RE: Departmental distribution lists - or shared contact - how to let the department or user manage?
We usually create these and then assign someone (designated by the requestor) to be the manager of the DL from that point on, leaving our group free from the burden: [cid:image002.png@01CE3B41.D448FFF0] Regards, Don Guyer Catholic Health East - Information Technology Enterprise Directory Messaging Services 3805 West Chester Pike, Suite 100, Newtown Square, Pa 19073 email: dgu...@che.orgmailto:dgu...@che.org Office: 610.550.3595 | Cell: 610.955.6528 | Fax: 610.271.9440 For immediate assistance, please open a Service Desk ticket or call the helpdesk @ 610-492-3839. [cid:image001.jpg@01CE3B41.8EDC2C30] From: xyz [mailto:x...@minneapolis.edu] Sent: Tuesday, April 16, 2013 8:41 PM To: MS-Exchange Admin Issues Subject: Departmental distribution lists - or shared contact - how to let the department or user manage? Greetings, EXCHANGE 2010 SP2 UR3 Outlook 2010 clients Please bear with me, as I have not had to deal with this since my Groupwise days so my terminology may not be correct regarding Exchange 2010. When we migrated from Groupwise to Exchange, we grandfathered in a small number of DLs that my operations group continues to manage through service tickets to add and remove users. Currently we have several requests to create and manage new Distribution Lists for specific departments as well as various projects. My thinking is there should be a way in OUTLOOK 20101 for each requestor to create a contact or DL, share this with others, and manage themselves without sending in service tickets to my group. I have done a lot of google on this, but find the terminology is not consistent. In summary, my goal is to provide documentation to each new requestor to manage/maintain themselves using their OUTLOOK client and then sharing a DL or CONTACTS with all the others they want involved. Again, sorry that I am not clear, but I am sure others have already figured this out and have suggestions I can test. Please let me know with any questions. Thank you Dana --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelist Confidentiality Notice: This e-mail, including any attachments is the property of Catholic Health East and is intended for the sole use of the intended recipient(s). It may contain information that is privileged and confidential. Any unauthorized review, use, disclosure, or distribution is prohibited. If you are not the intended recipient, please delete this message, and reply to the sender regarding the error in a separate email. --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelistinline: image001.jpginline: image002.png
EX 2010 retention policies
I modified a retention policy yesterday, added retention tag, delete junk email after 30 days, delete trash after 30 days. So I have one policy applied to the mailbox with 3 policy tags. The policy had previously been applied to my mail box with the tag, delete rss feeds after 2 years and that one has been working fine for quite some time. Today I closed and re-started outlook 2013 right click on Junk email folder, policy tab and no policies show as being applied. Same for deleted items folder. The RSS feeds folder shows the policy applied as I would expect. How long does it take for the policy change to show up or is there something else I need to do for the client/server to see the policy changes? --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelist
RE: EX 2010 retention policies
Although I've read that the manager runs all of the time, it's been my experience that the policies usually update once a day. In my environment that happens about 6:00pm. You can force it to happen by running: Start-ManagedFolderAssistant username -Paul -Original Message- From: Glen Johnson [mailto:gjohn...@vhcc.edu] Sent: Wednesday, April 17, 2013 7:34 AM To: MS-Exchange Admin Issues Subject: EX 2010 retention policies I modified a retention policy yesterday, added retention tag, delete junk email after 30 days, delete trash after 30 days. So I have one policy applied to the mailbox with 3 policy tags. The policy had previously been applied to my mail box with the tag, delete rss feeds after 2 years and that one has been working fine for quite some time. Today I closed and re-started outlook 2013 right click on Junk email folder, policy tab and no policies show as being applied. Same for deleted items folder. The RSS feeds folder shows the policy applied as I would expect. How long does it take for the policy change to show up or is there something else I need to do for the client/server to see the policy changes? --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelist --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelist
RE: Departmental distribution lists - or shared contact - how to let the department or user manage?
You will have to create them, but then you can assign management rights to user and they can manage them from within Outlook. From: xyz [mailto:x...@minneapolis.edu] Sent: Tuesday, April 16, 2013 8:41 PM To: MS-Exchange Admin Issues Subject: Departmental distribution lists - or shared contact - how to let the department or user manage? Greetings, EXCHANGE 2010 SP2 UR3 Outlook 2010 clients Please bear with me, as I have not had to deal with this since my Groupwise days so my terminology may not be correct regarding Exchange 2010. When we migrated from Groupwise to Exchange, we grandfathered in a small number of DLs that my operations group continues to manage through service tickets to add and remove users. Currently we have several requests to create and manage new Distribution Lists for specific departments as well as various projects. My thinking is there should be a way in OUTLOOK 20101 for each requestor to create a contact or DL, share this with others, and manage themselves without sending in service tickets to my group. I have done a lot of google on this, but find the terminology is not consistent. In summary, my goal is to provide documentation to each new requestor to manage/maintain themselves using their OUTLOOK client and then sharing a DL or CONTACTS with all the others they want involved. Again, sorry that I am not clear, but I am sure others have already figured this out and have suggestions I can test. Please let me know with any questions. Thank you Dana --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelist --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelist
RE: Departmental distribution lists - or shared contact - how to let the department or user manage?
