Re: [Framers] Best way to import/add select paragraph formats?

[Jason Nichols]

Monique, Lin, Rick, et al:

Thanks so much for the good feedback – this has given us lots of good 
ideas to pursue. Much appreciated!


Best,

--
jason nichols



  I've used the Character Tools and Paragraph Tools utilities from
   Silicon Prairie Software,
   [1]https://www.siliconprairiesoftware.com/Products.html.
   And although you didn't ask about variables, I've always found that if
   I'm managing character and paragraph formats, I always need to manage
   variables, too. And for that, I highly recommend the BookVars plugin
   from Leximation: [2]https://leximation.com/tools/info/bookvars.php.
   -Monique


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Re: [Framers] Best way to import/add select paragraph formats?

[Robert Lauriston]

From an old job, this is the documented procedure for creating a new book.
This is probably overkill for your question but it covers the TOC issue.

1. In Perforce, do a Get Latest Revision on the Shared directory.

2. Create an appropriate directory (e.g. Install or OnlineHelp) under the
\Documentation\\ directory.

3. Copy MyCompanyStyles.fm (body) and MyCompanyFrontMatter.fm from
\Documentationo\Shared\to the new directory.

4. Select both copies, right-click, select Properties, uncheck Read-only,
and click OK.

5. Rename the copies appropriately, for example, ProductUserGuide.fm and
ProductUserGuideFrontMatter.fm. (Do not use spaces or slashes in FrameMaker
file names.)
6. Open the body file, select all text, and delete.

7. Type the name of the first chapter (usually “Welcome to ”
for a user guide, or “System Requirements” for an installation guide)
followed by two returns.
8. Format the chapter title with the ChapterTitle paragraph tag.

9. Place the cursor at the end of the file, select File > Import > File,
make sure Import By Reference is selected, navigate to the
\Documentation\Shared directory, double-click the file
AdditionalResourcesAndSupportInfo.fm, make sure the settings are as shown
at right, and click OK.
10. Save the body file.

11. Select File > New > Book, click Yes to add the body file, and save the
book with an appropriate name, for example, Product.book.

12. Close the body file, leaving the book open.

13. Select Add > Files, find the front-matter file, and double-click it.

14. Select Add > Table of Contents, double-click ChapterTitle, Heading1,
and Heading2 to move them to the left column, click Add, and click Update.

15. In the error log window that appears, click the Unresolved Text Inset
link and click OK.

16. The front-matter file will open. Scroll to the second page, click the
copyright boilerplate, select File > Import > File, make sure Import By
Reference is selected, navigate to the \Documentation\Shared directory,
double-click MyCompanyLegal.fm, make sure the settings are as shown at
right, and click OK.

NOTE:. The gray box at the top of the first page is an EPS drawing of the
company logo. Framemaker can’t render it, hence the gray box, but it will
appear correctly when you generate a PDF.
17. Scroll back up to the top of the document, double-click
BookNameVariable, and click Edit Definition.

18. In the Definition field, enter the book's title (for example, “Product
User Guide”), click Done, and click Replace.

19. Save and close the front-matter file.

20. Close the Book Error Log window.

21. Restore the TOC file window (minimized at the bottom of the FramemMaker
workspace).

22. At the top of the page, type “Table of Contents” followed by a return,
format it with the ~TOCTitle paragraph tag, then save and close the file.

23. If this is a user guide or some other document long enough to require
an index (installation guides typically do not), select Add > Standard
Index, click Add, and click Update.

24. Restore the minimized IX file window.

25. At the top of the page, type “Index” followed by a return, format it
with the ~IndexTitle paragraph tag, then save and close the file.

26. Drag the file entries in the book up or down to put them in the proper
order (front matter, TOC, body, index).

27. Open the front-matter file

28. With the front-matter file open, return to the book file, select all
the other files, and select File > Import > Formats.

29. From the Import from Document drop-down, select the front-matter file.

30. Click Deselect All, select Variable Definitions, and click Import.
(Remember to do this again any time you edit the BookNameVariable to change
the title of the book.)

