RE: How to automatically import index and cross-reference entries from Word 7 to FM 7.2 or 8?

[Frank Stearns]

On Wed, 18 Jun 2008, Lynne A. Price wrote:

snips

 3) Generate a list of markers with Special  List Of

You can also use a tool such as IXgen to see multiple piled up 
markers, either as a separate list or expanded into the body text.

For more information please see www.fsatools.com

Frank Stearns Associates | makers of IXgen(tm) for FrameMaker(r)
[EMAIL PROTECTED] mailto:[EMAIL PROTECTED]
TOLL FREE Voice (USA and Canada):  800-567-6421
USA Voice: 360-892-3970  USA FAX: 360-253-1498
http://www.fsatools.com
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How to automatically import index and cross-reference entries from Word 7 to FM 7.2 or 8?

[Lynne A. Price]

Mike,
   FM does not have the ability to put markers on top of the other; they 
are in a flow and have a sequence. When you view text symbols, you see only 
one marker character. This character does not represent a single marker, 
but indicates that one or more markers are present at that location. Text 
symbols appear in the document window in addition to the actual content of 
your document. The marker symbol thus seems to appear between the adjacent 
characters. There is no room to display multiple marker symbols; to make 
room for them, FM would have to adjust the spacing of the content 
characters, possibly affecting line breaks and even page breaks.
   You are correct that if you try to select the marker symbol, the marker 
window displays information about the first marker at that location. Some 
ways to see the others are:

1) Search for markers by selecting "Any Marker" or "Marker of Type" in the 
Find pop-up menu in the Find/Change window. Of course, if you choose 
"Marker of Type" you'll need to specify the marker type you want to see. 
Each time you click Find, the marker window will display another marker.

2) Use the keyboard shortcut Esc h c to highlight the object (e.g., 
character, anchor, marker, variable, cross-reference) following the cursor. 
After viewing the first marker in a sequence, press the right arrow to move 
past that marker, and press the sequence Esc h c to view the next one. 
Repeat as desired.

3) Generate a list of markers with Special > List Of

 --Lynne


At 11:43 PM 6/16/2008, Mike Bradley wrote:
>For every index entry in the Word document, FM creates a separate Index 
>marker.
>That's fine. But when it puts the markers in the FM file, it stacks them 
>one on
>top of the other instead one after the other. As a result, when you view text
>symbols in FM, you see only one marker character. When you select it, you can
>select only the marker that's on top of the stack; finding and editing the
>markers under the top marker is a chore.


Lynne A. Price
Text Structure Consulting, Inc.
Specializing in structured FrameMaker consulting, application development, 
and training
lprice at txstruct.comhttp://www.txstruct.com
voice/fax: (510) 583-1505  cell phone: (510) 421-2284 

How to automatically import index and cross-reference entries from Word 7 to FM 7.2 or 8?

[Frank Stearns]

On Wed, 18 Jun 2008, Lynne A. Price wrote:

snips

> 3) Generate a list of markers with Special > List Of

You can also use a tool such as IXgen to see multiple "piled up" 
markers, either as a separate list or expanded into the body text.

For more information please see www.fsatools.com

Frank Stearns Associates | makers of IXgen(tm) for FrameMaker(r)
franks at fsatools.com 
TOLL FREE Voice (USA and Canada):  800-567-6421
USA Voice: 360-892-3970  USA FAX: 360-253-1498
http://www.fsatools.com

RE: How to automatically import index and cross-reference entries from Word 7 to FM 7.2 or 8?

[Mike Bradley]

You don't have to do anything. FM will pick them up.

The Xrefs are no problem at all. They will be either of these Xref formats: 

  Imported Format PageNum, Xref$pagenum
  Imported Format ParaText, Xref$paratext

The index entries are a problem, but the solution is easy.

For every index entry in the Word document, FM creates a separate Index marker.
That's fine. But when it puts the markers in the FM file, it stacks them one on
top of the other instead one after the other. As a result, when you view text
symbols in FM, you see only one marker character. When you select it, you can
select only the marker that's on top of the stack; finding and editing the
markers under the top marker is a chore. 

For instance, suppose the Word doc has two index terms in a paragraph: {XE
evaluation versions} {XE versions, evaluation}. FM would make two Index
markers and stack them on one top of the other. You could select only the first
entry's marker character when you viewed text symbols. 

The only way to find a particular marker in a stack of markers is to search for
the marker text, if you know it, or locate the term in the index file and jump
to it.