Don, Where is that Managed By tab? I'm not seeing it anywhere. I have a General tab, Member of tab, and e-mail addresses tab. OL2010 Exch 2010 SP2 RU5v2 I've been creating Distribution Groups, assigning a Manager, and hearing back that the manager can't edit group membership. Joe Heaton Enterprise Server Support CA Department of Fish and Wildlife 1807 13th Street, Suite 201 Sacramento, CA 95811 Desk: (916) 323-1284 From: Don Guyer [mailto:dgu...@che.org] Sent: Wednesday, April 17, 2013 5:02 AM To: Heaton, Joseph@Wildlife; MS-Exchange Admin Issues Subject: RE: Departmental distribution lists - or shared contact - how to let the department or user manage? We usually create these and then assign someone (designated by the requestor) to be the manager of the DL from that point on, leaving our group free from the burden: [cid:image002.png@01CE3B3C.CD5BB8E0] Regards, Don Guyer Catholic Health East - Information Technology Enterprise Directory Messaging Services 3805 West Chester Pike, Suite 100, Newtown Square, Pa 19073 email: dgu...@che.orgmailto:dgu...@che.org Office: 610.550.3595 | Cell: 610.955.6528 | Fax: 610.271.9440 For immediate assistance, please open a Service Desk ticket or call the helpdesk @ 610-492-3839. [Description: Description: Description: InfoService-Logo240] From: xyz [mailto:x...@minneapolis.edu] Sent: Tuesday, April 16, 2013 8:41 PM To: MS-Exchange Admin Issues Subject: Departmental distribution lists - or shared contact - how to let the department or user manage? Greetings, EXCHANGE 2010 SP2 UR3 Outlook 2010 clients Please bear with me, as I have not had to deal with this since my Groupwise days so my terminology may not be correct regarding Exchange 2010. When we migrated from Groupwise to Exchange, we grandfathered in a small number of DLs that my operations group continues to manage through service tickets to add and remove users. Currently we have several requests to create and manage new Distribution Lists for specific departments as well as various projects. My thinking is there should be a way in OUTLOOK 20101 for each requestor to create a contact or DL, share this with others, and manage themselves without sending in service tickets to my group. I have done a lot of google on this, but find the terminology is not consistent. In summary, my goal is to provide documentation to each new requestor to manage/maintain themselves using their OUTLOOK client and then sharing a DL or CONTACTS with all the others they want involved. Again, sorry that I am not clear, but I am sure others have already figured this out and have suggestions I can test. Please let me know with any questions. Thank you Dana --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelist Confidentiality Notice: This e-mail, including any attachments is the property of Catholic Health East and is intended for the sole use of the intended recipient(s). It may contain information that is privileged and confidential. Any unauthorized review, use, disclosure, or distribution is prohibited. If you are not the intended recipient, please delete this message, and reply to the sender regarding the error in a separate email. --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelist --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelistinline: image002.pnginline: image003.jpg
RE: When do clients first connect to Exchange 2010 during 2007/2010 coexistence
This was a long time ago, but I actually found that clients were getting certificate errors from an Exchange 2010 CAS shortly after it was installed. I had to ramp up getting real certs for the test servers (they were installed with the correct name, so it money we spent anyway). In hindsight, I think this was because there was one or more External or Internal URLs that I should have changed, but didn't. C'est la vie. Richard -Original Message- From: bounce-9600847-8066...@lyris.sunbelt-software.com [mailto:bounce-9600847-8066...@lyris.sunbelt-software.com] On Behalf Of Kennedy, Jim Sent: 16 April 2013 14:43 To: MS-Exchange Admin Issues Subject: RE: When do clients first connect to Exchange 2010 during 2007/2010 coexistence What you are asking for is very possible. And you can migrate your users over time if you wish. 2007 mailboxes will hit the 2007 CAS, 2010 mailboxes will hit the 2010 CAS. You are going to set up some extra dns, legacy CAS names...then Exchange will handle it for you based upon where the mailbox is located. It is actually a very cool migration from the CAS aspect. http://technet.microsoft.com/en-us/library/dd351133%28v=exchg.141%29.aspx -Original Message- From: Connolly, Peter [mailto:pjc...@buffalo.edu] Sent: Tuesday, April 16, 2013 9:20 AM To: MS-Exchange Admin Issues Subject: When do clients first connect to Exchange 2010 during 2007/2010 coexistence All, We are trying to determine the exact sequence that occurs when clients (browsers, mobile, Outlook, etc.) first begin using Exchange 2010 Client Access Servers. I would like to be able to install the CAS role in our organization and do some testing before the servers actually begin responding to client requests. For example owa.contoso.com resolves to a vip on our load balancers (F5) which send requests to our Exchange 2007 CAS. I would like to install 2010 CAS, create the proper rules on the F5 and test before directing owa.contoso.com to the Exchange 2010 servers. I believe we have a good understanding of the process for coexistence in terms of DNS, SAN cert requirements, and the Set-ClientAccessServer commands that need to be run. Our goal is to have a controlled cut-over and avoid being immediately in production once the 2010 CAS binaries are installed. Is this possible? Thanks for the help and let me know if I need to clarify anything. Peter --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelist --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelist --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelist
RE: Departmental distribution lists - or shared contact - how to let the department or user manage?
