RE: bank entries

2017-11-27 Thread DaveC49 
Christine,

I don't think the program itself is your problem. You will require some
fundamental knowledge of accounting procedures and theory no matter which
program you use. It is also a process of learning the jargonused in a
particular program's interface. I know of no accounting program which is not
a double entry under the hood although some do simplify procedures by only
allowing you to perform certain actions from the  appropriate accounts.
Gnucash is generally far more flexible that most accounting packages - but
it's default ways of doing things are designed to make it easier

Using the Dr and Cr terminology is good. It is the default for accountants.
Gnucash provides an alternative for people who are not comfortable with it.
That may be setup as the default if you are not getting Debit and Credit
column headings at the right when you display an account. Is so, to set up
Gnucash to use Dr/Cr go to Menu->Edit->Preferences then select the Accounts
tab at the left hand side in the popup dialog which comes up. About half way
down you will see a check box Labels - Use formal accounting labels. make
sure it is selected. You will then get Dr (Debit) and Cr (Credit) columns
when you display an account from the main Accounts window in a tab.

For a start, I would create a dummy set of accounts ( I call mine Test - no
imagination) you can play with while getting used to the program (I am an
accountant and I still use this regularly after using Gnucash for more than
five years) separate from any sets of personal accounts for yourself or
business set 
 of accounts. I usually put each set of accounts in its own folder.  Section
2.5 of the guide explains creating files for each set of accounts.

I would read  through sections 2.1, 2.2 and 2.3 of the Tutorial guide before
attempting too much but have the program open, particularly for section 2.3
which deals with the interface - how you do things in Gnucash.  Section 3 on
Accounts next and then Section 4 on Transactions are good to read next.

>From your description, it would appear you are handling a simple business.
If you buy and sell only with cash, then you can ignore the business
features section for now as they are mainly for buying from suppliers on
credit (when you pay at the end of the month or quarter) and selling to
customers on credit ( where they pay you later on some agreed basis (again
ned of month/quarter etc). Even if you do need to use these, it is better to
get a good grasp on the cash processes first.

Debits and Credits as they appear in your own account will be reversed from
how they appear in a bank statement for your account from your bank. This is
because a bank views your account with it as a Liability (money they may
have to pay to you or to others on your behalf when you request it). In your
own accounts your bank account is an Asset (a resource you have available to
use at your discretion).

I am also not sure what you mean by "balance one of the accounts". The
column labelled Balance on the far right in a given account register gives
the balance of that account which for an Asset account, e.g. a bank account
is the sum of all the debits to that account minus the sum of all the
credits to that account. Gnucash maintains the balance for that account
automatically. There is no having to balance an account when you enter a
transaction. Another good rule of thumb is if you are buying or selling
something where the funds either come or go to your bank account, then start
the transaction in the account register for your bank account (double click
on the Asset:Bank account in your Accounts display tab and it will open the
register).  Changing the register defaults can also make things a lot
clearer.  Menu->Edit->Preferences and then select the Register Defaults tab.
If you set the Default Style to Autosplit Register (select the checkbox) and
the Other Defaults check the Double line mode checkbox. You will then have
to close any open account registers and reopen them for these options to
take effect. It will then appear as follows:

. 

The first two lines are an unopened transaction, the next 5 lines are the
currently open transaction and the final two are another unopened
transaction. The two yellow lines are a summary of the transaction as it
affects the account register in which it is displayed. The three lines in
brown are the components or splits of the transaction - the third line is a
blank. The screenshot is from the reister for one of my bank accounts
Assets:Current Assets:David:Streamline 2576 ( each of the : separated items
is a sub account of the previous level). Gnucash always presents the debit
entries of a transaction first followed by the credit entries when you open
a transaction in the register. The second brown line (Credit entry) records
money being taken from my account. The first brown line (Debit entry)
records that money

RE: bank entries

2017-11-27 Thread Christine via gnucash-user 
Thank you

-Original Message-
From: Derek Atkins [mailto:de...@ihtfp.com] 
Sent: 27 November 2017 21:08
To: Christine
Cc: 'Christine via gnucash-user'; 'DaveC49'
Subject: RE: bank entries

HI,

On Mon, November 27, 2017 3:51 pm, Christine wrote:
> Hello
> Thank you to Derek for getting me the formal accounts. I have set up 
> my cash account but now I realise that I need an opening balance and 
> it seems I cannot address this at this late stage. I managed to 
> complete it for the bank. I have a cash equity account but I would 
> like the cash to go to the opening balance instead. Can anyone guide 
> me pls?

