Re: [GNC] How to track Family expenses ?
Long, Adrien has addressed point 2 For point 3. I dont' create top level account for each person. The structure I use is much like you had in your original post Assets Person1 Person2 Joint Liabilities Person1 Person2 Joint Equity Person1 Person2 Joint Income Person1 Person2 Joint Expenses Person1 Person2 Joint with appropriate subaccounts under each of those headings. The reports all have the ability to select in the Report Options which accounts are presented in a particular report. SO it is possible to prepare Balance sheets P and Loss, Cash flow for person 1, person 1 and the joint accounts if you need to. The main advantage is you can prepare a report which contains all of them and includes as subtotals the person1, person2 and joint sub-accountsacoounts of the top level Asset, Liability, Equity, Income and Expense accounts. If you have separate books, you cannot do this, you would have to exporteach individuals reports and then combine them in a spreadsheet. There is no way to automatically sync the account heirarchy in the Gnucash main program and a copy in the Android app. It may be that the Android app can read the main program datafile and write to it but there is an enormous risk in this as there ino guarantee that the Android app and the main GnuCash app are data file compatible and if they are they will remain so into the future as they are produced by the GnuCash development team for the program and a separate developer. That developer will no doubt be trying to maintain file compatability going forward the Android app v2.4.0 AFAIK is only compatible with the versions up to 2.7 as it was released in June 2018. There were some data file changes going to GnuCash v3.x. They may have been incorporated in v2.7 as v2.7 ultimately became v3.0 and may have made it. into the Android app. I don.t know whether they did or not. You would need to check the release notes for GnuCash 2.6.19 forward together with the release notes for v2.4.0 of the Android app. My choice is to avoid any possibility of corrupting my GnuCash data file by using the CSV export form the Android app and import to GnuCash if I need to transfer data. The optimal solution obviously depends on your individual requirements and personal workflow. I make almost no use of the Android app now as I have very few transactions, almost none other than a few cash transactions that don't go through my credit or debit card accounts and I can download those from the bank as fequently as I wish. e can really only illustrate how we use GnuCash. You will have to adapt how you use i to your own situation. Good luck David - David Cousens -- Sent from: http://gnucash.1415818.n4.nabble.com/GnuCash-User-f1415819.html ___ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user If you are using Nabble or Gmane, please see https://wiki.gnucash.org/wiki/Mailing_Lists for more information. - Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
Re: [GNC] How to track Family expenses ?
On Saturday, 14 March 2020 04:04:51 GMT Long wrote: > It's many things to resolve if you : > 1 - Changed Account's structure (open your eyes, edit your XML very careful > to update your account's structure). You can change the accounts structure inside gnucash easily and at any time - no need to edit XML by hand! Maf. ___ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user If you are using Nabble or Gmane, please see https://wiki.gnucash.org/wiki/Mailing_Lists for more information. - Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
Re: [GNC] How to track Family expenses ?
Hello, More things for us : I think i need to create 3 books, 1 for me, 1 for wife, 1 for family. Why 1 book for family ? Why not included it in your book and your wife book ? It's many things to resolve if you : 1 - Changed Account's structure (open your eyes, edit your XML very careful to update your account's structure). 2 - What if You want to know "Total expenses" for your Family? It's complex more and wasted your time, because more work to do with spreadsheet. Create Expense's Structure for personal follow this : "Expense:Family" "Expense:Give to your husband/wife" "Income:Earning from your husband/wife" Create Family's book with more details about expenses for your Family with income's structure: "Income:Husband" "Income:Wife" I spent my time to think about this. And now, i think if we want to use GnuCash to manage our real "world". The best way is each things managed by 1 book. Please comment when you have difference or more idea, I will very happy to hear. Thank for helping me and GnuCash's Users. Regards. -- Sent from: http://gnucash.1415818.n4.nabble.com/GnuCash-User-f1415819.html ___ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user If you are using Nabble or Gmane, please see https://wiki.gnucash.org/wiki/Mailing_Lists for more information. - Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
Re: [GNC] How to track Family expenses ?
