Re: [GNC] Help

[Jeff]

Thanks David,
After about 9 years of using GnuCash, I've also found myself now having 
to write off a couple of non-paying invoices.
Thanks for the link, it explains it a bit better, I think I will try it 
on a test system first, just to make sure I understand the steps correctly.


Thanks,
Jeff.

On 22/6/22 09:20, davidcousen...@gmail.com wrote:

Eric,

The image you attached did not appear to contain anything. Presumably you raised
an invoice when you billed the client which would have created an entry debiting
Accounts Receivable and crediting the appropriate income account.

To record the bad debt you would create a transaction which credited Accounts
Receivable and debited Expense:Bad Debts. This will cancel out the amount
credited to Income in the original invoice. I had no difficulty creating such an
entry in V4.10 with a test account setup for the business features. There was no
limitation on the account selection when I created the transaction in the
Accounts Receivable register.

The Help manual
https://www.gnucash.org/docs/v4/C/gnucash-help/busnss-ar-payment1.html has a
description of how to do this using the process payment process which does have
a restriction on processing the payment to an expense account. The key is to
select an asset account (e.g. cheque account) when creating the transaction in
Process payment and then after the transaction is created change the account
from the asset account to the Expense:Bad Debt account. It is only the process
payment procedure which has a restriction on the type of account you can select
for a payment and there is no way that GnuCash could internally differentiate
between a payment to an Bad Debts expense account and any other expense account
  as there isn't a specific account type for bad debts.

David Cousens

On Tue, 2022-06-21 at 19:43 +, Eric Hammond wrote:

I was not paid by a client, and have 'written it off', but how do I book it in
GnuCash?
Standard business practice is to post it in to an expense account such as 'Bad
Debt' or 'Uncollectable'.
I have created the account 'Expenses:Bad Debt' but GnuCash does not allow me
to select it, apparently only accepting an asset account.

Thank you for the help,

Eric


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Re: [GNC] Help

[Michael or Penny Novack]

...

Just creating the transaction directly is not sufficient -- you still have
to map it to the Customer to "pay" the invoice.


The Help manual
https://www.gnucash.org/docs/v4/C/gnucash-help/busnss-ar-payment1.html has
a
description of how to do this using the process payment process which does
have
a restriction on processing the payment to an expense account. The key is
to
select an asset account (e.g. cheque account) when creating the
transaction in
Process payment and then after the transaction is created change the
account
from the asset account to the Expense:Bad Debt account. It is only the
process
payment procedure which has a restriction on the type of account you can
select
for a payment and there is no way that GnuCash could internally
differentiate
between a payment to an Bad Debts expense account and any other expense
account
  as there isn't a specific account type for bad debts.


And there shouldn't be (some special provision JUST for "bad debt" 
because there are other ways the invoice could be "paid" in exchange for 
an expense being covered. In other words, a transaction originally 
intended to be "for money" ends up as "barter"


Michael


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Re: [GNC] gnucash-user Digest, Vol 231, Issue 55

[Eric Hammond]

Thank you David, Derek and Maf,

That works good enough, since I don't expect to need it much.
Maf, I am interested in what other situations this is needed.

There were no intended graphics (or?) attached. It may be my Outlook adding a 
background

Thanks again,
Eric

-Original Message-
From: gnucash-user  On 
Behalf Of gnucash-user-requ...@gnucash.org
Sent: Tuesday, June 21, 2022 5:13 PM
To: gnucash-user@gnucash.org
Subject: gnucash-user Digest, Vol 231, Issue 55

Send gnucash-user mailing list submissions to
gnucash-user@gnucash.org

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You can reach the person managing the list at
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When replying, please edit your Subject line so it is more specific than "Re: 
Contents of gnucash-user digest..."


