo benefit but
  only for gold+ sponsors rather than silver+ sponsors as it was in
  previous DCs. This does presume that debconf-team will be arranging to
  have a Conference Bag produced, so a volunteer to coordinate/research
  that would be needed.
  
  Please share your thoughts, as we need to finalize these soon so that
  nattie can incorporate them into the Sponsorship Brochure by Oct 31st,
  which is when we plan to start the fundraising effort.
  
  Finalizing these levels is very important as it's a blocker for
  reaching out to potential sponsors.
  
  (Please note benefits to sponsors are cumulative so that higher tier
  sponsors get the benefits of all lower tiers.)
  
  Supporter 2000 USD
  - Logo on sponsor web page
  
  Bronze 2000 USD
  - Logo on all web pages and link back to company homepage
  
  Silver 6000 USD
  - Logo in full-page thank you ad in Linux Magazine worldwide
  - Logo printed on conference T-shirts
  
  Gold 12000 USD
  - Logo printed larger and in superior position on T-shirts
  - Logo on all video streams, during breaks
  - Logo on banner in conference lobby
  - Logo printed on conference bag
  
  Platinum 25000 USD
  - Logo on banner behind talk podiums
  - Name and description of sponsor in all press releases relating to
  the conference
  45-minute slot for a Free Software related talk
  
  Registration fees:
  Corporate: 500 USD (is intended for those attending DebConf as
  representatives of companies.)
  Professional 200 USD (is intended for any individual or company who
  wants to help the conference by contributing to cover some of the
  costs of their attendance.)
  
  Thanks,
  Brian
 
 Hi all,
 
 Would it be safe to say there is a rough consensus to move forward
 with these levels as initially outlined? (We need to finalize them for
 the sponsors brochure that tmancill is finalizing for end of month
 publication.)

yes, looks good to me. (including the bags :)
 

cheers,
Holger


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[Debconf-team] food for thoughts

[Holger Levsen]

Hi,

some interesting food for thoughts for conference organizers: 
http://voodootikigod.com/posts/our-culture-of-change


cheers,
Holger


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Re: [Debconf-team] Proposal for sponsorship levels (and registration fees) for DC14

[Holger Levsen]

Hi,

On Donnerstag, 24. Oktober 2013, Steve Langasek wrote:
  Also, we have name badges. Logos can go there too! Maybe we should
  have a 50k sponsorship level with logos on drink cups and/or name
  badges and make Google and HP really compete ;)
 
 No.  The sponsorship team does not need to go promising our sponsors that
 they will get their logos on everything.  That makes more work for the
 team, with no real impact on our ability to raise sponsorship funds.
 
 It's appropriate to promise sponsors that their logos will be prominently
 displayed in *some* reasonable place, in accordance with their level of
 contribution.  We don't need to be plastering logos on every damn surface
 and increase our production costs, not to mention increasing the number of
 things we need to keep track of that we've promised our sponsors, and that
 we can fail to deliver on.
 
 Logos on shirts.  Logos on the websites.  Logos on the bags if we do them.
 Anything else is just making more work for no gain.

100% agree with Steve here.


cheers,
Holger (starting to catch up on debconf related backlog..)


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Re: [Debconf-team] IRC Meeting minutes; DebConf 14 dates set

[Holger Levsen]

Hi Tony,

On Dienstag, 22. Oktober 2013, tony mancill wrote:
 Sorry to respond to the list, but I don't know who manages the ACLs.  In
 order to be able to commit changes to debconf-data SVN repo, it looks
 like someone will need to add me to the scm_debconf-data group.

please request group membership via the usual alioth webinterface.


cheers,
Holger


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Re: [Debconf-team] IRC meeting schedule: doodle poll [mai...@doodle.com: Doodle: Link for poll DebConf 14 IRC meetings]

[Holger Levsen]

Hi,

On Sonntag, 20. Oktober 2013, Steve Langasek wrote:
 Doodle is timezone-aware; I entered the times in Pacific Time.  It happens
 purely by luck that Europe and America will both be out of DST before the
 proposed week for the next meeting, so everyone (in the northern
 hemisphere) should be able to configure their local timezone in doodle and
 get the right answer.

so to clarify, currently the times are displayed with DST, so wrongly for the 
times displayed?

if so, I might want to commit to 1-2 more time+day combinations


cheers,
Holger


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[Debconf-team] sick

[Holger Levsen]

Hi,

I've been sick with fever since Wednesday basically, so that I wont 
participate in tonights meeting, sorry.

