Re: Feedback requested: New committer invitation template

[Hugo Louro]

Hi Craig, 

+1 for the overall proposal. There is only one thing that I would like to 
clarify. Do you plan to have a custom email for each of the three cases 
(already have an Apache id, already filed an ICLA, and have not filed an ICLA), 
and research ahead of time to which case the person applies, or have an email 
that covers all the cases. If the later, my suggestion is that the email should 
clearly direct the recipient to choose specifically the case that applies to 
her/himself. I mean, have written something along the lines: If you already 
have an Apache is, follow these instructions, if already filed an ICLA follow 
these other instructions, otherwise follow this instead. 

Thanks,
Hugo

> On Dec 29, 2018, at 3:29 PM, Craig Russell  wrote:
> 
> Hi,
> 
> In order to simplify the process of granting new committers write access to a 
> project's repository, I'd like to propose a change in the invitation letter 
> sent to candidates after the PMC has voted to accept them as committers.
> 
> The original is at 
> https://community.apache.org/newcommitter.html#committer-invite-template
> 
> It does not distinguish among these three cases: already have an Apache id, 
> already filed an ICLA, and have not filed an ICLA. There are many cases where 
> unnecessary work is done because of improper guidance.
> 
> 
> To: joeblo...@foo.net
> Cc: private@[PROJECT].apache.org
> Subject: Invitation to become [PROJECT] committer: Joe Bloggs
> 
> Hello [invitee name],
> 
> The [Project] Project Management Committee] (PMC) 
> hereby offers you committer privileges to the project 
> [as well as membership in the PMC]. These privileges are
> offered on the understanding that you'll use them
> reasonably and with common sense. We like to work on trust
> rather than unnecessary constraints.
> 
> Being a committer enables you to more easily make 
> changes without needing to go through the patch 
> submission process. [Being a PMC member enables you 
> to guide the direction of the project.]
> 
> Being a committer does not require you to 
> participate any more than you already do. It does 
> tend to make one even more committed.  You will 
> probably find that you spend more time here.
> 
> Of course, you can decline and instead remain as a 
> contributor, participating as you do now.
> 
> A. This personal invitation is a chance for you to 
> accept or decline in private.  Either way, please 
> let us know in reply to the [priv...@project.apache.org] 
> address only.
> 
> [check http://people.apache.org/committer-index.html]
> [B. If you accept, since you already have an Apache id,
> the PMC will grant you write access to the repository.
> ]
> 
> [check http://people.apache.org/unlistedclas.html]
> [B. If you accept, since you already have an iCLA on file,
> the PMC will request an Apache id for you. In your response,
> please choose an id that is not already in use. See
> http://people.apache.org/committer-index.html
> ]
> 
> [B. If you accept, the next step is to register an iCLA:
>1. Details of the iCLA and the forms are found 
>through this link: http://www.apache.org/licenses/#clas
> 
>2. Instructions for its completion and return to 
>the Secretary of the ASF are found at
>http://www.apache.org/licenses/#submitting
>Do not submit ICLAs to anyone but secretary, but
>please do cc: [priv...@project.apache.org] 
> 
>3. When you transmit the completed iCLA, request 
>to notify the Apache [Project] and choose a 
>unique Apache id. Look to see if your preferred 
>id is already taken at 
>http://people.apache.org/committer-index.html 
>This will allow the Secretary to notify the PMC 
>when your iCLA has been recorded.
> ]
> 
> When your reply to this invitation is received, you will 
> receive a follow-up message with the next steps for 
> establishing you as a committer.
> 
> Craig L Russell
> Secretary, Apache Software Foundation
> c...@apache.org http://db.apache.org/jdo
> 
> 
> -
> To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org
> For additional commands, e-mail: general-h...@incubator.apache.org
> 

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Re: Feedback requested: New committer invitation template

[Craig Russell]

Hi Tony,

> On Dec 29, 2018, at 4:47 PM, Tony Kurc  wrote:
> 
> Craig,
> This looks great. I'm definitely +1.  I assume in terms of process, we can
> just start doing this right away, or is there some community process that
> needs to take place?

