Re: Establishing New Committers

[Ross Gardler]

On 7 November 2011 14:11, Tim Williams  wrote:
> On Fri, Nov 4, 2011 at 9:32 AM, Ross Gardler  
> wrote:

...

>> That being said, thank you for improving this template, I've added
>> your enhancements to the original template over at ComDev (along with
>> the modification suggested by Craig).
>
> These look familiar, where in svn can I look for these improved
> versions? and, are they accessible to all committers?

Sorry, links are always useful.

http://community.apache.org/newcommitter.html

These pages are editable by any committer (via the CMS) but only
publisheable by ComDev PMC members

Ross

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Re: Establishing New Committers

[Donald Whytock]

On Fri, Nov 4, 2011 at 5:32 AM, Ross Gardler  wrote:
> You use the phrase "committ rights" in this template. They are not
> "rights" they are "privileges". The reason this might be important is
> that very occasionally it is necessary for a PMC to remove these
> privileges, it is one of the few blunt instruments available for
> solving community issues that have got out of hand.

Another way that "privileges" is better is that commits, as I
understand it, can be -1'ed away if necessary.  A "right" to commit
might imply more permanence than actually exists.

Don

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Re: Establishing New Committers

[Tim Williams]

On Fri, Nov 4, 2011 at 9:32 AM, Ross Gardler  wrote:
> You might consider this nit-picking but it might also be important at
> some point in the future.
>
> You use the phrase "committ rights" in this template. They are not
> "rights" they are "privileges". The reason this might be important is
> that very occasionally it is necessary for a PMC to remove these
> privileges, it is one of the few blunt instruments available for
> solving community issues that have got out of hand.
>
> The wording of this template won't change this, but this is your first
> opportunity to communicate that this is a privilege and not a right.
> The PMC can choose to give and take this privilege as they see fit.
>
> That being said, thank you for improving this template, I've added
> your enhancements to the original template over at ComDev (along with
> the modification suggested by Craig).

Hi Ross,
These look familiar, where in svn can I look for these improved
versions? and, are they accessible to all committers?

Thanks,
--tim

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Re: Establishing New Committers

[Ross Gardler]

You might consider this nit-picking but it might also be important at
some point in the future.

You use the phrase "committ rights" in this template. They are not
"rights" they are "privileges". The reason this might be important is
that very occasionally it is necessary for a PMC to remove these
privileges, it is one of the few blunt instruments available for
solving community issues that have got out of hand.

The wording of this template won't change this, but this is your first
opportunity to communicate that this is a privilege and not a right.
The PMC can choose to give and take this privilege as they see fit.

That being said, thank you for improving this template, I've added
your enhancements to the original template over at ComDev (along with
the modification suggested by Craig).

Ross

On 4 November 2011 00:21, Dennis E. Hamilton  wrote:
> Here's a modification of the letter that I have been evolving.  It has been
> used in recent invitations from the Apache OpenOffice.org Podling where no
> iCLA is on file.
>
>  You are welcome to try this.  There are additional places to be customized
> for use by a different podling.  I have added brackets where that would
> have to happen.  I also missed some places in the previous one out of over-
> eagerness to be helpful.  There are more bracketed places in this one.
>
>  - Dennis
>
> NOTE: I intend to keep separate committer and committer+PPMC invite boiler
> plate.  In the early days of the OOo podling, most are invited to both.
>
>
> USE FOR FIRST-TIME COMMITTER THAT HAS NO iCLA ON FILE
> The only lines that need to be customized are the subject and the salutation
> at the beginning.  Everything else can be copied "as is."
> Remember to send as plaintext. [Customize bracketed entries for other podling\
>  - - - - - - - - - - - - - - - - - - - - - - - - - - - -
>
>
> From: [PPMC Member]
> To: [invitee e-mail]
> Cc: [ooo-priv...@incubator.apache.org]
> Subject: [invitee name]: Apache [OOo Committer [and PPMC]] Invitation
>
> Hello [invitee name],
>
> The [Apache OpenOffice Podling Project Management Committee] (PPMC) hereby
> offers you committer rights to the project[ as well as membership in the
> PPMC].
>
> Being a committer enables you to more easily make changes without needing to
> go through the patch submission process.  [Being a PPMC member enables you to
> guide the direction of the project.]
>
> Being a committer does not require you to participate any more than you
> already do.  It does tend to make one even more committed.  You will probably
> find that you spend more time here.
>
> Of course, you can decline and instead remain as a contributor, participating
> as you do now.
>
>  A. This personal invitation is a chance for you to accept or decline in
> private.  Either way, please let us know in reply to the
> [ooo-priv...@incubator.apache.org] address only.
>
>  B. If you are accepting, the next step is to register an iCLA
>    with the Apache Software Foundation:
>
>  1. Details of the iCLA and the forms are found through this
>     link: .
>
>  2. The form (text or PDF version) provides instructions for its
>     completion and return to the Secretary of the ASF.
>
>  3. When you transmit the completed iCLA, indicate that you are
>     to be a committer and PPMC member of the Apache [OOo podling].
>     This will allow the Secretary to notify the PPMC when your
>     iCLA has been recorded.
>
> When recording of your iCLA is noticed, you will receive a
> follow-up message with the next steps for establishing you as
> a committer.
>
> Regards,
>
>  - [The Apache OpenOffice.org PPMC]
>



-- 
Ross Gardler (@rgardler)
Programme Leader (Open Development)
OpenDirective http://opendirective.com

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Re: Establishing New Committers

[Craig L Russell]

Hi Dennis,

I'd update item 3 below

On Nov 3, 2011, at 5:21 PM, Dennis E. Hamilton wrote:

3. When you transmit the completed iCLA, indicate that you are
to be a committer and PPMC member of the Apache [OOo podling].
This will allow the Secretary to notify the PPMC when your
iCLA has been recorded.



as follows:

3. When you transmit the completed iCLA, request to notify the Apache  
[OOo podling] and choose a unique Apache id.
Look to see if your preferred id is already taken at http://people.apache.org/committer-index.html 
 This will allow the Secretary to notify the PPMC when your iCLA  
has been recorded.