Today's Topics:

   1.  Stock and Stock Prices (Gyle McCollam)
   2.  Thank you for your courtesy (Jim DeLaHunt)
   3.  Help (Eric Hammond)
   4. Re:  Thank you for your courtesy (Chris Graves)
   5. Re:  Help (Derek Atkins)
   6. Re:  Help (Maf. King)
   7. Re:  Help (davidcousen...@gmail.com)
   8. Re:  Help (Derek Atkins)
   9. Re:  Help (davidcousen...@gmail.com)


--

Message: 1
Date: Tue, 21 Jun 2022 19:08:23 +
From: Gyle McCollam 
To: "gnucash-user@gnucash.org" 
Subject: [GNC] Stock and Stock Prices
Message-ID:



Content-Type: text/plain; charset="iso-8859-1"

My statements for stocks show shares and prices per share to 5 decimal places.  
In GnuCash "Tools/Price Database" it shows the per share price to 5 decimal 
places as well.  However, in the register it shows the shares and balance to 5 
decimal places as well, but it only shows the price to 4 decimal places.  I 
can't find how to change this anywhere.  I would like it to show the price in 
the register to the same 5 decimal places it has it recorded to in the price 
database.  Any help would be appreciated.


Thank You,

Gyle McCollam

Gyle McCollam

gmccol...@live.com<mailto:gmccol...@gyleshomes.com>   email


--

Message: 2
Date: Tue, 21 Jun 2022 12:35:30 -0700
From: Jim DeLaHunt 
To: gnucash-user@gnucash.org
Subject: [GNC] Thank you for your courtesy
Message-ID: <03a1e981-8eb3-caa4-60f0-a5c565564...@jdlh.com>
Content-Type: text/plain; charset=UTF-8; format=flowed

Liz, David T, Gyle, and D:
(but really everyone contributes)

Thank you for your courtesy.? Liz, thank you for your work as list moderator, 
and specifically for stepping in when some recent language was not acceptable 
here. The others of you, thank you for apologising, rather than lashing out. 
The result is a more pleasant and more productive email list and community.

I am subscribed to users' mailing lists for other projects, where this sort of 
courtesy is often lacking. Nasty comments are more common. Some participants 
are repeatedly nasty. When someone points out that they are violating the 
community's code of conduct, they do not apologise, and they lash out with more 
nastiness. It is awful.

And that is one of the reasons why I spend more effort participating here 
rather than there. Thank you.

Best regards,
 ??? ?Jim DeLaHunt




--

Message: 3
Date: Tue, 21 Jun 2022 19:43:14 +
From: Eric Hammond 
To: "gnucash-user@gnucash.org" 
Subject: [GNC] Help
Message-ID:



Content-Type: text/plain; charset="us-ascii"


I was not paid by a client, and have 'written it off', but how do I book it in 
GnuCash?
Standard business practice is to post it in to an expense account such as 'Bad 
Debt' or 'Uncollectable'.
I have created the account 'Expenses:Bad Debt' but GnuCash does not allow me to 
select it, apparently only accepting an asset account.

Thank you for the help,

Eric


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Message: 4
Date: Tue, 21 Jun 2022 13:15:09 -0700
From: Chris Graves 
To: Jim DeLaHunt 
Cc: gnucash-user@gnucash.org
Subject: Re: [GNC] Thank you for your courtesy
Message-ID:

Content-Type: text/plain; charset="UTF-8"

+1

On Tue, Jun 21, 2022 at 12:36 PM Jim DeLaHunt  wrote:

> Liz, David T, Gyle, and D:
> (but really everyone contributes)
>
> Thank you for your courtesy.  Liz, thank you for your work as list 
> moderator, and specifically for stepping in when some recent language 
> was not acceptable here. The others of you, thank you for apologising, 
> rat

Re: [GNC] Help

[davidcousens49]

Apologies Derek,

I hadn't seen you post before putting up my own reply. I tend to go through my
emails serially. I'll remember to switch the grouping by threads on in my
client.