The only process is review of this proposed change. After I update the 
community page, there are references from other pages that will need to be 
changed. 

And I'd like to have each community that has their own templates start using an 
adaptation of this one.

Craig
> 
> Thanks, Tony
> 
> On Sat, Dec 29, 2018, 6:29 PM Craig Russell  
>> Hi,
>> 
>> In order to simplify the process of granting new committers write access
>> to a project's repository, I'd like to propose a change in the invitation
>> letter sent to candidates after the PMC has voted to accept them as
>> committers.
>> 
>> The original is at
>> https://community.apache.org/newcommitter.html#committer-invite-template
>> 
>> It does not distinguish among these three cases: already have an Apache
>> id, already filed an ICLA, and have not filed an ICLA. There are many cases
>> where unnecessary work is done because of improper guidance.
>> 
>> 
>> To: joeblo...@foo.net
>> Cc: private@[PROJECT].apache.org
>> Subject: Invitation to become [PROJECT] committer: Joe Bloggs
>> 
>> Hello [invitee name],
>> 
>> The [Project] Project Management Committee] (PMC)
>> hereby offers you committer privileges to the project
>> [as well as membership in the PMC]. These privileges are
>> offered on the understanding that you'll use them
>> reasonably and with common sense. We like to work on trust
>> rather than unnecessary constraints.
>> 
>> Being a committer enables you to more easily make
>> changes without needing to go through the patch
>> submission process. [Being a PMC member enables you
>> to guide the direction of the project.]
>> 
>> Being a committer does not require you to
>> participate any more than you already do. It does
>> tend to make one even more committed.  You will
>> probably find that you spend more time here.
>> 
>> Of course, you can decline and instead remain as a
>> contributor, participating as you do now.
>> 
>> A. This personal invitation is a chance for you to
>> accept or decline in private.  Either way, please
>> let us know in reply to the [priv...@project.apache.org]
>> address only.
>> 
>> [check http://people.apache.org/committer-index.html]
>> [B. If you accept, since you already have an Apache id,
>> the PMC will grant you write access to the repository.
>> ]
>> 
>> [check http://people.apache.org/unlistedclas.html]
>> [B. If you accept, since you already have an iCLA on file,
>> the PMC will request an Apache id for you. In your response,
>> please choose an id that is not already in use. See
>> http://people.apache.org/committer-index.html
>> ]
>> 
>> [B. If you accept, the next step is to register an iCLA:
>>1. Details of the iCLA and the forms are found
>>through this link: http://www.apache.org/licenses/#clas
>> 
>>2. Instructions for its completion and return to
>>the Secretary of the ASF are found at
>>http://www.apache.org/licenses/#submitting
>>Do not submit ICLAs to anyone but secretary, but
>>please do cc: [priv...@project.apache.org]
>> 
>>3. When you transmit the completed iCLA, request
>>to notify the Apache [Project] and choose a
>>unique Apache id. Look to see if your preferred
>>id is already taken at
>>http://people.apache.org/committer-index.html
>>This will allow the Secretary to notify the PMC
>>when your iCLA has been recorded.
>> ]
>> 
>> When your reply to this invitation is received, you will
>> receive a follow-up message with the next steps for
>> establishing you as a committer.
>> 
>> Craig L Russell
>> Secretary, Apache Software Foundation
>> c...@apache.org http://db.apache.org/jdo
>> 
>> 
>> -
>> To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org
>> For additional commands, e-mail: general-h...@incubator.apache.org
>> 
>> 

Craig L Russell
Secretary, Apache Software Foundation
c...@apache.org  http://db.apache.org/jdo 

