Re: [guadec-list] [travel] Invitation letter to GUADEC
Emily, Srinivasa is things going smoothly with the Visa Letters? Let us know if the local team can provide any further assistance. On Thu, May 21, 2015 at 5:28 PM, Emily Chen emilychen...@gmail.com wrote: Great, Thank you Srini. I will send your those visa information in another email. -Emily 2015-05-21 18:04 GMT+08:00 Srinivasa Ragavan sraga...@gnome.org: Emily, The process here would be: I should get their information and the I mail the board for approval. Once the board votes on favor, I shall issue them invitation letter with the signature from the Sweden Organization. Please look at: https://wiki.gnome.org/Travel/Invitations I still haven't heard from the organziers on the signing authority for the Sweden organization their contact. Also I know only the core days dates. The BOFs/Hackfest dates arent available to me yet to formulate the prefilled document. Hence the delay in the actual work. Thanks, -Srini. On Thu, May 21, 2015 at 2:12 PM, Emily Chen emilychen...@gmail.com wrote: Hi Srinivasa and GUADEC organizers, What is your suggestion for Ubuntu Kylin's visa letter? They can only apply for business visa and not a speaker/foundation member. Thanks, emily 2015-05-17 22:35 GMT+08:00 Emily Chen emilychen...@gmail.com: Hi Srinivasa, Thanks for the information. The request is from Ubuntu Kylin team leader, there are three people from Ubuntu Kylin are planning to attend GUADEC. Ubuntu Kylin is one of the most popular Linux distribution in China, they are thinking about engage more with GNOME/GTK core developers. They are interested in sponsorship, but they would like to participate in GUADEC this year first. They are not GNOME foundation members, neither speakers yet. I asked him to try tourist visa but they can only go aboard for business. Ubuntu Kylin is a project between Canonical and China National University of Defense Technology(NUDT), NUDT is a key university under the Ministry of National Defense. So they only can apply for business visa. Srinivasa, what would you suggest to do? If you need more information, feel free to contact me and I am happy to provide more information. Thanks, Emily 2015-05-15 18:36 GMT+08:00 Srinivasa Ragavan sraga...@gnome.org: Hi Emily, On Fri, May 15, 2015 at 2:12 PM, Oliver Propst oliver.pro...@gmail.com wrote: On Fri, May 15, 2015 at 8:47 AM, Emily Chen emilychen...@gmail.com wrote: People from China is asking for invitation letter to attend GUADEC, it usually take weeks to get visa to European. Who is helping on the GUADEC visa letter ? If I understand things correctly Srinivasa Ragavan [1] [2] have agreed to coordinate Visa Letters. We in the local team should probably do more efforts in reaching out him about this. Yes, I volunteered to prepare/send visa invitation to the attendees. Can also mention that the CEO of FFKP, the organization in Sweden that will act as a legal organizer of the conference (if the foundation board agrees to the terms and sign a contract) have agreed to the sign the Visa Letters. I haven't yet got in touch with the Sweden organisation, for the signature approval or format approvals. Ill start that asap. Thanks Emily for paying attention to the situation around the Visa Letters, we will hopefully have more updates to share soon. Note that on the last local team meetings Visa Letters have been a standing agenda item so news about Visa Letters is made public when we publish the meeting notes, which we do on the GUADEC 2015 wiki [3]. Basically the process last time was: If you are approved by travel-committee for sponsorship or if you are a foundation member or an accepted speaker, you will be issued a invitation letter. For all other exceptions the board needs to vote (+4) on it. I prepare 2 documents: 1. Visa invitation letter with the digital signature of the CEO of the Sweden organization 2. For people who are sponsored by GNOME foundation, sponsorship document with the digital signature of the Foundation President. This was the process followed last time and AFAICS sure this holds good this time too. Thanks, -Srini. 1 https://wiki.gnome.org/SrinivasaRagavan 2 https://wiki.gnome.org/GUADEC/2015/Team 3 https://wiki.gnome.org/GUADEC/2015 -- -mvh Oliver Propst ___ guadec-list mailing list guadec-list@gnome.org https://mail.gnome.org/mailman/listinfo/guadec-list -- -mvh Oliver Propst ___ guadec-list mailing list guadec-list@gnome.org https://mail.gnome.org/mailman/listinfo/guadec-list