David 


On Tue, 2022-06-21 at 19:41 -0400, Derek Atkins wrote:
> David,
> 
> On Tue, June 21, 2022 7:20 pm, davidcousen...@gmail.com wrote:
> > Eric,
> > 
> [snip]
> > To record the bad debt you would create a transaction which credited
> > Accounts
> > Receivable and debited Expense:Bad Debts. This will cancel out the amount
> > credited to Income in the original invoice. I had no difficulty creating
> > such an
> > entry in V4.10 with a test account setup for the business features. There
> > was no
> > limitation on the account selection when I created the transaction in the
> > Accounts Receivable register.
> 
> Just creating the transaction directly is not sufficient -- you still have
> to map it to the Customer to "pay" the invoice.
> 
> > The Help manual
> > https://www.gnucash.org/docs/v4/C/gnucash-help/busnss-ar-payment1.html has
> > a
> > description of how to do this using the process payment process which does
> > have
> > a restriction on processing the payment to an expense account. The key is
> > to
> > select an asset account (e.g. cheque account) when creating the
> > transaction in
> > Process payment and then after the transaction is created change the
> > account
> > from the asset account to the Expense:Bad Debt account. It is only the
> > process
> > payment procedure which has a restriction on the type of account you can
> > select
> > for a payment and there is no way that GnuCash could internally
> > differentiate
> > between a payment to an Bad Debts expense account and any other expense
> > account
> >  as there isn't a specific account type for bad debts.
> 
> Yes, which is the process I pointed out several hours ago.  :)
> 
> > David Cousens
> > Please remember to CC this list on all your replies.
> > You can do this by using Reply-To-List or Reply-All.
> 
> -derek
> 

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Re: [GNC] Help

[Derek Atkins]

David,

On Tue, June 21, 2022 7:20 pm, davidcousen...@gmail.com wrote:
> Eric,
>
[snip]
> To record the bad debt you would create a transaction which credited
> Accounts
> Receivable and debited Expense:Bad Debts. This will cancel out the amount
> credited to Income in the original invoice. I had no difficulty creating
> such an
> entry in V4.10 with a test account setup for the business features. There
> was no
> limitation on the account selection when I created the transaction in the
> Accounts Receivable register.

Just creating the transaction directly is not sufficient -- you still have
to map it to the Customer to "pay" the invoice.

> The Help manual
> https://www.gnucash.org/docs/v4/C/gnucash-help/busnss-ar-payment1.html has
> a
> description of how to do this using the process payment process which does
> have
> a restriction on processing the payment to an expense account. The key is
> to
> select an asset account (e.g. cheque account) when creating the
> transaction in
> Process payment and then after the transaction is created change the
> account
> from the asset account to the Expense:Bad Debt account. It is only the
> process
> payment procedure which has a restriction on the type of account you can
> select
> for a payment and there is no way that GnuCash could internally
> differentiate
> between a payment to an Bad Debts expense account and any other expense
> account
>  as there isn't a specific account type for bad debts.

Yes, which is the process I pointed out several hours ago.  :)

> David Cousens

> Please remember to CC this list on all your replies.
> You can do this by using Reply-To-List or Reply-All.

-derek

-- 
   Derek Atkins 617-623-3745
   de...@ihtfp.com www.ihtfp.com
   Computer and Internet Security Consultant

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Re: [GNC] Help

[davidcousens49]

Eric,

The image you attached did not appear to contain anything. Presumably you raised
an invoice when you billed the client which would have created an entry debiting
Accounts Receivable and crediting the appropriate income account. 

To record the bad debt you would create a transaction which credited Accounts
Receivable and debited Expense:Bad Debts. This will cancel out the amount
credited to Income in the original invoice. I had no difficulty creating such an
entry in V4.10 with a test account setup for the business features. There was no
limitation on the account selection when I created the transaction in the
Accounts Receivable register. 

The Help manual
https://www.gnucash.org/docs/v4/C/gnucash-help/busnss-ar-payment1.html has a
description of how to do this using the process payment process which does have
a restriction on processing the payment to an expense account. The key is to
select an asset account (e.g. cheque account) when creating the transaction in
Process payment and then after the transaction is created change the account
from the asset account to the Expense:Bad Debt account. It is only the process
payment procedure which has a restriction on the type of account you can select
for a payment and there is no way that GnuCash could internally differentiate
between a payment to an Bad Debts expense account and any other expense account 
 as there isn't a specific account type for bad debts.

