[GNC] Credit note posting to an expense account

2022-06-25 Thread davidvernonlong
I wish to create a credit note in A/R and post it to an expense account.
The only options I see are to post to an income, liability, or asset
account, and I can well understand why, as in most business processes a
credit note represents a negative income.  The only work around I can find
is to post to an intermediary account, for example a suspense account in
liabilities, and then post out of that account in a second transaction to
the expense account.  Is there any other way?

For background, it's for a member's club where all members are invoiced for
membership and services in A/R, and sometimes members incur expenses on
behalf of the club, which I wish to credit to their account and debit to the
appropriate expense account. A credit note provides a nice document to
provide them with.

Thanks

David Long

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[GNC] Credit note posting to an expense account

2022-06-27 Thread davidvernonlong
Adrien, Your advice of posting the member's expenses to a liability account
(Dr expenses and Cr Liability account) and then posting out of that
liability account via a credit note in the A/R system (Dr Liability account
and Cr members receivable account) is exactly what I am doing and of course
it works, but it means double the amount of transactions than if I could
simply Dr the relevant expense account when creating the credit note.
Unfortunately, the option of selecting an expense account at an item level
when creating the credit note is not available, and I cannot think of a good
reason why not, so shall ask for this enhancement. I think must be somewhere
users can make such a request, so shall figure out how to do that.
David

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Today's Topics:

   1.  Credit note posting to an expense account (Adrien
  Monteleone) (davidvernonl...@gmail.com)
   2. Re:  Credit note posting to an expense account (Adrien
  Monteleone) (Adrien Monteleone)
   3.  Could Not Obtain Lock (Abe Sternberg)
   4. Re:  Could Not Obtain Lock (Glenn Fowler)
   5. Re:  Could Not Obtain Lock (Abe Sternberg)


--

Message: 1
Date: Sun, 26 Jun 2022 17:17:40 +0100
From: 
To: 
Subject: [GNC] Credit note posting to an expense account (Adrien
Monteleone)
Message-ID: <002101d88978$42a91e10$c7fb5a30$@gmail.com>
Content-Type: text/plain;   charset="us-ascii"

Hi Adrien,
In my version of GnuCash I am not able to select an expense account at an
item level when creating the credit note. Only Income, asset or liability
accounts. It's the 5th column entitled "income" where I select the account.
Please check and tell me if I have misunderstood.
Best
David Long

-Original Message-
From: gnucash-user
 On Behalf Of
gnucash-user-requ...@gnucash.org
Sent: Sunday, 26 June, 2022 5:00 PM
To: gnucash-user@gnucash.org
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Today's Topics:

   1.  Credit note posting to an expense account
  (davidvernonl...@gmail.com)
   2. Re:  Credit note posting to an expense account (Adrien Monteleone)
   3.  Morningstar dumping free services, free quotes might be
  under attack? (David G. Pickett)


----------

Message: 1
Date: Sat, 25 Jun 2022 17:18:06 +0100
From: 
To: 
Subject: [GNC] Credit note posting to an expense account
Message-ID: <004101d888af$2727be40$75773ac0$@gmail.com>
Content-Type: text/plain;   charset="us-ascii"

I wish to create a credit note in A/R and post it to an expense account.
The only options I see are to post to an income, liability, or asset
account, and I can well understand why, as in most business processes a
credit note represents a negative income.  The only work around I can find
is to post to an intermediary account, for example a suspense account in
liabilities, and then post out of that account in a second transaction to
the expense account.  Is there any other way?

For background, it's for a member's club where all members are invoiced for
membership and services in A/R, and sometimes members incur expenses on
behalf of the club, which I wish to credit to their account and debit to the
appropriate expense account. A credit note provides a nice document to
provide them with.

