[guadec-list] Next meeting on 2018-12-05 20:30 UTC
Hi all, next GUADEC meeting will be on Wednesday 5th December at 20:30 UTC. This is a short meeting as a follow up to today. The agenda will be: * Review action items * Keynotes * Review tasks ___ guadec-list mailing list guadec-list@gnome.org https://mail.gnome.org/mailman/listinfo/guadec-list
[guadec-list] Meeting minutes 2018-11-28
https://wiki.gnome.org/GUADEC/2019/Meetings/20181128 = Meeting minutes 2018-11-28 20:30 UTC = == Attending == * Kat * bittin (Luna) * Caroline * Stathis * Tom * Vivia * Sebastian * popey (Alan) * fr0xk * oliverp * John == Old action items == * ACTION: Tom will file tasks and assign to Caroline to request more graphics for the website TODO AFTER CALL * ACTION: Everyone to finish adding keynote submissions by next week and review the week after DONE * ACTION: @vnikolaidou to look into cost for more substantial snacks (costs to be kept private for now) DONE * ACTION: Local team to check for required sponsorship brochure changes from last years brochure POSTPONED * ACTION: Local team to provide nice pictures of the city/venue to Neil for sponsorship brochure DONE (not needed) * ACTION: Britt to encourage Sri upload relevant videos for keynote selection DONE * ACTION: Kat to get feedback on keynotes from Stathis DONE * ACTION: Tom to setup OpenEvent and test paper submission IN PROGRESS * ACTION: Vivia to check with university about what kind of video equipment they have available DONE * ACTION: Sebastian to check whether the approved budget is sufficient to work with Ubicast DONE * ACTION: Stathis to upload the currently approved budget to nextcloud * ACTION: Britt to ping Nuritzi about getting access to the GUADEC Tweetdeck DONE == Agenda == * Artwork * Review action items * Venue * Video * Hotel booking * Keynote * Review and assign board == Minutes == * Artwork * ACTION: Caroline to make a t-shirt design for FOSDEM to for booth staff to advertise the dates and locations * Social media * https://gitlab.gnome.org/Teams/Events/GUADEC/GUADEC2019/issues/22 * Britt has access to Twitter, can close the task now * Review action items * Venue * Waiting for committee approval from venue * Federico has photos of the venue * Video * Ubicast want hotel and flights covered * Ubicast will bring some equipment themselves * All attendees in favour of using Ubicast if the costs are within budget * ACTION: Sebastian to ask Neil to prepare contract for video recording * ACTION: Sebastian to estimate cost for Ubicast and compare to budget, if cost is within budget then proceed to sign contract * Hotel booking * It's a lot of work * but also it's the only way to book the whole hotel * We need to pay €2 * Risk is not high * Can manage bookings and payments through OpenEvent * Round up the price to the nearest round number to avoid making a loss * ACTION: Stathis to ping Kat to confirm dates and number of rooms (aka booking details) * Can we cancel rooms closer to the date? Probably not * Keynote * See https://gitlab.gnome.org/Teams/Events/GUADEC/GUADEC2019/issues/35 * ACTION: Stathis to follow up with speaker about keynote * Review and assign tasks * https://gitlab.gnome.org/Teams/Events/GUADEC/GUADEC2019/boards * ACTION: Tom to file task for creating presentation templates * ACTION: Stathis to reply to Neil's accommodation questions on https://gitlab.gnome.org/Teams/Events/GUADEC/GUADEC2019/issues/36 * ACTION: Tom to get review on https://gitlab.gnome.org/Teams/Events/GUADEC/GUADEC2019/issues/28 , merge and close * ACTION: Tom to talk the Sysadmin to Setup a GUADEC 2019 visitor mailinglist https://gitlab.gnome.org/Teams/Events/GUADEC/GUADEC2019/issues/39 and talk to people about the webpage * Assorted stuff: * ACTION: John to send link with tourist information to the mailing list * Visa: university will handle the visa invitations * ACTION: Vivia to contact university to find out 1) what university needs from attendee for a visa invitation letter and 2) where the attendee should send that information https://gitlab.gnome.org/Teams/Events/GUADEC/GUADEC2019/issues/15 * WiFi: university already has decent infrastructure + they're improving connection * ACTION: Britt file a ticket for Tom to add the Matrix channel for GUADEC users to the website Next meeting: 2018-12-05 20:30 UTC ___ guadec-list mailing list guadec-list@gnome.org https://mail.gnome.org/mailman/listinfo/guadec-list