Given that DebConf team is a team, I don't think this will matter much. 
DebConf14 will be fine.

Just please think of the kittens (ie listen to what has been said in the 
various threads on -team in the last weeks and don't push your own agenda 
(whatever this might be in particular) too much) and have lots of fun!


cheers,
Holger


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Re: [Debconf-team] DebConf14 Dates And Upcoming Decisions

[Holger Levsen]

Hi Patty,

On Freitag, 27. September 2013, Patty Langasek wrote:
  Website 
 I saw some interest in driving the website transition. Is there still
 interest out there, who is interested and how can we help you?

driving to where? (and maybe also: which website?)


cheers,
Holger (I'll reply to the rest too... :)


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Re: [Debconf-team] DebConf14 Dates And Upcoming Decisions

[Holger Levsen]

Hi,

On Dienstag, 8. Oktober 2013, Patty Langasek wrote:
 I propose Saturday 10/12 (THIS SATURDAY) at 12pm (Noon) PDT, which would be
 7pm (19:00) UTC, on the DebConf team IRC channel.

sorry, thats too late for me this saturday. It will be the first day at 
home^win Hamburg since 3 weeks, so I'll be offline with friends at that time. 
A few hours earlier might work, but not sure. So please have the meeting 
without me.

I will try my very best to read+reply to mails til then.


cheers,
Holger

P.S.: more as a general comment, I try to announce meetings seven days in 
advance, using doodle or similar to find a good date for everyone...


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Re: [Debconf-team] DebConf14 Dates And Upcoming Decisions

[Holger Levsen]

Hi Patty,

On Dienstag, 1. Oktober 2013, Patty Langasek wrote:
 We have already precleared accommodating a small team to arrive early for

great, how small?


cheers,
Holger, who still needs to read the beginning of this thread...


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Re: [Debconf-team] DebConf 2014 Networking

[Holger Levsen]

Hi,

adding Jörg to the loop... actually, no, I'm adding debconf-t...@l.dc.o to the 
loop :)

On Dienstag, 1. Oktober 2013, Kees Cook wrote:
 Hi!
 
 I'm helping to coordinate networking for DebConf 14 between us and the
 network team at Portland State University.
 
 Mostly, I'd really like to understand the requirements, which have
 started to get written here, with an eye toward required vs preferred
 items:
 https://wiki.debconf.org/wiki/Requirements/Network
 
 What have past glitches been, what things do we need to keep in mind, etc?
 Who else should I be asking about this?
 
 I've been shown this as well, though it read more like a before list than
 a this is what we had list:
 https://wiki.debconf.org/wiki/DebConf13/Teams/Tech
 
 Thanks,
 
 -Kees


might reply with more substance tomorrow,
cheers,
Holger


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Re: [Debconf-team] Bug#720996: please create debconf-kids@lists.d.o

[Holger Levsen]

Hi,

On Mittwoch, 28. August 2013, Alexander Wirt wrote:
 [...] As I already offered:
 create two lists. One for the _general_ discussion of children on debconf
 without a specific relation to a kid themselve and a second list/alias for
 the team to discuss/coordinate the things that aren't for the public.

given the feedback to this bug, I think this is the most sensible way forward. 

So debconf-kids@l.d.o and debconf-kids-private@l.d.o?!


cheers,
Holger


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Re: [Debconf-team] Bug#720996: please create debconf-kids@lists.d.o

[Holger Levsen]

On Donnerstag, 29. August 2013, Alexander Wirt wrote:
 what about -team?

better than -private, IMO. thanks.


