[Orgmode] Keeping Your Appointments in org

[Ian Barton]

As it's the start of a new year, I want to move my appointments from 
Google Calendar as the primary source to org. When my system in org is 
running smoothly I will export to Google Calendar on a regular basis.


Searching back through the list there are quite a lot of snippets 
describing how people use org to keep appointments, but no overview. I 
would like to write a tutorial on how you can keep your appointments in 
org, so I thought that I would ask list members if they would post some 
details of their system.


I am intending to keep my appointments in a dedicated org file 
(calendar.org). At the moment I am using a remember template which adds 
them with a tag of APPT. I the use a custom agenda view if I only want 
to see appointments.


I am particularly interested in the best way to deal with repeating 
appointments. For example how do you deal with a weekly appointment that 
has a defined start and end date.


Ian.


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Re: [Orgmode] Keeping Your Appointments in org

[Matthew Lundin]

Hi Ian,

Ian Barton li...@manor-farm.org writes:

 Searching back through the list there are quite a lot of snippets
 describing how people use org to keep appointments, but no overview. I
 would like to write a tutorial on how you can keep your appointments
 in org, so I thought that I would ask list members if they would post
 some details of their system.

In the past I've used the Emacs diary, which integrates quite nicely
into the agenda views. It's really easy to add entries to the diary
from the agenda by typing i. And the format for basic diary entries
is very simple, e.g.:

Jan 8, 2009 6:00pm Go for a walk

But recently, I've begun entering all my diary entries into org-mode
files because (a) it makes it very easy to put scheduling directly in
my project plans (b) org-mode supports complex diary expressions
within org files and (c) it's nice to add notes to scheduled events.
And, of course, org-modes active timestamps are also very easy.

Generally, I maintain a distinction between scheduled tasks and
appointments. For tasks I add a SCHEDULE or DEADLINE date. For the
appointments I add a simple timestamp, as in:

* Go for a walk 2009-01-08 Thu 18:00

or

* 6:00pm Go for a walk 2009-01-08 Thu

 I am intending to keep my appointments in a dedicated org file
 (calendar.org). 

Since the agenda's so powerful I just leave my appointment entries
scattered among several files - i.e., in their relevant context by
subject.

 At the moment I am using a remember template which adds them with a
 tag of APPT. I the use a custom agenda view if I only want to see
 appointments.

I do the same---i.e., use a custom agenda view to see only
appointments. In case it's of interest to anyone, here's the command I
use to view a weekly calendar consisting only of appointments.

(setq org-agenda-custom-command s
'((c Weekly schedule agenda 
   ((org-agenda-ndays 7)
(org-agenda-start-on-weekday 1)
(org-agenda-repeating-timestamp-show-all t)
(org-agenda-skip-function '(org-agenda-skip-entry-if 'deadline 
'scheduled
  ;; other commands here
  ))


 I am particularly interested in the best way to deal with repeating
 appointments. For example how do you deal with a weekly appointment
 that has a defined start and end date.

I use a diary S-expression within org-mode for this:

** My weekly event 7:00pm
%%(and (= 2 (calendar-day-of-week date)) (diary-block 1 6 2009 4 4 2009))

This event shows up in the agenda at 19:00 hours every Tuesday between
January 6 and April 4 of 2009.

I look forward to reading your tutorial on scheduling.

Best,
Matt



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