Re: [guadec-list] [travel] Invitation letter to GUADEC
Hi Srinivasa and GUADEC organizers, What is your suggestion for Ubuntu Kylin's visa letter? They can only apply for business visa and not a speaker/foundation member. Thanks, emily 2015-05-17 22:35 GMT+08:00 Emily Chen emilychen...@gmail.com: Hi Srinivasa, Thanks for the information. The request is from Ubuntu Kylin team leader, there are three people from Ubuntu Kylin are planning to attend GUADEC. Ubuntu Kylin is one of the most popular Linux distribution in China, they are thinking about engage more with GNOME/GTK core developers. They are interested in sponsorship, but they would like to participate in GUADEC this year first. They are not GNOME foundation members, neither speakers yet. I asked him to try tourist visa but they can only go aboard for business. Ubuntu Kylin is a project between Canonical and China National University of Defense Technology(NUDT), NUDT is a key university under the Ministry of National Defense. So they only can apply for business visa. Srinivasa, what would you suggest to do? If you need more information, feel free to contact me and I am happy to provide more information. Thanks, Emily 2015-05-15 18:36 GMT+08:00 Srinivasa Ragavan sraga...@gnome.org: Hi Emily, On Fri, May 15, 2015 at 2:12 PM, Oliver Propst oliver.pro...@gmail.com wrote: On Fri, May 15, 2015 at 8:47 AM, Emily Chen emilychen...@gmail.com wrote: People from China is asking for invitation letter to attend GUADEC, it usually take weeks to get visa to European. Who is helping on the GUADEC visa letter ? If I understand things correctly Srinivasa Ragavan [1] [2] have agreed to coordinate Visa Letters. We in the local team should probably do more efforts in reaching out him about this. Yes, I volunteered to prepare/send visa invitation to the attendees. Can also mention that the CEO of FFKP, the organization in Sweden that will act as a legal organizer of the conference (if the foundation board agrees to the terms and sign a contract) have agreed to the sign the Visa Letters. I haven't yet got in touch with the Sweden organisation, for the signature approval or format approvals. Ill start that asap. Thanks Emily for paying attention to the situation around the Visa Letters, we will hopefully have more updates to share soon. Note that on the last local team meetings Visa Letters have been a standing agenda item so news about Visa Letters is made public when we publish the meeting notes, which we do on the GUADEC 2015 wiki [3]. Basically the process last time was: If you are approved by travel-committee for sponsorship or if you are a foundation member or an accepted speaker, you will be issued a invitation letter. For all other exceptions the board needs to vote (+4) on it. I prepare 2 documents: 1. Visa invitation letter with the digital signature of the CEO of the Sweden organization 2. For people who are sponsored by GNOME foundation, sponsorship document with the digital signature of the Foundation President. This was the process followed last time and AFAICS sure this holds good this time too. Thanks, -Srini. 1 https://wiki.gnome.org/SrinivasaRagavan 2 https://wiki.gnome.org/GUADEC/2015/Team 3 https://wiki.gnome.org/GUADEC/2015 -- -mvh Oliver Propst ___ guadec-list mailing list guadec-list@gnome.org https://mail.gnome.org/mailman/listinfo/guadec-list ___ guadec-list mailing list guadec-list@gnome.org https://mail.gnome.org/mailman/listinfo/guadec-list
Re: [guadec-list] [travel] Invitation letter to GUADEC