David Cousens

On Tue, 2022-06-21 at 19:43 +, Eric Hammond wrote:
> I was not paid by a client, and have 'written it off', but how do I book it in
> GnuCash?
> Standard business practice is to post it in to an expense account such as 'Bad
> Debt' or 'Uncollectable'.
> I have created the account 'Expenses:Bad Debt' but GnuCash does not allow me
> to select it, apparently only accepting an asset account.
> 
> Thank you for the help,
> 
> Eric
> 
> 
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Re: [GNC] Help

[Maf. King]

+1 for Derek's method.  I've done the same in the past for a variety of 
reasons.

Hth,
Maf.


On Tuesday, 21 June 2022 21:35:29 BST Derek Atkins wrote:
> Hi,
> 
> On Tue, June 21, 2022 3:43 pm, Eric Hammond wrote:
> > I was not paid by a client, and have 'written it off', but how do I book
> > it in GnuCash?
> > Standard business practice is to post it in to an expense account such as
> > 'Bad Debt' or 'Uncollectable'.
> > I have created the account 'Expenses:Bad Debt' but GnuCash does not allow
> > me to select it, apparently only accepting an asset account.
> 
> The way I have done it myself (as the original author of the biz features)
> was to process the payment as if I was paid, but then change the
> transaction from Asset:Bank to Expense:WriteOff.  So long as you don't
> change the *amount* of the payment (or other numerical values) then this
> won't break or affect anything in the internal references.
> 
> Hope this helps!
> 
> > Thank you for the help,
> > 
> > Eric
> > 
> > Please remember to CC this list on all your replies.
> > You can do this by using Reply-To-List or Reply-All.
> 
> -derek
> 
> PS: I'm sorry your client didn't pay you.




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Re: [GNC] Help

[Derek Atkins]

Hi,

On Tue, June 21, 2022 3:43 pm, Eric Hammond wrote:
>
> I was not paid by a client, and have 'written it off', but how do I book
> it in GnuCash?
> Standard business practice is to post it in to an expense account such as
> 'Bad Debt' or 'Uncollectable'.
> I have created the account 'Expenses:Bad Debt' but GnuCash does not allow
> me to select it, apparently only accepting an asset account.

The way I have done it myself (as the original author of the biz features)
was to process the payment as if I was paid, but then change the
transaction from Asset:Bank to Expense:WriteOff.  So long as you don't
change the *amount* of the payment (or other numerical values) then this
won't break or affect anything in the internal references.

Hope this helps!

> Thank you for the help,
>
> Eric

> Please remember to CC this list on all your replies.
> You can do this by using Reply-To-List or Reply-All.

-derek

PS: I'm sorry your client didn't pay you.

-- 
   Derek Atkins 617-623-3745
   de...@ihtfp.com www.ihtfp.com
   Computer and Internet Security Consultant

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Re: [GNC] Thank you for your courtesy

[Chris Graves]

+1

On Tue, Jun 21, 2022 at 12:36 PM Jim DeLaHunt  wrote:

> Liz, David T, Gyle, and D:
> (but really everyone contributes)
>
> Thank you for your courtesy.  Liz, thank you for your work as list
> moderator, and specifically for stepping in when some recent language
> was not acceptable here. The others of you, thank you for apologising,
> rather than lashing out. The result is a more pleasant and more
> productive email list and community.
>
> I am subscribed to users' mailing lists for other projects, where this
> sort of courtesy is often lacking. Nasty comments are more common. Some
> participants are repeatedly nasty. When someone points out that they are
> violating the community's code of conduct, they do not apologise, and
> they lash out with more nastiness. It is awful.
>
> And that is one of the reasons why I spend more effort participating
> here rather than there. Thank you.
>
> Best regards,
>  —Jim DeLaHunt
>
>
> ___
> gnucash-user mailing list
> gnucash-user@gnucash.org
> To update your subscription preferences or to unsubscribe:
> https://lists.gnucash.org/mailman/listinfo/gnucash-user
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>
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[GNC] Help

[Eric Hammond]

I was not paid by a client, and have 'written it off', but how do I book it in 
GnuCash?
Standard business practice is to post it in to an expense account such as 'Bad 
Debt' or 'Uncollectable'.
I have created the account 'Expenses:Bad Debt' but GnuCash does not allow me to 
select it, apparently only accepting an asset account.