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Re: [Debconf-team] [Debconf-video] Fwd: Port 80 Please

[Holger Levsen]

Hi,

there was http://debianart.org/dc13/


cheers,
Holger


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Re: [Debconf-team] Thank you Ad

[Holger Levsen]

Hi,

thanks for the work on the Thank you Ad!

Content wise I only have one comment: maybe include the categories (platinium, 
gold, solver) next to the sponsor names?

On Freitag, 23. August 2013, Didier 'OdyX' Raboud wrote:
 We will have a problem there: we promised Logo in full-page “thank you”
 ad in Linux Magazine worldwide to Silver, Gold and Platinum sponsors
 , not a half-page.
 
 So we need someone to talk to them (Gaudenz ?) to see if that's possible
 for free or if we need to buy the other half-page.

I don't think we should buy a half page (for some thousands of $currency), 
rather explain our error and apologize. It's not really a good use of Debian 
money.


cheers,
Holger


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Re: [Debconf-team] Pictures - License

[Holger Levsen]

On Montag, 26. August 2013, Gunnar Wolf wrote:
 Following a narrow definition of NC would be problematic...

not only that, sometimes DebConf has been a commercial entitity





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Re: [Debconf-team] A/V opt-out for speakers (Re: Thinking of organising a special mini-debconf

[Holger Levsen]

On Mittwoch, 21. August 2013, Daniel Kahn Gillmor wrote:
  C) If accepted, this talk MUST BE recorded by the video team

if you offer this option, who pays the video team?


I'd be fine with s#MUST BE#shall be#.


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[Debconf-team] A/V opt-out for speakers (Re: Thinking of organising a special mini-debconf

[Holger Levsen]

Hi Erinn,

thanks for bringing this up. (Full context for those who dont't follow debian-
women@l.d.o is at 
http://lists.debian.org/20130819214628.ge9...@mrsa.erinn.org)

On Montag, 19. August 2013, Erinn Clark wrote:
 So my other recommendation to conference organizers is: make it explicit
 that speakers can opt out and give them some options: no recording at all,
 audio recording with slides, or video recording. 

I fully agree and hope that someone will remember this for dc14... 

And even should we'll forget this: 

a.) tell the talks+video team before the talk that you dont want to be videoed 
(or only audioed), thats totally fine. (But we really should have this in the 
conference management system.)

b.) I'd be happy to accidently loose files if the presenter(s) wish so... I 
know this is frustrating to the videoteam who recorded it, so I absolutly 
prefer notice in advance, but hey, the rights of the persons filmed are more 
important than a bit work wasted.

 I would even put it in a
 sign up form once their talk is confirmed so they do not have to talk to
 anyone to justify their decision.

Sounds good to me too. 

On a related note: we should probably also provide an area in the audience 
which shall not be filmed, not all attendees are comfortable with that. The 
problem with this is that this can only happen on a best effort basis... 

(just not filming is much easier and ad-hoc camera operators might not be 
briefed...)


cheers,
Holger


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Re: [Debconf-team] On site team meeting on friday 16 at 1300

[Holger Levsen]

Hi,

On Freitag, 16. August 2013, Gaudenz Steinlin wrote:
 Because talks start at 1330 in the afternoon today, we will have the
 team meeting at 1300. We need to start thinking about departure and
 teardown, I'm preparing a list of things we need to do, but there are
 some things we need to decide.

great, thanks. Where can this list be found?


cheers,
Holger



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Re: [Debconf-team] On site team meeting on friday 16 at 1300

[Holger Levsen]

On Freitag, 16. August 2013, Gaudenz Steinlin wrote:
 As with all our on-site meetings, the agenda and minutes can be found on
 the on-site meetings wiki page, also linked from the central dc13
 meetings page:
 
 https://wiki.debconf.org/wiki/DebConf13/OnSiteMeetings

danke / merci / thanks! :-)


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Re: [Debconf-team] Fwd: Arriving on 10th August instead of 6th

[Holger Levsen]

Hi Jose,

On Dienstag, 6. August 2013, Jose Antonio Quevedo Muñoz wrote:
 Hi! Is anybody there?
 forwarding as I didn't get any response.

registration@ had some issues appearantly, you're not the only one who has 
been waiting for an answer... sorry about that!
 