On Thu, May 21, 2015 at 3:49 PM, Oliver Propst oliver.pro...@gmail.com wrote: Hi Srinivasa my name is Oliver Propst and I'm part of the local team, sorry for not getting back to you earlier about this. On Thu, May 21, 2015 at 12:04 PM, Srinivasa Ragavan sraga...@gnome.org wrote: I still haven't heard from the organziers on the signing authority for the Sweden organization their contact. We have the contact details to the right person and organisation (FFKP) but the foundation needs to sign the contract with them first. From my understanding this is something that should happen very soon (the board may even have taken a decision about it). Also I know only the core days dates. The BOFs/Hackfest dates arent available to me yet The dates for the BOFs are August 10-12, they was announced [1] last week btw. Great news! Ill now prepare a formal template and upload to the website. Thanks Srinivasa for helping us with the process around Visa Letters we appreciate it. Let's keep in touch from now on, don't hesitate to reach out to the local team. Thanks, -Srini. 1 https://mail.gnome.org/archives/guadec-list/2015-May/msg00010.html -- -mvh Oliver Propst ___ guadec-list mailing list guadec-list@gnome.org https://mail.gnome.org/mailman/listinfo/guadec-list
Re: [guadec-list] [travel] Invitation letter to GUADEC
On Thu, May 21, 2015 at 4:17 PM, Andreas Nilsson li...@andreasn.se wrote: On 2015-05-21 12:04, Srinivasa Ragavan wrote: Emily, The process here would be: I should get their information and the I mail the board for approval. Once the board votes on favor, I shall issue them invitation letter with the signature from the Sweden Organization. Please look at: https://wiki.gnome.org/Travel/Invitations I still haven't heard from the organziers on the signing authority for the Sweden organization their contact. Also I know only the core days dates. The BOFs/Hackfest dates arent available to me yet to formulate the prefilled document. Hence the delay in the actual work. The board OKed the contract with FFKP just the other day. Sent the contract to Jonas at FFKP to OK the last amendments on his side. I'll put the dates for the BOFs/Hackfests (Aug 10-12) on the website. Can you forward me or connect with the person at FFKP? I need a soft copy of their letter head and the signing person's name/email/cell to be prepared in the template. -Srini. - Andreas ___ guadec-list mailing list guadec-list@gnome.org https://mail.gnome.org/mailman/listinfo/guadec-list ___ guadec-list mailing list guadec-list@gnome.org https://mail.gnome.org/mailman/listinfo/guadec-list
Re: [guadec-list] [travel] Invitation letter to GUADEC
Emily, The process here would be: I should get their information and the I mail the board for approval. Once the board votes on favor, I shall issue them invitation letter with the signature from the Sweden Organization. Please look at: https://wiki.gnome.org/Travel/Invitations I still haven't heard from the organziers on the signing authority for the Sweden organization their contact. Also I know only the core days dates. The BOFs/Hackfest dates arent available to me yet to formulate the prefilled document. Hence the delay in the actual work. Thanks, -Srini. On Thu, May 21, 2015 at 2:12 PM, Emily Chen emilychen...@gmail.com wrote: Hi Srinivasa and GUADEC organizers, What is your suggestion for Ubuntu Kylin's visa letter? They can only apply for business visa and not a speaker/foundation member. Thanks, emily 2015-05-17 22:35 GMT+08:00 Emily Chen emilychen...@gmail.com: Hi Srinivasa, Thanks for the information. The request is from Ubuntu Kylin team leader, there are three people from Ubuntu Kylin are planning to attend GUADEC. Ubuntu Kylin is one of the most popular Linux distribution in China, they are thinking about engage more with GNOME/GTK core developers. They are interested in sponsorship, but they would like to participate in GUADEC this year first. They are not GNOME foundation members, neither speakers yet. I asked him to try tourist visa but they can only go aboard for business. Ubuntu Kylin is a project between Canonical and China National University of Defense Technology(NUDT), NUDT is a key university under the Ministry of National Defense. So they only can apply for business visa. Srinivasa, what would you suggest to do? If you need more information, feel free to contact me and I am happy to provide more information. Thanks, Emily 2015-05-15 18:36 GMT+08:00 Srinivasa Ragavan sraga...@gnome.org: Hi Emily, On Fri, May 15, 2015 at 2:12 PM, Oliver Propst oliver.pro...@gmail.com wrote: On Fri, May 15, 2015 at 8:47 AM, Emily Chen emilychen...