Re: Feedback requested: New committer invitation template

[Michael Pavino]

michaelpav...@email.com

On Sun, Dec 30, 2018, 7:29 AM Craig Russell  Hi,
>
> In order to simplify the process of granting new committers write access
> to a project's repository, I'd like to propose a change in the invitation
> letter sent to candidates after the PMC has voted to accept them as
> committers.
>
> The original is at
> https://community.apache.org/newcommitter.html#committer-invite-template
>
> It does not distinguish among these three cases: already have an Apache
> id, already filed an ICLA, and have not filed an ICLA. There are many cases
> where unnecessary work is done because of improper guidance.
>
> 
> To: joeblo...@foo.net
> Cc: private@[PROJECT].apache.org
> Subject: Invitation to become [PROJECT] committer: Joe Bloggs
>
> Hello [invitee name],
>
> The [Project] Project Management Committee] (PMC)
> hereby offers you committer privileges to the project
> [as well as membership in the PMC]. These privileges are
> offered on the understanding that you'll use them
> reasonably and with common sense. We like to work on trust
> rather than unnecessary constraints.
>
> Being a committer enables you to more easily make
> changes without needing to go through the patch
> submission process. [Being a PMC member enables you
> to guide the direction of the project.]
>
> Being a committer does not require you to
> participate any more than you already do. It does
> tend to make one even more committed.  You will
> probably find that you spend more time here.
>
> Of course, you can decline and instead remain as a
> contributor, participating as you do now.
>
> A. This personal invitation is a chance for you to
> accept or decline in private.  Either way, please
> let us know in reply to the [priv...@project.apache.org]
> address only.
>
> [check http://people.apache.org/committer-index.html]
> [B. If you accept, since you already have an Apache id,
> the PMC will grant you write access to the repository.
> ]
>
> [check http://people.apache.org/unlistedclas.html]
> [B. If you accept, since you already have an iCLA on file,
> the PMC will request an Apache id for you. In your response,
> please choose an id that is not already in use. See
> http://people.apache.org/committer-index.html
> ]
>
> [B. If you accept, the next step is to register an iCLA:
> 1. Details of the iCLA and the forms are found
> through this link: http://www.apache.org/licenses/#clas
>
> 2. Instructions for its completion and return to
> the Secretary of the ASF are found at
> http://www.apache.org/licenses/#submitting
> Do not submit ICLAs to anyone but secretary, but
> please do cc: [priv...@project.apache.org]
>
> 3. When you transmit the completed iCLA, request
> to notify the Apache [Project] and choose a
> unique Apache id. Look to see if your preferred
> id is already taken at
> http://people.apache.org/committer-index.html
> This will allow the Secretary to notify the PMC
> when your iCLA has been recorded.
> ]
>
> When your reply to this invitation is received, you will
> receive a follow-up message with the next steps for
> establishing you as a committer.
>
> Craig L Russell
> Secretary, Apache Software Foundation
> c...@apache.org http://db.apache.org/jdo
>
>
> -
> To unsubscribe, e-mail: dev-unsubscr...@community.apache.org
> For additional commands, e-mail: dev-h...@community.apache.org
>
>

Re: Feedback requested: New committer invitation template

[Dave Fisher]

Hi Craig,

This is the perfect new guidance.

(1) I think that similar process needs to be used by Incubator Mentors for 
Initial PPMC Members.

(2) I assume you will send to pmcs@ once the new guidance is confirmed. I don’t 
have specific edits in mind, but others no doubt may.

(I wonder if writing this email can be automated on whimsy roster pages?)

