[GNC] Entry of unknown transaction

[Jeff]

I have discovered several transactions that show up in one account but 
do not show up in any other existing account. Regardless of what the 
bank image shows of where the check was deposited.


I.E.  I have a deposit slip that shows it went to our checking account 
but never showed up there  (OFX or printed mailed statement).  I can not 
reconcile it so how do  handle it?


In other words, I have half of a double entry transaction.  More than 
one, unfortunately.


--
--JEffrey Black M.B.A.

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[GNC] Entered Date, UX Question

[ml]

Hello!

I’m writing an app to help people migrate to GnuCash (primarily from Quicken, 
in my case Quicken for Mac), and I’m using PieCash to write sqlite3 file. I’ve 
read/searched the docs, and so I believe I understand the concept of a 
transaction entry date into an accounting system, and that users generally 
won’t ever see it, or perhaps I should just say “edit it”.

I’ve realized that I can export entered dates from Quicken, and so here is my 
question.

As a user of GnuCash, if you were to migrate data from another system, would 
you expect the entry/entered date to be when you migrated the data or when you 
first entered it into your personal financial management system?

I know some of you are experts in the field of accounting AIS, and so I welcome 
your thoughts too. If, one of the two approaches *must* be followed because of 
accounting rule (especially for businesses), please let me know.

Thank you for your help.

Tim
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Re: [GNC] Entry of unknown transaction

[Michael Hendry]

On 4 Feb 2023, at 11:58, Jeff  wrote:

> 
> I have discovered several transactions that show up in one account but do not 
> show up in any other existing account. Regardless of what the bank image 
> shows of where the check was deposited.
> 
> I.E.  I have a deposit slip that shows it went to our checking account but 
> never showed up there  (OFX or printed mailed statement).  I can not 
> reconcile it so how do  handle it?
> 
> In other words, I have half of a double entry transaction.  More than one, 
> unfortunately.
> 
> -- 
> --JEffrey Black M.B.A.

Not entirely sure what you mean, Jeffrey.

Are the transactions you refer to recorded in GNUCash as money paid into your 
account but without a recorded source account? This should have a corresponding 
entry in the Imbalance account, automatically created when you put in an 
unbalanced transaction.

Did you receive a check which you deposited in your checking account and for 
which your received a receipt from the bank in the form of a date-stamp on the 
deposit slip, but for which there is no record in the bank statement (paper or 
electronic)?

If yes, then you need to take that up with the bank - was the check bounced?

When you’re reconciling, you’re matching up the bank’s view of the world with 
your own, and can only mark as reconciled the transactions which appear in both.

Michael


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[GNC] Splitting an imported transaction?

[Simon Roberts]

Hi all,

I use a third party organization to run payroll, and they make two
withdrawals from my bank. One is the amount actually paid to employees (two
of us :) and the other is the sum of taxes collected from those employees,
plus the employer's tax contributions.

Unsurprisingly, when this imports, from the bank records, it shows as two
transactions, and the tax stuff is all lumped into a single transaction.

As yet, I've only handled this once and did it wrong anyway (I fixed it up
by hand OK though). However, in three months it'll happen again so I figure
if I ask now I could be ready to try to do it right next time.

What I'd like--but suspect might be impossible, is to persuade the import
operation to create a split to the two accounts (payroll taxes: employer
and payroll taxes-employee). I'm not so concerned about how the money is
allocated across the split (there's really no way for the system to know
what to do about that, after all), but if there's a placeholder, that would
be a nice start.

Or perhaps there's some other approach that I've not thought of?

What do folks recommend?

Cheers,
Simon


-- 
Simon Roberts
(303) 249 3613
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Re: [GNC] Splitting an imported transaction?

[William Prescott]

Maybe I'm missing something, but I don't understand why you are bothering to do 
an import if there are only two transactions once every three months. Wouldn't 
it be easier to just enter them by hand the way you want

On Feb 4, 2023, at 09:23, Simon Roberts  wrote:

Hi all,

I use a third party organization to run payroll, and they make two
withdrawals from my bank. One is the amount actually paid to employees (two
of us :) and the other is the sum of taxes collected from those employees,
plus the employer's tax contributions.

Unsurprisingly, when this imports, from the bank records, it shows as two
transactions, and the tax stuff is all lumped into a single transaction.

As yet, I've only handled this once and did it wrong anyway (I fixed it up
by hand OK though). However, in three months it'll happen again so I figure
if I ask now I could be ready to try to do it right next time.

What I'd like--but suspect might be impossible, is to persuade the import
operation to create a split to the two accounts (payroll taxes: employer
and payroll taxes-employee). I'm not so concerned about how the money is
allocated across the split (there's really no way for the system to know
what to do about that, after all), but if there's a placeholder, that would
be a nice start.

Or perhaps there's some other approach that I've not thought of?

What do folks recommend?

Cheers,
Simon


-- 
Simon Roberts
(303) 249 3613
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Re: [GNC] Splitting an imported transaction?

[john]

> On Feb 4, 2023, at 7:23 AM, Simon Roberts  
> wrote:
> 
> Hi all,
> 
> I use a third party organization to run payroll, and they make two
> withdrawals from my bank. One is the amount actually paid to employees (two
> of us :) and the other is the sum of taxes collected from those employees,
> plus the employer's tax contributions.
> 
> Unsurprisingly, when this imports, from the bank records, it shows as two
> transactions, and the tax stuff is all lumped into a single transaction.
> 
> As yet, I've only handled this once and did it wrong anyway (I fixed it up
> by hand OK though). However, in three months it'll happen again so I figure
> if I ask now I could be ready to try to do it right next time.
> 
> What I'd like--but suspect might be impossible, is to persuade the import
> operation to create a split to the two accounts (payroll taxes: employer
> and payroll taxes-employee). I'm not so concerned about how the money is
> allocated across the split (there's really no way for the system to know
> what to do about that, after all), but if there's a placeholder, that would
> be a nice start.
> 
> Or perhaps there's some other approach that I've not thought of?
> 
> What do folks recommend?

