Re: [guadec-list] Proposal for a Women's Dinner at GUADEC 2017

[Allan]

Hey Nuritzi,

Nuritzi Sanchez  wrote:
...


After looking at Plans A - D on that page, I propose the following:


Friday:
- Plan A: games and picnic in the park

Saturday:
- 20th Bday Party

Sunday:
- Plan B: football game and dinner (could plan football directly 
after GUADEC closes, then dinner around 20:00. The women's dinner 
would be an option at that time)


AND

- Plan D: pub/drinks at night (could start around 22:00)


 I know there were issues booking venues though. Could you please add 
any information about issues we're hitting into the wiki page? Maybe 
we can help brainstorm alternatives.


Activities in a public park aren't possible in Manchester, 
unfortunately.


> How: Perhaps we can have a place at the venue that lists the 
social events
> happening throughout the conference? This would allow other groups 
to give

> exposure to their events and would also allow people who are new to
> GUADEC/didn't see the announcement about a women's dinner before 
to sign up.


There will be a notice board by the reception desk so putting up
posters there would work. If we know about the events in advance we
can also announce them during the opening and/or closing talks.


Could we have a whiteboard or large poster with all of the social 
events in one place so that groups don't have to make their own 
posters?


I'm hoping that we'll be able to have some kind of noticeboard near the 
information desk, and I'm maintaining a list of notices to have on 
there. It includes details of the social events:


https://wiki.gnome.org/GUADEC/2017/Printing

Allan


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Re: [guadec-list] Proposal for a Women's Dinner at GUADEC 2017

[Nuritzi Sanchez]

Hi Sam,

On Sat, Jun 17, 2017 at 11:03 AM, Sam Thursfield  wrote:
>
> ...
> > Re: logistics:
> > @GUADEC team - do you have a suggestion for when to host the dinner? I
> > forget what the social activities calendar you already have looks like.
>
> It's probably best for it to be on the core days right? The main event
> (20th birthday) is Saturday, so that leaves Friday or Sunday.
>
> There will be events on both those nights too so but we've not
> finalized what they are yet. We hope that the Friday events will be a
> good way for people who've not been to the conference before to get to
> know each other, so perhaps Sunday is better for the womens' dinner to
> avoid anyone missing out on things on the Friday.
>
> The social events are being planned here:
> https://wiki.gnome.org/GUADEC/2017/SocialEvents/


After looking at Plans A - D on that page, I propose the following:

*Friday:*
- Plan A: games and picnic in the park

*Saturday: *
- 20th Bday Party

*Sunday:*
- Plan B: football game and dinner (could plan football directly after
GUADEC closes, then dinner around 20:00. The women's dinner would be an
option at that time)

AND

- Plan D: pub/drinks at night (could start around 22:00)


 I know there were issues booking venues though. Could you please add any
information about issues we're hitting into the wiki page? Maybe we can
help brainstorm alternatives.



> ...
> > How: Perhaps we can have a place at the venue that lists the social
> events
> > happening throughout the conference? This would allow other groups to
> give
> > exposure to their events and would also allow people who are new to
> > GUADEC/didn't see the announcement about a women's dinner before to sign
> up.
>
> There will be a notice board by the reception desk so putting up
> posters there would work. If we know about the events in advance we
> can also announce them during the opening and/or closing talks.
>

Could we have a whiteboard or large poster with all of the social events in
one place so that groups don't have to make their own posters?


Best,
Nuritzi


.

*Nuritzi Sanchez*  |  +1.650.218.7388 |  Endless 
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Re: [guadec-list] Proposal for a Women's Dinner at GUADEC 2017

[Sam Thursfield]

Hi Nuritzi,

On Fri, Jun 16, 2017 at 11:15 PM, Nuritzi Sanchez
 wrote:
> I was hoping to help organize the annual women's dinner at GUADEC this year
> and wanted to be mindful of some of the feedback we received last year, and
> also see if this year's GUADEC team would be able to help us with some
> on-the-ground logistics.
...
> Re: logistics:
> @GUADEC team - do you have a suggestion for when to host the dinner? I
> forget what the social activities calendar you already have looks like.

It's probably best for it to be on the core days right? The main event
(20th birthday) is Saturday, so that leaves Friday or Sunday.

There will be events on both those nights too so but we've not
finalized what they are yet. We hope that the Friday events will be a
good way for people who've not been to the conference before to get to
know each other, so perhaps Sunday is better for the womens' dinner to
avoid anyone missing out on things on the Friday.

The social events are being planned here:
https://wiki.gnome.org/GUADEC/2017/SocialEvents/

...
> How: Perhaps we can have a place at the venue that lists the social events
> happening throughout the conference? This would allow other groups to give
> exposure to their events and would also allow people who are new to
> GUADEC/didn't see the announcement about a women's dinner before to sign up.

There will be a notice board by the reception desk so putting up
posters there would work. If we know about the events in advance we
can also announce them during the opening and/or closing talks.

Sam
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[guadec-list] Proposal for a Women's Dinner at GUADEC 2017

[Nuritzi Sanchez]

Hi GUADEC team,

I was hoping to help organize the annual women's dinner at GUADEC this year
and wanted to be mindful of some of the feedback we received last year, and
also see if this year's GUADEC team would be able to help us with some
on-the-ground logistics.

I've included some of the feedback we received last year below and have
highlighted some actions to be taken as a result. Does anyone have any
other feedback we should keep in mind as we organize this event?

*Re: logistics: *
*@GUADEC team* - do you have a suggestion for when to host the dinner? I
forget what the social activities calendar you already have looks like.

Looking at Trip Advisor, I found two restaurants that might work for this
event since they seem to be able to accommodate large groups and you can
reserve online. The two are Arnero

(Indian
food), and Try Thai
.
My first choice is Arnero since it's cheaper and would therefore be
friendlier for sponsored participants / people on a tight budget. If the
local team has suggestions for alternative locations, that would be great!

Thank you!

Best,
Nuritzi


There are two pieces of feedback from last year that especially come to
mind:

   1. *Announcing the dinner at GUADEC*: It would be great if we could
   include the women's dinner information when we announce other social events
   that will take place at GUADEC. However, we should give other groups an
   opportunity to announce their social events as well.

   *Why:* Last year there was a discussion around the women's group being
   given special preference over other groups to announce their social events.
   Perhaps opening up a time slot to allow other groups to announce their
   social events could help make sure that other groups don't feel
   discriminated against.

   *How:* We could do something like email the engagement and/or foundation
   lists to see if any groups have social events they want announced at
   GUADEC, or something along those lines.

   2. *Inviting people in-person*: We should refrain from inviting people
   to the women's dinner in-person since this can be quite awkward for
   attendees.

   *Why: *Last year, we tried inviting people we thought identified as
   women to the dinner. This put some attendees in an awkward situation.

   *How: *Perhaps we can have a place at the venue that lists the social
   events happening throughout the conference? This would allow other groups
   to give exposure to their events and would also allow people who are new to
   GUADEC/didn't see the announcement about a women's dinner before to sign
   up.



.

*Nuritzi Sanchez*  |  +1.650.218.7388 |  Endless 
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