Best Regards,
Dave

Sent from my iPhone

> On Dec 29, 2018, at 4:47 PM, Tony Kurc  wrote:
> 
> Craig,
> This looks great. I'm definitely +1.  I assume in terms of process, we can
> just start doing this right away, or is there some community process that
> needs to take place?
> 
> Thanks, Tony
> 
>> On Sat, Dec 29, 2018, 6:29 PM Craig Russell > 
>> Hi,
>> 
>> In order to simplify the process of granting new committers write access
>> to a project's repository, I'd like to propose a change in the invitation
>> letter sent to candidates after the PMC has voted to accept them as
>> committers.
>> 
>> The original is at
>> https://community.apache.org/newcommitter.html#committer-invite-template
>> 
>> It does not distinguish among these three cases: already have an Apache
>> id, already filed an ICLA, and have not filed an ICLA. There are many cases
>> where unnecessary work is done because of improper guidance.
>> 
>> 
>> To: joeblo...@foo.net
>> Cc: private@[PROJECT].apache.org
>> Subject: Invitation to become [PROJECT] committer: Joe Bloggs
>> 
>> Hello [invitee name],
>> 
>> The [Project] Project Management Committee] (PMC)
>> hereby offers you committer privileges to the project
>> [as well as membership in the PMC]. These privileges are
>> offered on the understanding that you'll use them
>> reasonably and with common sense. We like to work on trust
>> rather than unnecessary constraints.
>> 
>> Being a committer enables you to more easily make
>> changes without needing to go through the patch
>> submission process. [Being a PMC member enables you
>> to guide the direction of the project.]
>> 
>> Being a committer does not require you to
>> participate any more than you already do. It does
>> tend to make one even more committed.  You will
>> probably find that you spend more time here.
>> 
>> Of course, you can decline and instead remain as a
>> contributor, participating as you do now.
>> 
>> A. This personal invitation is a chance for you to
>> accept or decline in private.  Either way, please
>> let us know in reply to the [priv...@project.apache.org]
>> address only.
>> 
>> [check http://people.apache.org/committer-index.html]
>> [B. If you accept, since you already have an Apache id,
>> the PMC will grant you write access to the repository.
>> ]
>> 
>> [check http://people.apache.org/unlistedclas.html]
>> [B. If you accept, since you already have an iCLA on file,
>> the PMC will request an Apache id for you. In your response,
>> please choose an id that is not already in use. See
>> http://people.apache.org/committer-index.html
>> ]
>> 
>> [B. If you accept, the next step is to register an iCLA:
>>1. Details of the iCLA and the forms are found
>>through this link: http://www.apache.org/licenses/#clas
>> 
>>2. Instructions for its completion and return to
>>the Secretary of the ASF are found at
>>http://www.apache.org/licenses/#submitting
>>Do not submit ICLAs to anyone but secretary, but
>>please do cc: [priv...@project.apache.org]
>> 
>>3. When you transmit the completed iCLA, request
>>to notify the Apache [Project] and choose a
>>unique Apache id. Look to see if your preferred
>>id is already taken at
>>http://people.apache.org/committer-index.html
>>This will allow the Secretary to notify the PMC
>>when your iCLA has been recorded.
>> ]
>> 
>> When your reply to this invitation is received, you will
>> receive a follow-up message with the next steps for
>> establishing you as a committer.
>> 
>> Craig L Russell
>> Secretary, Apache Software Foundation
>> c...@apache.org http://db.apache.org/jdo
>> 
>> 
>> -
>> To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org
>> For additional commands, e-mail: general-h...@incubator.apache.org
>> 
>> 


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Re: Feedback requested: New committer invitation template

[Tony Kurc]

Craig,
This looks great. I'm definitely +1.  I assume in terms of process, we can
just start doing this right away, or is there some community process that
needs to take place?