Thanks

David Long



--

Message: 2
Date: Sat, 25 Jun 2022 13:32:18 -0500
From: Adrien Monteleone 
To: gnucash-u...@lists.gnucash.org
Subject: Re: [GNC] Credit note posting to an expense account
Message-ID: 
Content-Type: text/plain; charset=UTF-8; format=flowed

The credit note should be posted to A/R, but the line it

[GNC] Credit note posting to an expense account

2022-06-27 Thread davidvernonlong
Hi Michael or Penny Novack, you suggest "Have you tried creating an account
of type income with a name like "credit note totals"? It would, of course
tend to have a debit balance (negative with respect to other income
accounts."

I did think of that and it would work, but the accounts I wish to post to
from the credit note are regular expense accounts like "repairs and
maintenance" which members have paid for and claiming re-imbursement, which
already exist as an expense account, so I would have to double up on the
same account as an income account for repairs and maintenance for example.
What's more, in Profit and Loss Reports the repairs and maintenance account
would appear in 2 places, one as an expense and add into the total expenses,
and one as a negative income, which would deduct from total income, which is
not where it belongs.

I shall ask for an enhancement to treat this correctly using the procedure
Gyle McCollam explained.

David  



-Original Message-
From: gnucash-user
 On Behalf Of
gnucash-user-requ...@gnucash.org
Sent: Monday, 27 June, 2022 5:00 PM
To: gnucash-user@gnucash.org
Subject: gnucash-user Digest, Vol 231, Issue 66

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Today's Topics:

   1. Re:  Reports - Income Statement (Michael or Penny Novack)
   2. Re:  Credit note posting to an expense account
  (Michael or Penny Novack)
   3. Re:  GnuCash 4.11 Release (Kalpesh Patel)


--

Message: 1
Date: Mon, 27 Jun 2022 11:14:38 -0400
From: Michael or Penny Novack 
To: gnucash-user@gnucash.org
Subject: Re: [GNC] Reports - Income Statement
Message-ID: 
Content-Type: text/plain; charset=UTF-8; format=flowed

On 6/26/2022 10:20 PM, nev.je...@gmail.com wrote:
> In Reports/Income & Expenses/Income Statements - Is it possible for 
> any account which has $0 transactions for the year to be eliminated or 
> just not printed?
>
> Thanks
>
> Neville Brown
>
And while you are at it (selecting zero balance accounts not to show) look
at ALL of your report options. Actually, I am slightly surprised that you
were not already going onto edit => report options because THIS report is
always for between a range of dates so you would always be wanting to
specify "start date" and "stop date".

However, let me suggest something else. This is a report where you MIGHT
want to first run with zero balances showing, look at the report to see if
there were any UNEXPECTED zeroes, then rerun with zero balances suppressed
<< just change the option >> This is for roughly the same reason that I ran
the reports "raw" and then hand editing after exporting. In other words,
assuming not some kind of error (the unexpected zero) I'd be leaving that
one showing with an annotation explaining why << like "the vendor who did
the printing/postage for our annual meeting announcement hasn't sent an
invoice yet" >>

In other words, you want to see an UNEXPECTED zero amount as that is
something you will want to look into to find out why.

Michael D Novack




------------------

Message: 2
Date: Mon, 27 Jun 2022 11:25:09 -0400
From: Michael or Penny Novack 
To: gnucash-user@gnucash.org
Subject: Re: [GNC] Credit note posting to an expense account
Message-ID: 
Content-Type: text/plain; charset=UTF-8; format=flowed


> n 6/26/22 11:17 AM, davidvernonl...@gmail.com wrote:
>> Hi Adrien,
>> In my version of GnuCash I am not able to select an expense account 
>> at an item level when creating the credit note. Only Income, asset or 
>> liability accounts. It's the 5th column entitled "income" where I 
>> select

This MIGHT be a slight misunderstanding about the difference between
accounts of type "income" and "expense" (as well as how they are the same.
Both are "temporary" accounts of fundamental type equity and differ only in
the sense of their normal balances. Income accounts normally have a credit
balance and expense accounts normally a debit balance.

But you CAN have "contra" accounts.

Have you tried creating an account of type income with a name like "credit
note totals"? It would, of course tend to have a debit balance (negative
with respect to other income accounts.