In ADUC. Regards, Don Guyer Catholic Health East - Information Technology Enterprise Directory Messaging Services 3805 West Chester Pike, Suite 100, Newtown Square, Pa 19073 email: dgu...@che.orgmailto:dgu...@che.org Office: 610.550.3595 | Cell: 610.955.6528 | Fax: 610.271.9440 For immediate assistance, please open a Service Desk ticket or call the helpdesk @ 610-492-3839. [cid:image001.jpg@01CE3B5C.B3472FA0] From: Heaton, Joseph@Wildlife [mailto:joseph.hea...@wildlife.ca.gov] Sent: Wednesday, April 17, 2013 10:26 AM To: MS-Exchange Admin Issues Subject: RE: Departmental distribution lists - or shared contact - how to let the department or user manage? Don, Where is that Managed By tab? I'm not seeing it anywhere. I have a General tab, Member of tab, and e-mail addresses tab. OL2010 Exch 2010 SP2 RU5v2 I've been creating Distribution Groups, assigning a Manager, and hearing back that the manager can't edit group membership. Joe Heaton Enterprise Server Support CA Department of Fish and Wildlife 1807 13th Street, Suite 201 Sacramento, CA 95811 Desk: (916) 323-1284 From: Don Guyer [mailto:dgu...@che.org] Sent: Wednesday, April 17, 2013 5:02 AM To: Heaton, Joseph@Wildlife; MS-Exchange Admin Issues Subject: RE: Departmental distribution lists - or shared contact - how to let the department or user manage? We usually create these and then assign someone (designated by the requestor) to be the manager of the DL from that point on, leaving our group free from the burden: [cid:image002.png@01CE3B5C.B3472FA0] Regards, Don Guyer Catholic Health East - Information Technology Enterprise Directory Messaging Services 3805 West Chester Pike, Suite 100, Newtown Square, Pa 19073 email: dgu...@che.orgmailto:dgu...@che.org Office: 610.550.3595 | Cell: 610.955.6528 | Fax: 610.271.9440 For immediate assistance, please open a Service Desk ticket or call the helpdesk @ 610-492-3839. [cid:image001.jpg@01CE3B5C.B3472FA0] From: xyz [mailto:x...@minneapolis.edu] Sent: Tuesday, April 16, 2013 8:41 PM To: MS-Exchange Admin Issues Subject: Departmental distribution lists - or shared contact - how to let the department or user manage? Greetings, EXCHANGE 2010 SP2 UR3 Outlook 2010 clients Please bear with me, as I have not had to deal with this since my Groupwise days so my terminology may not be correct regarding Exchange 2010. When we migrated from Groupwise to Exchange, we grandfathered in a small number of DLs that my operations group continues to manage through service tickets to add and remove users. Currently we have several requests to create and manage new Distribution Lists for specific departments as well as various projects. My thinking is there should be a way in OUTLOOK 20101 for each requestor to create a contact or DL, share this with others, and manage themselves without sending in service tickets to my group. I have done a lot of google on this, but find the terminology is not consistent. In summary, my goal is to provide documentation to each new requestor to manage/maintain themselves using their OUTLOOK client and then sharing a DL or CONTACTS with all the others they want involved. Again, sorry that I am not clear, but I am sure others have already figured this out and have suggestions I can test. Please let me know with any questions. Thank you Dana --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelist Confidentiality Notice: This e-mail, including any attachments is the property of Catholic Health East and is intended for the sole use of the intended recipient(s). It may contain information that is privileged and confidential. Any unauthorized review, use, disclosure, or distribution is prohibited. If you are not the intended recipient, please delete this message, and reply to the sender regarding the error in a separate email. --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelist --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelist Confidentiality Notice: This e-mail, including any attachments is the property of Catholic Health East and is intended for the sole use of the intended recipient(s). It may contain information that is privileged and confidential. Any unauthorized review, use, disclosure, or distribution is prohibited. If you are not the intended recipient, please delete this message, and reply to the sender regarding the error in a separate email. --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelistinline: image001.jpginline: image002.png
RE: Departmental distribution lists - or shared contact - how to let the department or user manage?
