Re: [GNC] Starting the program with 6 months of data.

[D. via gnucash-user]

It's called Equity: Opening Balances. 

This is covered in the Guide, as well as numerous threads in the list. 


 Original Message 
From: Glenn Fowler 
Sent: Tue Jun 22 16:43:47 EDT 2021
To: Howard Krawitz , GnuCash users group 

Subject: Re: [GNC] Starting the program with 6 months of data.

Since income and expenses are carried over, everything automatically
balanced out for my bank account which is under "Assets". I did have to
make one bogus entry not in my regular chart of accounts which was my
positive bank balance at the beginning of the year to start 2021.
There might be a better way though.

On Tue, Jun 22, 2021 at 4:29 PM Howard Krawitz <
how...@resultsdatasolutions.com> wrote:

> Hi Glenn,
>
>
>
> Thanks for the input. How did you handle the Balance in your bank account?
> Where do you put it. Etc.
>
>
>
> Thank again,
>
>
>
> Howard
>
>
>
> *From:* Glenn Fowler 
> *Sent:* Tuesday, June 22, 2021 1:18 PM
> *To:* Howard Krawitz 
> *Cc:* gnucash-user@gnucash.org
> *Subject:* Re: [GNC] Starting the program with 6 months of data.
>
>
>
> Hi Howard,
>
>
>
> I recently did the same thing. I didn't want to data entry months of
> transactions so what I did was put in one entry for each account from the
> previous system. For example:
>
>
>
>
> Description--Transfer--Spend
>
> Transfer from previous systemExpenses:Marketing---$100
>
> Transfer from previous systemExpenses:Travel$200
>
>
>
> That way year end will be correct in GnuCash. This is just one way to do
> it but I figured it would be the least disruptive.
>
>
>
> On Tue, Jun 22, 2021 at 3:22 PM Howard Krawitz <
> how...@resultsdatasolutions.com> wrote:
>
> I want to install the first 6 months of the year of transactions. I don't
> know the best way to accomplish that. For instance the starting balance in
> the bank account, invoices that have been paid, expenses that have been
> paid etc.
>
> If someone can help me it would be greatly appreciated.
>
> Thanks
>
> Howard Krawitz
> Resultsdatasolutions.com
> 818-203-5337
> ___
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> gnucash-user@gnucash.org
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Re: [GNC] Starting the program with 6 months of data.

[David Cousens]

Howard 
Unfortunately there is no option but to enter the data.  If you have it in
another accounting system it may be possible to export the data. CSV format is
commonly available and sometimes OFXor QFXYou can make this a little bit
easier if your bank makes OFX/QFX or CSV files available for past transactions.
This will at least capture all the information where transactions have passed
through your bank account but you will have to manually create invoices and link
the transactions where appropriate as payments.

see the GnuCash help manual 
https://www.gnucash.org/docs/v4/C/gnucash-help/trans-import.html#:~:text=Navigate%20to%20the%20MT940%2C%20MT942,the%20transactions%20in%20the%20file
. for more detail.

David Cousens

On Tue, 2021-06-22 at 19:22 +, Howard Krawitz wrote:
> I want to install the first 6 months of the year of transactions. I don't know
> the best way to accomplish that. For instance the starting balance in the bank
> account, invoices that have been paid, expenses that have been paid etc.
> 
> If someone can help me it would be greatly appreciated.
> 
> Thanks
> 
> Howard Krawitz
> Resultsdatasolutions.com
> 818-203-5337
> ___
> gnucash-user mailing list
> gnucash-user@gnucash.org
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Re: [GNC] Starting the program with 6 months of data.

[Glenn Fowler]

Since income and expenses are carried over, everything automatically
balanced out for my bank account which is under "Assets". I did have to
make one bogus entry not in my regular chart of accounts which was my
positive bank balance at the beginning of the year to start 2021.
There might be a better way though.