@gmail.com wrote: People from China is asking for invitation letter to attend GUADEC, it usually take weeks to get visa to European. Who is helping on the GUADEC visa letter ? If I understand things correctly Srinivasa Ragavan [1] [2] have agreed to coordinate Visa Letters. We in the local team should probably do more efforts in reaching out him about this. Yes, I volunteered to prepare/send visa invitation to the attendees. Can also mention that the CEO of FFKP, the organization in Sweden that will act as a legal organizer of the conference (if the foundation board agrees to the terms and sign a contract) have agreed to the sign the Visa Letters. I haven't yet got in touch with the Sweden organisation, for the signature approval or format approvals. Ill start that asap. Thanks Emily for paying attention to the situation around the Visa Letters, we will hopefully have more updates to share soon. Note that on the last local team meetings Visa Letters have been a standing agenda item so news about Visa Letters is made public when we publish the meeting notes, which we do on the GUADEC 2015 wiki [3]. Basically the process last time was: If you are approved by travel-committee for sponsorship or if you are a foundation member or an accepted speaker, you will be issued a invitation letter. For all other exceptions the board needs to vote (+4) on it. I prepare 2 documents: 1. Visa invitation letter with the digital signature of the CEO of the Sweden organization 2. For people who are sponsored by GNOME foundation, sponsorship document with the digital signature of the Foundation President. This was the process followed last time and AFAICS sure this holds good this time too. Thanks, -Srini. 1 https://wiki.gnome.org/SrinivasaRagavan 2 https://wiki.gnome.org/GUADEC/2015/Team 3 https://wiki.gnome.org/GUADEC/2015 -- -mvh Oliver Propst ___ guadec-list mailing list guadec-list@gnome.org https://mail.gnome.org/mailman/listinfo/guadec-list ___ guadec-list mailing list guadec-list@gnome.org https://mail.gnome.org/mailman/listinfo/guadec-list
Re: [guadec-list] [travel] Invitation letter to GUADEC
On 2015-05-21 12:04, Srinivasa Ragavan wrote: Emily, The process here would be: I should get their information and the I mail the board for approval. Once the board votes on favor, I shall issue them invitation letter with the signature from the Sweden Organization. Please look at: https://wiki.gnome.org/Travel/Invitations I still haven't heard from the organziers on the signing authority for the Sweden organization their contact. Also I know only the core days dates. The BOFs/Hackfest dates arent available to me yet to formulate the prefilled document. Hence the delay in the actual work. The board OKed the contract with FFKP just the other day. Sent the contract to Jonas at FFKP to OK the last amendments on his side. I'll put the dates for the BOFs/Hackfests (Aug 10-12) on the website. - Andreas ___ guadec-list mailing list guadec-list@gnome.org https://mail.gnome.org/mailman/listinfo/guadec-list
Re: [guadec-list] [travel] Invitation letter to GUADEC
On 2015-05-21 13:09, Srinivasa Ragavan wrote: Can you forward me or connect with the person at FFKP? I need a soft copy of their letter head and the signing person's name/email/cell to be prepared in the template. Done. - Andreas ___ guadec-list mailing list guadec-list@gnome.org https://mail.gnome.org/mailman/listinfo/guadec-list
Re: [guadec-list] [travel] Invitation letter to GUADEC
Hi Srinivasa my name is Oliver Propst and I'm part of the local team, sorry for not getting back to you earlier about this. On Thu, May 21, 2015 at 12:04 PM, Srinivasa Ragavan sraga...@gnome.org wrote: I still haven't heard from the organziers on the signing authority for the Sweden organization their contact. We have the contact details to the right person and organisation (FFKP) but the foundation needs to sign the contract with them first. From my understanding this is something that should happen very soon (the board may even have taken a decision about it). Also I know only the core days dates. The BOFs/Hackfest dates arent available to me yet The dates for the BOFs are August 10-12, they was announced [1] last week btw. Thanks Srinivasa for helping us with the process around Visa Letters we appreciate it. Let's keep in touch from now on, don't hesitate to reach out to the local team. 1 https://mail.gnome.org/archives/guadec-list/2015-May/msg00010.html -- -mvh Oliver Propst ___ guadec-list mailing list guadec-list@gnome.org https://mail.gnome.org/mailman/listinfo/guadec-list