I also go into the Xch Console and verify it's set there: [cid:image001.png@01CE3B5D.09176AD0] Regards, Don Guyer Catholic Health East - Information Technology Enterprise Directory Messaging Services 3805 West Chester Pike, Suite 100, Newtown Square, Pa 19073 email: dgu...@che.orgmailto:dgu...@che.org Office: 610.550.3595 | Cell: 610.955.6528 | Fax: 610.271.9440 For immediate assistance, please open a Service Desk ticket or call the helpdesk @ 610-492-3839. [cid:image003.jpg@01CE3B5D.09176AD0] From: Heaton, Joseph@Wildlife [mailto:joseph.hea...@wildlife.ca.gov] Sent: Wednesday, April 17, 2013 10:26 AM To: MS-Exchange Admin Issues Subject: RE: Departmental distribution lists - or shared contact - how to let the department or user manage? Don, Where is that Managed By tab? I'm not seeing it anywhere. I have a General tab, Member of tab, and e-mail addresses tab. OL2010 Exch 2010 SP2 RU5v2 I've been creating Distribution Groups, assigning a Manager, and hearing back that the manager can't edit group membership. Joe Heaton Enterprise Server Support CA Department of Fish and Wildlife 1807 13th Street, Suite 201 Sacramento, CA 95811 Desk: (916) 323-1284 From: Don Guyer [mailto:dgu...@che.org] Sent: Wednesday, April 17, 2013 5:02 AM To: Heaton, Joseph@Wildlife; MS-Exchange Admin Issues Subject: RE: Departmental distribution lists - or shared contact - how to let the department or user manage? We usually create these and then assign someone (designated by the requestor) to be the manager of the DL from that point on, leaving our group free from the burden: [cid:image004.png@01CE3B5D.09176AD0] Regards, Don Guyer Catholic Health East - Information Technology Enterprise Directory Messaging Services 3805 West Chester Pike, Suite 100, Newtown Square, Pa 19073 email: dgu...@che.orgmailto:dgu...@che.org Office: 610.550.3595 | Cell: 610.955.6528 | Fax: 610.271.9440 For immediate assistance, please open a Service Desk ticket or call the helpdesk @ 610-492-3839. [cid:image003.jpg@01CE3B5D.09176AD0] From: xyz [mailto:x...@minneapolis.edu] Sent: Tuesday, April 16, 2013 8:41 PM To: MS-Exchange Admin Issues Subject: Departmental distribution lists - or shared contact - how to let the department or user manage? Greetings, EXCHANGE 2010 SP2 UR3 Outlook 2010 clients Please bear with me, as I have not had to deal with this since my Groupwise days so my terminology may not be correct regarding Exchange 2010. When we migrated from Groupwise to Exchange, we grandfathered in a small number of DLs that my operations group continues to manage through service tickets to add and remove users. Currently we have several requests to create and manage new Distribution Lists for specific departments as well as various projects. My thinking is there should be a way in OUTLOOK 20101 for each requestor to create a contact or DL, share this with others, and manage themselves without sending in service tickets to my group. I have done a lot of google on this, but find the terminology is not consistent. In summary, my goal is to provide documentation to each new requestor to manage/maintain themselves using their OUTLOOK client and then sharing a DL or CONTACTS with all the others they want involved. Again, sorry that I am not clear, but I am sure others have already figured this out and have suggestions I can test. Please let me know with any questions. Thank you Dana --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelist Confidentiality Notice: This e-mail, including any attachments is the property of Catholic Health East and is intended for the sole use of the intended recipient(s). It may contain information that is privileged and confidential. Any unauthorized review, use, disclosure, or distribution is prohibited. If you are not the intended recipient, please delete this message, and reply to the sender regarding the error in a separate email. --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelist --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelist Confidentiality Notice: This e-mail, including any attachments is the property of Catholic Health East and is intended for the sole use of the intended recipient(s). It may contain information that is privileged and confidential. Any unauthorized review, use, disclosure, or distribution is prohibited. If you are not the intended recipient, please delete this message, and reply to the sender regarding the error in a separate email. --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelistinline: image001.pnginline: image003.jpginline: image004.png
RE: Departmental distribution lists - or shared contact - how to let the department or user manage?