[guadec-list] Meeting minutes 2018-11-08
https://wiki.gnome.org/GUADEC/2019/Meetings/20181108 = Meeting minutes 2018-11-08 18:00 UTC = == Attending == * Tom * Vivia * Sebastian * Britt * Kat * Ben == Old action items == * ACTION: Tom will file tasks and assign to Caroline to request more graphics for the website BLOCKED * ACTION: Everyone to finish adding keynote submissions by next week and review the week after TALK TO STATHIS * ACTION: @vnikolaidou to look into cost for more substantial snacks (costs to be kept private for now) DELAYED * ACTION: Local team to check for required sponsorship brochure changes from last years brochure SEE TASK * ACTION: Ben to create a ticket for the sponsorship brochure to be updated and information be collected DONE * ACTION: Local team to provide nice pictures of the city/venue to Neil for sponsorship brochure SEE TASK * ACTION: Britt to encourage Sri upload relevant videos for keynote selection BLOCKED * ACTION: Everyone to add information about suggested keynote speakers to the ticket DONE == Agenda == * Keynotes * Website * Main * Paper submission * Venue - next steps * Video/Audio recording * Social Media * Next meeting == Minutes == * Keynotes * See https://gitlab.gnome.org/Teams/Events/GUADEC/GUADEC2019/issues/35 * ACTION: Kat to get feedback on keynotes from Stathis * Website * Main * Paper submission * gicmo was going to look into this but hasn't had time for reasons, Kat has asked av to follow up for now * OpenEvent needs to be set up on OpenShift * Venue - next steps * ACTION: Vivia to contact the venue about signing a contract. * Video/Audio recording * Sebastian contacted the CCC VoC, they would be interested but have another event at the same time * Sebastian contacted Ubicast and they are happy to do that * We may need to provide volunteers if we have three tracks * We are looking at flight tickets for three people and the hotel cost for them * ACTION: Vivia to check with university about what kind of video equipment they have available * ACTION: Sebastian to check whether the approved budget is sufficient to work with Ubicast * Booking is blocked on assigning necessary funds in the budget * Social Media * ACTION: Britt to ping Nuritzi about getting access to the GUADEC Tweetdeck ___ guadec-list mailing list guadec-list@gnome.org https://mail.gnome.org/mailman/listinfo/guadec-list
Re: [guadec-list] Today's meeting postponed to Wednesday 28th November 20:30 UTC
https://wiki.gnome.org/BenjaminBerg Helped me and answered my question thanks :) On 11/28/18, Luna Jernberg wrote: > Is it okay to join todays GUADEC meeting and just check some, not sure > i will help as its in Greece? > > > On 11/20/18, Vivia Nikolaidou via guadec-list > wrote: >> Hi all, >> >> As discussed on IRC, a few people couldn't make it to today's meeting >> and we didn't feel comfortable discussing the keynotes with fewer >> people than usual. As a result, today's meeting is postponed. >> >> Next meeting is: >> >> Wednesday, 28th November 20:30 UTC (22:30 EET) >> >> Best regards, >> >> Vivia >> ___ >> guadec-list mailing list >> guadec-list@gnome.org >> https://mail.gnome.org/mailman/listinfo/guadec-list >> > ___ guadec-list mailing list guadec-list@gnome.org https://mail.gnome.org/mailman/listinfo/guadec-list
Re: [guadec-list] Today's meeting postponed to Wednesday 28th November 20:30 UTC
Is it okay to join todays GUADEC meeting and just check some, not sure i will help as its in Greece? On 11/20/18, Vivia Nikolaidou via guadec-list wrote: > Hi all, > > As discussed on IRC, a few people couldn't make it to today's meeting > and we didn't feel comfortable discussing the keynotes with fewer > people than usual. As a result, today's meeting is postponed. > > Next meeting is: > > Wednesday, 28th November 20:30 UTC (22:30 EET) > > Best regards, > > Vivia > ___ > guadec-list mailing list > guadec-list@gnome.org > https://mail.gnome.org/mailman/listinfo/guadec-list > ___ guadec-list mailing list guadec-list@gnome.org https://mail.gnome.org/mailman/listinfo/guadec-list