An O-B for an account is just a regular transaction between the account and 
Equity:Opening Balances dated before anything else.  You can just create that 
transaction by hand in the same way as you'd create your grocery transaction.

>
> Christine

-derek

> -Original Message-
> From: Derek Atkins [mailto:warl...@mit.edu]
> Sent: 27 November 2017 19:51
> To: Christine via gnucash-user
> Cc: 'DaveC49'; Christine
> Subject: Re: bank entries
>
> Christine,
>
> Christine  via gnucash-user <gnucash-user@gnucash.org> writes:
>
>> Hi Dave
>> My accounts are Cash, Bank, Income, various expenses, and 2 people 
>> who I pay money too and who pay to the bank.
>> IF I balance one of the accounts another goes wrong. All I want to do 
>> is add my bank and my cash and let gnucash do the rest (ie an income 
>> and expenditure report) but it is not working. Reading the literature 
>> I just get confused as I am used to DR and CR.
>> Thanks anyway maybe I should look for an easier program if anyone 
>> knows of one
>
> Let's take a simple example of a grocery expense; you go to Kroger and 
> spend
> $25 from Cash.  To enter this in GnuCash you would open your Cash 
> account register, put in the date, Kroger in the description, then 
> Expenses:Groceries in the transfer column, and $25 in the Credit (or 
> Spend, or Withdrawal) column.
>
> Most likely your problem is that you are opening up the Cash account 
> and then putting the Cash account into the transfer account as well.
>
> I hope this helps?
>
>> Christine
>
>> Please remember to CC this list on all your replies.
>> You can do this by using Reply-To-List or Reply-All.
>
> -derek
>
> --
>Derek Atkins, SB '93 MIT EE, SM '95 MIT Media Laboratory
>Member, MIT Student Information Processing Board  (SIPB)
>URL: http://web.mit.edu/warlord/PP-ASEL-IA N1NWH
>warl...@mit.eduPGP key available
>
>
> ---
> This email has been checked for viruses by Avast antivirus software.
> https://www.avast.com/antivirus
>
>


-- 
   Derek Atkins 617-623-3745
   de...@ihtfp.com www.ihtfp.com
   Computer and Internet Security Consultant

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RE: bank entries

2017-11-27 Thread Derek Atkins 
HI,

On Mon, November 27, 2017 3:51 pm, Christine wrote:
> Hello
> Thank you to Derek for getting me the formal accounts. I have set up my
> cash
> account but now I realise that I need an opening balance and it seems I
> cannot address this at this late stage. I managed to complete it for the
> bank. I have a cash equity account but I would like the cash to go to the
> opening balance instead. Can anyone guide me pls?

An O-B for an account is just a regular transaction between the account
and Equity:Opening Balances dated before anything else.  You can just
create that transaction by hand in the same way as you'd create your
grocery transaction.

>
> Christine

-derek

> -Original Message-
> From: Derek Atkins [mailto:warl...@mit.edu]
> Sent: 27 November 2017 19:51
> To: Christine via gnucash-user
> Cc: 'DaveC49'; Christine
> Subject: Re: bank entries
>
> Christine,
>
> Christine  via gnucash-user <gnucash-user@gnucash.org> writes:
>
>> Hi Dave
>> My accounts are Cash, Bank, Income, various expenses, and 2 people who
>> I pay money too and who pay to the bank.
>> IF I balance one of the accounts another goes wrong. All I want to do
>> is add my bank and my cash and let gnucash do the rest (ie an income
>> and expenditure report) but it is not working. Reading the literature
>> I just get confused as I am used to DR and CR.
>> Thanks anyway maybe I should look for an easier program if anyone
>> knows of one
>
> Let's take a simple example of a grocery expense; you go to Kroger and
> spend
> $25 from Cash.  To enter this in GnuCash you would open your Cash account
> register, put in the date, Kroger in the description, then
> Expenses:Groceries in the transfer column, and $25 in the Credit (or
> Spend,
> or Withdrawal) column.
>
> Most likely your problem is that you are opening up the Cash account and
> then putting the Cash account into the transfer account as well.
>
> I hope this helps?
>
>> Christine
>
>> Please remember to CC this list on all your replies.
>> You can do this by using Reply-To-List or Reply-All.
>
> -derek
>
> --
>Derek Atkins, SB '93 MIT EE, SM '95 MIT Media Laboratory
>Member, MIT Student Information Processing Board  (SIPB)
>URL: http://web.mit.edu/warlord/PP-ASEL-IA N1NWH
>warl...@mit.eduPGP key available
>
>
> ---
> This email has been checked for viruses by Avast antivirus software.
> https://www.avast.com/antivirus
>
>