Well, would you look at that. None of the checkboxes are checked to allow the manager to actually manage the group. No wonder it's not working for me. Thanks Don! Joe Heaton Enterprise Server Support CA Department of Fish and Wildlife 1807 13th Street, Suite 201 Sacramento, CA 95811 Desk: (916) 323-1284 From: Don Guyer [mailto:dgu...@che.org] Sent: Wednesday, April 17, 2013 8:14 AM To: Heaton, Joseph@Wildlife; MS-Exchange Admin Issues Subject: RE: Departmental distribution lists - or shared contact - how to let the department or user manage? In ADUC. Regards, Don Guyer Catholic Health East - Information Technology Enterprise Directory Messaging Services 3805 West Chester Pike, Suite 100, Newtown Square, Pa 19073 email: dgu...@che.orgmailto:dgu...@che.org Office: 610.550.3595 | Cell: 610.955.6528 | Fax: 610.271.9440 For immediate assistance, please open a Service Desk ticket or call the helpdesk @ 610-492-3839. [Description: Description: Description: InfoService-Logo240] From: Heaton, Joseph@Wildlife [mailto:joseph.hea...@wildlife.ca.gov] Sent: Wednesday, April 17, 2013 10:26 AM To: MS-Exchange Admin Issues Subject: RE: Departmental distribution lists - or shared contact - how to let the department or user manage? Don, Where is that Managed By tab? I'm not seeing it anywhere. I have a General tab, Member of tab, and e-mail addresses tab. OL2010 Exch 2010 SP2 RU5v2 I've been creating Distribution Groups, assigning a Manager, and hearing back that the manager can't edit group membership. Joe Heaton Enterprise Server Support CA Department of Fish and Wildlife 1807 13th Street, Suite 201 Sacramento, CA 95811 Desk: (916) 323-1284 From: Don Guyer [mailto:dgu...@che.org] Sent: Wednesday, April 17, 2013 5:02 AM To: Heaton, Joseph@Wildlife; MS-Exchange Admin Issues Subject: RE: Departmental distribution lists - or shared contact - how to let the department or user manage? We usually create these and then assign someone (designated by the requestor) to be the manager of the DL from that point on, leaving our group free from the burden: [cid:image002.png@01CE3B48.A77B1AB0] Regards, Don Guyer Catholic Health East - Information Technology Enterprise Directory Messaging Services 3805 West Chester Pike, Suite 100, Newtown Square, Pa 19073 email: dgu...@che.orgmailto:dgu...@che.org Office: 610.5503595 | Cell: 610.955.6528 | Fax: 610.271.9440 For immediate assistance, please open a Service Desk ticket or call the helpdesk @ 610-492-3839. [Description: Description: Description: InfoService-Logo240] From: xyz [mailto:x...@minneapolis.edu] Sent: Tuesday, April 16, 2013 8:41 PM To: MS-Exchange Admin Issues Subject: Departmental distribution lists - or shared contact - how to let the department or user manage? Greetings, EXCHANGE 2010 SP2 UR3 Outlook 2010 clients Please bear with me, as I have not had to deal with this since my Groupwise days so my terminology may not be correct regarding Exchange 2010. When we migrated from Groupwise to Exchange, we grandfathered in a small number of DLs that my operations group continues to manage through service tickets to add and remove users. Currently we have several requests to create and manage new Distribution Lists for specific departments as well as various projects. My thinking is there should be a way in OUTLOOK 20101 for each requestor to create a contact or DL, share this with others, and manage themselves without sending in service tickets to my group. I have done a lot of google on this, but find the terminology is not consistent. In summary, my goal is to provide documentation to each new requestor to manage/maintain themselves using their OUTLOOK client and then sharing a DL or CONTACTS with all the others they want involved. Again, sorry that I am not clear, but I am sure others have already figured this out and have suggestions I can test. Please let me know with any questions. Thank you Dana --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelist Confidentiality Notice: This e-mail, including any attachments is the property of Catholic Health East and is intended for the sole use of the intended recipient(s). It may contain information that is privileged and confidential. Any unauthorized review, use, disclosure, or distribution is prohibited. If you are not the intended recipient, please delete this message, and reply to the sender regarding the error in a separate email. --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelist --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelist Confidentiality Notice: This e-mail, including any attachments is the property of Catholic Health East and is intended for the sole use of the intended recipient(s). It may contain information that is privileged and confidential. Any unauthorized review, use, disclosure, or
RE: Departmental distribution lists - or shared contact - how to let the department or user manage?
