Re: [GNC] How to find Bill that a Payment was applied to?

[Geert Janssens]

Op zaterdag 12 oktober 2019 16:47:28 CEST schreef Fran_3 via gnucash-user:
> I've got a strange case here.
> Assets: Current Assets: Checking Account shows a 12/10/18 Payment to Vendor
> XThe Split shows- Liabilities: Accounts Payable- Assets: Current Assets:
> Checking Account The 12/10/18 Payment also shows in Accounts Payable with
> the same Split But when I run a Vendor Report on Vendor X the 12/10/18
> Payment does not show. The Bill shows posted on 12/3/18 in the Vendor
> Report but when I View Bill it shows unpaid. So I'm guessing I must have
> two Vendor X accounts and applied the 12/10/18 payment to the wrong one
> BUT when I look at Business > Vendor > Vendors Overview only one Vendor X
> is listed. The Question: How can I find which Bill the 12/10/18 Payment was
> applied to? Thanks for any help.
> PS
> a - I searched everywhere for a 2nd account named Vendor X but can not find
> it anywhere except in the List of Vendors b  - I'm running v3.7 on Windows
> 10

Hi,

The existence of that transaction in itself doesn't mean that payment is 
actually applied to any bill. Your description confirms this. You have to 
actively apply it.

Considering the transaction already exists the easiest way to do so is to 
right-click on the transaction and select "Assign as payment". A payment 
window should pop up. You can select the appropriate vendor if it's not 
already and then click on the bill you want to apply the payment to then click 
ok.

Regards,

Geert


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Re: [GNC] How to find Bill that a Payment was applied to?

[Adrien Monteleone]

There is a report coming (hopefully for 4.0) which will help sort these 
scenarios out, but until then...

1. Open the AP register
2. Right click on the payment transaction
3. Choose “Edit Payment”

The payment window will then pop-up and show you the invoice(s) the payment is 
applied to. (cancel out of the window if you don’t need to make any actual 
changes)

If you don’t see “Edit Payment” and instead see “Assign as Payment” then the 
payment was not properly applied to *any* invoice.

Simply use the apply function and then all should be well.

Also, make sure you don’t have duplicate payment transactions, with one applied 
and one not.

Regards,
Adrien

> On Oct 12, 2019 w41d285, at 9:47 AM, Fran_3 via gnucash-user 
>  wrote:
> 
> I've got a strange case here.
> Assets: Current Assets: Checking Account shows a 12/10/18 Payment to Vendor 
> XThe Split shows- Liabilities: Accounts Payable- Assets: Current Assets: 
> Checking Account
> The 12/10/18 Payment also shows in Accounts Payable with the same Split
> But when I run a Vendor Report on Vendor X the 12/10/18 Payment does not show.
> The Bill shows posted on 12/3/18 in the Vendor Report but when I View Bill it 
> shows unpaid.
> So I'm guessing I must have two Vendor X accounts and applied the 12/10/18 
> payment to the wrong one BUT when I look at Business > Vendor > Vendors 
> Overview only one Vendor X is listed.
> The Question: How can I find which Bill the 12/10/18 Payment was applied to?
> Thanks for any help.
> PS
> a - I searched everywhere for a 2nd account named Vendor X but can not find 
> it anywhere except in the List of Vendors
> b  - I'm running v3.7 on Windows 10


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