I suggest creating a scheduled transaction that creates the splits. Make the 
descriptions the same as the imported transaction and the posted date and 
amount as close as possible. The goal is for the matcher to see that as 
possibly the same as the imported transaction and offer to match it instead of 
creating a new one.

Regards,
John Ralls

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Re: [GNC] Entry of unknown transaction

[David Carlson]

I have occasionally found a stray deposit receipt near an ATM when I was
withdrawing cash.  If I carelessly pocketed it with my receipt, I might get
a surprise later. The stray would have a different account number on it.
Could this be what happened to you?

On Sat, Feb 4, 2023 at 8:32 AM Michael Hendry 
wrote:

> On 4 Feb 2023, at 11:58, Jeff  wrote:
>
> >
> > I have discovered several transactions that show up in one account but
> do not show up in any other existing account. Regardless of what the bank
> image shows of where the check was deposited.
> >
> > I.E.  I have a deposit slip that shows it went to our checking account
> but never showed up there  (OFX or printed mailed statement).  I can not
> reconcile it so how do  handle it?
> >
> > In other words, I have half of a double entry transaction.  More than
> one, unfortunately.
> >
> > --
> > --JEffrey Black M.B.A.
>
> Not entirely sure what you mean, Jeffrey.
>
> Are the transactions you refer to recorded in GNUCash as money paid into
> your account but without a recorded source account? This should have a
> corresponding entry in the Imbalance account, automatically created when
> you put in an unbalanced transaction.
>
> Did you receive a check which you deposited in your checking account and
> for which your received a receipt from the bank in the form of a date-stamp
> on the deposit slip, but for which there is no record in the bank statement
> (paper or electronic)?
>
> If yes, then you need to take that up with the bank - was the check
> bounced?
>
> When you’re reconciling, you’re matching up the bank’s view of the world
> with your own, and can only mark as reconciled the transactions which
> appear in both.
>
> Michael
>
>
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-- 
David Carlson
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Re: [GNC] gnucash-user Digest, Vol 239, Issue 9

[Chris Skudder]

One way is to schedule a transaction to be created before you import the 
bank record. Then match the imported bank record to the scheduled 
transaction. The amounts on payrolls are often pretty consistent from 
one payroll run to the next, so it might match automatically, or you 
might have to select the match manually.


You might also have to edit the created transaction, to exactly match 
the amounts for the current payroll run. But at least you can program in 
the splits with the right GL accounts (with a default amount), 
descriptions, etc. That way at least the transaction is all set up, with 
the possible exception of some minor edits.


Chris

Similar situation -
I'm treasurer of our church, which has 4 employees and pays every 2 
weeks, with the same structure of 2 direct debits - one for what's paid 
to employees and the other for what's deposited to govt tax collection 
accts.

We charge the wages and taxes to 8-10 different GL acct's in our books.
The church is on Quickbooks Online which doesn't offer scheduled 
transactions unless you upgrade + pay them more money - argh.
So when I run payroll, I copy the previous payroll run's transactions 
and edit the amounts to match the current payroll run, change date etc.
The edited transactions match to the bank's record of the direct debits 
when they come in.




On 2/4/23 11:43, gnucash-user-requ...@gnucash.org wrote:

Date: Sat, 4 Feb 2023 08:23:00 -0700
From: Simon Roberts
To: Gnucash Users
Subject: [GNC] Splitting an imported transaction?
Message-ID:

Content-Type: text/plain; charset="UTF-8"

Hi all,

I use a third party organization to run payroll, and they make two
withdrawals from my bank. One is the amount actually paid to employees (two
of us 😄 and the other is the sum of taxes collected from those employees,
plus the employer's tax contributions.

Unsurprisingly, when this imports, from the bank records, it shows as two
transactions, and the tax stuff is all lumped into a single transaction.

As yet, I've only handled this once and did it wrong anyway (I fixed it up
by hand OK though). However, in three months it'll happen again so I figure
if I ask now I could be ready to try to do it right next time.

What I'd like--but suspect might be impossible, is to persuade the import
operation to create a split to the two accounts (payroll taxes: employer
and payroll taxes-employee). I'm not so concerned about how the money is
allocated across the split (there's really no way for the system to know
what to do about that, after all), but if there's a placeholder, that would
be a nice start.

Or perhaps there's some other approach that I've not thought of?

What do folks recommend?

Cheers,
Simon


-- Simon Roberts (303) 249 3613

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Re: [GNC] Quicken Import Matcher

[Dale Alspach]

Thank you. That worked.
Dale

On Fri, Feb 3, 2023 at 10:39 PM john  wrote:

> Open Tools>Import Map Editor and select the Online radio button. GnuCash
> will show your online account relationships and enable you to delete them.
> Once deleted the next import with a particular online account id will
> prompt you to select the account.
>
> Regards,
> John Ralls
>
>
> > On Feb 3, 2023, at 1:42 PM, Dale Alspach  wrote:
> >
> > Apparently sometime in the past I made an error when the matcher asked
> > about a brokerage account. I have two TIAA brokerage accounts, one
> within a
> > tax deferred IRA and one taxed. This did not matter much in the past
> > because the small number of transactions could easily be fixed. Now there
> > are many more and I would like to get the matcher to match correctly.
> > I do not see any way to start fixing these transactions during the
> import.
> > The account needs to be changed rather than the transfer account and I do
> > not see how to do this.
> >
> > Is there a way to alter the setting for the account in the matcher?
> >
> > Dale
> > ___
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>
>
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Re: [GNC] Splitting an imported transaction?