Craig L Russell
Architect, Oracle
http://db.apache.org/jdo
408 276-5638 mailto:craig.russ...@oracle.com
P.S. A good JDO? O, Gasp!


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RE: Establishing New Committers

[Dennis E. Hamilton]

Here's a modification of the letter that I have been evolving.  It has been
used in recent invitations from the Apache OpenOffice.org Podling where no
iCLA is on file.

  You are welcome to try this.  There are additional places to be customized
for use by a different podling.  I have added brackets where that would
have to happen.  I also missed some places in the previous one out of over-
eagerness to be helpful.  There are more bracketed places in this one.

 - Dennis

NOTE: I intend to keep separate committer and committer+PPMC invite boiler
plate.  In the early days of the OOo podling, most are invited to both.


USE FOR FIRST-TIME COMMITTER THAT HAS NO iCLA ON FILE
The only lines that need to be customized are the subject and the salutation
at the beginning.  Everything else can be copied "as is."
Remember to send as plaintext. [Customize bracketed entries for other podling\
 - - - - - - - - - - - - - - - - - - - - - - - - - - - -


From: [PPMC Member]
To: [invitee e-mail]
Cc: [ooo-priv...@incubator.apache.org]
Subject: [invitee name]: Apache [OOo Committer [and PPMC]] Invitation

Hello [invitee name],

The [Apache OpenOffice Podling Project Management Committee] (PPMC) hereby
offers you committer rights to the project[ as well as membership in the 
PPMC].

Being a committer enables you to more easily make changes without needing to
go through the patch submission process.  [Being a PPMC member enables you to
guide the direction of the project.]

Being a committer does not require you to participate any more than you
already do.  It does tend to make one even more committed.  You will probably
find that you spend more time here.

Of course, you can decline and instead remain as a contributor, participating
as you do now.

 A. This personal invitation is a chance for you to accept or decline in
private.  Either way, please let us know in reply to the
[ooo-priv...@incubator.apache.org] address only.

 B. If you are accepting, the next step is to register an iCLA
with the Apache Software Foundation:

  1. Details of the iCLA and the forms are found through this
 link: .

  2. The form (text or PDF version) provides instructions for its
 completion and return to the Secretary of the ASF.

  3. When you transmit the completed iCLA, indicate that you are
 to be a committer and PPMC member of the Apache [OOo podling].
 This will allow the Secretary to notify the PPMC when your
 iCLA has been recorded.

When recording of your iCLA is noticed, you will receive a
follow-up message with the next steps for establishing you as
a committer.

Regards,

 - [The Apache OpenOffice.org PPMC]


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Establishing New Committers

[Dennis E. Hamilton]

Here's a Form letter that I have been evolving.  It has been used in recent
invitations from the Apache OpenOffice.org Podling where an iCLA is already
on file.

  You are welcome to try this.  There are additional places to be customized
for use by a different podling.  I have added brackets where that would
have to happen.

Also, you may have already done some or all of this with regard to your two
new invitees.  I would customize to get the essential information so that
an ACCOUNT REQUEST can be made.  There's a format for that too.  Let me know.

 - Dennis


USE FOR FIRST-TIME COMMITTER THAT HAS AN iCLA ON FILE
The only lines that need to be customized are the subject and the salutation
at the beginning.  Everything else can be copied "as is."
Remember to send as plaintext.
 - - - - - - - - - - - - - - - - - - - - - - - - - - - -


From: [PPMC Member]
To: [invitee e-mail]
Cc: ooo-priv...@incubator.apache.org
Subject: [invitee name]: Apache OOo Committer and PPMC Invitation

Hello [invitee name],

The [Apache OpenOffice Podling Project Management Committee] (PPMC) hereby
offers you committer rights to the project as well as membership in the PPMC.

Being a committer enables you to more easily make changes without needing to
go through the patch submission process.  Being a PPMC member enables you to
guide the direction of the project.

Being a committer does not require you to participate any more than you
already do.  It does tend to make one even more committed.  You will probably
find that you spend more time here.

Of course, you can decline and instead remain as a contributor, participating
as you do now.

 A. This personal invitation is a chance for you to accept or decline in
private.  Either way, please let us know in reply to the
[ooo-priv...@incubator.apache.org] address only.

 B. If you are accepting, your iCLA is already registered with the ASF so we
can establish your Apache User Name/ID immediately:

 1. Even though you may have included this in your iCLA, please include in
your reply a list of preferred Apache User Name/IDs.  The  will be a Unix
system User ID and should be a simple alphanumeric string.  Please verify that
the s you list have not already been taken:
.

 2. Also specify the e-mail address that you want your  @ apache.org
e-mail address to forward to.

 3. When you reply, please send from the e-mail that you supplied on your
iCLA, if possible.

 4. When that information is received, you will receive further information on
next steps.

We value your contributions and recognize that you are committed to the Apache
project.

Regards,

 - [The Apache OpenOffice.org PPMC]


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Description: S/MIME cryptographic signature