Re: [guadec-list] [travel] Invitation letter to GUADEC
Great, Thank you Srini. I will send your those visa information in another email. -Emily 2015-05-21 18:04 GMT+08:00 Srinivasa Ragavan sraga...@gnome.org: Emily, The process here would be: I should get their information and the I mail the board for approval. Once the board votes on favor, I shall issue them invitation letter with the signature from the Sweden Organization. Please look at: https://wiki.gnome.org/Travel/Invitations I still haven't heard from the organziers on the signing authority for the Sweden organization their contact. Also I know only the core days dates. The BOFs/Hackfest dates arent available to me yet to formulate the prefilled document. Hence the delay in the actual work. Thanks, -Srini. On Thu, May 21, 2015 at 2:12 PM, Emily Chen emilychen...@gmail.com wrote: Hi Srinivasa and GUADEC organizers, What is your suggestion for Ubuntu Kylin's visa letter? They can only apply for business visa and not a speaker/foundation member. Thanks, emily 2015-05-17 22:35 GMT+08:00 Emily Chen emilychen...@gmail.com: Hi Srinivasa, Thanks for the information. The request is from Ubuntu Kylin team leader, there are three people from Ubuntu Kylin are planning to attend GUADEC. Ubuntu Kylin is one of the most popular Linux distribution in China, they are thinking about engage more with GNOME/GTK core developers. They are interested in sponsorship, but they would like to participate in GUADEC this year first. They are not GNOME foundation members, neither speakers yet. I asked him to try tourist visa but they can only go aboard for business. Ubuntu Kylin is a project between Canonical and China National University of Defense Technology(NUDT), NUDT is a key university under the Ministry of National Defense. So they only can apply for business visa. Srinivasa, what would you suggest to do? If you need more information, feel free to contact me and I am happy to provide more information. Thanks, Emily 2015-05-15 18:36 GMT+08:00 Srinivasa Ragavan sraga...@gnome.org: Hi Emily, On Fri, May 15, 2015 at 2:12 PM, Oliver Propst oliver.pro...@gmail.com wrote: On Fri, May 15, 2015 at 8:47 AM, Emily Chen emilychen...@gmail.com wrote: People from China is asking for invitation letter to attend GUADEC, it usually take weeks to get visa to European. Who is helping on the GUADEC visa letter ? If I understand things correctly Srinivasa Ragavan [1] [2] have agreed to coordinate Visa Letters. We in the local team should probably do more efforts in reaching out him about this. Yes, I volunteered to prepare/send visa invitation to the attendees. Can also mention that the CEO of FFKP, the organization in Sweden that will act as a legal organizer of the conference (if the foundation board agrees to the terms and sign a contract) have agreed to the sign the Visa Letters. I haven't yet got in touch with the Sweden organisation, for the signature approval or format approvals. Ill start that asap. Thanks Emily for paying attention to the situation around the Visa Letters, we will hopefully have more updates to share soon. Note that on the last local team meetings Visa Letters have been a standing agenda item so news about Visa Letters is made public when we publish the meeting notes, which we do on the GUADEC 2015 wiki [3]. Basically the process last time was: If you are approved by travel-committee for sponsorship or if you are a foundation member or an accepted speaker, you will be issued a invitation letter. For all other exceptions the board needs to vote (+4) on it. I prepare 2 documents: 1. Visa invitation letter with the digital signature of the CEO of the Sweden organization 2. For people who are sponsored by GNOME foundation, sponsorship document with the digital signature of the Foundation President. This was the process followed last time and AFAICS sure this holds good this time too. Thanks, -Srini. 1 https://wiki.gnome.org/SrinivasaRagavan 2 https://wiki.gnome.org/GUADEC/2015/Team 3 https://wiki.gnome.org/GUADEC/2015 -- -mvh Oliver Propst ___ guadec-list mailing list guadec-list@gnome.org https://mail.gnome.org/mailman/listinfo/guadec-list ___ guadec-list mailing list guadec-list@gnome.org https://mail.gnome.org/mailman/listinfo/guadec-list