[David Carlson]

 Simon ,
This is not too different from the situation with a personal payroll
deposit.  Like John suggested, create a template scheduled transaction
modelled after the document that the bank provides detailing the
transaction, but include something describing it as a template.  Then, when
you have the actual document in hand and, after importing the actual
transaction from the bank (which has the actual total), modify the
transaction created by the Since Last Run druid to match the real bank
numbers and then delete the imported transaction.

On Sat, Feb 4, 2023 at 11:18 AM john  wrote:

> > On Feb 4, 2023, at 7:23 AM, Simon Roberts <
> si...@dancingcloudservices.com> wrote:
> >
> > Hi all,
> >
> > I use a third party organization to run payroll, and they make two
> > withdrawals from my bank. One is the amount actually paid to employees
> (two
> > of us :) and the other is the sum of taxes collected from those
> employees,
> > plus the employer's tax contributions.
> >
> > Unsurprisingly, when this imports, from the bank records, it shows as two
> > transactions, and the tax stuff is all lumped into a single transaction.
> >
> > As yet, I've only handled this once and did it wrong anyway (I fixed it
> up
> > by hand OK though). However, in three months it'll happen again so I
> figure
> > if I ask now I could be ready to try to do it right next time.
> >
> > What I'd like--but suspect might be impossible, is to persuade the import
> > operation to create a split to the two accounts (payroll taxes: employer
> > and payroll taxes-employee). I'm not so concerned about how the money is
> > allocated across the split (there's really no way for the system to know
> > what to do about that, after all), but if there's a placeholder, that
> would
> > be a nice start.
> >
> > Or perhaps there's some other approach that I've not thought of?
> >
> > What do folks recommend?
>
> I suggest creating a scheduled transaction that creates the splits. Make
> the descriptions the same as the imported transaction and the posted date
> and amount as close as possible. The goal is for the matcher to see that as
> possibly the same as the imported transaction and offer to match it instead
> of creating a new one.
>
> Regards,
> John Ralls
>
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-- 
David Carlson
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Re: [GNC] Splitting an imported transaction?

[Simon Roberts]

Once every three months, this *particular* pair of transactions will occur.
There are plenty of others in that happen over those three months.

On Sat, Feb 4, 2023 at 9:43 AM William Prescott 
wrote:

> Maybe I'm missing something, but I don't understand why you are bothering
> to do an import if there are only two transactions once every three months.
> Wouldn't it be easier to just enter them by hand the way you want
>
> On Feb 4, 2023, at 09:23, Simon Roberts 
> wrote:
>
> Hi all,
>
> I use a third party organization to run payroll, and they make two
> withdrawals from my bank. One is the amount actually paid to employees (two
> of us :) and the other is the sum of taxes collected from those employees,
> plus the employer's tax contributions.
>
> Unsurprisingly, when this imports, from the bank records, it shows as two
> transactions, and the tax stuff is all lumped into a single transaction.
>
> As yet, I've only handled this once and did it wrong anyway (I fixed it up
> by hand OK though). However, in three months it'll happen again so I figure
> if I ask now I could be ready to try to do it right next time.
>
> What I'd like--but suspect might be impossible, is to persuade the import
> operation to create a split to the two accounts (payroll taxes: employer
> and payroll taxes-employee). I'm not so concerned about how the money is
> allocated across the split (there's really no way for the system to know
> what to do about that, after all), but if there's a placeholder, that would
> be a nice start.
>
> Or perhaps there's some other approach that I've not thought of?
>
> What do folks recommend?
>
> Cheers,
> Simon
>
>
> --
> Simon Roberts
> (303) 249 3613
> ___
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>


-- 
Simon Roberts
(303) 249 3613
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[GNC] Adding new accounts

[Gyle McCollam]

I want to change my account structure.  I currently have an annuity, but I want 
to set up subaccounts for the original opening balance and the deferred income. 
 Gnucash will not let me set up subaccounts, in fact, it will not let me set up 
ANY new accounts!  I have tried closing and reopening Gnucash, but that doesn't 
help.  Any sugestions?


Thank You,

Gyle McCollam

Gyle McCollam

gmccol...@live.com   email
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Re: [GNC] Adding new accounts

[Ken Pyzik]

Without having any additional information, I going to make some assumptions.

1.  I am going to assume that you have already tried the Actions>>New Accounts 
menu item and it does not work
2.  That you have tried any other methods to add new accounts and they have not 
worked either

Based upon that -- I them would ask a few questions:

1. What happens when you click on the menu -- Actions - New account menu item?  
Does the program just sit there -- does it give an error?  This would be good 
information to know to help you diagnose the issue. 

2.  Is there some theoretical limit on the number of accounts you can have -- 
and have you reached that limit?  My gut tells me that if there is some limit 
-- it is probably very high and therefore you probably have not reached it -- 
but this is just a guess on my part.  