On Tue, Jun 22, 2021 at 4:29 PM Howard Krawitz <
how...@resultsdatasolutions.com> wrote:

> Hi Glenn,
>
>
>
> Thanks for the input. How did you handle the Balance in your bank account?
> Where do you put it. Etc.
>
>
>
> Thank again,
>
>
>
> Howard
>
>
>
> *From:* Glenn Fowler 
> *Sent:* Tuesday, June 22, 2021 1:18 PM
> *To:* Howard Krawitz 
> *Cc:* gnucash-user@gnucash.org
> *Subject:* Re: [GNC] Starting the program with 6 months of data.
>
>
>
> Hi Howard,
>
>
>
> I recently did the same thing. I didn't want to data entry months of
> transactions so what I did was put in one entry for each account from the
> previous system. For example:
>
>
>
>
> Description--Transfer--Spend
>
> Transfer from previous systemExpenses:Marketing---$100
>
> Transfer from previous systemExpenses:Travel$200
>
>
>
> That way year end will be correct in GnuCash. This is just one way to do
> it but I figured it would be the least disruptive.
>
>
>
> On Tue, Jun 22, 2021 at 3:22 PM Howard Krawitz <
> how...@resultsdatasolutions.com> wrote:
>
> I want to install the first 6 months of the year of transactions. I don't
> know the best way to accomplish that. For instance the starting balance in
> the bank account, invoices that have been paid, expenses that have been
> paid etc.
>
> If someone can help me it would be greatly appreciated.
>
> Thanks
>
> Howard Krawitz
> Resultsdatasolutions.com
> 818-203-5337
> ___
> gnucash-user mailing list
> gnucash-user@gnucash.org
> To update your subscription preferences or to unsubscribe:
> https://lists.gnucash.org/mailman/listinfo/gnucash-user
> If you are using Nabble or Gmane, please see
> https://wiki.gnucash.org/wiki/Mailing_Lists for more information.
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> Please remember to CC this list on all your replies.
> You can do this by using Reply-To-List or Reply-All.
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>
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Re: [GNC] Starting the program with 6 months of data.

[Howard Krawitz]

Hi Glenn,

Thanks for the input. How did you handle the Balance in your bank account? 
Where do you put it. Etc.

Thank again,

Howard

From: Glenn Fowler 
Sent: Tuesday, June 22, 2021 1:18 PM
To: Howard Krawitz 
Cc: gnucash-user@gnucash.org
Subject: Re: [GNC] Starting the program with 6 months of data.

Hi Howard,

I recently did the same thing. I didn't want to data entry months of 
transactions so what I did was put in one entry for each account from the 
previous system. For example:

Description--Transfer--Spend
Transfer from previous systemExpenses:Marketing---$100
Transfer from previous systemExpenses:Travel$200

That way year end will be correct in GnuCash. This is just one way to do it but 
I figured it would be the least disruptive.

On Tue, Jun 22, 2021 at 3:22 PM Howard Krawitz 
mailto:how...@resultsdatasolutions.com>> wrote:
I want to install the first 6 months of the year of transactions. I don't know 
the best way to accomplish that. For instance the starting balance in the bank 
account, invoices that have been paid, expenses that have been paid etc.

If someone can help me it would be greatly appreciated.

Thanks

Howard Krawitz
Resultsdatasolutions.com
818-203-5337
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Re: [GNC] Starting the program with 6 months of data.

[Glenn Fowler]

Hi Howard,

I recently did the same thing. I didn't want to data entry months of
transactions so what I did was put in one entry for each account from the
previous system. For example:

Description--Transfer--Spend
Transfer from previous systemExpenses:Marketing---$100
Transfer from previous systemExpenses:Travel$200

That way year end will be correct in GnuCash. This is just one way to do it
but I figured it would be the least disruptive.

On Tue, Jun 22, 2021 at 3:22 PM Howard Krawitz <
how...@resultsdatasolutions.com> wrote:

> I want to install the first 6 months of the year of transactions. I don't
> know the best way to accomplish that. For instance the starting balance in
> the bank account, invoices that have been paid, expenses that have been
> paid etc.
>
> If someone can help me it would be greatly appreciated.
>
> Thanks
>
> Howard Krawitz
> Resultsdatasolutions.com
> 818-203-5337
> ___
> gnucash-user mailing list
> gnucash-user@gnucash.org
> To update your subscription preferences or to unsubscribe:
> https://lists.gnucash.org/mailman/listinfo/gnucash-user
> If you are using Nabble or Gmane, please see
> https://wiki.gnucash.org/wiki/Mailing_Lists for more information.
> -
> Please remember to CC this list on all your replies.
> You can do this by using Reply-To-List or Reply-All.
>
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[GNC] Starting the program with 6 months of data.