Michael D Novack




--

Message: 3
Date: 

Re: [GNC] Credit note posting to an expense account

2022-06-25 Thread Adrien Monteleone
The credit note should be posted to A/R, but the line item(s) in the 
note can be posted to expense accounts.


Except for the reverse posting (credit vs. debit) they are the same as 
invoices & bills.


Regards,
Adrien

On 6/25/22 11:18 AM, davidvernonl...@gmail.com wrote:

I wish to create a credit note in A/R and post it to an expense account.
The only options I see are to post to an income, liability, or asset
account, and I can well understand why, as in most business processes a
credit note represents a negative income.  The only work around I can find
is to post to an intermediary account, for example a suspense account in
liabilities, and then post out of that account in a second transaction to
the expense account.  Is there any other way?

For background, it's for a member's club where all members are invoiced for
membership and services in A/R, and sometimes members incur expenses on
behalf of the club, which I wish to credit to their account and debit to the
appropriate expense account. A credit note provides a nice document to
provide them with.


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To update your subscription preferences or to unsubscribe:
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Re: [GNC] Credit note posting to an expense account

2022-06-27 Thread Gyle McCollam
David,
Go to Help/About and click on the go to Visit GnuCash Website link.  From there 
on the left side click on the bug reports under support.  There you will find a 
place to submit enhancements.


Thank You,

Gyle McCollam

Gyle McCollam

gmccol...@live.com<mailto:gmccol...@gyleshomes.com>   email


From: gnucash-user  on 
behalf of davidvernonl...@gmail.com 
Sent: Monday, June 27, 2022 10:32 AM
To: gnucash-user@gnucash.org 
Subject: [GNC] Credit note posting to an expense account

Adrien, Your advice of posting the member's expenses to a liability account
(Dr expenses and Cr Liability account) and then posting out of that
liability account via a credit note in the A/R system (Dr Liability account
and Cr members receivable account) is exactly what I am doing and of course
it works, but it means double the amount of transactions than if I could
simply Dr the relevant expense account when creating the credit note.
Unfortunately, the option of selecting an expense account at an item level
when creating the credit note is not available, and I cannot think of a good
reason why not, so shall ask for this enhancement. I think must be somewhere
users can make such a request, so shall figure out how to do that.
David

-Original Message-
From: gnucash-user
 On Behalf Of
gnucash-user-requ...@gnucash.org
Sent: Sunday, 26 June, 2022 8:23 PM
To: gnucash-user@gnucash.org
Subject: gnucash-user Digest, Vol 231, Issue 62

Send gnucash-user mailing list submissions to
gnucash-user@gnucash.org

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or, via email, send a message with subject or body 'help' to
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You can reach the person managing the list at
gnucash-user-ow...@gnucash.org

When replying, please edit your Subject line so it is more specific than
"Re: Contents of gnucash-user digest..."


Today's Topics:

   1.  Credit note posting to an expense account (Adrien
  Monteleone) (davidvernonl...@gmail.com)
   2. Re:  Credit note posting to an expense account (Adrien
  Monteleone) (Adrien Monteleone)
   3.  Could Not Obtain Lock (Abe Sternberg)
   4. Re:  Could Not Obtain Lock (Glenn Fowler)
   5. Re:  Could Not Obtain Lock (Abe Sternberg)


--

Message: 1
Date: Sun, 26 Jun 2022 17:17:40 +0100
From: 
To: 
Subject: [GNC] Credit note posting to an expense account (Adrien
Monteleone)
Message-ID: <002101d88978$42a91e10$c7fb5a30$@gmail.com>
Content-Type: text/plain;   charset="us-ascii"

Hi Adrien,
In my version of GnuCash I am not able to select an expense account at an
item level when creating the credit note. Only Income, asset or liability
accounts. It's the 5th column entitled "income" where I select the account.
Please check and tell me if I have misunderstood.
Best
David Long

-Original Message-
From: gnucash-user
 On Behalf Of
gnucash-user-requ...@gnucash.org
Sent: Sunday, 26 June, 2022 5:00 PM
To: gnucash-user@gnucash.org
Subject: gnucash-user Digest, Vol 231, Issue 61

Send gnucash-user mailing list submissions to
gnucash-user@gnucash.org

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or, via email, send a message with subject or body 'help' to
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You can reach the person managing the list at
gnucash-user-ow...@gnucash.org

When replying, please edit your Subject line so it is more specific than
"Re: Contents of gnucash-user digest..."