3.  Finally, that last thing I would ask is -- is your file locked or in some 
sort of "read-only" mode where you cannot edit it?  If this is true, you would 
not be able to add any transactions either -- so if you can add transactions to 
your existing accounts -- this is probably not the solution either -- but it is 
worth a try to ask.

Look these items over -- and let us know any additional information to help you 
diagnose the issue. 

Ken 



-Original Message-
From: gnucash-user  On 
Behalf Of Gyle McCollam
Sent: Saturday, February 4, 2023 11:02 AM
To: gnucash-user@gnucash.org
Subject: [GNC] Adding new accounts

I want to change my account structure.  I currently have an annuity, but I want 
to set up subaccounts for the original opening balance and the deferred income. 
 Gnucash will not let me set up subaccounts, in fact, it will not let me set up 
ANY new accounts!  I have tried closing and reopening Gnucash, but that doesn't 
help.  Any sugestions?


Thank You,

Gyle McCollam

Gyle McCollam

gmccol...@live.com   email
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Re: [GNC] Adding new accounts

[Fred Tydeman]

Have you set the file or directory Read Only?

On Sat, Feb 4, 2023 at 11:02 AM Gyle McCollam  wrote:

> I want to change my account structure.  I currently have an annuity, but I
> want to set up subaccounts for the original opening balance and the
> deferred income.  Gnucash will not let me set up subaccounts, in fact, it
> will not let me set up ANY new accounts!  I have tried closing and
> reopening Gnucash, but that doesn't help.  Any sugestions?
>
>
> Thank You,
>
> Gyle McCollam
>
> Gyle McCollam
>
> gmccol...@live.com   email
> ___
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[GNC] Move files

[Fred Tydeman]

I am running GnuCash 4.13 on Linux.
Will I run into problems if I move some of my files (books) to another
directory?

I had been creating test files in the same directory as my real file.
I want to move all of the test files to another directory.
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Re: [GNC] Adding new accounts

[Gyle McCollam]

  1.  It brings up the dialogue to set up the new account.  It lets me enter 
all the information and when I click on OK the dialogue goes away and no new 
account is set up.
  2.  No I don't have a large number of account, but I thought of that as well.
  3.  We think alike as I tried entering a new transaction and that work fine.
  4.  I also tried rebooting my PC, but that didn't work either.


Thank You,

Gyle McCollam

Gyle McCollam

gmccol...@live.com   email


From: Ken Pyzik 
Sent: Saturday, February 4, 2023 2:13 PM
To: Gyle McCollam ; gnucash-user@gnucash.org 

Subject: RE: Adding new accounts

Without having any additional information, I going to make some assumptions.

1.  I am going to assume that you have already tried the Actions>>New Accounts 
menu item and it does not work
2.  That you have tried any other methods to add new accounts and they have not 
worked either

Based upon that -- I them would ask a few questions:

1. What happens when you click on the menu -- Actions - New account menu item?  
Does the program just sit there -- does it give an error?  This would be good 
information to know to help you diagnose the issue.

2.  Is there some theoretical limit on the number of accounts you can have -- 
and have you reached that limit?  My gut tells me that if there is some limit 
-- it is probably very high and therefore you probably have not reached it -- 
but this is just a guess on my part.

3.  Finally, that last thing I would ask is -- is your file locked or in some 
sort of "read-only" mode where you cannot edit it?  If this is true, you would 
not be able to add any transactions either -- so if you can add transactions to 
your existing accounts -- this is probably not the solution either -- but it is 
worth a try to ask.

Look these items over -- and let us know any additional information to help you 
diagnose the issue.

Ken



-Original Message-
From: gnucash-user  On 
Behalf Of Gyle McCollam
Sent: Saturday, February 4, 2023 11:02 AM
To: gnucash-user@gnucash.org
Subject: [GNC] Adding new accounts

I want to change my account structure.  I currently have an annuity, but I want 
to set up subaccounts for the original opening balance and the deferred income. 
 Gnucash will not let me set up subaccounts, in fact, it will not let me set up 
ANY new accounts!  I have tried closing and reopening Gnucash, but that doesn't 
help.  Any sugestions?


Thank You,

Gyle McCollam

Gyle McCollam

gmccol...@live.com   email
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Re: [GNC] Adding new accounts

[Gyle McCollam]

No, I have not set up the directory as read only.

I tried "check and repair".  It ran for a while and then Windows said Gnucash 
was not responding.


Thank You,

Gyle McCollam

Gyle McCollam

gmccol...@live.com   email


From: Fred Tydeman 
Sent: Saturday, February 4, 2023 2:18 PM
To: Gyle McCollam 
Cc: gnucash-user@gnucash.org 
Subject: Re: [GNC] Adding new accounts

Have you set the file or directory Read Only?

On Sat, Feb 4, 2023 at 11:02 AM Gyle McCollam 
mailto:gmccol...@live.com>> wrote:
I want to change my account structure.  I currently have an annuity, but I want 
to set up subaccounts for the original opening balance and the deferred income. 
 Gnucash will not let me set up subaccounts, in fact, it will not let me set up 
ANY new accounts!  I have tried closing and reopening Gnucash, but that doesn't 
help.  Any sugestions?


Thank You,

Gyle McCollam

Gyle McCollam

gmccol...@live.com>
   email
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[GNC] Splitting an imported transaction?

[Simon Roberts]

Thanks Chris, I'll try this next time (in May!). I appreciate the guidance.

