Minutes of the Board meeting of June 3, 2014
wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20140603 = Minutes for Tuesday, June 3rd, 2014, 16:00 UTC = == Next meeting == * Tuesday, June 17th, 2014, 16:00 UTC == Attending == * Marina Zhurakhinskaya * Joanmarie Diggs * Ekaterina Gerasimova * Emmanuele Bassi * Rosanna Yuen * Sriram Ramkrishna === Regrets === * Andreas Nilsson * Tobias Mueller === Missing === == Board Meeting Agenda == * Monthly financial update * We have received various adboard and outreach payments * USD 361k in cash reserves * Just over half is earmarked * This allows to send out reimbursements for West Coast hackfest and DX hackfest * Should be possible to increase the travel budget for GUADEC to EUR 30k * Reimbursements: * '''VOTE''': early reimbursement for GNOME.Asia for Sammy Fung: $400: +1 Kat, Marina, Joanie, Sri, Emmanuele * West coast hackfest reimbursements * Need to get all the details and receipts for the attendees * Delegating back to the Travel Committee * Updated proposal from the Travel Committee to the board: https://wiki.gnome.org/Travel/wip/Events * '''VOTE''': Approve the proposal from the Travel Committee: +1 Kat, Marina, Joanie, Emmanuele, Sri * Events * GUADEC 2014 * '''VOTE''': Rosanna's flight (USD 1900): +1 Kat, Marina, Joanie, Emmanuele * Hotel, internet connection reimbursements are under operational expenses for Rosanna * Board/adboard meeting dates * Proposal for board meeting on the 24th July (Thursday) * Proposal for adboard meeting on the 25th July (Friday) * Local organizers are okay with the dates * Need the dates to check with the candidates for the elections * '''ACTION''': Kat to contact the board candidates for the dates for the board/adboard meetings at GUADEC * Contract with LiLo * Time sensitive * Needs final review from the board * '''ACTION''': All board directors to vote on the contract with LiLo on board-list * Organisation * Papers * Emmanuele wants to thank Allan, Kat, David, and the other members of the papers committee for picking up the task * Travel * Proposal to increase travel budget from €15000 to €3 (standard travel budget) * '''VOTE''': Increase the budget for GUADEC travel to EUR 30k: +1 Kat, Marina, Sri, Joanie, Emmanuele * No extra money from GSoC towards interns * No budget from Google this year * Google allocates a maximum of USD 5000 per organization per year * In 2013 we funded 21 GSoC interns, and ended up getting $10K from Google, which took up our allowance for two years * Evince hackfest * Pre-GUADEC * USD 1767.96 requested by two interns from the GUADEC budget * A donation of $840 will be made to the Foundation to cover the costs of this hackfest * '''VOTE''': USD 840 to sponsor Christian Persch, José Aliste and Juanjo Marín: +1 Marina, Kat, Emmanuele, Sri, Joanie * GNOME.Asia * Reports * Good outreach for users, not just developers and then encouraging them to apply for sponsorship to attend GUADEC * We need more outreach for getting non-coding contributors in Asia into the Foundation * The proportion of foundation members attending GUADEC/GNOME summits is higher than that attending GNOME.Asia * Even if the amount of contributions is comparable * Outreach in both directions is harder because of the disconnect between western and eastern social services * It would be good to have a greater presence of the Asian community leaders on the engagement team * Increase the visibility of the eastern contributors * Preliminary estimate that $2500 is left over * Good news, it has been a cost-effective conference * Increases the chances for outreach * We have great potential for expansion of the community * OPW * Intern payments: board review of which ones can be sent and which ones cannot be sent yet for the upcoming round * We sent out a purchase order to Intel, but it got re-routed towards a different session * We also had issues with the Intel online system for submitting PO * Mozilla were invoiced late for round 5, but they did pay for round 6, 7, and 8 * They haven't paid yet for round 5 * '''ACTION''': Marina to follow up with Mozilla for the payment for OPW round 5 * We received payments for the current round, but we're still waiting for the money for a previous round * We will have to front the payment for the interns * '''VOTE''': Unblock payments for OPW interns sponsored by Intel and Mozilla: +1 Marina, -1 Kat, Emmanuele and Joanie abstain * '''ACTION''': Marina to request for the vote to be finished on the mailing list. * Reach out from SourceForge to the Foundation * Emmanuele was contacted by a rep from SourceForge * There's the possibility of partnering and generate additional income for the Foundation * '''ACTION''': Emmanuele to send the SorceForge information to board-list * Potential meeting on
Minutes of the Board meeting of June 17, 2014
wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20140617 = Minutes for Tuesday, June 17th, 2014, 16:00 UTC = == Next meeting == * Tuesday, July 1st, 2014, 16:00 UTC == Attending == * Joanmarie Diggs * Ekaterina Gerasimova * Emmanuele Bassi * Rosanna Yuen * Andreas Nilsson * Tobias Mueller (connection issues towards the later end of the call) === Regrets === * Marina Zhurakhinskaya * Sriram Ramkrishna === Missing === == Board Meeting Agenda == * Trademark request * Carol Hanson wants to print a one-off t-shirt design that includes the GNOME logo, for personal use * Cafepress raised the issue of the trade mark * We should put Karen and Pam in the loop * '''ACTION''': Kat to contact Karen and Pam about the trademark use request from Carol Hanson * GUADEC invitation letters * There is the issue of invitation letters for GUADEC for non-members going through the foundation * We need to keep proper records of who sends and who gets invitation letters * It also depends on who is sending the invitation letters for GUADEC: either LiLo (the legal entity organising GUADEC) or the Foundation itself * LiLo is involved on behalf of the foundation, so the Board will have to vote on every invitation letter in order to record the details for the future * '''VOTE''': Record every request for visa invitation letters: +1 Kat, Joanie, Andreas, Emmanuele * Coordinators for the invitation letters: Marina, Srini, and other foundation members * Events * GNOME.Asia * Leftover funds: USD 5000 * We should use these funds for direct GUADEC travel sponsorship of foundation members from China * It would be more expensive to have those funds transferred back to the foundation and then used for sponsorship * GUADEC 2014 * Report from the team meeting yesterday * Accommodation and venue are sorted * Presentations: we had late cancellations from speakers * We have a pool to pick speakers from * We can also expand the lightning talks slots, or leave them open for last minute submissions directly at the conference * Travel committee: does not need a budget extension * Allan asked if there can be an increase in sponsorship for speakers if that is an issue for attendance * The travel committee should be able to handle that on a case by case basis * Dates of the board/adboard meetings at GUADEC * Proposed dates: 24/7 and 25/7 * We don't have consensus on the dates yet * Further discussion on the mailing list * Privacy campaign * Stef won't be able to coordinate, but will be able to work as an advisor * Open a proposal period on foundation-list * OPW * OPW travel sponsorship * We should ask for a report/blog post for all the sponsored interns * '''VOTE''': Request a report/blog post for OPW interns sponsored for travel: unanimous * Visa fees reimbursements * To be discussed further on the board list * Next meeting: July 1st * New board directors will attend and vote * Old board directors will attend in advisory capacity * Current officers will maintain their role until the hand over meeting at GUADEC == Discussed on the mailing list == * Privacy campaign == Completed Actions == * Kat to contact the board candidates for the dates for the board/adboard meetings at GUADEC * Kat to propose the meeting for June 10th on board-list == Pending action items == * All Directors to reply Andreas's/Kat's email on board list about visa fees reimbursements * All board directors to vote on the contract with LiLo on board-list * Andreas to put together a GNOME supporter card for our donors * Andreas, Joanie to draft thank you letters to our donors * Andreas to investigate the GNOME gifts situation * Emmanuele to send Zana and Tobi an update on FoG donors gifts * Emmanuele to draft a date and time for the post-release meeting * Emmanuele to send the SorceForge information to board-list * Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list * Joanie and Karen to meet and discuss about the photography policy for GNOME events * Kat to create a private wiki page on the web services accounts holders and passwords * Allan and Kat decided to go for a private git account instead for security reasons * Kat to draft a proposal for a privacy policy for review * Kat to draft a contract template for future use organizations for which we handle money * Karen to write the Privacy policy for GNOME services * Karen will look at gnome-software privacy issues from a legal standpoint * Marina to contact the GNOME.Asia local team on their current budget * Marina to follow up with Mozilla for the payment for OPW round 5 * Marina to request for the vote to be finished on the mailing list. * Tobi to continue pursuing the fund collection in Europe * Tobi to draft a new WHS agreement after the feedback from the board * Tobi to talk to Andrea to move the !PayPal data extraction scripts
Re: Agenda for board meeting on July 1sd
Thank you for the advanced notice, Andreas. On Sun, Jun 29, 2014, at 05:08 PM, Andreas Nilsson wrote: Hello Foundation members! The next board meeting is on July 1st at 16:00 UTC. This is the agenda. * Welcome new board! * This is the first meeting with both the outgoing and incoming board. * Monthly financial update * Current cash * Planned spending * Cash available to spend * Groupon update * Events * GUADEC 2014 * Sponsors * Funds * Travel sponsorships * GNOME.Asia * Leftover funds * Privacy campaign * Receiving Donations in the EU via the WHS - Andreas ___ I would like to note that several members of the GNOME docs team paid their own way to a recent hackfest in Cincinnati. We knew that travel funding was not approved, but several people chose to meet up and work anyway. Of those who funded their own trip, at least two traveled internationally for the event. I just thought the board should be aware of that. Thanks, Jim ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