Today's Topics:

   1.  Credit note posting to an expense account
  (davidvernonl...@gmail.com)
   2. Re:  Credit note posting to an expense account (Adrien Monteleone)
   3.  Morningstar dumping free services, free quotes might be
  under attack? (David G. Pickett)


--------------

Message: 1
Date: Sat, 25 Jun 2022 17:18:06 +0100
From: 
To: 
Subject: [GNC] Credit note posting to an expense account
Message-ID: <004101d888af$2727be40$75773ac0$@gmail.com>
Content-Type: text/plain;   charset="us-ascii"

I wish to create a credit note in A/R and post it to an expense account.
The only options I see are to post to an income, liability, or asset
account, and I can well understand why, as in most business processes a
credit note represents a negative income.  The only work around I can find
is to post to an intermediary account, for example a suspense account in
liabilities, and then post out of that account in a second transaction to
the expense account.  Is there any other way?

For background, it's for a member's club where all members are invoiced for
membership and services in A/R, and sometimes memb

Re: [GNC] Credit note posting to an expense account

2022-06-27 Thread Michael or Penny Novack




n 6/26/22 11:17 AM, davidvernonl...@gmail.com wrote:

Hi Adrien,
In my version of GnuCash I am not able to select an expense account at
an item level when creating the credit note. Only Income, asset or
liability accounts. It's the 5th column entitled "income" where I select


This MIGHT be a slight misunderstanding about the difference between 
accounts of type "income" and "expense" (as well as how they are the 
same. Both are "temporary" accounts of fundamental type equity and 
differ only in the sense of their normal balances. Income accounts 
normally have a credit balance and expense accounts normally a debit 
balance.


But you CAN have "contra" accounts.

Have you tried creating an account of type income with a name like 
"credit note totals"? It would, of course tend to have a debit balance 
(negative with respect to other income accounts.


Michael D Novack


___
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To update your subscription preferences or to unsubscribe:
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-
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Re: [GNC] Credit note posting to an expense account

2022-06-27 Thread Gyle McCollam
David,
Further info.  Here is a url directly to the Bugzilla website for Gnucash: 
https://bugs.gnucash.org.   You need to be registered, then you can log in.  
Once you log in the link is the 3rd of 5 on the left.  You will find 
"enhancements" under the "severity" section.  Don't file as a bug, because it 
is not considered that and it will only complicate things.


Thank You,

Gyle McCollam

Gyle McCollam

gmccol...@live.com<mailto:gmccol...@gyleshomes.com>   email


From: gnucash-user  on 
behalf of davidvernonl...@gmail.com 
Sent: Monday, June 27, 2022 2:10 PM
To: gnucash-user@gnucash.org 
Subject: [GNC] Credit note posting to an expense account

Hi Michael or Penny Novack, you suggest "Have you tried creating an account
of type income with a name like "credit note totals"? It would, of course
tend to have a debit balance (negative with respect to other income
accounts."

I did think of that and it would work, but the accounts I wish to post to
from the credit note are regular expense accounts like "repairs and
maintenance" which members have paid for and claiming re-imbursement, which
already exist as an expense account, so I would have to double up on the
same account as an income account for repairs and maintenance for example.
What's more, in Profit and Loss Reports the repairs and maintenance account
would appear in 2 places, one as an expense and add into the total expenses,
and one as a negative income, which would deduct from total income, which is
not where it belongs.

I shall ask for an enhancement to treat this correctly using the procedure
Gyle McCollam explained.

