Re: question about modification date variable
I know this is a late reply but I will try to help a bit. Question: Will all pages show the same date (i.e. be updated at the same time) or will the pages be revised as an entity in itself? If the whole manual will show the same date, the easiest thing would be to make a variable with the date (in regular text format, not using the date system variable) and insert it into both the Revision Page revision entry _and_ to the header or footer of the master page(s). If you want to have different dates on any page(s), you would have to skip the date in the footer and add a text frame into each of the pages (not connected to the main flow). You will add the revision dates as new variables and insert the variables into the text fields and into the entry in the Revison Page. This should not be much work for a 30 page manual. HTH, Bodvar On Wed, Mar 19, 2008 at 2:00 PM, Deirdre Reagan [EMAIL PROTECTED] wrote: Hello all! I am staring at my FM 8.0 document and realize it's time yet again to call on my good friends on teh intertubes. I have a document of probably 30 pages with a Record of Revisions page. The date on every single page is a cross reference to the original date variable on the Record of Revisions page. Does that sound right to you? I'm asking because I'm wondering how to deal with revisions. How do I modify the date on the pages that have been revised? Put a modification date variable on the Record of Revisions page then manually erase the cross-reference on each affected page and insert a cross-reference to the Record of Revision modification date variable? That seems like a lot of manual labor, and adding the cross reference will actually take more time than just cutting and pasting the revised date. And the automation of the cross-reference is irrelevant because once the date's in place, it never changes except to get replaced by a new revision date, which I have to do manually (see above). Am I missing something? I've checked both Help in FM and the varible section in the Adobe FM User Guide, but I haven't found the answer. Also, is there a good tutorial anywhere that can teach me all of this stuff? Or is it a matter of experience? Thanks, Deirdre ___ You are currently subscribed to Framers as [EMAIL PROTECTED] Send list messages to [EMAIL PROTECTED] To unsubscribe send a blank email to [EMAIL PROTECTED] or visit http://lists.frameusers.com/mailman/options/framers/bodvar%40gmail.com Send administrative questions to [EMAIL PROTECTED] Visit http://www.frameusers.com/ for more resources and info. -- It is impossible to make anything foolproof because fools are so ingenious. -- Edsel Murphy, dec. ___ You are currently subscribed to Framers as [EMAIL PROTECTED] Send list messages to [EMAIL PROTECTED] To unsubscribe send a blank email to [EMAIL PROTECTED] or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to [EMAIL PROTECTED] Visit http://www.frameusers.com/ for more resources and info.
question about modification date variable
I know this is a late reply but I will try to help a bit. Question: Will all pages show the same date (i.e. be updated at the same time) or will the pages be revised as an entity in itself? If the whole manual will show the same date, the easiest thing would be to make a variable with the date (in regular text format, not using the date system variable) and insert it into both the Revision Page revision entry _and_ to the header or footer of the master page(s). If you want to have different dates on any page(s), you would have to skip the date in the footer and add a text frame into each of the pages (not connected to the main flow). You will add the revision dates as new variables and insert the variables into the text fields and into the entry in the Revison Page. This should not be much work for a 30 page manual. HTH, Bodvar On Wed, Mar 19, 2008 at 2:00 PM, Deirdre Reagan wrote: > Hello all! > > I am staring at my FM 8.0 document and realize it's time yet again to > call on my good friends on teh intertubes. > > I have a document of probably 30 pages with a Record of Revisions page. > > The date on every single page is a cross reference to the original > date variable on the Record of Revisions page. Does that sound right > to you? > > I'm asking because I'm wondering how to deal with revisions. How do I > modify the date on the pages that have been revised? Put a > modification date variable on the Record of Revisions page then > manually erase the cross-reference on each affected page and insert a > cross-reference to the Record of Revision modification date variable? > > That seems like a lot of manual labor, and adding the cross reference > will actually take more time than just cutting and pasting the revised > date. And the automation of the cross-reference is irrelevant because > once the date's in place, it never changes except to get replaced by a > new revision date, which I have to do manually (see above). Am I > missing something? > > I've checked both Help in FM and the varible section in the Adobe FM > User Guide, but I haven't found the answer. > > Also, is there a good tutorial anywhere that can teach me all of this > stuff? Or is it a matter of experience? > > Thanks, > > Deirdre > ___ > > > You are currently subscribed to Framers as bodvar at gmail.com. > > Send list messages to framers at lists.frameusers.com. > > To unsubscribe send a blank email to > framers-unsubscribe at lists.frameusers.com > or visit > http://lists.frameusers.com/mailman/options/framers/bodvar%40gmail.com > > Send administrative questions to listadmin at frameusers.com. Visit > http://www.frameusers.com/ for more resources and info. > -- "It is impossible to make anything foolproof because fools are so ingenious." -- Edsel Murphy, dec.