31. Close the front-matter file.

32. Select all files in the book, right-click, and select Numbering.

33. Select the Chapter tab and select Continue Numbering from Previous Page
in Book.

34. Select the Page tab, select Continue Numbering from Previous Page in
Book, and click Set.

35. Select Edit > Update Book, check Apply Master Pages, click Update, and
click OK.

36. Save the book.
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Re: [Framers] Best way to import/add select paragraph formats?

[Doug]

I start with a blank document.  I create the format, then save it in a
folder reserve for formats.  I name the file based on the format name, and
I append a (p) or (c) to the filename to remind me whether it's a paragraph
format or a character format.

Later, when I need to import the format into a document, I just open the
template file and use the File > Import > Formats function.

Is there a reason others don't do it this way?
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Re: [Framers] Best way to import/add select paragraph formats?

[Rick Quatro]

Hi Lin,

I am getting ready to set up a page for my 2020 Ride for Roswell, which
raises money for cancer research at Roswell Park in Buffalo. I am going to
supply this and other scripts for a donation to the ride. I am going to do
the 100 mile ride again this year. I should have it up in a day or two.
Thanks.

Rick

-Original Message-
From: Framers  On
Behalf Of Lin Sims
Sent: Thursday, March 26, 2020 5:19 PM
To: An email list for people using Adobe FrameMaker software.

Subject: Re: [Framers] Best way to import/add select paragraph formats?

So, Rick, when will this be available in your store? ;-)

On Thu, Mar 26, 2020 at 4:48 PM Art Campbell  wrote:

> If this is the script that Rick ran up for me, big thumbs up -- works 
> great, allowing you to push a format to a file, book...
>
> Quick and easy.
>
> Art Campbell
>   art.campb...@gmail.com
>   "... In my opinion, there's nothing in this world beats a '52 
> Vincent and a redheaded girl." -- Richard Thompson
>   No disclaimers
apply.
>DoD 358
>
>
>
> On Wed, Mar 25, 2020 at 6:55 PM Rick Quatro  wrote:
>
> > Hi Jason,
> >
> > I have an unreleased script that will do this. Contact me off list 
> > and I will send you the documentation. Thank you very much.
> >
> > Rick
> >
> > Rick Quatro
> > Carmen Publishing Inc.
> > r...@frameexpert.com
> > 585-729-6746
> > www.frameexpert.com/store/
> >
> >
> >
> > -Original Message-----
> > From: Framers 
> > 
> > On
> > Behalf Of Jason Nichols
> > Sent: Wednesday, March 25, 2020 5:45 PM
> > To: framers@lists.frameusers.com
> > Subject: [Framers] Best way to import/add select paragraph formats?
> >
> > Hello,
> >
> > More and more, the tech writing team I'm on needs to important just 
> > specific Character Formats and Paragraph Formats into a file or set 
> > of files.
> >
> > Searching through the archives, I found the method below suggested 
> > by
> Fred
> > Ritter.
> > <https://www.mail-archive.com/framers@lists.frameusers.com/msg55885.
> > html
> >
> > Is this still the best way to accomplish this goal, or does anyone 
> > know
> of
> > a
> > better method or tool that's been discovered or developed in the
> meantime?
> >
> > Many thanks in advance!
> >
> > Fred Ridder's technique:
> >
> > 1) Copy any paragraph of the desired format from the source file.
> > 2) Paste it into the target file.
> > 3) Use the Paragraph Designer to add the paragraph format to the 
> > current file's catalog.
> > 4) Delete the pasted paragraph.
> >
> >
> > Stay well,
> >
> > --
> > jason nichols
> > ja...@mkjn.org
> >
> > ___
> >
> > This message is from the Framers mailing list
> >
> > Send messages to framers@lists.frameusers.com Visit the list's 
> > homepage at  http://www.frameusers.com Archives located at 
> > http://www.mail-archive.com/framers%40lists.frameusers.com/
> > Subscribe and unsubscribe at
> > http://lists.frameusers.com/listinfo.cgi/framers-frameusers.com
> > Send administrative questions to listad...@frameusers.com
> >
> > ___
> >
> > This message is from the Framers mailing list
> >
> > Send messages to framers@lists.frameusers.com Visit the list's 
> > homepage at  http://www.frameusers.com Archives located at 
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> >
> ___
>
> This message is from the Framers mailing list
>
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--
Lin Sims
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Re: [Framers] Best way to import/add select paragraph formats?