David



-Original Message-
From: gnucash-user
 On Behalf Of
gnucash-user-requ...@gnucash.org
Sent: Monday, 27 June, 2022 5:00 PM
To: gnucash-user@gnucash.org
Subject: gnucash-user Digest, Vol 231, Issue 66

Send gnucash-user mailing list submissions to
gnucash-user@gnucash.org

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You can reach the person managing the list at
gnucash-user-ow...@gnucash.org

When replying, please edit your Subject line so it is more specific than
"Re: Contents of gnucash-user digest..."


Today's Topics:

   1. Re:  Reports - Income Statement (Michael or Penny Novack)
   2. Re:  Credit note posting to an expense account
  (Michael or Penny Novack)
   3. Re:  GnuCash 4.11 Release (Kalpesh Patel)


--

Message: 1
Date: Mon, 27 Jun 2022 11:14:38 -0400
From: Michael or Penny Novack 
To: gnucash-user@gnucash.org
Subject: Re: [GNC] Reports - Income Statement
Message-ID: 
Content-Type: text/plain; charset=UTF-8; format=flowed

On 6/26/2022 10:20 PM, nev.je...@gmail.com wrote:
> In Reports/Income & Expenses/Income Statements - Is it possible for
> any account which has $0 transactions for the year to be eliminated or
> just not printed?
>
> Thanks
>
> Neville Brown
>
And while you are at it (selecting zero balance accounts not to show) look
at ALL of your report options. Actually, I am slightly surprised that you
were not already going onto edit => report options because THIS report is
always for between a range of dates so you would always be wanting to
specify "start date" and "stop date".

However, let me suggest something else. This is a report where you MIGHT
want to first run with zero balances showing, look at the report to see if
there were any UNEXPECTED zeroes, then rerun with zero balances suppressed
<< just change the option >> This is for roughly the same reason that I ran
the reports "raw" and then hand editing after exporting. In other words,
assuming not some kind of error (the unexpected zero) I'd be leaving that
one showing with an annotation explaining why << like "the vendor who did
the printing/postage for our annual meeting announcement hasn't sent an
invoice yet" >>

In other words, you want to see an UNEXPECTED zero amount as that is
something you will want to look into to find out why.

Michael D Novack




--

Message: 2
Date: Mon, 27 Jun 2022 11:25:09 -0400
From: Michael or Penny Novack 
To: gnucash-user@gnucash.org
Subject: Re: [GNC] Credit note posting to an expense account
Message-ID: 
Content-Type: text/plain; charset=UTF-8; format=flowed


> n 6/26/22 11:17 AM, davidvernonl...@gmail.com wrote:
>> Hi Adrien,
>> In my version of GnuCash I am not able to select an expense account
>> at an item level when creating the credit note. Only Income, asset or
>> liability accounts. It's the 5th column entitled "income&quo

[GNC] Credit note posting to an expense account (Adrien Monteleone)

2022-06-26 Thread davidvernonlong
Hi Adrien,
In my version of GnuCash I am not able to select an expense account at an
item level when creating the credit note. Only Income, asset or liability
accounts. It's the 5th column entitled "income" where I select the account.
Please check and tell me if I have misunderstood.
Best
David Long

-Original Message-
From: gnucash-user
 On Behalf Of
gnucash-user-requ...@gnucash.org
Sent: Sunday, 26 June, 2022 5:00 PM
To: gnucash-user@gnucash.org
Subject: gnucash-user Digest, Vol 231, Issue 61

Send gnucash-user mailing list submissions to
gnucash-user@gnucash.org

To subscribe or unsubscribe via the World Wide Web, visit
https://lists.gnucash.org/mailman/listinfo/gnucash-user
or, via email, send a message with subject or body 'help' to
gnucash-user-requ...@gnucash.org

You can reach the person managing the list at
gnucash-user-ow...@gnucash.org

When replying, please edit your Subject line so it is more specific than
"Re: Contents of gnucash-user digest..."