Cheers,
Simon

On Sat, Feb 4, 2023 at 10:52 AM Chris Skudder 
wrote:

> One way is to schedule a transaction to be created before you import the
> bank record. Then match the imported bank record to the scheduled
> transaction. The amounts on payrolls are often pretty consistent from
> one payroll run to the next, so it might match automatically, or you
> might have to select the match manually.
>
> You might also have to edit the created transaction, to exactly match
> the amounts for the current payroll run. But at least you can program in
> the splits with the right GL accounts (with a default amount),
> descriptions, etc. That way at least the transaction is all set up, with
> the possible exception of some minor edits.
>
> Chris
>
> Similar situation -
> I'm treasurer of our church, which has 4 employees and pays every 2
> weeks, with the same structure of 2 direct debits - one for what's paid
> to employees and the other for what's deposited to govt tax collection
> accts.
> We charge the wages and taxes to 8-10 different GL acct's in our books.
> The church is on Quickbooks Online which doesn't offer scheduled
> transactions unless you upgrade + pay them more money - argh.
> So when I run payroll, I copy the previous payroll run's transactions
> and edit the amounts to match the current payroll run, change date etc.
> The edited transactions match to the bank's record of the direct debits
> when they come in.
>
> 
>
> On 2/4/23 11:43, gnucash-user-requ...@gnucash.org wrote:
> > Date: Sat, 4 Feb 2023 08:23:00 -0700
> > From: Simon Roberts
> > To: Gnucash Users
> > Subject: [GNC] Splitting an imported transaction?
> > Message-ID:
> >   <
> cadsqa7iyepresd6wdkhy_2nilu0y812yfyoj2s9l+jfyzvs...@mail.gmail.com>
> > Content-Type: text/plain; charset="UTF-8"
> >
> > Hi all,
> >
> > I use a third party organization to run payroll, and they make two
> > withdrawals from my bank. One is the amount actually paid to employees
> (two
> > of us 😄 and the other is the sum of taxes collected from those
> employees,
> > plus the employer's tax contributions.
> >
> > Unsurprisingly, when this imports, from the bank records, it shows as two
> > transactions, and the tax stuff is all lumped into a single transaction.
> >
> > As yet, I've only handled this once and did it wrong anyway (I fixed it
> up
> > by hand OK though). However, in three months it'll happen again so I
> figure
> > if I ask now I could be ready to try to do it right next time.
> >
> > What I'd like--but suspect might be impossible, is to persuade the import
> > operation to create a split to the two accounts (payroll taxes: employer
> > and payroll taxes-employee). I'm not so concerned about how the money is
> > allocated across the split (there's really no way for the system to know
> > what to do about that, after all), but if there's a placeholder, that
> would
> > be a nice start.
> >
> > Or perhaps there's some other approach that I've not thought of?
> >
> > What do folks recommend?
> >
> > Cheers,
> > Simon
> >
> >
> > -- Simon Roberts (303) 249 3613
> ___
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-- 
Simon Roberts
(303) 249 3613
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Re: [GNC] Adding new accounts

[Stan Brown (using GC 2.6.19)]

On 2023-02-04 11:31, Gyle McCollam wrote:
> I tried "check and repair".  It ran for a while and then Windows said Gnucash 
> was not responding.

That doesn't necessarily mean that the program has stopped working. Use
Task Manager (Ctrl+Shift+Esc) to see whether it is still using CPU and
disk resources.

-- 
Stan Brown
Tehachapi, CA, USA
https://BrownMath.com
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Re: [GNC] Move files

[Stan Brown (using GC 2.6.19)]

Re-sending because "Reply" went to the individual rather than the list.
"Reply" usually goes to the list, so I'm off my guard and sometimes
forget to check if that's not working on a particular email.

It sure would be nice if every message from the listserver had a
Reply-To header, but I seem to recall there's some reason why that
wasn't considered optimal.

> On 2023-02-04 11:25, Fred Tydeman wrote:
>> I am running GnuCash 4.13 on Linux.
>> Will I run into problems if I move some of my files (books) to another
>> directory?
>>
>> I had been creating test files in the same directory as my real file.
>> I want to move all of the test files to another directory.

On 2023-02-04 11:32, Stan Brown (using GC 2.6.19) wrote:
This has been answered a zillion times, in one form or another. GC is
just fine with your moving data files, but the _user_ may get confused
because the list of recently used files (MRU list) shows only the name,
not the location.

If you do File » Save As, the file will show up in GC's MRU list, but
depending on how long that list is there may be a second, "orphan" entry
for the old location.

If you use your operating system to move the files, of course the MRU
list won't be updated, but as you say these are test files that probably
doesn't matter.

Stan Brown
Tehachapi, CA, USA
https://BrownMath.com
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Re: [GNC] Move files

[Fred Tydeman]

Is there a way to clear the list of recently used files (MRU list) ?

On Sat, Feb 4, 2023 at 11:40 AM Stan Brown (using GC 2.6.19) <
stan+gnuc...@fastmail.fm> wrote:

> Re-sending because "Reply" went to the individual rather than the list.
> "Reply" usually goes to the list, so I'm off my guard and sometimes
> forget to check if that's not working on a particular email.
>
> It sure would be nice if every message from the listserver had a
> Reply-To header, but I seem to recall there's some reason why that
> wasn't considered optimal.
>
> > On 2023-02-04 11:25, Fred Tydeman wrote:
> >> I am running GnuCash 4.13 on Linux.
> >> Will I run into problems if I move some of my files (books) to another
> >> directory?
> >>
> >> I had been creating test files in the same directory as my real file.
> >> I want to move all of the test files to another directory.
>
> On 2023-02-04 11:32, Stan Brown (using GC 2.6.19) wrote:
> This has been answered a zillion times, in one form or another. GC is
> just fine with your moving data files, but the _user_ may get confused
> because the list of recently used files (MRU list) shows only the name,
> not the location.
>
> If you do File » Save As, the file will show up in GC's MRU list, but
> depending on how long that list is there may be a second, "orphan" entry
> for the old location.
>
> If you use your operating system to move the files, of course the MRU
> list won't be updated, but as you say these are test files that probably
> doesn't matter.
>
> Stan Brown
> Tehachapi, CA, USA
> https://BrownMath.com
> ___
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Re: [GNC] Splitting an imported transaction?