Hello, That why i think we need to use each book for each "Thing". 1 - Retained Earnings = Previous Retained Earnings + (Income - Expenses) 2 - Equity = Assets - Liability OR Assets = Equity + Liability When you are using multiple "legal entity" for 1 book like i assume in my last comment. "We" usually transfer money from person to person by this way : From "Assets:Me" To "Assets:Others". Which mean in the Balance Sheet Report, Your Assets not equal to Equity + Liability When you only made it to show your Accounts Report (Which mean : "Assets:Me" - "Equity"Me" - "Expenses:Me" - "Income:Me" - "Liability:Me"). I had read some topics from GnuCash. In fact, When you Transfer your money from "Current Assets" to other your assets (IN ASSETS TOP LEVEL ACCOUNT). Which mean your money are still your Assets. (More details: GnuCash Documents : Loan to a friend). So, to resolve it, you need to transfer that money to "Expenses:Give to other", and make a revenua transaction for that person. And that things told us (gnucash's users) that (Of course, included GnuCash Wiki - Documents) we (gnucash's users) only use 1 book for 1 legal entity (Person - Thing - Business ...). Because we are doing the same things, We just included the other book into one book and made it more complex. Right ? Thank you for sharing your experience. Please Tell me if i'm keep going wrong. Regards. -- Sent from: http://gnucash.1415818.n4.nabble.com/GnuCash-User-f1415819.html ___ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user If you are using Nabble or Gmane, please see https://wiki.gnucash.org/wiki/Mailing_Lists for more information. - Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
Re: [GNC] How to track Family expenses ?
> On Mar 13, 2020 w11d73, at 9:33 PM, Long wrote: > > Hello, > > 2 - What if my wife transfer some money to me ? in GnuCash, you will make a > transfer from "Assets:Wife" to "Assets:Me". > My assets will increase, Wife's Assets will decrease. > Balance sheet will show you your current assets balance, equity, liability. > By that way, my wife will wonder why her "Retained earnings" and Equity are > not Balance with Assets. She will ask herself : am i forgot to enter > transactions ? Remember what you said in the last comment, you choose only > "Person" for Balance Sheet Report. > So, To know what going on, i need to setting up Balance Sheet report for > whole persons, to get exactly report. Addressing this part only, a transfer of assets doesn’t affect Retained Earnings. "Retained Earnings = Income - Expenses", so an asset transfer isn’t even part of the equation. If assets decrease then either Liabilities decreased as well, or Equity decreased. Retained Earnings are not the only component of Equity. The Balance sheet would still work out. Regards, Adrien ___ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user If you are using Nabble or Gmane, please see https://wiki.gnucash.org/wiki/Mailing_Lists for more information. - Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
Re: [GNC] How to track Family expenses ?
Hello, 2 - What if my wife transfer some money to me ? in GnuCash, you will make a transfer from "Assets:Wife" to "Assets:Me". My assets will increase, Wife's Assets will decrease. Balance sheet will show you your current assets balance, equity, liability. By that way, my wife will wonder why her "Retained earnings" and Equity are not Balance with Assets. She will ask herself : am i forgot to enter transactions ? Remember what you said in the last comment, you choose only "Person" for Balance Sheet Report. So, To know what going on, i need to setting up Balance Sheet report for whole persons, to get exactly report. 1 - it is a way to know, not a way to resolve problem. What if, i need to export it to spreadsheet ? every month, i need to export (or copy) 2 tables to know what exactly how much i spent ? More work for each month. What if, i need to keep P Report open to update my INCOME and EXPENSE (Start & End for this month) ? I will see the incorrect value for whole money i have spent, of course included my net income. and everyday i want to know how much money left on my wallet, the first, look into my P, and then, Look into Transactions Report, and then, take a calculator up, enter the number, oh ... this is what exactly left on my wallet. 3 - Why you created every TOP ACCOUNTS for each Person, But don't want to create each book for each person ? It's the same, but you included book 2 into book 1. By your way, that absolutely make your book more extreme complex. I assume that I (maybe everyone), Who controling their family finances will know that, each person will have their "expenses - account - income" hierarchy account. Which mean everytime they want to change it (Name or Add or Delete), That mean you need to export and edit that XML everytime they changed. Your solutions make we more busy and spend more time to play with it. How about enter transactions ? What if we need to enter transactions into GnuCash Desktop at the same time ? YES. you can not open your file at the same time, you will going to READ ONLY if you do that. Generally, 1 - you will have more work to do to know exactly how much money left on your assets. Balance sheet or income statement or ... = Wrong if you only choose which person included in that report. For expenses, You need to use 2 tables to know. 2 - you will have more work after import your report into spreadsheet. 3 - you will have more work after someone or yourself modified its account's structure. For each person have their own book, just export, then going to Android, delete old book, add new book. Your eyes need to relax instead look into that XML, and find out where are your structure accounts (There are 5 TOP LEVEL ). I always thinking like this, Software created for do the jobs and resolve the problems for me. Not me resolve or do the jobs for it. Very clearly that it's only good for 1 legal entity = 1 book. I actuly don't think your solutions resolve the problems by the bright ways. If i'm going wrong somewhere, please tell me know. Thank you so much for helping me. Regards. -- Sent from: http://gnucash.1415818.n4.nabble.com/GnuCash-User-f1415819.html ___ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user If you are using Nabble or Gmane, please see https://wiki.gnucash.org/wiki/Mailing_Lists for more information. - Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
Re: [GNC] How to track Family expenses ?