Thanks, Tony

On Sat, Dec 29, 2018, 6:29 PM Craig Russell  Hi,
>
> In order to simplify the process of granting new committers write access
> to a project's repository, I'd like to propose a change in the invitation
> letter sent to candidates after the PMC has voted to accept them as
> committers.
>
> The original is at
> https://community.apache.org/newcommitter.html#committer-invite-template
>
> It does not distinguish among these three cases: already have an Apache
> id, already filed an ICLA, and have not filed an ICLA. There are many cases
> where unnecessary work is done because of improper guidance.
>
> 
> To: joeblo...@foo.net
> Cc: private@[PROJECT].apache.org
> Subject: Invitation to become [PROJECT] committer: Joe Bloggs
>
> Hello [invitee name],
>
> The [Project] Project Management Committee] (PMC)
> hereby offers you committer privileges to the project
> [as well as membership in the PMC]. These privileges are
> offered on the understanding that you'll use them
> reasonably and with common sense. We like to work on trust
> rather than unnecessary constraints.
>
> Being a committer enables you to more easily make
> changes without needing to go through the patch
> submission process. [Being a PMC member enables you
> to guide the direction of the project.]
>
> Being a committer does not require you to
> participate any more than you already do. It does
> tend to make one even more committed.  You will
> probably find that you spend more time here.
>
> Of course, you can decline and instead remain as a
> contributor, participating as you do now.
>
> A. This personal invitation is a chance for you to
> accept or decline in private.  Either way, please
> let us know in reply to the [priv...@project.apache.org]
> address only.
>
> [check http://people.apache.org/committer-index.html]
> [B. If you accept, since you already have an Apache id,
> the PMC will grant you write access to the repository.
> ]
>
> [check http://people.apache.org/unlistedclas.html]
> [B. If you accept, since you already have an iCLA on file,
> the PMC will request an Apache id for you. In your response,
> please choose an id that is not already in use. See
> http://people.apache.org/committer-index.html
> ]
>
> [B. If you accept, the next step is to register an iCLA:
> 1. Details of the iCLA and the forms are found
> through this link: http://www.apache.org/licenses/#clas
>
> 2. Instructions for its completion and return to
> the Secretary of the ASF are found at
> http://www.apache.org/licenses/#submitting
> Do not submit ICLAs to anyone but secretary, but
> please do cc: [priv...@project.apache.org]
>
> 3. When you transmit the completed iCLA, request
> to notify the Apache [Project] and choose a
> unique Apache id. Look to see if your preferred
> id is already taken at
> http://people.apache.org/committer-index.html
> This will allow the Secretary to notify the PMC
> when your iCLA has been recorded.
> ]
>
> When your reply to this invitation is received, you will
> receive a follow-up message with the next steps for
> establishing you as a committer.
>
> Craig L Russell
> Secretary, Apache Software Foundation
> c...@apache.org http://db.apache.org/jdo
>
>
> -
> To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org
> For additional commands, e-mail: general-h...@incubator.apache.org
>
>

Re: Feedback requested: New committer invitation template

[Kevin A. McGrail]

Craig, having seen the hundreds of templates you process, I am +1 to any
process improvements you suggest.  -KAM

On Sat, Dec 29, 2018, 18:29 Craig Russell  Hi,
>
> In order to simplify the process of granting new committers write access
> to a project's repository, I'd like to propose a change in the invitation
> letter sent to candidates after the PMC has voted to accept them as
> committers.
>
> The original is at
> https://community.apache.org/newcommitter.html#committer-invite-template
>
> It does not distinguish among these three cases: already have an Apache
> id, already filed an ICLA, and have not filed an ICLA. There are many cases
> where unnecessary work is done because of improper guidance.
>
> 
> To: joeblo...@foo.net
> Cc: private@[PROJECT].apache.org
> Subject: Invitation to become [PROJECT] committer: Joe Bloggs
>
> Hello [invitee name],
>
> The [Project] Project Management Committee] (PMC)
> hereby offers you committer privileges to the project
> [as well as membership in the PMC]. These privileges are
> offered on the understanding that you'll use them
> reasonably and with common sense. We like to work on trust
> rather than unnecessary constraints.
>
> Being a committer enables you to more easily make
> changes without needing to go through the patch
> submission process. [Being a PMC member enables you
> to guide the direction of the project.]
>
> Being a committer does not require you to
> participate any more than you already do. It does
> tend to make one even more committed.  You will
> probably find that you spend more time here.
>
> Of course, you can decline and instead remain as a
> contributor, participating as you do now.
>
> A. This personal invitation is a chance for you to
> accept or decline in private.  Either way, please
> let us know in reply to the [priv...@project.apache.org]
> address only.
>
> [check http://people.apache.org/committer-index.html]
> [B. If you accept, since you already have an Apache id,
> the PMC will grant you write access to the repository.
> ]
>
> [check http://people.apache.org/unlistedclas.html]
> [B. If you accept, since you already have an iCLA on file,
> the PMC will request an Apache id for you. In your response,
> please choose an id that is not already in use. See
> http://people.apache.org/committer-index.html
> ]
>
> [B. If you accept, the next step is to register an iCLA:
> 1. Details of the iCLA and the forms are found
> through this link: http://www.apache.org/licenses/#clas
>
> 2. Instructions for its completion and return to
> the Secretary of the ASF are found at
> http://www.apache.org/licenses/#submitting
> Do not submit ICLAs to anyone but secretary, but
> please do cc: [priv...@project.apache.org]
>
> 3. When you transmit the completed iCLA, request
> to notify the Apache [Project] and choose a
> unique Apache id. Look to see if your preferred
> id is already taken at
> http://people.apache.org/committer-index.html
> This will allow the Secretary to notify the PMC
> when your iCLA has been recorded.
> ]
>
> When your reply to this invitation is received, you will
> receive a follow-up message with the next steps for
> establishing you as a committer.
>
> Craig L Russell
> Secretary, Apache Software Foundation
> c...@apache.org http://db.apache.org/jdo
>
>
> -
> To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org
> For additional commands, e-mail: general-h...@incubator.apache.org
>
>