-- 
   Derek Atkins 617-623-3745
   de...@ihtfp.com www.ihtfp.com
   Computer and Internet Security Consultant

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RE: bank entries

2017-11-27 Thread Christine via gnucash-user 
Hello
Thank you to Derek for getting me the formal accounts. I have set up my cash
account but now I realise that I need an opening balance and it seems I
cannot address this at this late stage. I managed to complete it for the
bank. I have a cash equity account but I would like the cash to go to the
opening balance instead. Can anyone guide me pls?

Christine 

-Original Message-
From: Derek Atkins [mailto:warl...@mit.edu] 
Sent: 27 November 2017 19:51
To: Christine via gnucash-user
Cc: 'DaveC49'; Christine
Subject: Re: bank entries

Christine,

Christine  via gnucash-user <gnucash-user@gnucash.org> writes:

> Hi Dave
> My accounts are Cash, Bank, Income, various expenses, and 2 people who 
> I pay money too and who pay to the bank.
> IF I balance one of the accounts another goes wrong. All I want to do 
> is add my bank and my cash and let gnucash do the rest (ie an income 
> and expenditure report) but it is not working. Reading the literature 
> I just get confused as I am used to DR and CR.
> Thanks anyway maybe I should look for an easier program if anyone 
> knows of one

Let's take a simple example of a grocery expense; you go to Kroger and spend
$25 from Cash.  To enter this in GnuCash you would open your Cash account
register, put in the date, Kroger in the description, then
Expenses:Groceries in the transfer column, and $25 in the Credit (or Spend,
or Withdrawal) column.

Most likely your problem is that you are opening up the Cash account and
then putting the Cash account into the transfer account as well.

I hope this helps?

> Christine

> Please remember to CC this list on all your replies.
> You can do this by using Reply-To-List or Reply-All.

-derek

-- 
   Derek Atkins, SB '93 MIT EE, SM '95 MIT Media Laboratory
   Member, MIT Student Information Processing Board  (SIPB)
   URL: http://web.mit.edu/warlord/PP-ASEL-IA N1NWH
   warl...@mit.eduPGP key available


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Re: bank entries

2017-11-27 Thread Derek Atkins 
Christine,

Christine  via gnucash-user  writes:

> Hi Dave
> My accounts are Cash, Bank, Income, various expenses, and 2 people who I pay
> money too and who pay to the bank. 
> IF I balance one of the accounts another goes wrong. All I want to do is add
> my bank and my cash and let gnucash do the rest (ie an income and
> expenditure report) but it is not working. Reading the literature I just get
> confused as I am used to DR and CR.
> Thanks anyway maybe I should look for an easier program if anyone knows of
> one

Let's take a simple example of a grocery expense; you go to Kroger and
spend $25 from Cash.  To enter this in GnuCash you would open your Cash
account register, put in the date, Kroger in the description, then
Expenses:Groceries in the transfer column, and $25 in the Credit (or
Spend, or Withdrawal) column.

Most likely your problem is that you are opening up the Cash account and
then putting the Cash account into the transfer account as well.

I hope this helps?

> Christine 

> Please remember to CC this list on all your replies.
> You can do this by using Reply-To-List or Reply-All.

-derek

-- 
   Derek Atkins, SB '93 MIT EE, SM '95 MIT Media Laboratory
   Member, MIT Student Information Processing Board  (SIPB)
   URL: http://web.mit.edu/warlord/PP-ASEL-IA N1NWH
   warl...@mit.eduPGP key available
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Re: bank entries

2017-11-27 Thread Maf. King 
On Monday, 27 November 2017 02:33:50 GMT Christine via gnucash-user wrote:
> Reading the literature I just get
> confused as I am used to DR and CR.
> 
> Christine
> 

Hi Christine,

if you are used to the terminology of DR and CR to describe the sides of a 
transaction, then perhaps you would be helped by enabling "use formal 
accounting labels" in the preferences of GC.  This will put Debit & Credit as 
the column headings in the account registers, rather than the more descriptive 
(but variable) headings such as "withdrawal" etc.

Edit Menu -> Preferences -> Accounts Tab.

HTH,
Maf.