Thank you for the help,

Eric


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[GNC] Thank you for your courtesy

[Jim DeLaHunt]

Liz, David T, Gyle, and D:
(but really everyone contributes)

Thank you for your courtesy.  Liz, thank you for your work as list 
moderator, and specifically for stepping in when some recent language 
was not acceptable here. The others of you, thank you for apologising, 
rather than lashing out. The result is a more pleasant and more 
productive email list and community.


I am subscribed to users' mailing lists for other projects, where this 
sort of courtesy is often lacking. Nasty comments are more common. Some 
participants are repeatedly nasty. When someone points out that they are 
violating the community's code of conduct, they do not apologise, and 
they lash out with more nastiness. It is awful.


And that is one of the reasons why I spend more effort participating 
here rather than there. Thank you.


Best regards,
    —Jim DeLaHunt


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[GNC] Stock and Stock Prices

[Gyle McCollam]

My statements for stocks show shares and prices per share to 5 decimal places.  
In GnuCash "Tools/Price Database" it shows the per share price to 5 decimal 
places as well.  However, in the register it shows the shares and balance to 5 
decimal places as well, but it only shows the price to 4 decimal places.  I 
can't find how to change this anywhere.  I would like it to show the price in 
the register to the same 5 decimal places it has it recorded to in the price 
database.  Any help would be appreciated.


Thank You,

Gyle McCollam

Gyle McCollam

gmccol...@live.com   email
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Re: [GNC] rookie question Imbalance-USD

[D via gnucash-user]

Thanks; my apologies to you as well. 

On Jun 21, 2022, 09:46, at 09:46, Gyle McCollam  wrote:
>Liz,
>Even though your email was not directed at me, I too want to apologize
>for my part in the exchange.  My apology is not only to you, but to the
>user base and to David T. as well.
>
>
>Thank You,
>Gyle McCollam
>
>Gyle McCollam
>
>609.680.2326 Mobile
>
>gmccol...@live.com   email
>
>
>From: gnucash-user 
>on behalf of Liz 
>Sent: Tuesday, June 21, 2022 12:55 AM
>To: David T. via gnucash-user 
>Subject: Re: [GNC] rookie question Imbalance-USD
>
>On Sun, 19 Jun 2022 10:57:19 -0400
>"David T. via gnucash-user"  wrote:
>
>> I made my comment from that perspective; your snarky comment just
>> underscores for me the kind of person YOU are. Go stuff yourself.
>>
>> David T.
>
>
>David,
>As the moderator, I don't want to see such words in the archives.
>You put in lots of good information, please refrain from those sorts of
>comments.
>
>Liz
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Re: [GNC] rookie question Imbalance-USD

[Gyle McCollam]

Liz,
Even though your email was not directed at me, I too want to apologize for my 
part in the exchange.  My apology is not only to you, but to the user base and 
to David T. as well.


Thank You,
Gyle McCollam

Gyle McCollam

609.680.2326 Mobile

gmccol...@live.com   email


From: gnucash-user  on 
behalf of Liz 
Sent: Tuesday, June 21, 2022 12:55 AM
To: David T. via gnucash-user 
Subject: Re: [GNC] rookie question Imbalance-USD

On Sun, 19 Jun 2022 10:57:19 -0400
"David T. via gnucash-user"  wrote:

> I made my comment from that perspective; your snarky comment just
> underscores for me the kind of person YOU are. Go stuff yourself.
>
> David T.


David,
As the moderator, I don't want to see such words in the archives.
You put in lots of good information, please refrain from those sorts of
comments.

Liz
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Re: [GNC] rookie question Imbalance-USD

[David T. via gnucash-user]

I agree. I apologize for responding as I did.

On June 21, 2022 12:55:15 AM EDT, Liz  wrote:
>On Sun, 19 Jun 2022 10:57:19 -0400
>"David T. via gnucash-user"  wrote:
>
>> I made my comment from that perspective; your snarky comment just
>> underscores for me the kind of person YOU are. Go stuff yourself. 
>> 
>> David T.
>
>
>David,
>As the moderator, I don't want to see such words in the archives.
>You put in lots of good information, please refrain from those sorts of
>comments.
>
>Liz
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