Re: [guadec-list] [travel] Invitation letter to GUADEC
People from China is asking for invitation letter to attend GUADEC, it usually take weeks to get visa to European. Who is helping on the GUADEC visa letter ? Thanks, Emily 2015-02-12 23:13 GMT+08:00 Ekaterina Gerasimova kittykat3...@gmail.com: On 12/02/2015, Emily Chen emilychen...@gmail.com wrote: Usually, we need local organizor's contact information on the visa letter. Travel committee has GUADEC invitation letter, you can work with travel committee to create a visa letter for GUADEC 2015. The invitation letter situation was a big mess last year and resulted in https://wiki.gnome.org/Travel/Invitations I suggest that someone on the local team is nominated to be an invitation letter coordinator. The letter will either need to be signed by the Foundation president or by one of the local team members. Whoever is nominated will need to liaise between the board, local team and, when needed, the Travel Committee. -Emily 2015-02-12 18:04 GMT+08:00 Oliver Propst oliver.pro...@gmail.com: On Thu, Feb 12, 2015 at 10:29 AM, Emily Chen emilychen...@gmail.com wrote: Thank you Oliver. :) So for the visa letter, we will request it later from travel committee? I think that would be a good yes. If the travel committee think the local team should write it then just write to back to me about it and I will make sure it gets done. -- -mvh Oliver Propst ___ guadec-list mailing list guadec-list@gnome.org https://mail.gnome.org/mailman/listinfo/guadec-list
Re: [guadec-list] [travel] Invitation letter to GUADEC
On Fri, May 15, 2015 at 8:47 AM, Emily Chen emilychen...@gmail.com wrote: People from China is asking for invitation letter to attend GUADEC, it usually take weeks to get visa to European. Who is helping on the GUADEC visa letter ? If I understand things correctly Srinivasa Ragavan [1] [2] have agreed to coordinate Visa Letters. We in the local team should probably do more efforts in reaching out him about this. Can also mention that the CEO of FFKP, the organization in Sweden that will act as a legal organizer of the conference (if the foundation board agrees to the terms and sign a contract) have agreed to the sign the Visa Letters. Thanks Emily for paying attention to the situation around the Visa Letters, we will hopefully have more updates to share soon. Note that on the last local team meetings Visa Letters have been a standing agenda item so news about Visa Letters is made public when we publish the meeting notes, which we do on the GUADEC 2015 wiki [3]. 1 https://wiki.gnome.org/SrinivasaRagavan 2 https://wiki.gnome.org/GUADEC/2015/Team 3 https://wiki.gnome.org/GUADEC/2015 -- -mvh Oliver Propst ___ guadec-list mailing list guadec-list@gnome.org https://mail.gnome.org/mailman/listinfo/guadec-list
Re: [guadec-list] [travel] Invitation letter to GUADEC
On 12/02/2015, Emily Chen emilychen...@gmail.com wrote: Usually, we need local organizor's contact information on the visa letter. Travel committee has GUADEC invitation letter, you can work with travel committee to create a visa letter for GUADEC 2015. The invitation letter situation was a big mess last year and resulted in https://wiki.gnome.org/Travel/Invitations I suggest that someone on the local team is nominated to be an invitation letter coordinator. The letter will either need to be signed by the Foundation president or by one of the local team members. Whoever is nominated will need to liaise between the board, local team and, when needed, the Travel Committee. -Emily 2015-02-12 18:04 GMT+08:00 Oliver Propst oliver.pro...@gmail.com: On Thu, Feb 12, 2015 at 10:29 AM, Emily Chen emilychen...@gmail.com wrote: Thank you Oliver. :) So for the visa letter, we will request it later from travel committee? I think that would be a good yes. If the travel committee think the local team should write it then just write to back to me about it and I will make sure it gets done. -- -mvh Oliver Propst ___ guadec-list mailing list guadec-list@gnome.org https://mail.gnome.org/mailman/listinfo/guadec-list