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Re: bank entries

2017-11-26 Thread David Carlson 
Christine,

If you receive income you might deposit it into the bank.  If you spend
money for groceries, you use cash.  If you withdraw money from the bank you
transfer from bank to cash.

That is what double entry is about.

David C,

On Sun, Nov 26, 2017 at 6:33 PM, Christine via gnucash-user <
gnucash-user@gnucash.org> wrote:

> Hi Dave
> My accounts are Cash, Bank, Income, various expenses, and 2 people who I
> pay
> money too and who pay to the bank.
> IF I balance one of the accounts another goes wrong. All I want to do is
> add
> my bank and my cash and let gnucash do the rest (ie an income and
> expenditure report) but it is not working. Reading the literature I just
> get
> confused as I am used to DR and CR.
> Thanks anyway maybe I should look for an easier program if anyone knows of
> one
>
> Christine
>
>
> -Original Message-
> From: gnucash-user
> [mailto:gnucash-user-bounces+cmaloney4=talktalk@gnucash.org] On Behalf
> Of DaveC49
> Sent: 27 November 2017 02:20
> To: gnucash-user@gnucash.org
> Subject: Re: bank entries
>
> Christine,
>
> Gnucash is a double entry accounting system.  What this means is that any
> transaction affects at least two accounts. For example when you purchase
> something your bank account is credited by the amount of the purchase any
> purchase is also an expense so an expense account has to be debited by the
> amount of the purchase in the second component of the transaction. These
> two
> components of the one transactions are referred to in Gnucash as "splits".
> The same methodology is applied to any other sort of transaction, it will
> always consist of at least two components ( and sometimes more) affecting
> at
> least two accounts. In any single transaction the sum of the debit and the
> sum of the credit components of the splits of that transaction must be
> equal
>
> The Gnucash Tutorial and Concepts guide
> (https://www.gnucash.org/docs/v2.6/C/gnucash-guide/) along with the
> Wikipedia articles on double entry bookkeeping
> (https://en.wikipedia.org/wiki/Double-entry_bookkeeping_system will give
> you
> some background information. Gnucash follows what is called the Accounting
> Equation or American approach in this article. The article on the
> Accounting
> equation (https://en.wikipedia.org/wiki/Accounting_equation) also provides
> some useful background.
>
> That said, it is possible when you are entering a transaction and create
> the
> deposit split to your bank account (this will be a debit to that account if
> you use the accounting terms) what you are seeing is the other
> component/split of the transaction being automatically created. If you have
> not yet created  appropriate income accounts, it may be assigning your bank
> account as the default account for this second split which will be  a
> credit. If you click in the account field in the second split, you should
> be
> able to select a different account from your chart of accounts.
>
> For a deposit to your bank account, the account for the second split would
> normally be an income account for money coming from an external source or
> another asset account if you are transferring money between accounts ofr
> example.
>
>
> David
>
>
>
> -
> David Cousens
> --
> Sent from: http://gnucash.1415818.n4.nabble.com/GnuCash-User-f1415819.html
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RE: bank entries

2017-11-26 Thread Christine via gnucash-user 
Hi Dave
My accounts are Cash, Bank, Income, various expenses, and 2 people who I pay
money too and who pay to the bank. 
IF I balance one of the accounts another goes wrong. All I want to do is add
my bank and my cash and let gnucash do the rest (ie an income and
expenditure report) but it is not working. Reading the literature I just get
confused as I am used to DR and CR.
Thanks anyway maybe I should look for an easier program if anyone knows of
one

Christine 


-Original Message-
From: gnucash-user
[mailto:gnucash-user-bounces+cmaloney4=talktalk@gnucash.org] On Behalf
Of DaveC49
Sent: 27 November 2017 02:20
To: gnucash-user@gnucash.org
Subject: Re: bank entries

Christine,

Gnucash is a double entry accounting system.  What this means is that any
transaction affects at least two accounts. For example when you purchase
something your bank account is credited by the amount of the purchase any
purchase is also an expense so an expense account has to be debited by the
amount of the purchase in the second component of the transaction. These two
components of the one transactions are referred to in Gnucash as "splits".
The same methodology is applied to any other sort of transaction, it will
always consist of at least two components ( and sometimes more) affecting at
least two accounts. In any single transaction the sum of the debit and the
sum of the credit components of the splits of that transaction must be equal

The Gnucash Tutorial and Concepts guide
(https://www.gnucash.org/docs/v2.6/C/gnucash-guide/) along with the
Wikipedia articles on double entry bookkeeping
(https://en.wikipedia.org/wiki/Double-entry_bookkeeping_system will give you
some background information. Gnucash follows what is called the Accounting
Equation or American approach in this article. The article on the Accounting
equation (https://en.wikipedia.org/wiki/Accounting_equation) also provides
some useful background.