Long, 2. If you display the Balance sheet then Edit Options in the options dialog you can control what is displayed in the Balance sheet. If you have the subaccounts for your wife and yourself and family at the second level in the account heirarchy, you can choose to display that level and you will get separate totals for each person for assets, liabilities, equity, income and expenses. You can also create and save a custom balance sheet report which will only list the accounts associated with 1 person the same way. If you customize a report and save it you can use it whenever you need and just adjust the dates as required 1. I assume for the expenses Family account, you wish to know how much each person has paid for the expenses in that category. If you use the Transaction report you can display all of the transactions to the Expenses:Family account which credited a particulargroup of asset asset accounts ( either an individual asset account or a group of selected asset accounts for the one person. once you create a report 3. GnuCash cannot do anything about that as the Android version is not produced by the GnuCash team but AFAIK it doesn't use the GnuCash program data file and you have to import by either QIF or CSV from the app to your main GnuCash file. In that case you can have an account structure just for each individual on each person's mobile phone and then import the records into the appropriate person's account in your main GnuCash file as required. I would certainly separate any business in a separate books In most jurisdictions for most business types that is likely to be a legal requirement anyway. David Cousens - David Cousens -- Sent from: http://gnucash.1415818.n4.nabble.com/GnuCash-User-f1415819.html ___ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user If you are using Nabble or Gmane, please see https://wiki.gnucash.org/wiki/Mailing_Lists for more information. - Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
Re: [GNC] How to track Family expenses ?
Hello, Thank for sharing your experience, i think i will create a book for each person (or things, business). Because there are some "Things" wrong or not good to use on 1 book. i reread the wiki of GnuCash, and some threads on the internet, i saw : 1 - assume that : i have 2 assets for me and my wife, but expenses have 3 sub-accounts (me - my wife - family). By that way, i can't know exactly how much net income for each person, Because "Expense:Family" have "Debit" from 2 persons. 2 - Like "Expense", Savings have the same problem, Balance sheet can not "Balance" for each person. => for "1" and "2", the only way to get the correct report is you need to include all person (or things) in the report. 3 - For "on the go", If one book for all things, there are a lot of accounts to control. More work to do, and hard to choose account from GnuCash Android. Generally, 1 person = 1 book, 1 thing = 1 book, 1 business = 1 book. By that way, i will know every things i want to know, and it's easier to have the good look when i use Report funtions. I believe that there are much people will thought like me. By the way, I'm using spreadsheet for "Budget" and "Savings" (I think it's the best, trust me, save your time, don't try to figure out how to use it in GnuCash), Because there are some reasons, GnuCash can't manage good as i thought. Of course i have posted some topics to ask about this, And no ways to resolve. If i'm going wrong, please tell me know, i will grateful for that. Regards. -- Sent from: http://gnucash.1415818.n4.nabble.com/GnuCash-User-f1415819.html ___ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user If you are using Nabble or Gmane, please see https://wiki.gnucash.org/wiki/Mailing_Lists for more information. - Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
Re: [GNC] How to track Family expenses ?
> On Mar 12, 2020 w11d72, at 4:13 AM, Long wrote: > > Hello, > > Explain : > I want to track how much i or my wife spent for our family. So, I had > "Expense:Family" and "Assets:Family" account, we (me and my wife) will > transfer money when i or her buy foods for our family. > > Example : > *Assets: > - Me > Checking > Cash > - Her > Checking > Cash > - Family > *Expenses: > - Family : > -- Food : > > Step 1 : We transfer "Assets:Family" to "Expenses:Family:Food". > Step 2 : If that bills are from me (pay with Checking), i will transfer my > money to "Assets:Family" from "Assets:Me:Checking". > That practice made easier to track how much money i (or my wife) spent for > our family. > 1 - Know how much money "each persons" pay for family > 2 - Know Total "Family expenses". > > And 2 more questions : > 1- if i bought foods with my credit card, what should i do ? > Should i transfer from "Credit Card" to "Foods" ? then i will make a payment > to "Credit Card" from "Assets:Family", and then transfer my money from > "Assets:Me:Checking" to "Assets:Family" ? Correct. You pay for expenses with the Credit Card account. Then pay the Credit Card account separately. Wether you choose to pay from the Family checking account or your own is up to you. If this is a shared expense and the personal accounts are not real (just for tracking) then yes, transfer from your personal checking tracking account to the real family checking account for tracking your share of the payment. > 2 - Should i place "Family" account to make expense in Assets or in > Liability ? If the account is a family checking account for example, it belongs in Assets, just like any other bank account. If the account is a family credit card, then it belongs in Liabilities just like any other credit card. Regards, Adrien ___ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user If you are using Nabble or Gmane, please see https://wiki.gnucash.org/wiki/Mailing_Lists for more information. - Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
Re: [GNC] How to track Family expenses ?