My solution was to combine the stacked markers in the MIF file. It goes fairly
quickly. The stacked markers appear next to each other in the MIF code and can
be edited. For instance, this is the code for two stacked markers:

Marker 
MType 2
MTypeName `Index'
MText `evaluation versions'
MCurrPage `1'
Unique 998679
# end of Marker
Marker 
MType 2
MTypeName `Index'
MText `versions: evaluation'
MCurrPage `1'
Unique 998680
# end of Marker

It can be edited to this:

Marker 
MType 2
MTypeName `Index'
MText `evaluation versions; versions: evaluation'
MCurrPage `1'
Unique 998679
# end of Marker

The result is a single Index marker in the FM that combines the two entries,
making them much easier to find and edit.

The index plugins that one can use with FM address this problem, but my clients
haven't wanted to use the plugins, so I improvised the MIF solution.


= Mike Bradley
  www.techpubs.com



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Re: How to automatically import index and cross-reference entries from Word 7 to FM 7.2 or 8?

[Peter Gold]

If you choose Create Hypertext Linksin the Index dialog box, you can
isolate an index marker from its clustered buddies by
Ctrl+Alt+Clicking on an index entry. This highlights the entry's
marker; the marker text appears in the Marker window. Or Find  Marker
 Type Index, then Find Next.

Mike, thanks for the detailed MIF solution.

If your clients objected to plugins because of cost, you can manage
marker text efficiently with the free MarkerWorker plug-in from
Cudspan (search Google for markerworker.)

Regards,

Peter
__
Peter Gold
KnowHow ProServices

On Tue, Jun 17, 2008 at 1:43 AM, Mike Bradley [EMAIL PROTECTED] wrote:
 You don't have to do anything. FM will pick them up.

 The Xrefs are no problem at all. They will be either of these Xref formats:

  Imported Format PageNum, Xref$pagenum
  Imported Format ParaText, Xref$paratext

 The index entries are a problem, but the solution is easy.

 For every index entry in the Word document, FM creates a separate Index 
 marker.
 That's fine. But when it puts the markers in the FM file, it stacks them one 
 on
 top of the other instead one after the other. As a result, when you view text
 symbols in FM, you see only one marker character. When you select it, you can
 select only the marker that's on top of the stack; finding and editing the
 markers under the top marker is a chore.

 For instance, suppose the Word doc has two index terms in a paragraph: {XE
 evaluation versions} {XE versions, evaluation}. FM would make two Index
 and stack them on one top of the other. You could select only the first
 entry's marker character when you viewed text symbols.

 The only way to find a particular marker in a stack of markers is to search 
 for
 the marker text, if you know it, or locate the term in the index file and jump
 to it.

 My solution was to combine the stacked markers in the MIF file. It goes fairly
 quickly. The stacked markers appear next to each other in the MIF code and can
 be edited. For instance, this is the code for two stacked markers:

 Marker
MType 2
MTypeName `Index'
MText `evaluation versions'
MCurrPage `1'
Unique 998679
# end of Marker
 Marker
MType 2
MTypeName `Index'
MText `versions: evaluation'
MCurrPage `1'
Unique 998680
# end of Marker

 It can be edited to this:

 Marker
MType 2
MTypeName `Index'
MText `evaluation versions; versions: evaluation'
MCurrPage `1'
Unique 998679
# end of Marker

 The result is a single Index marker in the FM that combines the two entries,
 making them much easier to find and edit.

 The index plugins that one can use with FM address this problem, but my 
 clients
 haven't wanted to use the plugins, so I improvised the MIF solution.


 = Mike Bradley
  www.techpubs.com

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How to automatically import index and cross-reference entries from Word 7 to FM 7.2 or 8?

[Mike Bradley]

You don't have to do anything. FM will pick them up.

The Xrefs are no problem at all. They will be either of these Xref formats: 

  Imported Format PageNum, <$pagenum>
  Imported Format ParaText, <$paratext>

The index entries are a problem, but the solution is easy.

For every index entry in the Word document, FM creates a separate Index marker.
That's fine. But when it puts the markers in the FM file, it stacks them one on
top of the other instead one after the other. As a result, when you view text
symbols in FM, you see only one marker character. When you select it, you can
select only the marker that's on top of the stack; finding and editing the
markers under the top marker is a chore. 

For instance, suppose the Word doc has two index terms in a paragraph: {XE
"evaluation versions"} {XE "versions, evaluation"}. FM would make two Index
markers and stack them on one top of the other. You could select only the first
entry's marker character when you viewed text symbols. 