 From: Jose Antonio Quevedo Muñoz joseantonio.quev...@gmail.com
 To: registrat...@debconf.org
 
 I need you to know there was a change in my plan and I'm arriving on
 10th August instead of 6th.
 
 Confirm please that you received this email, and if you need any other
 information don't hesitate to ask.

Ack, we received it and will update our database :-) As you're coming later 
than planned thats an rather easy change. 

Thanks for notifying us!  see you soon!


cheers,
Holger





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Re: [Debconf-team] offer to donate/rent Debian-based network appliance for DebConf

[Holger Levsen]

Hi Hideki, hi Plat'Home,

many thanks for sponsoring dc13 and for your OpenBlocks offer!

On Donnerstag, 1. August 2013, Hideki Yamane wrote:
  One of our Debconf13 sponsor, Plat'Home (http://www.plathome.co.jp/)(*)
  asks me that they want to contribute to DebConf not only sponsor fee
  but also donate/rent their reliable network appliance OpenBlocks,
  Debian-based armhf machine (for detail, see
 http://openblocks.plathome.com/). I think it'd be nice if it would be used
 for DebConf's network system, so please tell us who is the contact person
 for this issue.

Axel Beckert is responsible for the network setup this year.

I'm not sure how we can use this network appliance for debconf needs: for the 
main gateway/dns/dhcp/proxy server, we probably want something more powerful 
and for other usecases we need a case which can fit some 3.5 harddisc. As I 
see it (and I might very well be wrong) this is not the case with the 
OpenBlock hw, so I dont really see how we could use it for DebConf.

That said, I'm sure there will be developers at Debconf13 who'd be excited to 
try out the hardware and bring it to use cases I cannot forsee now. 

Or maybe we could do a raffle (who fixes the most RC bugs or such) and hand it 
out as a price at Debians 20th birthday party?!


cheers,
Holger


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Re: [Debconf-team] printer needed

[Holger Levsen]

On Dienstag, 30. Juli 2013, Holger Levsen wrote:
 can someone bring and lend us a printer for the duration of debcamp and
 debconf? 

this has been sorted out.


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Re: [Debconf-team] 20th Birthday Party - DebianDay

[Holger Levsen]

On Mittwoch, 24. Juli 2013, Tiago Bortoletto Vaz wrote:
 We could move the Debconf Poetry Night from 15 to 16. I'm quite sure the
 proposer will be happy to switch. I can manage it from talks team side.
 Also, we could also mention somewhere that artistic interventions from
 attendees are very welcome in the party (music, poetry, dancing, theater,
 juggling etc etc).

/me likes!

maybe move poetry night in some quieter corner?!


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Re: [Debconf-team] Day trip decision

[Holger Levsen]

Hi,

On Dienstag, 23. Juli 2013, Didier 'OdyX' Raboud wrote:
 ...the DPL
 approved [0] a budget including 10.4 kCHF for the conference dinner and
 17.4 kCHF for the Day Trip.

point. 

 Given the above, I think the only reasonable request to the DayTrip
 organisers now is to ask them to fit the budget into 50CHF/attendee for
 DayTrip and 30CHF/attendee for Conference Dinner.

yes, indeed.  Going 40% over the approved budget is not reasonable.


cheers,
Holger


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Re: [Debconf-team] Day trip decision

[Holger Levsen]

Hi,

On Dienstag, 23. Juli 2013, Didier 'OdyX' Raboud wrote:
 Formally, the proposed plan is _not_ going over the approved budget,
 which had total amounts, and not the (per-person) details [1]. The DPL
 approved a global budget, not a per-person split budget (we have non-
 per-person costs as you very much know).

What? A mail ago _you_ wrote that the approved budget for dinner+day trip was 
20k. Now you say this doesnt matter?
 