That said, it is possible when you are entering a transaction and create the
deposit split to your bank account (this will be a debit to that account if
you use the accounting terms) what you are seeing is the other
component/split of the transaction being automatically created. If you have
not yet created  appropriate income accounts, it may be assigning your bank
account as the default account for this second split which will be  a
credit. If you click in the account field in the second split, you should be
able to select a different account from your chart of accounts. 

For a deposit to your bank account, the account for the second split would
normally be an income account for money coming from an external source or
another asset account if you are transferring money between accounts ofr
example.


David



-
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Re: bank entries

2017-11-26 Thread DaveC49 
Christine,

Gnucash is a double entry accounting system.  What this means is that any
transaction affects at least two accounts. For example when you purchase
something your bank account is credited by the amount of the purchase any
purchase is also an expense so an expense account has to be debited by the
amount of the purchase in the second component of the transaction. These two
components of the one transactions are referred to in Gnucash as "splits".
The same methodology is applied to any other sort of transaction, it will
always consist of at least two components ( and sometimes more) affecting at
least two accounts. In any single transaction the sum of the debit and the
sum of the credit components of the splits of that transaction must be equal

The Gnucash Tutorial and Concepts guide
(https://www.gnucash.org/docs/v2.6/C/gnucash-guide/) along with the
Wikipedia articles on double entry bookkeeping
(https://en.wikipedia.org/wiki/Double-entry_bookkeeping_system will give you
some background information. Gnucash follows what is called the Accounting
Equation or American approach in this article. The article on the Accounting
equation (https://en.wikipedia.org/wiki/Accounting_equation) also provides
some useful background.

That said, it is possible when you are entering a transaction and create the
deposit split to your bank account (this will be a debit to that account if
you use the accounting terms) what you are seeing is the other
component/split of the transaction being automatically created. If you have
not yet created  appropriate income accounts, it may be assigning your bank
account as the default account for this second split which will be  a
credit. If you click in the account field in the second split, you should be
able to select a different account from your chart of accounts. 

For a deposit to your bank account, the account for the second split would
normally be an income account for money coming from an external source or
another asset account if you are transferring money between accounts ofr
example.


David



-
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--
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RE: bank entries

2017-11-26 Thread Ken Pyzik 
Christine -- without seeing the entry it is difficult to determine why is it
doing what you say it is.  As a matter of principle, you must remember that
there must be a corresponding "other-side" to your deposit entry.   While
this may seem counter-intuitive, your deposit to your bank account needs to
have a corresponding (and opposite) entry to another account.   The way I
have mine is I have my bank account (account type BANK) and another account
called Income-deposits (account type INCOME).  When I make a deposit to my
bank account the "transfer account" (or other side of the entry) is to the
income account.You will notice that the deposit to a BANK type account
will be on the "left side" (thus increasing the balance of the bank account)
and the entry will be on the "right side" of the income-deposits account
which will be income and thus increase the value of this account.  

So it is very much dependent upon how you have setup your accounts.  

Hope that makes sense.



-Original Message-
From: gnucash-user [mailto:gnucash-user-bounces+pyz01=cox@gnucash.org]
On Behalf Of Christine via gnucash-user
Sent: Sunday, November 26, 2017 1:52 PM
To: gnucash-user@gnucash.org
Subject: Re: bank entries

Whenever I post a deposit to the bank, it makes a withdrawal of the same
amount and I cannot get it to just take the entry, can anyone help pls

Christine 



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Re: bank entries

2017-11-26 Thread Colin Law 
Have you read the tutorial and concepts guide? [1]
It sounds like you are making a basic mistake in how you are entering it.

Colin

[1] http://www.gnucash.org/docs/v2.6/C/gnucash-guide/

On 26 November 2017 at 21:52, Christine  via gnucash-user
 wrote:
> Whenever I post a deposit to the bank, it makes a withdrawal of the same
> amount and I cannot get it to just take the entry, can anyone help pls
>
> Christine
>
>
>
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Re: bank entries

2017-11-26 Thread Christine via gnucash-user 
Whenever I post a deposit to the bank, it makes a withdrawal of the same
amount and I cannot get it to just take the entry, can anyone help pls

Christine 



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