question about modification date variable
Hi Deirdre, It seems odd that there is only one date no the Revisions Page. If only one date is used I would have thought that it would appear on the title page only and there would be no need for a Revisions Page. From what I have seen you only have a Revisions Page to list revision dates, revision numbers, and who validated/verified them. Assuming what is being done is the latter, then if the date that appears on each page is the same date as the newest date on the Revisions Page then this is what I would do: Part 1; 1. On the Revisions Page, make a table to contain the revision dates, numbers, names. 2. Create a marker that is put into the table cell that contains the date you want shown on the body pages. 3. When you need a new date, add a row to the table, type in the information required and move the marker into the new cell that contains the new date. Part 2; 1. On the Master pages for the body text pages put a cross reference in the header/footer that points to the marker on the Revisions Page 2. To update the date in the header/footer use the cross references update function (depending on whether you are using a book or stand alone file, how you do it will vary). By doing this you will need to manually type the new revision date onto the Revisions Page and move the marker, then update the cross references. But that is all. Of course, if you have only one date on that page, then it is easy. Do the above but you don't need to move the marker to a new cell. Cheers Alan Deirdre Reagan wrote: > Hi Alan: > > I'm asking because I've never done this before and I don't know how to do it. > > The document is a template. There's only one date on the Record of > Revisions, and that date appears as a cross reference on every other > page. > > Basically, I'm looking at a template and attempting to figure out how > I would add a revision date on an actual document. > > We've been typing in the revision date manually, but I don't know if > that's because that's how it's supposed to be done, or if that's > because the people here aren't using FM to it's full capacity. > > Thanks, > > Deirdre > > On 3/19/08, Alan Litchfield wrote: >> Hi Deirdre >> >> Deirdre Reagan wrote: >> > >> > The date on every single page is a cross reference to the original >> > date variable on the Record of Revisions page. Does that sound right >> > to you? >> >> Logically I would think that the dates on the Revisions Page should reflect >> what are on the individual pages, but that depends on how it is structured. >> Do >> you have a revision number and the date of that revision on the Revisions >> Page >> which matches the most recent date within the document? Or are the revisions >> dated only when a new version is numbered? >> >> Alternatively, have you got a list of all the pages on the Revisions Page >> and >> the date of their last revision? >> >> > >> > I'm asking because I'm wondering how to deal with revisions. How do I >> > modify the date on the pages that have been revised? Put a >> > modification date variable on the Record of Revisions page then >> > manually erase the cross-reference on each affected page and insert a >> > cross-reference to the Record of Revision modification date variable? >> > >> >> How you do this may depend on what the answer to the above is. >> >> Cheers >> Alan >> >> -- >> Alan Litchfield MBus (Hons), MNZCS >> AlphaByte >> PO Box 1941, Auckland >> http://www.alphabyte.co.nz >> >> > -- Alan Litchfield MBus (Hons), MNZCS AlphaByte PO Box 1941, Auckland http://www.alphabyte.co.nz
Re: question about modification date variable
Hi Deirdre, It seems odd that there is only one date no the Revisions Page. If only one date is used I would have thought that it would appear on the title page only and there would be no need for a Revisions Page. From what I have seen you only have a Revisions Page to list revision dates, revision numbers, and who validated/verified them. Assuming what is being done is the latter, then if the date that appears on each page is the same date as the newest date on the Revisions Page then this is what I would do: Part 1; 1. On the Revisions Page, make a table to contain the revision dates, numbers, names. 2. Create a marker that is put into the table cell that contains the date you want shown on the body pages. 3. When you need a new date, add a row to the table, type in the information required and move the marker into the new cell that contains the new date. Part 2; 1. On the Master pages for the body text pages put a cross reference in the header/footer that points to the marker on the Revisions Page 2. To update the date in the header/footer use the cross references update function (depending on whether you are using a book or stand alone file, how you do it will vary). By doing this you will need to manually type the new revision date onto the Revisions Page and move the marker, then update the cross references. But that is all. Of course, if you have only one date on that page, then it is easy. Do the above but you don't need to move the marker to a new cell. Cheers