 (and I think's it's very unfair to paint Raphaël as going 40% over the
 budget)

this has nothing to do with Raphaël who (I think) we all agree does awesome 
work.


cheers,
Holger


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Re: [Debconf-team] Day trip decision

[Holger Levsen]

Hi,

On Sonntag, 21. Juli 2013, Raphaël Walther wrote:
 I am writting regarding the Day Trip plan. The current plan is to do the
 conference dinner on the boat on the way back from the day trip!
 https://wiki.debconf.org/wiki/DebConf13/DayTrip

Thanks for all your work on this, Raphaël! 
 
 We would need an approval on Tuesday from the team. Then, we will
 ask the participants to register for the Day Trip and select their
 activities. And then we can finaly book all the transports and the
 activities.

yup, we shall finalize this in tomorrows meeting.

 As you can see the budget for that day is close to CHF 28'000 which is CHF
 111 per person (252 attendees).

wow :-/  Thats a lot of money for a day out in the green. Did we calculate 
that much for in the budget?


cheers,
Holger




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Re: [Debconf-team] Day Trip - please comment

[Holger Levsen]

Hi,

On Donnerstag, 18. Juli 2013, Raphaël Walther wrote:
  Just let the people build up queues in front of the busses...
 And what if the first is almost empty and the last has 100 persons for a 75
 persons coach (i had this experience already).

the first bus doesnt leave until its reasonably full.
 
 If they don't show up then they are on their own: public transport or taxi.

thats the same as it was in the middle of the Argentian pampa in 2008 or 
whereever we've been.
 
 Well, I like the idea of the tickets. It needs a little bit of
 administrative work, printing tickets, giving them to attendees and then
 the bus driver will check them but then it is quite a flexible system
 which allow last minute swap for attendees. Aigars, do you have already a
 real experience with that system you could share with us ?

we also did tickets before, but it felt really pointless to me. it gives a 
warm cozy feeling and requires some work, but it then still needs common sense 
when applied to the real world.


cheers,
Holger




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Re: [Debconf-team] Invoice with official institution address

[Holger Levsen]

Hi Florian,

On Dienstag, 16. Juli 2013, Florian Haftmann wrote:
 Is it possible to obtain an invoice with the *official postal address*
 of my institution (as declared as postal address in pentabarf)? 

yes, that should be possible. Someone from the invoicing team shall contactly 
you shortly, if not, please ping us again.

Thanks for supporting Debian + DebConf!


cheers,
Holger


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[Debconf-team] DebianDay, Debians 20th birthday, party! (Re: potential wider audience on weekends, Debian Day)

[Holger Levsen]

Hi,

I've just noted the topic DebianDay - cancel? for todays meeting, and while 
anybody could have written this (so maybe thats just a suggestion from a 
slighty negative minded person ;) it prompted me to finally write this mail.

On Friday, August 16th 2013 Debian will turn 20 years and many Debian 
contributors will gather together anyway for this dc13 thing, so I think we 
should definitly met and celebrate this!

And as we have video set up anyway, we should also stream this out in the 
world and ask other Debian parties elsewhere to do the same, thus creating a 
global Debian Day event, with local talks and local parties. (I dont suggest 
streaming beer drinking, but rather talks during the day...)

And, I believe we should ask for help to organize the party. The DebConf team 
during (and before!) DebConf is usually too busy to also organize meanigful 
parties, so I'd suggest to ask for help on debconf-discuss@ and debian-
project@.

I'm aware of the schedules for both the 16th and the 17th (thanks to 
http://people.debian.org/~tiago/dc13/) and think either day would be fine to 
be called DebianDay with some tweaking.

This mail has been written in way too much hurry, as to send it at least a few 
minutes before the meeting. Currently I believe it's best to label the 17th as 
DebianDay, shuffle _a few_ events around and invite the general Debian 
interested public. And have the former formal dinner on the 16th, turning into 
a party.

What do you think?

We still have 30 days to organize celebrating our projects 20th birthday, so 
let's do it! 


cheers,
Holger


p.s.: AIUI we have a 5k CHF budget for it too and...

On Freitag, 12. Juli 2013, Daniel Pocock wrote:
 There have been a couple of mails about and I've also heard discussions
 from people outside Debian who think it would be cool to drop by and see
 a bit of DebConf

I can confirm this, I also know about such people...
 