[Lin Sims]

So, Rick, when will this be available in your store? ;-)

On Thu, Mar 26, 2020 at 4:48 PM Art Campbell  wrote:

> If this is the script that Rick ran up for me, big thumbs up -- works
> great, allowing you to push a format to a file, book...
>
> Quick and easy.
>
> Art Campbell
>   art.campb...@gmail.com
>   "... In my opinion, there's nothing in this world beats a '52 Vincent and
> a redheaded girl." -- Richard Thompson
>   No disclaimers apply.
>DoD 358
>
>
>
> On Wed, Mar 25, 2020 at 6:55 PM Rick Quatro  wrote:
>
> > Hi Jason,
> >
> > I have an unreleased script that will do this. Contact me off list and I
> > will send you the documentation. Thank you very much.
> >
> > Rick
> >
> > Rick Quatro
> > Carmen Publishing Inc.
> > r...@frameexpert.com
> > 585-729-6746
> > www.frameexpert.com/store/
> >
> >
> >
> > -Original Message-
> > From: Framers 
> > On
> > Behalf Of Jason Nichols
> > Sent: Wednesday, March 25, 2020 5:45 PM
> > To: framers@lists.frameusers.com
> > Subject: [Framers] Best way to import/add select paragraph formats?
> >
> > Hello,
> >
> > More and more, the tech writing team I'm on needs to important just
> > specific
> > Character Formats and Paragraph Formats into a file or set of files.
> >
> > Searching through the archives, I found the method below suggested by
> Fred
> > Ritter.
> > <https://www.mail-archive.com/framers@lists.frameusers.com/msg55885.html
> >
> > Is this still the best way to accomplish this goal, or does anyone know
> of
> > a
> > better method or tool that's been discovered or developed in the
> meantime?
> >
> > Many thanks in advance!
> >
> > Fred Ridder's technique:
> >
> > 1) Copy any paragraph of the desired format from the source file.
> > 2) Paste it into the target file.
> > 3) Use the Paragraph Designer to add the paragraph format to the current
> > file's catalog.
> > 4) Delete the pasted paragraph.
> >
> >
> > Stay well,
> >
> > --
> > jason nichols
> > ja...@mkjn.org
> >
> > ___
> >
> > This message is from the Framers mailing list
> >
> > Send messages to framers@lists.frameusers.com
> > Visit the list's homepage at  http://www.frameusers.com
> > Archives located at
> > http://www.mail-archive.com/framers%40lists.frameusers.com/
> > Subscribe and unsubscribe at
> > http://lists.frameusers.com/listinfo.cgi/framers-frameusers.com
> > Send administrative questions to listad...@frameusers.com
> >
> > ___
> >
> > This message is from the Framers mailing list
> >
> > Send messages to framers@lists.frameusers.com
> > Visit the list's homepage at  http://www.frameusers.com
> > Archives located at
> > http://www.mail-archive.com/framers%40lists.frameusers.com/
> > Subscribe and unsubscribe at
> > http://lists.frameusers.com/listinfo.cgi/framers-frameusers.com
> > Send administrative questions to listad...@frameusers.com
> >
> ___
>
> This message is from the Framers mailing list
>
> Send messages to framers@lists.frameusers.com
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-- 
Lin Sims
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Re: [Framers] Best way to import/add select paragraph formats?

[Art Campbell]

If this is the script that Rick ran up for me, big thumbs up -- works
great, allowing you to push a format to a file, book...

Quick and easy.