[Howard Krawitz]

I want to install the first 6 months of the year of transactions. I don't know 
the best way to accomplish that. For instance the starting balance in the bank 
account, invoices that have been paid, expenses that have been paid etc.

If someone can help me it would be greatly appreciated.

Thanks

Howard Krawitz
Resultsdatasolutions.com
818-203-5337
___
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Re: [GNC] Transactions imported from the file assigned to wrong account

[John Ralls]

Yes, that does sound like a bug. Please file a bug report at 
https://bugs.gnucash.org. You can easily cite this thread with 
https://code.gnucash.org/pipermail/gnucash-user/2021-June/096929.html

Regards,
John Ralls


> On Jun 22, 2021, at 8:51 AM, Aleksandar Kocic  wrote:
> 
> While removing the account works, it seems like a bug.
> 
> When I remove an account from Tools -> Import Map editor -> Online tab, I get 
> asked the next time which account I want to use when importing the file. 
> However, the Import Map Editor doesn't know how to process the file and 
> extract the account id (the "Match String"). Hence, the "Match String" is 
> left empty, and the next time I need to import a file, from the same bank but 
> a different account, the Import Map Editor picks up the existing account, no 
> question asked.
> 
> As I pointed out before, it is a QFX file, and the line with the account id 
> looks like this:
> USD1234567890CREDITLINE
> 
> Regards,
> Aleksandar
> 
> 
> 
> On Mon, Jun 21, 2021 at 8:10 PM Aleksandar Kocic  wrote:
> Thanks John and David,
> 
> The Import Map Editor helped. I removed the account in question, which btw 
> didn't have assigned the id, and it worked. I was asked to assign the account 
> when trying to import the file.  
> 
> On Mon, Jun 21, 2021 at 8:08 PM John Ralls  wrote:
> David Carlson pointed you halfway: Open Tools>Import Map Editor.
> 
> The other half is to select the radio button "online" on the top of the 
> dialog. That should display the online-id to GnuCash account associations and 
> enable you to delete any that are incorrect. If there's only one then perhaps 
> GnuCash isn't picking up the right number; compare the online id with your 
> import file to see wha it's using.
> 
> Regards,
> John Ralls
> 
> 
> > On Jun 21, 2021, at 4:56 PM, Aleksandar Kocic  wrote:
> > 
> > It is QFX.
> > 
> > I understand the process; however, it doesn't work. All the files are
> > assigned to the same account with no questions asked.
> > 
> > Is there a way to remove this association and start fresh?
> > 
> > On Mon., Jun. 21, 2021, 6:06 p.m. Jim DeLaHunt, 
> > wrote:
> > 
> >> Aleksandar:
> >> 
> >> Which file format are you importing?  The UI and procedure are slightly
> >> different for each one. I am most familiar with OFX file import, and
> >> secondarily with CSV file import.
> >> 
> >> At the beginning of the import process, there is a step when GnuCash has
> >> you designate which GnuCash account should receive the transactions you
> >> are importing. For OFX format files, GnuCash can then remember a
> >> correspondence between the account number in the OFX file and the
> >> GnuCash account which receives the transaction, and it doesn't need to
> >> ask you the next time that you import.
> >> 
> >> Have you read through the GnuCash Guide documentation about file import?
> >> <
> >> https://www.gnucash.org/docs/v4/C/gnucash-guide/importing-from-files.html#importing-ofx
> >>> 
> >> 
> >> Best regards,
> >> 
> >> —Jim DeLaHunt
> >> 
> >> On 2021-06-21 13:17, Aleksandar Kocic wrote:
> >>> I download the file from the bank's site and manually import it.
> >>> 
> >>> I can see the account number in the file. However, for whatever reason,
> >> the
> >>> application chooses another account and it seems that cannot be changed.
> >>> 
> >>> 
> >>> On Mon., Jun. 21, 2021, 3:55 p.m. John Ralls, 
> >> wrote:
> >>> 
>  
> > On Jun 21, 2021, at 12:08 PM, Aleksandar Kocic 
>  wrote:
> > Hi there,
> > 
> > I am trying to import transactions downloaded from the bank. However,
>  since
> > I have multiple accounts with the same institution, the transactions
> >> are
> > assigned to an already existing account.
> > 
> > How do I select the account I want to use for importing transactions?
>  How are you doing the import and doesn't the bank include the bank
> >> account
>  number?
>  
>  Regards,
>  John Ralls
>  
>  
> >>> ___
> >>> gnucash-user mailing list
> >>> gnucash-user@gnucash.org
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> >>> https://lists.gnucash.org/mailman/listinfo/gnucash-user
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> >>> -
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> >> ___
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> >> You can do this by using Reply-To-List or Reply-All.
> >> 
> > 

