Re: [guadec-list] Call for volunteers?
Hi, does anyone have any idea when the call for volunteers will happen? We can do it now. Is there anything that needs to be sorted out before that can happen? I would very much like to encourage them to volunteer to help out at the conference. For this, I need some link or information about who they need to contact to volunteer. Shouldn't they just be contacting you? :-) Cheers, Debarshi -- Life is like bein' on a mule team. Unless you're the lead mule, all the scenery looks about the same. pgpZ0_ZJtnqna.pgp Description: PGP signature ___ guadec-list mailing list guadec-list@gnome.org https://mail.gnome.org/mailman/listinfo/guadec-list
[guadec-list] invite for regular IRC meeting, Wednesday, 29 May, 16:00 CEST (UTC+2)
Hi, this is the invite to our regular GUADEC irc meeting on Wednesday, 29 May 16:00 CEST (UTC+2) Topics: - update on accomodation options (fnadged) - canteen during the conference days (tpopella) - news: collabra sponsorship - web presentation , missing content (discussion) - reception party at the Taufer dorm? (discussion) - volunteers (discussion) - open floor - Billing during the conference (robert?) -florian ___ guadec-list mailing list guadec-list@gnome.org https://mail.gnome.org/mailman/listinfo/guadec-list
Re: [guadec-list] Call for volunteers?
On 27 May 2013 14:08, Debarshi Ray rishi...@lostca.se wrote: Hi, does anyone have any idea when the call for volunteers will happen? We can do it now. Is there anything that needs to be sorted out before that can happen? Rishi and I spoke earlier and here is a summary of what we concluded: * the volunteers page is now up at https://live.gnome.org/GUADEC/2013/Volunteers (as per previous years) ** we need a mailing list to add them to, this has been guadec-list last year, but guadec-local is also fine * the volunteer coordinator needs to be *local* * volunteer coordinators from the last two years need to be asked to help out *** from 2011: Patricia Santana Cruz patriciasantanac...@gmail.com *** from 2012: still tracing, got as far as Santiago Saavedra who has more information * the volunteer coordinator needs one phone (usually with a pre-paid SIM) that can be passed to whomever is in charge of volunteers so that all volunteers can get in touch with them at any point * the volunteer coordinator phone needs to be pre-programmed with mobile contact numbers for all volunteers (this was a point of failure in some of the previous conferences) - volunteers usually use their own phones/SIMs because this is only in case of problems and walkie-talkies not working * list of volunteer tasks needs to be decided on ** session chairs (2 per room) ** info desk, the volunteers need to know about or have: *** maps (usually available from the Tourist Information office, ask them for a box) *** details of where the closest shops and pharmacies are *** display maps of the venue (if needed) ** badge printing/folding (before event) ** evening events (parties) ** runners ** extras in case someone doesn't turn up (usually 1-2 people per day do this) * do volunteers get free refreshments and registration? (as per previous years) * each volunteer needs one t-shirt per day, extras must be available * there must be a volunteer debriefing before the start and after the end of each conference day - especially important on the first day * ideally, all volunteers must arrive at least the day before the conference starts and have a full tour of the venue Considerations for timetabling volunteers: * Full day of work is better than an hour here and there * People who do volunteering during the day should not be volunteering the same evening * Try to timetable volunteers according to what *they* want - it looks really bad if a volunteer misses out on a talk that they want to see because they are having to do something else I would very much like to encourage them to volunteer to help out at the conference. For this, I need some link or information about who they need to contact to volunteer. Shouldn't they just be contacting you? :-) No, as I haven't volunteered for it :) I will, of course, help however I can, but the coordinator really needs to be a local so that they are well acquainted with the venue and can speak the local language. ___ guadec-list mailing list guadec-list@gnome.org https://mail.gnome.org/mailman/listinfo/guadec-list
[guadec-list] Travel assistance applications to attend to GUADEC
The GNOME Foundation provides travel sponsorships to individuals that want to attend GUADEC and need financial assistance. We are happy to announce that the Travel Committee is ready to receive applications for sponsorships to attend to GUADEC 2013. The instructions are detailed at http://live.gnome.org/Travel Please read them carefully. Deadline: May 31, 2013, 19:00 UTC. You can start sending your applications now! Some additional comments: * Any information you send to the Travel Committee will be private. * Asking for sponsorship *does not* guarantee you will get sponsored. * A good application with good information will be processed faster. * If you need help with accommodation, the Travel Committee will book the hotel or hostel for you. This enables us to get group rates and provide accommodation assistance to as many people as possible. You should state that you need accommodation, and leave the cost blank. * Always choose the most economical option whenever possible. People who need travel sponsorship, should look for the best price (i.e. through a service like kayak.com). If the Travel Committee finds a cheaper price, that will be the price considered during the evaluation. * There are direct flights to Brno available through budget airlines. These are considerably cheaper and take 30 minutes to get to the the city centre instead of a few hours. Other close airports are Prague and Vienna. * If you are in the Google Summer of Code program (as student or mentor) you should mention it in your application. Preference will be given to students and mentors participating in the Google Summer of Code or the Outreach Program for Women. GSoC students usually get a percentage of their GUADEC expenses covered. * If your abstract was accepted to be presented at GUADEC, you should mention it in your application. Preference will be given to people giving presentations at GUADEC. * The Travel committee should confirm that we have received your application within 2-3 days. After that we would accumulate all the sponsorship requests and process them together. So please do not panic (and have any butterflies in your stomach) if we take some time to respond with the status. Regardless of whether your application is accepted or rejected, you will always receive a response. * No personal emails. Please keep travel-committee Cced on all of your replies. You can find us in the #travel channel at irc.gnome.org. -- Germán Poo-Caamaño http://calcifer.org/ signature.asc Description: This is a digitally signed message part ___ guadec-list mailing list guadec-list@gnome.org https://mail.gnome.org/mailman/listinfo/guadec-list