I will mention that we do something similar but we add in the notes section on the General tabTicket # (if exists)List owner: NameCo-Owner/Backup: Name Our support center will refer all membership queries to those people. We have a co-owner on every list mainly as a point of contact in case the owner disappears. It's easy to add the name up front but hard to track down a willing owner later. We also go through every once in a while and send an email to list owners asking if the list is still in use.From: joseph.hea...@wildlife.ca.gov To: exchangelist@lyris.sunbelt-software.com Subject: RE: Departmental distribution lists - or shared contact - how to let the department or user manage? Date: Wed, 17 Apr 2013 15:50:58 + Well, would you look at that. None of the checkboxes are checked to allow the manager to actually manage the group. No wonder it’s not working for me. Thanks Don! Joe Heaton Enterprise Server Support CA Department of Fish and Wildlife 1807 13th Street, Suite 201 Sacramento, CA 95811 Desk: (916) 323-1284 From: Don Guyer [mailto:dgu...@che.org] Sent: Wednesday, April 17, 2013 8:14 AM To: Heaton, Joseph@Wildlife; MS-Exchange Admin Issues Subject: RE: Departmental distribution lists - or shared contact - how to let the department or user manage? In ADUC. Regards, Don Guyer Catholic Health East - Information Technology Enterprise Directory Messaging Services 3805 West Chester Pike, Suite 100, Newtown Square, Pa 19073 email: dgu...@che.org Office: 610.550.3595 | Cell: 610.955.6528 | Fax: 610.271.9440 For immediate assistance, please open a Service Desk ticket or call the helpdesk @ 610-492-3839. From: Heaton, Joseph@Wildlife [mailto:joseph.hea...@wildlife.ca.gov] Sent: Wednesday, April 17, 2013 10:26 AM To: MS-Exchange Admin Issues Subject: RE: Departmental distribution lists - or shared contact - how to let the department or user manage? Don, Where is that Managed By tab? I’m not seeing it anywhere. I have a General tab, Member of tab, and e-mail addresses tab. OL2010 Exch 2010 SP2 RU5v2 I’ve been creating Distribution Groups, assigning a Manager, and hearing back that the manager can’t edit group membership. Joe Heaton Enterprise Server Support CA Department of Fish and Wildlife 1807 13th Street, Suite 201 Sacramento, CA 95811 Desk: (916) 323-1284 From: Don Guyer [mailto:dgu...@che.org] Sent: Wednesday, April 17, 2013 5:02 AM To: Heaton, Joseph@Wildlife; MS-Exchange Admin Issues Subject: RE: Departmental distribution lists - or shared contact - how to let the department or user manage? We usually create these and then assign someone (designated by the requestor) to be the manager of the DL from that point on, leaving our group free from the burden: Regards, Don Guyer Catholic Health East - Information Technology Enterprise Directory Messaging Services 3805 West Chester Pike, Suite 100, Newtown Square, Pa 19073 email: dgu...@che.org Office: 610.5503595 | Cell: 610.955.6528 | Fax: 610.271.9440 For immediate assistance, please open a Service Desk ticket or call the helpdesk @ 610-492-3839. From: xyz [mailto:x...@minneapolis.edu] Sent: Tuesday, April 16, 2013 8:41 PM To: MS-Exchange Admin Issues Subject: Departmental distribution lists - or shared contact - how to let the department or user manage? Greetings, EXCHANGE 2010 SP2 UR3 Outlook 2010 clients Please bear with me, as I have not had to deal with this since my Groupwise days so my terminology may not be correct regarding Exchange 2010. When we migrated from Groupwise to Exchange, we “grandfathered in” a small number of DLs that my operations group continues to manage through service tickets to add and remove users. Currently we have several requests to create and manage new Distribution Lists for specific departments as well as various projects. My thinking is there should be a way in OUTLOOK 20101 for each requestor to create a contact or DL, share this with others, and manage themselves without sending in service tickets to my group. I have done a lot of google on this, but find the terminology is not consistent. In summary, my goal is to provide documentation to each new requestor to manage/maintain themselves using their OUTLOOK client and then sharing a DL or CONTACTS with all the others they want involved. Again, sorry that I am not clear, but I am sure others have already figured this out and have suggestions I can test. Please let me know with any questions. Thank you Dana --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelist Confidentiality Notice: This e-mail, including any attachments is the property of Catholic Health East and is intended for the sole use of the intended recipient(s). It may contain information that is privileged and confidential. Any unauthorized
RE: Departmental distribution lists - or shared contact - how to let the department or user manage?