Alan Deirdre Reagan wrote: Hi Alan: I'm asking because I've never done this before and I don't know how to do it. The document is a template. There's only one date on the Record of Revisions, and that date appears as a cross reference on every other page. Basically, I'm looking at a template and attempting to figure out how I would add a revision date on an actual document. We've been typing in the revision date manually, but I don't know if that's because that's how it's supposed to be done, or if that's because the people here aren't using FM to it's full capacity. Thanks, Deirdre On 3/19/08, Alan Litchfield [EMAIL PROTECTED] wrote: Hi Deirdre Deirdre Reagan wrote: The date on every single page is a cross reference to the original date variable on the Record of Revisions page. Does that sound right to you? Logically I would think that the dates on the Revisions Page should reflect what are on the individual pages, but that depends on how it is structured. Do you have a revision number and the date of that revision on the Revisions Page which matches the most recent date within the document? Or are the revisions dated only when a new version is numbered? Alternatively, have you got a list of all the pages on the Revisions Page and the date of their last revision? I'm asking because I'm wondering how to deal with revisions. How do I modify the date on the pages that have been revised? Put a modification date variable on the Record of Revisions page then manually erase the cross-reference on each affected page and insert a cross-reference to the Record of Revision modification date variable? How you do this may depend on what the answer to the above is. Cheers Alan -- Alan Litchfield MBus (Hons), MNZCS AlphaByte PO Box 1941, Auckland http://www.alphabyte.co.nz -- Alan Litchfield MBus (Hons), MNZCS AlphaByte PO Box 1941, Auckland http://www.alphabyte.co.nz ___ You are currently subscribed to Framers as [EMAIL PROTECTED] Send list messages to [EMAIL PROTECTED] To unsubscribe send a blank email to [EMAIL PROTECTED] or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to [EMAIL PROTECTED] Visit http://www.frameusers.com/ for more resources and info.
question about modification date variable
Hello all! I am staring at my FM 8.0 document and realize it's time yet again to call on my good friends on teh intertubes. I have a document of probably 30 pages with a Record of Revisions page. The date on every single page is a cross reference to the original date variable on the Record of Revisions page. Does that sound right to you? I'm asking because I'm wondering how to deal with revisions. How do I modify the date on the pages that have been revised? Put a modification date variable on the Record of Revisions page then manually erase the cross-reference on each affected page and insert a cross-reference to the Record of Revision modification date variable? That seems like a lot of manual labor, and adding the cross reference will actually take more time than just cutting and pasting the revised date. And the automation of the cross-reference is irrelevant because once the date's in place, it never changes except to get replaced by a new revision date, which I have to do manually (see above). Am I missing something? I've checked both Help in FM and the varible section in the Adobe FM User Guide, but I haven't found the answer. Also, is there a good tutorial anywhere that can teach me all of this stuff? Or is it a matter of experience? Thanks, Deirdre ___ You are currently subscribed to Framers as [EMAIL PROTECTED] Send list messages to [EMAIL PROTECTED] To unsubscribe send a blank email to [EMAIL PROTECTED] or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to [EMAIL PROTECTED] Visit http://www.frameusers.com/ for more resources and info.
question about modification date variable
Hello all! I am staring at my FM 8.0 document and realize it's time yet again to call on my good friends on teh intertubes. I have a document of probably 30 pages with a Record of Revisions page. The date on every single page is a cross reference to the original date variable on the Record of Revisions page. Does that sound right to you? I'm asking because I'm wondering how to deal with revisions. How do I modify the date on the pages that have been revised? Put a modification date variable on the Record of Revisions page then manually erase the cross-reference on each affected page and insert a cross-reference to the Record of Revision modification date variable? That seems like a lot of manual labor, and adding the cross reference will actually take more time than just cutting and pasting the revised date. And the automation of the cross-reference is irrelevant because once the date's in place, it never changes except to get replaced by a new revision date, which I have to do manually (see above). Am I missing something? I've checked both Help in FM and the varible section in the Adobe FM User Guide, but I haven't found the answer. Also, is there a good tutorial anywhere that can teach me all of this stuff? Or is it a matter of experience? Thanks, Deirdre