The only way to find a particular marker in a stack of markers is to search for
the marker text, if you know it, or locate the term in the index file and jump
to it.

My solution was to combine the stacked markers in the MIF file. It goes fairly
quickly. The stacked markers appear next to each other in the MIF code and can
be edited. For instance, this is the code for two stacked markers:






   > # end of Marker





   > # end of Marker

It can be edited to this:






   > # end of Marker

The result is a single Index marker in the FM that combines the two entries,
making them much easier to find and edit.

The index plugins that one can use with FM address this problem, but my clients
haven't wanted to use the plugins, so I improvised the MIF solution.


= Mike Bradley
  www.techpubs.com

How to automatically import index and cross-reference entries from Word 7 to FM 7.2 or 8?

[Peter Gold]

If you choose Create Hypertext Linksin the Index dialog box, you can
isolate an index marker from its clustered buddies by
Ctrl+Alt+Clicking on an index entry. This highlights the entry's
marker; the marker text appears in the Marker window. Or Find > Marker
> Type Index, then Find Next.

Mike, thanks for the detailed MIF solution.

If your clients objected to plugins because of cost, you can manage
marker text efficiently with the free MarkerWorker plug-in from
Cudspan (search Google for markerworker.)

Regards,

Peter
__
Peter Gold
KnowHow ProServices

On Tue, Jun 17, 2008 at 1:43 AM, Mike Bradley  wrote:
> You don't have to do anything. FM will pick them up.
>
> The Xrefs are no problem at all. They will be either of these Xref formats:
>
>  Imported Format PageNum, <$pagenum>
>  Imported Format ParaText, <$paratext>
>
> The index entries are a problem, but the solution is easy.
>
> For every index entry in the Word document, FM creates a separate Index 
> marker.
> That's fine. But when it puts the markers in the FM file, it stacks them one 
> on
> top of the other instead one after the other. As a result, when you view text
> symbols in FM, you see only one marker character. When you select it, you can
> select only the marker that's on top of the stack; finding and editing the
> markers under the top marker is a chore.
>
> For instance, suppose the Word doc has two index terms in a paragraph: {XE
> "evaluation versions"} {XE "versions, evaluation"}. FM would make two Index
 and stack them on one top of the other. You could select only the first
> entry's marker character when you viewed text symbols.
>
> The only way to find a particular marker in a stack of markers is to search 
> for
> the marker text, if you know it, or locate the term in the index file and jump
> to it.
>
> My solution was to combine the stacked markers in the MIF file. It goes fairly
> quickly. The stacked markers appear next to each other in the MIF code and can
> be edited. For instance, this is the code for two stacked markers:
>
> 
>
>
>
>
>   > # end of Marker
> 
>
>
>
>
>   > # end of Marker
>
> It can be edited to this:
>
> 
>
>
>
>
>   > # end of Marker
>
> The result is a single Index marker in the FM that combines the two entries,
> making them much easier to find and edit.
>
> The index plugins that one can use with FM address this problem, but my 
> clients
> haven't wanted to use the plugins, so I improvised the MIF solution.
>
>
> = Mike Bradley
>  www.techpubs.com
>

How to automatically import index and cross-reference entries from Word 7 to FM 7.2 or 8?

[Nandini G]

I am importing word (.doc) files created by RoboHelp 7 into FrameMaker 
7.2nbsp; on Windows XP 2002.
nbsp;
How can I automate the task of converting index and cross-reference entries 
from Word to FrameMaker 7.2 formats? I also have a FrameMaker 8 installed on 
another computer if that would allow advanced importing of index and 
cross-reference markers.
nbsp;
Nandini Garud
nbsp;
Please cc your answer to [EMAIL PROTECTED] as I subscribe to the daily digest.
nbsp;
Thanks.
nbsp;


  
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How to automatically import index and cross-reference entries from Word 7 to FM 7.2 or 8?

[Nandini G]

I am importing word (.doc) files created by RoboHelp 7 into FrameMaker 
7.2 on Windows XP 2002.

How can I automate the task of converting index and cross-reference entries 
from Word to FrameMaker 7.2 formats? I also have a FrameMaker 8 installed on 
another computer if that would allow advanced importing of index and 
cross-reference markers.

Nandini Garud

Please cc your answer to ngarud at fanfaresoftware.com as I subscribe to the 
daily digest.

Thanks.