 The convenient, central location, 20 birthday and the significant
 interest in FOSS around western Europe may well contribute to the
 perfect storm of unwanted attention or free publicity depending upon
 how you look at it.
 
 What is the general feeling about it?
 
 Are there any severe limitations, e.g. does the contract prohibit us
 having an extra 100 people on site during the day time?

I'd hope not.

 I realize accommodation and catering can't cope with sudden surges, but
 can the bar operate in a scalable manner (presumably raising some extra
 money for the budget too)?
 
 Could we possibly look at inviting a food van to come and operate nearby
 at no cost/effort to DebConf itself?
 
 Maybe we could steer people towards a particular day for this -
 Saturday, 17 August, as it is the last day, it won't impact productivity
 throughout the week so it might be suitable.

yup, sounds all good and doable to me. (Like always, on a best effort basis.)

 I'm not sure if there is a final decision about a Debian Day - I don't
 know if this would qualify as one or not and it doesn't really have to
 be.  However, that might be a convenient way to signal to people that it
 is the better time for them to attend if just coming for one day.
 
 Regards,
 
 Daniel

thanks for this reminder... 


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Re: [Debconf-team] DebianDay, Debians 20th birthday, party! (Re: potential wider audience on weekends, Debian Day)

[Holger Levsen]

Hi Daniel,

On Dienstag, 16. Juli 2013, Daniel Pocock wrote:
 does that mean there is now a wider invitation for people (e.g. not just
 DDs) to attend on 16 August during the day and/or the party?
 
 Or this is just an event for DDs?

DebConf (and DebCamp) is for anybody interested in contributing to Debian and 
free software, so I don't understand your question.

Answered differently, yes, we expect non DebConf attendees to attend events on 
the 16th (it's our birthday!) and there are also plans to send out 
invitations, eg on planet or d-d-a and hopefully hangouts as well.

And then I said at the meeting that I'd expect between 20 and 42 extra 
attendees... :-)



cheers,
Holger


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Re: [Debconf-team] Network at Le Camp and a few questions to those who previously did the network at DebConf

[Holger Levsen]

Hi,

On Dienstag, 9. Juli 2013, Philip Hands wrote:
 Four of the TP-links were mine -- one of them was flaky, and got swapped
 out after causing sufficient grief in the machine room (IIRC), two of
 the remaining three are now in use, so only the last one remains for me to
 bring along this time I'm afraid.
 
 There were a few others around though.

the videoteam has two but needs them for themselves. (one for each room we 
cover.)
 
 I suppose I could buy some more, but really debconf should probably just
 buy some -- they are pretty cheap -- unless anyone has contacts at
 TP-link and can rustle up some freebies as sponsorship.

zobel (cc:ed) had some plans about this...


cheers,
Holger


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Re: [Debconf-team] Urgent: Dishwashing Cleaning

[Holger Levsen]

Hi Raphaël,

On Dienstag, 9. Juli 2013, Raphaël Walther wrote:
 I really need a decision today.

Eight more hours and you'll have it :)

 B. Dishwashing partialy done by 3 students from 14:00 to 22:00 for total
 cost of CHF 2640 and volunteer based in the morning.

this amount sounds way more reasonable to me. (I also think its better to use 
volunteers in the morning and paid staff in the evening...)


cheers,
Holger


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Re: [Debconf-team] Urgent: Dishwashing Cleaning

[Holger Levsen]

On Montag, 8. Juli 2013, Raphaël Walther wrote:
 DISHWASHING
 Total cost  CHF 5280

wow :(

I'm not sure this is sensible...


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Re: [Debconf-team] Urgent: Dishwashing Cleaning

[Holger Levsen]

seriously, buy two dishwashing machines (max 1000€ total) and let them be 
filled by volunteers... 5k for dishwashing is like 3% of our total budget.


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Re: [Debconf-team] Thank you for the food and accommodation for DC13

[Holger Levsen]

On Montag, 8. Juli 2013, Patty Langasek wrote:
 If you haven't already, please log into your Penta account(0) and deselect
 the option for I want to attend this conference, and make sure the
 Reconfirm Attendance box is also not checked.

isn't not reconfirming enough?