Glad I helped someone else, I rarely get to do that here! :) Regards, Don Guyer Catholic Health East - Information Technology Enterprise Directory Messaging Services 3805 West Chester Pike, Suite 100, Newtown Square, Pa 19073 email: dgu...@che.orgmailto:dgu...@che.org Office: 610.550.3595 | Cell: 610.955.6528 | Fax: 610.271.9440 For immediate assistance, please open a Service Desk ticket or call the helpdesk @ 610-492-3839. [cid:image001.jpg@01CE3B6C.45B29000] From: Heaton, Joseph@Wildlife [mailto:joseph.hea...@wildlife.ca.gov] Sent: Wednesday, April 17, 2013 11:51 AM To: MS-Exchange Admin Issues Subject: RE: Departmental distribution lists - or shared contact - how to let the department or user manage? Well, would you look at that. None of the checkboxes are checked to allow the manager to actually manage the group. No wonder it's not working for me. Thanks Don! Joe Heaton Enterprise Server Support CA Department of Fish and Wildlife 1807 13th Street, Suite 201 Sacramento, CA 95811 Desk: (916) 323-1284 From: Don Guyer [mailto:dgu...@che.org] Sent: Wednesday, April 17, 2013 8:14 AM To: Heaton, Joseph@Wildlife; MS-Exchange Admin Issues Subject: RE: Departmental distribution lists - or shared contact - how to let the department or user manage? In ADUC. Regards, Don Guyer Catholic Health East - Information Technology Enterprise Directory Messaging Services 3805 West Chester Pike, Suite 100, Newtown Square, Pa 19073 email: dgu...@che.orgmailto:dgu...@che.org Office: 610.550.3595 | Cell: 610.955.6528 | Fax: 610.271.9440 For immediate assistance, please open a Service Desk ticket or call the helpdesk @ 610-492-3839. [cid:image001.jpg@01CE3B6C.45B29000] From: Heaton, Joseph@Wildlife [mailto:joseph.hea...@wildlife.ca.gov] Sent: Wednesday, April 17, 2013 10:26 AM To: MS-Exchange Admin Issues Subject: RE: Departmental distribution lists - or shared contact - how to let the department or user manage? Don, Where is that Managed By tab? I'm not seeing it anywhere. I have a General tab, Member of tab, and e-mail addresses tab. OL2010 Exch 2010 SP2 RU5v2 I've been creating Distribution Groups, assigning a Manager, and hearing back that the manager can't edit group membership. Joe Heaton Enterprise Server Support CA Department of Fish and Wildlife 1807 13th Street, Suite 201 Sacramento, CA 95811 Desk: (916) 323-1284 From: Don Guyer [mailto:dgu...@che.org] Sent: Wednesday, April 17, 2013 5:02 AM To: Heaton, Joseph@Wildlife; MS-Exchange Admin Issues Subject: RE: Departmental distribution lists - or shared contact - how to let the department or user manage? We usually create these and then assign someone (designated by the requestor) to be the manager of the DL from that point on, leaving our group free from the burden: [cid:image002.png@01CE3B6C.45B29000] Regards, Don Guyer Catholic Health East - Information Technology Enterprise Directory Messaging Services 3805 West Chester Pike, Suite 100, Newtown Square, Pa 19073 email: dgu...@che.orgmailto:dgu...@che.org Office: 610.5503595 | Cell: 610.955.6528 | Fax: 610.271.9440 For immediate assistance, please open a Service Desk ticket or call the helpdesk @ 610-492-3839. [cid:image001.jpg@01CE3B6C.45B29000] From: xyz [mailto:x...@minneapolis.edu] Sent: Tuesday, April 16, 2013 8:41 PM To: MS-Exchange Admin Issues Subject: Departmental distribution lists - or shared contact - how to let the department or user manage? Greetings, EXCHANGE 2010 SP2 UR3 Outlook 2010 clients Please bear with me, as I have not had to deal with this since my Groupwise days so my terminology may not be correct regarding Exchange 2010. When we migrated from Groupwise to Exchange, we grandfathered in a small number of DLs that my operations group continues to manage through service tickets to add and remove users. Currently we have several requests to create and manage new Distribution Lists for specific departments as well as various projects. My thinking is there should be a way in OUTLOOK 20101 for each requestor to create a contact or DL, share this with others, and manage themselves without sending in service tickets to my group. I have done a lot of google on this, but find the terminology is not consistent. In summary, my goal is to provide documentation to each new requestor to manage/maintain themselves using their OUTLOOK client and then sharing a DL or CONTACTS with all the others they want involved. Again, sorry that I am not clear, but I am sure others have already figured this out and have suggestions I can test. Please let me know with any questions. Thank you Dana --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelist Confidentiality Notice: This e-mail, including any attachments is the property of Catholic Health East and is intended for the sole use of the intended recipient(s). It may contain information that is privileged and confidential. Any
RE: EX 2010 retention policies
Thank you sir, that command worked. So now I'll run it against all the mailboxes. -Original Message- From: Maglinger, Paul [mailto:pmaglin...@scvl.com] Sent: Wednesday, April 17, 2013 9:02 AM To: MS-Exchange Admin Issues Subject: RE: EX 2010 retention policies Although I've read that the manager runs all of the time, it's been my experience that the policies usually update once a day. In my environment that happens about 6:00pm. You can force it to happen by running: Start-ManagedFolderAssistant username -Paul -Original Message- From: Glen Johnson [mailto:gjohn...@vhcc.edu] Sent: Wednesday, April 17, 2013 7:34 AM To: MS-Exchange Admin Issues Subject: EX 2010 retention policies I modified a retention policy yesterday, added retention tag, delete junk email after 30 days, delete trash after 30 days. So I have one policy applied to the mailbox with 3 policy tags. The policy had previously been applied to my mail box with the tag, delete rss feeds after 2 years and that one has been working fine for quite some time. Today I closed and re-started outlook 2013 right click on Junk email folder, policy tab and no policies show as being applied. Same for deleted items folder. The RSS feeds folder shows the policy applied as I would expect. How long does it take for the policy change to show up or is there something else I need to do for the client/server to see the policy changes? --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelist --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelist --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelist
RE: Departmental distribution lists - or shared contact - how to let the department or user manage?