Re: [GNC] Transactions imported from the file assigned to wrong account

[Aleksandar Kocic]

While removing the account works, it seems like a bug.

When I remove an account from Tools -> Import Map editor -> Online tab, I
get asked the next time which account I want to use when importing the
file. However, the Import Map Editor doesn't know how to process the file
and extract the account id (the "Match String"). Hence, the "Match String"
is left empty, and the next time I need to import a file, from the same
bank but a different account, the Import Map Editor picks up the existing
account, no question asked.

As I pointed out before, it is a QFX file, and the line with the account id
looks like this:
USD1234567890CREDITLINE

Regards,
Aleksandar



On Mon, Jun 21, 2021 at 8:10 PM Aleksandar Kocic  wrote:

> Thanks John and David,
>
> The Import Map Editor helped. I removed the account in question, which btw
> didn't have assigned the id, and it worked. I was asked to assign the
> account when trying to import the file.
>
> On Mon, Jun 21, 2021 at 8:08 PM John Ralls  wrote:
>
>> David Carlson pointed you halfway: Open Tools>Import Map Editor.
>>
>> The other half is to select the radio button "online" on the top of the
>> dialog. That should display the online-id to GnuCash account associations
>> and enable you to delete any that are incorrect. If there's only one then
>> perhaps GnuCash isn't picking up the right number; compare the online id
>> with your import file to see wha it's using.
>>
>> Regards,
>> John Ralls
>>
>>
>> > On Jun 21, 2021, at 4:56 PM, Aleksandar Kocic 
>> wrote:
>> >
>> > It is QFX.
>> >
>> > I understand the process; however, it doesn't work. All the files are
>> > assigned to the same account with no questions asked.
>> >
>> > Is there a way to remove this association and start fresh?
>> >
>> > On Mon., Jun. 21, 2021, 6:06 p.m. Jim DeLaHunt, 
>> > wrote:
>> >
>> >> Aleksandar:
>> >>
>> >> Which file format are you importing?  The UI and procedure are slightly
>> >> different for each one. I am most familiar with OFX file import, and
>> >> secondarily with CSV file import.
>> >>
>> >> At the beginning of the import process, there is a step when GnuCash
>> has
>> >> you designate which GnuCash account should receive the transactions you
>> >> are importing. For OFX format files, GnuCash can then remember a
>> >> correspondence between the account number in the OFX file and the
>> >> GnuCash account which receives the transaction, and it doesn't need to
>> >> ask you the next time that you import.
>> >>
>> >> Have you read through the GnuCash Guide documentation about file
>> import?
>> >> <
>> >>
>> https://www.gnucash.org/docs/v4/C/gnucash-guide/importing-from-files.html#importing-ofx
>> >>>
>> >>
>> >> Best regards,
>> >>
>> >> —Jim DeLaHunt
>> >>
>> >> On 2021-06-21 13:17, Aleksandar Kocic wrote:
>> >>> I download the file from the bank's site and manually import it.
>> >>>
>> >>> I can see the account number in the file. However, for whatever
>> reason,
>> >> the
>> >>> application chooses another account and it seems that cannot be
>> changed.
>> >>>
>> >>>
>> >>> On Mon., Jun. 21, 2021, 3:55 p.m. John Ralls, 
>> >> wrote:
>> >>>
>> 
>> > On Jun 21, 2021, at 12:08 PM, Aleksandar Kocic 
>>  wrote:
>> > Hi there,
>> >
>> > I am trying to import transactions downloaded from the bank.
>> However,
>>  since
>> > I have multiple accounts with the same institution, the transactions
>> >> are
>> > assigned to an already existing account.
>> >
>> > How do I select the account I want to use for importing
>> transactions?
>>  How are you doing the import and doesn't the bank include the bank
>> >> account
>>  number?
>> 
>>  Regards,
>>  John Ralls
>> 
>> 
>> >>> ___
>> >>> gnucash-user mailing list
>> >>> gnucash-user@gnucash.org
>> >>> To update your subscription preferences or to unsubscribe:
>> >>> https://lists.gnucash.org/mailman/listinfo/gnucash-user
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>> >>> -
>> >>> Please remember to CC this list on all your replies.
>> >>> You can do this by using Reply-To-List or Reply-All.
>> >>>
>> >> ___
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Re: [GNC] Accounting for GST in Australia