Art Campbell
  art.campb...@gmail.com
  "... In my opinion, there's nothing in this world beats a '52 Vincent and
a redheaded girl." -- Richard Thompson
  No disclaimers apply.
   DoD 358



On Wed, Mar 25, 2020 at 6:55 PM Rick Quatro  wrote:

> Hi Jason,
>
> I have an unreleased script that will do this. Contact me off list and I
> will send you the documentation. Thank you very much.
>
> Rick
>
> Rick Quatro
> Carmen Publishing Inc.
> r...@frameexpert.com
> 585-729-6746
> www.frameexpert.com/store/
>
>
>
> -Original Message-
> From: Framers 
> On
> Behalf Of Jason Nichols
> Sent: Wednesday, March 25, 2020 5:45 PM
> To: framers@lists.frameusers.com
> Subject: [Framers] Best way to import/add select paragraph formats?
>
> Hello,
>
> More and more, the tech writing team I'm on needs to important just
> specific
> Character Formats and Paragraph Formats into a file or set of files.
>
> Searching through the archives, I found the method below suggested by Fred
> Ritter.
> <https://www.mail-archive.com/framers@lists.frameusers.com/msg55885.html>
> Is this still the best way to accomplish this goal, or does anyone know of
> a
> better method or tool that's been discovered or developed in the meantime?
>
> Many thanks in advance!
>
> Fred Ridder's technique:
>
> 1) Copy any paragraph of the desired format from the source file.
> 2) Paste it into the target file.
> 3) Use the Paragraph Designer to add the paragraph format to the current
> file's catalog.
> 4) Delete the pasted paragraph.
>
>
> Stay well,
>
> --
> jason nichols
> ja...@mkjn.org
>
> ___
>
> This message is from the Framers mailing list
>
> Send messages to framers@lists.frameusers.com
> Visit the list's homepage at  http://www.frameusers.com
> Archives located at
> http://www.mail-archive.com/framers%40lists.frameusers.com/
> Subscribe and unsubscribe at
> http://lists.frameusers.com/listinfo.cgi/framers-frameusers.com
> Send administrative questions to listad...@frameusers.com
>
> ___
>
> This message is from the Framers mailing list
>
> Send messages to framers@lists.frameusers.com
> Visit the list's homepage at  http://www.frameusers.com
> Archives located at
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Re: [Framers] Best way to import/add select paragraph formats?

[Lin Sims]

I often use MIF snippets.


   1. Save the file with the formats you want in it as a MIF.
   2. Open the file in a text editor.
   3. Delete everything except the definitions for the tags you want.
   4. Save the file (make sure the extension stays MIF).
   5. In FM, open the MIF file and the file you want those specific formats
   in.
   6. Import paragraph (or character, or whatever) formats from the MIF
   file to the FM file.

Alternatively, you can create a new, clean file, import the tags from the
file that has the formats you want into it, and then just go through each
catalog and delete the formats you DON'T want from it. Save, then open the
file you need those new formats in and import from the clean file.



On Wed, Mar 25, 2020 at 5:44 PM Jason Nichols  wrote:

> Hello,
>
> More and more, the tech writing team I'm on needs to important just
> specific Character Formats and Paragraph Formats into a file or set of
> files.
>
> Searching through the archives, I found the method below suggested by
> Fred Ritter.
> 
> Is this still the best way to accomplish this goal, or does anyone know
> of a better method or tool that's been discovered or developed in the
> meantime?
>
> Many thanks in advance!
>
> Fred Ridder's technique:
>
> 1) Copy any paragraph of the desired format from the source file.
> 2) Paste it into the target file.
> 3) Use the Paragraph Designer to add the paragraph format to the current
> file's catalog.
> 4) Delete the pasted paragraph.
>
>
> Stay well,
>
> --
> jason nichols
> ja...@mkjn.org
>
> ___
>
> This message is from the Framers mailing list
>
> Send messages to framers@lists.frameusers.com
> Visit the list's homepage at  http://www.frameusers.com
> Archives located at
> http://www.mail-archive.com/framers%40lists.frameusers.com/
> Subscribe and unsubscribe at
> http://lists.frameusers.com/listinfo.cgi/framers-frameusers.com
> Send administrative questions to listad...@frameusers.com
>


-- 
Lin Sims
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Re: [Framers] Best way to import/add select paragraph formats?

[Craig Ede]

I use a clean template approach for doing such imports, making sure there is no 
chance that I am importing something else even if I select the wrong options.

Note: A truly 'clean' template would removed all formatting definitions in the 
template and not just char, para, table, master page and reference page 
definitions (i.e. Colors, Doc Properties, X-Ref definitions,  etc.). Having 
such a template archived for use under these circumstances is something every 
FrameMaker template designer should do. I would bet Rick has one stashed away 
somewhere. It's amazing to me that Adobe doesn't provide a template barren of 
formats to use for this purpose.