[Simon Roberts]

Thanks John, this makes sense. I'll try it in 3 months.

Cheers,
Simon

On Sat, Feb 4, 2023 at 10:17 AM john  wrote:

> > On Feb 4, 2023, at 7:23 AM, Simon Roberts <
> si...@dancingcloudservices.com> wrote:
> >
> > Hi all,
> >
> > I use a third party organization to run payroll, and they make two
> > withdrawals from my bank. One is the amount actually paid to employees
> (two
> > of us :) and the other is the sum of taxes collected from those
> employees,
> > plus the employer's tax contributions.
> >
> > Unsurprisingly, when this imports, from the bank records, it shows as two
> > transactions, and the tax stuff is all lumped into a single transaction.
> >
> > As yet, I've only handled this once and did it wrong anyway (I fixed it
> up
> > by hand OK though). However, in three months it'll happen again so I
> figure
> > if I ask now I could be ready to try to do it right next time.
> >
> > What I'd like--but suspect might be impossible, is to persuade the import
> > operation to create a split to the two accounts (payroll taxes: employer
> > and payroll taxes-employee). I'm not so concerned about how the money is
> > allocated across the split (there's really no way for the system to know
> > what to do about that, after all), but if there's a placeholder, that
> would
> > be a nice start.
> >
> > Or perhaps there's some other approach that I've not thought of?
> >
> > What do folks recommend?
>
> I suggest creating a scheduled transaction that creates the splits. Make
> the descriptions the same as the imported transaction and the posted date
> and amount as close as possible. The goal is for the matcher to see that as
> possibly the same as the imported transaction and offer to match it instead
> of creating a new one.
>
> Regards,
> John Ralls
>
>

-- 
Simon Roberts
(303) 249 3613
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Re: [GNC] Move files

[Stan Brown (using GC 2.6.19)]

On 2023-02-04 11:44, Fred Tydeman wrote:
> Is there a way to clear the list of recently used files (MRU list) ?

In Windows, it's in the System Registry at
Computer\HKEY_CURRENT_USER\SOFTWARE\GSettings\org\gnucash\history

I don't know what that corresponds to in Linuxland.

Stan Brown
Tehachapi, CA, USA
https://BrownMath.com
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Re: [GNC] Adding new accounts

[Ken Pyzik]

Based upon your answers, here is what I would suggest:


  1.  When you go to add a new account - give it a nice bright unique color.  
Now when the new account comes up - it will be easily distinguishable.  If you 
still don't see the new account - do item 2.
  2.  Download the latest version of the program and overwrite the version on 
your machine.  Once it is completed, now try adding a new account.  It is 
possible that the version you have on your machine may have somehow been 
corrupted and getting the latest (or a new version) can alleviate the issue.

Ken


From: Gyle McCollam 
Sent: Saturday, February 4, 2023 11:28 AM
To: Ken Pyzik ; gnucash-user@gnucash.org
Subject: Re: Adding new accounts


  1.  It brings up the dialogue to set up the new account.  It lets me enter 
all the information and when I click on OK the dialogue goes away and no new 
account is set up.
  2.  No I don't have a large number of account, but I thought of that as well.
  3.  We think alike as I tried entering a new transaction and that work fine.
  4.  I also tried rebooting my PC, but that didn't work either.


Thank You,

Gyle McCollam

Gyle McCollam

gmccol...@live.com   email


From: Ken Pyzik mailto:py...@outlook.com>>
Sent: Saturday, February 4, 2023 2:13 PM
To: Gyle McCollam mailto:gmccol...@live.com>>; 
gnucash-user@gnucash.org 
mailto:gnucash-user@gnucash.org>>
Subject: RE: Adding new accounts

Without having any additional information, I going to make some assumptions.

1.  I am going to assume that you have already tried the Actions>>New Accounts 
menu item and it does not work
2.  That you have tried any other methods to add new accounts and they have not 
worked either

Based upon that -- I them would ask a few questions:

1. What happens when you click on the menu -- Actions - New account menu item?  
Does the program just sit there -- does it give an error?  This would be good 
information to know to help you diagnose the issue.

2.  Is there some theoretical limit on the number of accounts you can have -- 
and have you reached that limit?  My gut tells me that if there is some limit 
-- it is probably very high and therefore you probably have not reached it -- 
but this is just a guess on my part.

3.  Finally, that last thing I would ask is -- is your file locked or in some 
sort of "read-only" mode where you cannot edit it?  If this is true, you would 
not be able to add any transactions either -- so if you can add transactions to 
your existing accounts -- this is probably not the solution either -- but it is 
worth a try to ask.

Look these items over -- and let us know any additional information to help you 
diagnose the issue.