Exchange 2010 SP2 UR3 Outlook 2010. W2K8 R2 SP1 servers and domain Greetings and WOW, thanks for all the response posts ( I read all ) as this certainly seems to be a topic of interest. Much better specific info than what I was finding in Google and technet and what everyone is doing seems to be excellent advice. First question - is it better to set up the DL in the EMC, or in ADCU? I generally use EMC for any ad hoc Exchange matters like DLs as most of our exchange routine processes are automated. I then check in AD and ADUC to verify. I set up a DL in the EMC console under Distribution Groups , and verified the DL is in ADUC also. It shows in ADCU as GROUP SCOPE UNVERSAL and GROUP TYPE DISTRIBUTION so that should all be correct. (thanks for the screen snips about managed by, etc. - my screens are slightly different, but likely due to versions) I can figure all this out with the proper selections (or post), and since I am only dealing with maybe a dozen DLs, I want to keep simple and can handle some micromanagement if the responsible user changes - using KISS methods. (glad I don't have to deal with 2000 DLs like some of you). Second question - once I verify all of the above, it is not clear to me how the responsible user will manage this from the Outlook 2010 client. I will set myself up as the first manager and test from my outlook client. If any specifics can be provided, that would be a great help so I can test. Thanks again for all the great responses as I have learned a lot today. Dana From: Guyer, Don [mailto:dgu...@che.org] Sent: Wednesday, April 17, 2013 7:02 AM To: MS-Exchange Admin Issues Subject: RE: Departmental distribution lists - or shared contact - how to let the department or user manage? We usually create these and then assign someone (designated by the requestor) to be the manager of the DL from that point on, leaving our group free from the burden: [cid:image002.png@01CE3BA2.683FB770] Regards, Don Guyer Catholic Health East - Information Technology Enterprise Directory Messaging Services 3805 West Chester Pike, Suite 100, Newtown Square, Pa 19073 email: dgu...@che.orgmailto:dgu...@che.org Office: 610.550.3595 | Cell: 610.955.6528 | Fax: 610.271.9440 For immediate assistance, please open a Service Desk ticket or call the helpdesk @ 610-492-3839. [Description: Description: Description: InfoService-Logo240] From: xyz [mailto:x...@minneapolis.edu]mailto:[mailto:x...@minneapolis.edu] Sent: Tuesday, April 16, 2013 8:41 PM To: MS-Exchange Admin Issues Subject: Departmental distribution lists - or shared contact - how to let the department or user manage? Greetings, EXCHANGE 2010 SP2 UR3 Outlook 2010 clients Please bear with me, as I have not had to deal with this since my Groupwise days so my terminology may not be correct regarding Exchange 2010. When we migrated from Groupwise to Exchange, we grandfathered in a small number of DLs that my operations group continues to manage through service tickets to add and remove users. Currently we have several requests to create and manage new Distribution Lists for specific departments as well as various projects. My thinking is there should be a way in OUTLOOK 20101 for each requestor to create a contact or DL, share this with others, and manage themselves without sending in service tickets to my group. I have done a lot of google on this, but find the terminology is not consistent. In summary, my goal is to provide documentation to each new requestor to manage/maintain themselves using their OUTLOOK client and then sharing a DL or CONTACTS with all the others they want involved. Again, sorry that I am not clear, but I am sure others have already figured this out and have suggestions I can test. Please let me know with any questions. Thank you Dana --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelist Confidentiality Notice: This e-mail, including any attachments is the property of Catholic Health East and is intended for the sole use of the intended recipient(s). It may contain information that is privileged and confidential. Any unauthorized review, use, disclosure, or distribution is prohibited. If you are not the intended recipient, please delete this message, and reply to the sender regarding the error in a separate email. --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelist --- To manage subscriptions click here: or send an email to with the body: unsubscribe exchangelistinline: image002.pnginline: image003.jpg
