Read the minutes today, and voted for next meeting yesterday, will attend
if i have time
On Mon, Jun 3, 2019 at 5:42 PM Sebastian Dröge via guadec-list <
guadec-list@gnome.org> wrote:
> https://wiki.gnome.org/GUADEC/2019/Meetings/20190603
>
> = Meeting minutes 2019-06-03 10:00 UTC =
>
> == Attending ==
>
> * Kat
> * Kristi
> * Vivia
> * Stathis
> * Tom
>
> == Old action items ==
>
> * '''ACTION:''' Kristi working on ideas for things to do in Thessaloniki
> (based on bid document) - Done
> * '''ACTION:''' Tom/Kat need to ensure that additional fields are in
> openevent - av can help us out, Tom to coordinate with av
> * '''ACTION:''' Tom/Kat to discuss alternatives for openevent as custom
> fields can't be added - no updates
> * '''ACTION:''' Kat and Caroline to work together on the badge design -
> Pending on a rough event outline
> * '''ACTION:''' Stathis to check about accommodation for Keynote speaker
> (where he'd like to stay, at a hotel or with everyone else) - prefers hotel
> - Stathis to confirm booking and share details with the speaker
> * '''ACTION:''' Stathis, Vivia: University contract - no update, Vivia
> followed up, will call/talk to a human
> * '''ACTION:''' Kat and Britt put together a plan for a photo policy and
> implementation of it - no update (no Britt in call)
> * '''ACTION:''' Kat follow up on privacy concerns over public speaker
> list on openevent - no updates
> * '''ACTION:''' Sponsorship: Kristi to talk to Molly. Either Molly will
> attend calls or send emails to the private guadec-organization list -
> Kristi will follow up with Molly
> * '''ACTION:''' Sebastian to publish old minutes on
> https://wiki.gnome.org/GUADEC/2019 and send emails - no updates, will
> pick up in the next dates
> * '''ACTION:''' Sebastian to get Kat photos of the auditorium/rooms for
> the photo policy (This may help -
> https://www.flickr.com/photos/128617711@N04/albums /72157648544597423
> Tom) - no updates
> * '''ACTION:''' Kristi to talk to Neil about the potential keynote and
> update the team, also will reply to the person - no reply from Neil
> * '''ACTION:''' Kat to follow up with Meg about members of the papers
> team - no update
> * '''ACTION:''' Kristi to send Sebastian Molly's email address - done
> * '''ACTION:''' Kristi to follow up regarding sponsored dinners - in
> progress
> * '''ACTION:''' Kat to reach out about workshop ideas (Sebastian to do
> the GStreamer one) - Newcomer, Flatpack, Design, GitLab integration, XR
> design, Docs - in progress, XR and GStreamer confirmed
> * '''ACTION:''' Kristi will ask the university to email
> guadec-organization instead of emailing her directly - no update
>
> == Agenda ==
>
> * Last week's action items
> * University to sponsor lanyards
> * Day trips and visiting Thessaloniki
> * New talk proposal submissions
> * Next meeting
>
> == Minutes ==
>
> * University to sponsor lanyards
> * University have a sponsor who would like to pay for lanyards
> * Need to discuss with Molly because of the disparity in the cost of
> sponsorship vs. exposure compared to other sponsors
> * '''ACTION:''' Stathis to ask the University exactly what the sponsor
> (and who they are) wants printed on the lanyards
>
> * Day trips and visiting Thessaloniki
> * Email sent to guadec-organization,
> * Someone local will help with suggestions for vegan and vegetarian
> options
> * €100 is too expensive for maany attendees, but the cheaper options
> look great
> * Maybe look at a beach trip with free stuff to do around a location
> (like a beach bar)
> * '''ACTION:''' Kristi to send an email to university with our feedback
> on day trips
>
> * New talk proposal submissions
> * Not possible, paper submissions closed
>
> * Accommodation
> * '''ACTION:''' Stathis will visit the hostel tomorrow to figure out
> what's happening
>
> * Website
> * '''ACTION:''' Kat to send an email asking for help with updating and
> putting information on there
>
> * Design
> * We need to start thinking about signage, banners, etc.
>
> * Next meeting
> * Add "Diversity and inclusion activities" to the agenda
> * '''ACTION:''' Kristi will send out poll today
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