Long Unlike Maf, I track my wife'smy personal and our joint assets, liabilities, equity,income and expenses in a single GnuCash file. You just create sub accounts for each person and joint activities under each of the top level headings. Advantage is it is all in one place and i don't have complex transfers between separate books. i also have to track income streams which are taxatble and income streams which are not taxable, a further level of sub accounts under each of the above subaccounts for each person and joint holdings. David - David Cousens -- Sent from: http://gnucash.1415818.n4.nabble.com/GnuCash-User-f1415819.html ___ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user If you are using Nabble or Gmane, please see https://wiki.gnucash.org/wiki/Mailing_Lists for more information. - Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
Re: [GNC] How to track Family expenses ?
I have different GC files for me, wife and family. it can be more work in data entry, especially if I use a different credit card (not the one "reserved" for family spending), but it avoids a lot of the confusion about things. I am an income account in the family file, and family is a single expense account in my personal books. 0.02 Maf. On Thursday, 12 March 2020 09:13:39 GMT Long wrote: > Hello, > > Explain : > I want to track how much i or my wife spent for our family. So, I had > "Expense:Family" and "Assets:Family" account, we (me and my wife) will > transfer money when i or her buy foods for our family. > > Example : > *Assets: > - Me > Checking > Cash > - Her > Checking > Cash > - Family > *Expenses: > - Family : > -- Food : > > Step 1 : We transfer "Assets:Family" to "Expenses:Family:Food". > Step 2 : If that bills are from me (pay with Checking), i will transfer my > money to "Assets:Family" from "Assets:Me:Checking". > That practice made easier to track how much money i (or my wife) spent for > our family. > 1 - Know how much money "each persons" pay for family > 2 - Know Total "Family expenses". > > And 2 more questions : > 1- if i bought foods with my credit card, what should i do ? > Should i transfer from "Credit Card" to "Foods" ? then i will make a payment > to "Credit Card" from "Assets:Family", and then transfer my money from > "Assets:Me:Checking" to "Assets:Family" ? > 2 - Should i place "Family" account to make expense in Assets or in > Liability ? > > Regards. > > > > -- > Sent from: http://gnucash.1415818.n4.nabble.com/GnuCash-User-f1415819.html > ___ > gnucash-user mailing list > gnucash-user@gnucash.org > To update your subscription preferences or to unsubscribe: > https://lists.gnucash.org/mailman/listinfo/gnucash-user > If you are using Nabble or Gmane, please see > https://wiki.gnucash.org/wiki/Mailing_Lists for more information. - > Please remember to CC this list on all your replies. > You can do this by using Reply-To-List or Reply-All. -- Maf. King PGP Key fingerprint = 8D68 A91F 733B 2C1F 43B7 2B7C E591 E8E1 0DE7 C542 ___ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user If you are using Nabble or Gmane, please see https://wiki.gnucash.org/wiki/Mailing_Lists for more information. - Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
[GNC] How to track Family expenses ?
Hello, Explain : I want to track how much i or my wife spent for our family. So, I had "Expense:Family" and "Assets:Family" account, we (me and my wife) will transfer money when i or her buy foods for our family. Example : *Assets: - Me Checking Cash - Her Checking Cash - Family *Expenses: - Family : -- Food : Step 1 : We transfer "Assets:Family" to "Expenses:Family:Food". Step 2 : If that bills are from me (pay with Checking), i will transfer my money to "Assets:Family" from "Assets:Me:Checking". That practice made easier to track how much money i (or my wife) spent for our family. 1 - Know how much money "each persons" pay for family 2 - Know Total "Family expenses". And 2 more questions : 1- if i bought foods with my credit card, what should i do ? Should i transfer from "Credit Card" to "Foods" ? then i will make a payment to "Credit Card" from "Assets:Family", and then transfer my money from "Assets:Me:Checking" to "Assets:Family" ? 2 - Should i place "Family" account to make expense in Assets or in Liability ? Regards. -- Sent from: http://gnucash.1415818.n4.nabble.com/GnuCash-User-f1415819.html ___ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user If you are using Nabble or Gmane, please see https://wiki.gnucash.org/wiki/Mailing_Lists for more information. - Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