Ken



-Original Message-
From: gnucash-user 
mailto:gnucash-user-bounces+pyz01=outlook@gnucash.org>>
 On Behalf Of Gyle McCollam
Sent: Saturday, February 4, 2023 11:02 AM
To: gnucash-user@gnucash.org
Subject: [GNC] Adding new accounts

I want to change my account structure.  I currently have an annuity, but I want 
to set up subaccounts for the original opening balance and the deferred income. 
 Gnucash will not let me set up subaccounts, in fact, it will not let me set up 
ANY new accounts!  I have tried closing and reopening Gnucash, but that doesn't 
help.  Any sugestions?


Thank You,

Gyle McCollam

Gyle McCollam

gmccol...@live.com   email
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Re: [GNC] Adding new accounts

[Gyle McCollam]

Reinstalled Gnucash plus I used another version of the file (technically a 
backup file) that I had deleted earlier because I screwed up some entries and 
was trying to start over with an older backup.  Seems to be working correctly 
now.


Thank You,

Gyle McCollam

Gyle McCollam

gmccol...@live.com   email


From: gnucash-user  on 
behalf of Stan Brown (using GC 2.6.19) 
Sent: Saturday, February 4, 2023 2:34 PM
To: gnucash-user@gnucash.org 
Subject: Re: [GNC] Adding new accounts

On 2023-02-04 11:31, Gyle McCollam wrote:
> I tried "check and repair".  It ran for a while and then Windows said Gnucash 
> was not responding.

That doesn't necessarily mean that the program has stopped working. Use
Task Manager (Ctrl+Shift+Esc) to see whether it is still using CPU and
disk resources.

--
Stan Brown
Tehachapi, CA, USA
https://BrownMath.com
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Re: [GNC] Adding new accounts

[Michael or Penny Novack]

On 2/4/2023 2:27 PM, Gyle McCollam wrote:

   1.  It brings up the dialogue to set up the new account.  It lets me enter 
all the information and when I click on OK the dialogue goes away and no new 
account is set up.
   2.  No I don't have a large number of account, but I thought of that as well.
   3.  We think alike as I tried entering a new transaction and that work fine.
   4.  I also tried rebooting my PC, but that didn't work either.

All the information? Including what the parent of this new account is to 
be (WHERE it is to appear in the Chart of Accounts)


Just grasping at straws as to what might possibly have gone wrong


Michael D Novack


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Re: [GNC] Adding new accounts

[Gyle McCollam]

Michael,
Thank you.  I tried adding a "test" account in several locations, as a 
subaccount under Bank Cds, as a subaccount under assets, etc.  nothing worked.  
After reinstalling and using a different ?.gnucash backup, I did get it to 
work.  What the cause wasI just don't know.


Thank You,

Gyle McCollam

Gyle McCollam

gmccol...@live.com   email


From: gnucash-user  on 
behalf of Michael or Penny Novack 
Sent: Saturday, February 4, 2023 3:51 PM
To: gnucash-user@gnucash.org 
Subject: Re: [GNC] Adding new accounts

On 2/4/2023 2:27 PM, Gyle McCollam wrote:
>1.  It brings up the dialogue to set up the new account.  It lets me enter 
> all the information and when I click on OK the dialogue goes away and no new 
> account is set up.
>2.  No I don't have a large number of account, but I thought of that as 
> well.
>3.  We think alike as I tried entering a new transaction and that work 
> fine.
>4.  I also tried rebooting my PC, but that didn't work either.
>
All the information? Including what the parent of this new account is to
be (WHERE it is to appear in the Chart of Accounts)

Just grasping at straws as to what might possibly have gone wrong


Michael D Novack


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Re: [GNC] "Nested" Expense Category Report

[R Losey]

I'll add my voice to the others -- if you want to see the full name, I
think there is an option for that.

I played with the Profit and Loss statement, and was able to get the
columns to sub-total with an option.

In the expense report I use, there is an option "Use Full Account name".


On Fri, Feb 3, 2023 at 4:38 PM Steve Cohen  wrote:

> I am trying to produce a report of expenses that follows the tree structure
> of accounts under Expenses.
>
> For example, I'd like something like this:
>
> Auto  $6.50
>
> Fees
>
> $150.00
>
> Gas
>
> $250.00
>
> Parking
>
> $40.25
>
> Repair and Maintenance
>
> $2000.00
>
> Tolls
>
> $40.00
>
> Total Auto$2486.75
>
>
> Instead, I get this:
>
> Auto $6.50
> Fees $150.00
> Gas $250.00
> Parking $40.25
> Repair and Maintenance $2000.00
> Tolls $40.00
>
>
> There is no indication of the nested structure of the accounts and no
> subtotals for the group.
> How may I achieve this?
>
> I would send you the configuration I am using if I could figure out how to
> save the config as a readable file.
> ___
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-- 
_
Richard Losey
rlo...@gmail.com
Micah 6:8
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Re: [GNC] Adding new accounts

[Flyeta via gnucash-user]

Might this have been the setting View>Filter By>{“Other” tab]>Show unused 
accounts? If you have that checked and create a new account, it won’t show in 
the Accounts list because it is, as yet, unused.