1 - Create a 'clean' template for this purpose. That means, delete all char and 
para formats. Delete all text boxes from the master pages. If using a single 
sided document, make sure to set it to double-sided temporarily so you can 
delete the text boxes on the Left master page. Delete all Reference pages. 
Delete all table formats since table formats contain default para formats as 
part of the table definition. A Create and Apply Formats should only result in 
the creation of the Body tag which will exist in the text box override on the 
Body page. If others appear you will have to seek them out and remove them. 
Delete the Body paratag from the catalog again.

2 - Create the char and para formats you want to import, designed as you want. 
To create them you need a paragraph on the Body page. Use that Body paragraph 
(which should now appear as an override) as the place to start creating your 
new tags. Only the new paratags and chartags should exist on the body page. 
Another Create and Apply formats should not create any extraneous paratags or 
chartags.

3 - Import just your new char and para formats across your files or books from 
the clean template file you created, selecting Paragraph Formats and Character 
Formats only. You can also check the While Updating Remove: Other Format/Layout 
Overrides if you want the new definitions to correct overrides of the your new 
Para and Char formats that might exist in the target files.


Craig
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Re: [Framers] Best way to import/add select paragraph formats?

[Rick Quatro]

Hi Jason,

I have an unreleased script that will do this. Contact me off list and I
will send you the documentation. Thank you very much.

Rick

Rick Quatro
Carmen Publishing Inc.
r...@frameexpert.com
585-729-6746
www.frameexpert.com/store/



-Original Message-
From: Framers  On
Behalf Of Jason Nichols
Sent: Wednesday, March 25, 2020 5:45 PM
To: framers@lists.frameusers.com
Subject: [Framers] Best way to import/add select paragraph formats?

Hello,

More and more, the tech writing team I'm on needs to important just specific
Character Formats and Paragraph Formats into a file or set of files.

Searching through the archives, I found the method below suggested by Fred
Ritter. 
<https://www.mail-archive.com/framers@lists.frameusers.com/msg55885.html>
Is this still the best way to accomplish this goal, or does anyone know of a
better method or tool that's been discovered or developed in the meantime?

Many thanks in advance!

Fred Ridder's technique:

1) Copy any paragraph of the desired format from the source file.
2) Paste it into the target file.
3) Use the Paragraph Designer to add the paragraph format to the current
file's catalog.
4) Delete the pasted paragraph.


Stay well,

--
jason nichols
ja...@mkjn.org

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Re: [Framers] Best way to import/add select paragraph formats?

[Monique Semp]

   I've used the Character Tools and Paragraph Tools utilities from
   Silicon Prairie Software,
   [1]https://www.siliconprairiesoftware.com/Products.html.
   And although you didn't ask about variables, I've always found that if
   I'm managing character and paragraph formats, I always need to manage
   variables, too. And for that, I highly recommend the BookVars plugin
   from Leximation: [2]https://leximation.com/tools/info/bookvars.php.
   -Monique

   On 3/25/20 2:44 PM, Jason Nichols wrote:

 Hello,
 More and more, the tech writing team I'm on needs to important just
 specific Character Formats and Paragraph Formats into a file or set
 of files.

References

   1. https://www.siliconprairiesoftware.com/Products.html
   2. https://leximation.com/tools/info/bookvars.php
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[Framers] Best way to import/add select paragraph formats?

[Jason Nichols]

Hello,

More and more, the tech writing team I'm on needs to important just 
specific Character Formats and Paragraph Formats into a file or set of 
files.


Searching through the archives, I found the method below suggested by 
Fred Ritter. 
 
Is this still the best way to accomplish this goal, or does anyone know 
of a better method or tool that's been discovered or developed in the 
meantime?


Many thanks in advance!

Fred Ridder's technique:

1) Copy any paragraph of the desired format from the source file.
2) Paste it into the target file.
3) Use the Paragraph Designer to add the paragraph format to the current 
file's catalog.

4) Delete the pasted paragraph.


Stay well,

--
jason nichols
ja...@mkjn.org

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