Jonathan is a very nice person and might also uncheck the I want to attend 
but I guess most people wont, so I think it's pointless to ask the nice people 
for extra steps...


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Re: [Debconf-team] Urgent: Dishwashing Cleaning

[Holger Levsen]

On Montag, 8. Juli 2013, Tiago Bortoletto Vaz wrote:
 It's not necessarily true that attendees will miss important sessions if
 they decided to volunteer on this. They will probably put their names for
 date/time that they feel comfortable doing so without loosing anything
 important. Socializing in a bar or doing dishes with fellow debian people
 doesn't make any difference to me.
 
 IMO it's a huge cost that we could easily avoid, so imagine a surplus of
 5k, that could bring 10+ to next DC, or could be put to good use in
 daytrip, official dinner, CW party etc in the current conference.

 We use to have 30+ volunteers operating cameras and doing other things that
 are not related to Debian nor 'geek friendly'. It doesn't mean they miss
 sessions, it's part of Debconf. If we agree that 6-7 people work x 2 hours
 a day worths (saving 5k) it would be part of debconf, and I'm sure we'd
 perform it in a debconf spirit, making this job even fun to play.
 
 Btw, there're already at least 5 people ready to coordinate/volunteer on
 this.

(not even) emphasis mine.


cheers!




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Re: [Debconf-team] Urgent: Dishwashing Cleaning

[Holger Levsen]

Hi Gregor,

On Montag, 8. Juli 2013, gregor herrmann wrote:
 I consider it totally reasonable to strongly ask (at least sponsored)
 participants to sign up for 1-2 shifts of dishwashing, and I'd
 suggest to do this during registration: Here's your name badge, your
 room is over there, and please add your name on the list here for one
 or two shifts of dishwashing.
 
 Personally I'm happy to participate in one shift per week as a
 compensation for getting free food and accomodation for 13 days

danke.


cheers,
Holger


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Re: [Debconf-team] Conference bag proposal

[Holger Levsen]

Hi Arne,

On Mittwoch, 26. Juni 2013, Gaudenz Steinlin wrote:
 Raphaël Walther raphael.walt...@gmail.com writes:
  Well, I don't know if you already sent 300 number but I suggest to have a
  little more like 350.
  
  We have 35 Sponsors and Supporter. So with current number: 270 + 35 =
  305
 
 Yes please if still possible try to get 350 so that we are sure to have
 enough bags. If no longer possible, we will certainly find a way around
 that too.

how many did you finally order? (And thanks a lot for doing so!)


cheers,
Holger


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Re: [Debconf-team] Rethinking the way travel sponsorship works

[Holger Levsen]

Hi,

thanks for your work on dc13 attendee sponsorship! Just one comment/question:

On Dienstag, 14. Mai 2013, Gaudenz Steinlin wrote:
 Making the whle process fully public was already rejected in previous
 discussions. I agree that this might be too much.

ack

 But to balance
 accountability towards the project with the need for privacy for those
 requesting sponsorship I think we could at least announce the list of
 persons who were granted travel sponsorship (without amounts). This
 would allow for at least basic oversight of the process by outsiders.

what's the status on this? do you plan to publish the list of people receiving 
any sponsorship (be it travel, food and/or accomodation) or just travel 
sponsorship? if so, has this been announced to the people requesting 
sponsorship?


cheers,
Holger


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Re: [Debconf-team] Conference bag proposal

[Holger Levsen]

Hi Arne,

On Freitag, 26. April 2013, Arne Wichmann wrote:
  I think the general idea is good,

/me too

  but would ask Leandro who did the DC13
  artwork to do a design if possible. This should result in a better
  design than just doing it ad-hoc. Do you know the exact dimensions?
 Of course. This is only a quick hack to give an Idea how it might look
 like.
 What is the email address of Leandro? I think I tried mailing him some
 weeks ago but got no reply.

did you manage to reach him?


cheers,
Holger


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