[Maf. King]

Are you "posting" the invoices once you've created them?

Check the currencies for the invoice, customer and all the accounts you expect 
to be affected.

Just a couple of thoughts for you.


HTH,
Maf.




On Tuesday, 22 June 2021 14:49:16 BST Nathan Ellery wrote:
> Hello Alan Thanks for your reply.
> We are aware of the need to split transactions not entered as bills or
> invoices.
> However, we are entering invoices through the invoicing system within
> Gnucash, and the tax amount shows correctly on the actual invoice entry,
> but the amount of tax is not going to the GST accounts on the chart of
> accounts. How can we check the set-up to determine exactly why this is or
> what do we need to do in order to make the GST go to that account in the
> chart of accounts?
> Appreciate your help on this,
> 
> And thanks Christopher, yes we did read that article but it doesn't seem to
> be working correctly.
> regards Nathan
> 
> On Tue, Jun 22, 2021 at 5:23 PM Alan Hopkins  wrote:
> > Hi Nathan
> > Are you using GnuCash to generate your bills & invoices?  If not, when
> > making entries directly into your accounts you won't see the GST
> > automatically.  When entering invoices & bills you need to check the
> > Taxable? & Tax Included? columns
> > Otherwise, when making direct entries to your accounts you need to use
> > "Splits" and add the GST manually.
> > The above may not be clear but once we know more about how you are
> > attempting to do things we might be able to help.
> > Cheers
> > Alan
> > 
> > On 22/6/21 6:17 pm, Christopher Lam wrote:
> > 
> > Welcome Nathan,
> > Have you checked out the
> > following?https://wiki.gnucash.org/wiki/Quickstart_Australian_BAS
> > 
> > On Tue, 22 Jun 2021, 2:59 pm Nathan Ellery, 
> >  wrote:
> > 
> > Hi,
> > I have recently started using GnuCash and am having difficulty in
> > attributing GST to the GST accounts as set up in the chart of accounts. I
> > have included the relevant posting accounts in the tax table area, but new
> > entries aren't picking up the GST amount. What am I missing? Do you need
> > to
> > see screen shots of my setup to verify what I am experiencing?
> > best regards
> > Nathan Ellery
> > Building designer
> > Grandesign Pty Ltd 
> >  m: 0417 951575
> > ___
> > gnucash-user mailing listgnucash-u...@gnucash.org
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Re: [GNC] Accounting for GST in Australia

[Nathan Ellery]

Hello Alan Thanks for your reply.
We are aware of the need to split transactions not entered as bills or
invoices.
However, we are entering invoices through the invoicing system within
Gnucash, and the tax amount shows correctly on the actual invoice entry,
but the amount of tax is not going to the GST accounts on the chart of
accounts. How can we check the set-up to determine exactly why this is or
what do we need to do in order to make the GST go to that account in the
chart of accounts?
Appreciate your help on this,

And thanks Christopher, yes we did read that article but it doesn't seem to
be working correctly.
regards Nathan

On Tue, Jun 22, 2021 at 5:23 PM Alan Hopkins  wrote:

> Hi Nathan
> Are you using GnuCash to generate your bills & invoices?  If not, when
> making entries directly into your accounts you won't see the GST
> automatically.  When entering invoices & bills you need to check the
> Taxable? & Tax Included? columns
> Otherwise, when making direct entries to your accounts you need to use
> "Splits" and add the GST manually.
> The above may not be clear but once we know more about how you are
> attempting to do things we might be able to help.
> Cheers
> Alan
>
> On 22/6/21 6:17 pm, Christopher Lam wrote:
>
> Welcome Nathan,
> Have you checked out the 
> following?https://wiki.gnucash.org/wiki/Quickstart_Australian_BAS
>
> On Tue, 22 Jun 2021, 2:59 pm Nathan Ellery,  
>  wrote:
>
> Hi,
> I have recently started using GnuCash and am having difficulty in
> attributing GST to the GST accounts as set up in the chart of accounts. I
> have included the relevant posting accounts in the tax table area, but new
> entries aren't picking up the GST amount. What am I missing? Do you need to
> see screen shots of my setup to verify what I am experiencing?
> best regards
> Nathan Ellery
> Building designer
> Grandesign Pty Ltd  
> 
> m: 0417 951575
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Re: [GNC] Accounting for GST in Australia

[Alan Hopkins]

   Hi Nathan
   Are you using GnuCash to generate your bills & invoices?  If not, when
   making entries directly into your accounts you won't see the GST
   automatically.  When entering invoices & bills you need to check the
   Taxable? & Tax Included? columns
   Otherwise, when making direct entries to your accounts you need to use
   "Splits" and add the GST manually.
   The above may not be clear but once we know more about how you are
   attempting to do things we might be able to help.
   Cheers
   Alan

   On 22/6/21 6:17 pm, Christopher Lam wrote:

Welcome Nathan,
Have you checked out the following?
[1]https://wiki.gnucash.org/wiki/Quickstart_Australian_BAS

On Tue, 22 Jun 2021, 2:59 pm Nathan Ellery, [2] wrote:


Hi,
I have recently started using GnuCash and am having difficulty in
attributing GST to the GST accounts as set up in the chart of accounts. I
have included the relevant posting accounts in the tax table area, but new
entries aren't picking up the GST amount. What am I missing? Do you need to
see screen shots of my setup to verify what I am experiencing?

best regards

Nathan Ellery
Building designer
Grandesign Pty Ltd [3]
m: 0417 951575
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References

   1. https://wiki.gnucash.org/wiki/Quickstart_Australian_BAS
   2. mailto:ntell...@gmail.com
   3. http://grandesignwa.blogspot.com.au/
   4. mailto:gnucash-user@gnucash.org
   5. https://lists.gnucash.org/mailman/listinfo/gnucash-user
   6. https://wiki.gnucash.org/wiki/Mailing_Lists
   7. mailto:gnucash-user@gnucash.org
   8. https://lists.gnucash.org/mailman/listinfo/gnucash-user
   9. https://wiki.gnucash.org/wiki/Mailing_Lists
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Re: [GNC] Accounting for GST in Australia

[Christopher Lam]

Welcome Nathan,
Have you checked out the following?
https://wiki.gnucash.org/wiki/Quickstart_Australian_BAS

On Tue, 22 Jun 2021, 2:59 pm Nathan Ellery,  wrote:

> Hi,
> I have recently started using GnuCash and am having difficulty in
> attributing GST to the GST accounts as set up in the chart of accounts. I
> have included the relevant posting accounts in the tax table area, but new
> entries aren't picking up the GST amount. What am I missing? Do you need to
> see screen shots of my setup to verify what I am experiencing?
>
> best regards
>
> Nathan Ellery
> Building designer
> Grandesign Pty Ltd 
> m: 0417 951575
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[GNC] Accounting for GST in Australia

[Nathan Ellery]

Hi,
I have recently started using GnuCash and am having difficulty in
attributing GST to the GST accounts as set up in the chart of accounts. I
have included the relevant posting accounts in the tax table area, but new
entries aren't picking up the GST amount. What am I missing? Do you need to
see screen shots of my setup to verify what I am experiencing?

best regards

Nathan Ellery
Building designer
Grandesign Pty Ltd 
m: 0417 951575
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