> On Feb 4, 2023, at 4:18 PM, Gyle McCollam  wrote:
> 
> Michael,
> Thank you.  I tried adding a "test" account in several locations, as a 
> subaccount under Bank Cds, as a subaccount under assets, etc.  nothing 
> worked.  After reinstalling and using a different ?.gnucash backup, I did 
> get it to work.  What the cause wasI just don't know.
> 
> 
> Thank You,
> 
> Gyle McCollam
> 
> Gyle McCollam
> 
> gmccol...@live.com   email
> 
> 
> From: gnucash-user  on 
> behalf of Michael or Penny Novack 
> Sent: Saturday, February 4, 2023 3:51 PM
> To: gnucash-user@gnucash.org 
> Subject: Re: [GNC] Adding new accounts
> 
> On 2/4/2023 2:27 PM, Gyle McCollam wrote:
>>   1.  It brings up the dialogue to set up the new account.  It lets me enter 
>> all the information and when I click on OK the dialogue goes away and no new 
>> account is set up.
>>   2.  No I don't have a large number of account, but I thought of that as 
>> well.
>>   3.  We think alike as I tried entering a new transaction and that work 
>> fine.
>>   4.  I also tried rebooting my PC, but that didn't work either.
>> 
> All the information? Including what the parent of this new account is to
> be (WHERE it is to appear in the Chart of Accounts)
> 
> Just grasping at straws as to what might possibly have gone wrong
> 
> 
> Michael D Novack
> 
> 
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Re: [GNC] Huge number of missing transactions

[Daine Pearson via gnucash-user]

Sadly, no.. those help docs are pretty basic - I have looked at most of 
what can be found in the various docs and generally searching.
I'll probably need to go to the code repository and look for comments or 
something along those lines.


Still would be good to at least confirm that our actions of accessing 
the data file with two app versions was the issue.

It was a pretty devastating number of transactions.

Thanks!

On 2/3/2023 9:11 PM, David H wrote:

https://wiki.gnucash.org/wiki/FAQ#Q:_What_are_all_these_.gnucash_and_.log_files_filling_up_my_directory.3F
https://www.gnucash.org/docs/v3/C/gnucash-guide/basics-backup1.html

Might give you an explanation of the log files...

Cheers David H.

On Sat, 4 Feb 2023 at 10:01, Daine Pearson via gnucash-user 
 wrote:



Hi all,

I do see a few messages spread over the years about similar issues
but
most have gone unanswered so I thought I'd create a new one.

My partner and I have been jointly using GNUcash for a few years. The
XML data files reside on a shared network drive.
I recently installed a new Win 10 computer and installed the
latest (at
the time) 4.11.
I did not think about the fact that her system was still running
3.6 -
Probably the culprit...
Everything seems to have been going fine but yesterday she noticed
all
the payments into a credit card account were gone, leaving quite a
large
negative balance. I looked further and discovered this was true
for many
accounts but I do not believe any accounts were missing or
completely empty.
I went into the shared directory and could easily see by the file
size
that a large data reduction recently occurred as the size suddenly
drops
from ~900KB to ~600KB.
There is also a 17MB (136325 lines) log file in that same time period.
Not so much had happened in the few days after that file size drop
so I
exported some new transactions that had been manually entered in the
(corrupted) file and saved one of the earlier files as the new
data file.
I updated both machines to the latest stable 4.13 build, imported
those
new transactions and just for kicks, ran the repair function which
did
not throw any messages so presumably nothing was fixed.
Things seem to be fine but it occurred to me that it would be
useful if
I understood better what the log files actually might reveal and
if they
also show actions taken by the program?
It seems pretty clear that each new transaction generates a log entry
but I'm unsure how deletions, moved items, etc., are marked in the
logs.
I'm guessing the letters in the 'mod' column between Start & End mean
something but not sure what.

I presume and hope that something about managing and saving the same
data file under both versions is what caused the mishap but it
would be
good to understand the situation better so all thoughts welcome.

And presuming sharing files between different program version is a
danger (which it likely is), I guess it would be helpful if
opening an
account file would trigger a cancel message if it was last saved by a
different version, particularly a newer version.

Thanks... DP
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[GNC] Can one add notes / memos / whatever to reconciled transactions?

[Dr. David Kirkby]

I have a couple of transactions which are reconciled, but I realise they
are missing some useful information.

1) One is shown in the bank account as costing £100, but it was actually
paid in USD. If one jumps to the invoice, this is shown as a USD payment,
but it would be nice if a note was added to the bank account indicating it
was actually paid in USD

2) Another is a transaction for a printed circuit board. The part number of
the board is given in the invoice, but it would be useful to add into
Capital Equipment a note about the function of this board.

Dr David Kirkby Ph.D
Email: drkir...@kirkbymicrowave.co.uk Web:
https://www.kirkbymicrowave.co.uk/
Kirkby Microwave Ltd (Tel 01621-680100 / +44 1621-680100)
Stokes Hall Lodge, Burnham Rd, Chelmsford, Essex, CM3 6DT.
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Re: [GNC] Can one add notes / memos / whatever to reconciled transactions?

[Phyllis Bruce]

What happens when you try it?  As far as I know, there is nothing to prevent it.

> On Feb 4, 2023, at 10:25 PM, Dr. David Kirkby 
>  wrote:
> 
> I have a couple of transactions which are reconciled, but I realise they
> are missing some useful information.
> 
> 1) One is shown in the bank account as costing £100, but it was actually
> paid in USD. If one jumps to the invoice, this is shown as a USD payment,
> but it would be nice if a note was added to the bank account indicating it
> was actually paid in USD
> 
> 2) Another is a transaction for a printed circuit board. The part number of
> the board is given in the invoice, but it would be useful to add into
> Capital Equipment a note about the function of this board.
> 
> Dr David Kirkby Ph.D
> Email: drkir...@kirkbymicrowave.co.uk Web:
> https://www.kirkbymicrowave.co.uk/
> Kirkby Microwave Ltd (Tel 01621-680100 / +44 1621-680100)
> Stokes Hall Lodge, Burnham Rd, Chelmsford, Essex, CM3 6DT.
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