Feedback requested: New committer invitation template

[Craig Russell]

Hi,

In order to simplify the process of granting new committers write access to a 
project's repository, I'd like to propose a change in the invitation letter 
sent to candidates after the PMC has voted to accept them as committers.

The original is at 
https://community.apache.org/newcommitter.html#committer-invite-template

It does not distinguish among these three cases: already have an Apache id, 
already filed an ICLA, and have not filed an ICLA. There are many cases where 
unnecessary work is done because of improper guidance.


To: joeblo...@foo.net
Cc: private@[PROJECT].apache.org
Subject: Invitation to become [PROJECT] committer: Joe Bloggs

Hello [invitee name],

The [Project] Project Management Committee] (PMC) 
hereby offers you committer privileges to the project 
[as well as membership in the PMC]. These privileges are
offered on the understanding that you'll use them
reasonably and with common sense. We like to work on trust
rather than unnecessary constraints.

Being a committer enables you to more easily make 
changes without needing to go through the patch 
submission process. [Being a PMC member enables you 
to guide the direction of the project.]

Being a committer does not require you to 
participate any more than you already do. It does 
tend to make one even more committed.  You will 
probably find that you spend more time here.

Of course, you can decline and instead remain as a 
contributor, participating as you do now.

A. This personal invitation is a chance for you to 
accept or decline in private.  Either way, please 
let us know in reply to the [priv...@project.apache.org] 
address only.

[check http://people.apache.org/committer-index.html]
[B. If you accept, since you already have an Apache id,
the PMC will grant you write access to the repository.
]

[check http://people.apache.org/unlistedclas.html]
[B. If you accept, since you already have an iCLA on file,
the PMC will request an Apache id for you. In your response,
please choose an id that is not already in use. See
http://people.apache.org/committer-index.html
]

[B. If you accept, the next step is to register an iCLA:
1. Details of the iCLA and the forms are found 
through this link: http://www.apache.org/licenses/#clas

2. Instructions for its completion and return to 
the Secretary of the ASF are found at
http://www.apache.org/licenses/#submitting
Do not submit ICLAs to anyone but secretary, but
please do cc: [priv...@project.apache.org] 

3. When you transmit the completed iCLA, request 
to notify the Apache [Project] and choose a 
unique Apache id. Look to see if your preferred 
id is already taken at 
http://people.apache.org/committer-index.html 
This will allow the Secretary to notify the PMC 
when your iCLA has been recorded.
]

When your reply to this invitation is received, you will 
receive a follow-up message with the next steps for 
establishing you as a committer.

Craig L Russell
Secretary, Apache Software Foundation
c...@apache.org http://db.apache.org/jdo


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