Today's Topics:

   1.  Credit note posting to an expense account
  (davidvernonl...@gmail.com)
   2. Re:  Credit note posting to an expense account (Adrien Monteleone)
   3.  Morningstar dumping free services, free quotes might be
  under attack? (David G. Pickett)


--

Message: 1
Date: Sat, 25 Jun 2022 17:18:06 +0100
From: 
To: 
Subject: [GNC] Credit note posting to an expense account
Message-ID: <004101d888af$2727be40$75773ac0$@gmail.com>
Content-Type: text/plain;   charset="us-ascii"

I wish to create a credit note in A/R and post it to an expense account.
The only options I see are to post to an income, liability, or asset
account, and I can well understand why, as in most business processes a
credit note represents a negative income.  The only work around I can find
is to post to an intermediary account, for example a suspense account in
liabilities, and then post out of that account in a second transaction to
the expense account.  Is there any other way?

For background, it's for a member's club where all members are invoiced for
membership and services in A/R, and sometimes members incur expenses on
behalf of the club, which I wish to credit to their account and debit to the
appropriate expense account. A credit note provides a nice document to
provide them with.

Thanks

David Long



--

Message: 2
Date: Sat, 25 Jun 2022 13:32:18 -0500
From: Adrien Monteleone 
To: gnucash-u...@lists.gnucash.org
Subject: Re: [GNC] Credit note posting to an expense account
Message-ID: 
Content-Type: text/plain; charset=UTF-8; format=flowed

The credit note should be posted to A/R, but the line item(s) in the note
can be posted to expense accounts.

Except for the reverse posting (credit vs. debit) they are the same as
invoices & bills.

Regards,
Adrien

On 6/25/22 11:18 AM, davidvernonl...@gmail.com wrote:
> I wish to create a credit note in A/R and post it to an expense account.
> The only options I see are to post to an income, liability, or asset 
> account, and I can well understand why, as in most business processes 
> a credit note represents a negative income.  The only work around I 
> can find is to post to an intermediary account, for example a suspense 
> account in liabilities, and then post out of that account in a second 
> transaction to the expense account.  Is there any other way?
> 
> For background, it's for a member's club where all members are 
> invoiced for membership and services in A/R, and sometimes members 
> incur expenses on behalf of the club, which I wish to credit to their 
> account and debit to the appropriate expense account. A credit note 
> provides a nice document to provide them with.



--

Message: 3
Date: Sat, 25 Jun 2022 20:43:24 + (UTC)
From: "David G. Pickett" 
To: "gnucash-user@gnucash.org" 
Subject: [GNC] Morningstar dumping free services, free quotes might be
under attack?
Message-ID: <1656800926.185972.1656189804...@mail.yahoo.com>
Content-Type: text/plain; charset=UTF-8

As I looked at my publicly traded portfolio today on Morningstar, they told
me they are dropping the free basic services.? It's a sad trend after so
many years.

I am worried we might lose some of our gnuCash free quote servers.? Of
course, gnuCash perl quotes itself can only be modified by generous parties
to chase new sources that may remain viable.

--

Subject: Digest Footer

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Re: [GNC] Credit note posting to an expense account (Adrien Monteleone)

2022-06-26 Thread Adrien Monteleone

David, sorry, you are correct. I'm not sure what I was thinking.

Create a Liability account for this purpose. The member is spending on 
the Club's behalf and thus the Club 'owes' the member. I have one called 
'Reimbursable Expenditures'


Make a transaction to record the expense:

Dr. Expense
Cr. Reimbursable Expenditures

Raise a credit note to reduce the Liability and reduce AR. (what the 
member owes)


That should result in:

Dr. Reimbursable Expenditures
Cr. AR

A 'customer' report should then reflect the net owed by the member. (or 
by the club if the expense was in excess of dues)


Regards,
Adrien

On 6/26/22 11:17 AM, davidvernonl...@gmail.com wrote:

Hi Adrien,
In my version of GnuCash I am not able to select an expense account at an
item level when creating the credit note. Only Income, asset or liability
accounts. It's the 5th column entitled "income" where I select the account.
Please check and tell me if I have misunderstood.
Best
David Long


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