[Histonet] Disposal of blocks and slides

2016-01-12 Thread Charles Riley via Histonet 
Hello all,

 What are the guidelines for disposal of blocks and slides? This was never
discussed in my program and I am now in charge of the department. No one
who currently works here has been through the process. Any help will
greatly be appreciated.

-- 

Charles Riley HT(ASCP)CM

Histopathology Coordinator/ Mohs

Doctors Pathology Services, Dover DE
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Re: [Histonet] Disposal of blocks and slides

2016-01-12 Thread B kB via Histonet 
Hello,

in the Netherlands (Europe), the Dutch Society of Pathologists, has made a
document called "code for good use of body materials".
This advice is established after an juridical consultation in connection
with the excisting legal provisions.

The standard for now (since 2011) is:

blocks   115 years
frozen material   30 years
slides (glass or digital) 30 years
reports   30 years

Bert klein Brink
Head of Department Histopathology
Gelre Hospital
Apeldoorn (Netherlands)
Op 12 jan. 2016 14:34 schreef "Charles Riley via Histonet" <
histonet@lists.utsouthwestern.edu>:

> Hello all,
>
>  What are the guidelines for disposal of blocks and slides? This was never
> discussed in my program and I am now in charge of the department. No one
> who currently works here has been through the process. Any help will
> greatly be appreciated.
>
> --
>
> Charles Riley HT(ASCP)CM
>
> Histopathology Coordinator/ Mohs
>
> Doctors Pathology Services, Dover DE
> ___
> Histonet mailing list
> Histonet@lists.utsouthwestern.edu
> http://lists.utsouthwestern.edu/mailman/listinfo/histonet
>
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Re: [Histonet] Disposal of blocks and slides

2016-01-12 Thread Walter Benton via Histonet 
Charles,

Not sure if you are CAP accredited or will be, but this is from our checklist 
for the last inspection period.

ANP.12500 Record Retention Phase II
Surgical pathology records and materials are retained for an appropriate period.
NOTE 1: Minimum requirements for surgical pathology, providing these are not 
less stringent
than local, state and national regulations, are:
1. Accession log records - 2 years
2. Wet tissue (stock bottle) - 2 weeks after final report
3. Paraffin blocks - 10 years (subject to Notes 2 and 3, below)
4. Glass slides (including control slides) and reports - 10 years (slides must 
remain
readable for this period)
5. Surgical pathology reports - 10 years (see Notes 4 and 5, below)
6. Fluorochrome-stained slides - at the discretion of the laboratory director
7. Fine needle aspiration slides - 10 years
8. Images of FISH studies - 10 years (see Note 6, below)
There must be a documented policy for protecting and preserving the integrity 
and retrieval
of surgical pathology materials and records. The retention period should be 
extended, when
appropriate, to provide documentation for adequate quality control and medical 
care.

NOTE 2: Regarding extra-institutional release of blocks for research purposes: 
Federal
regulations require that a laboratory retain paraffin blocks for two years 
unless the tissue is
blocked specifically for research and not used for patient diagnostic 
purposes.* The CAP
Commission on Laboratory Accreditation (CLA) requires, however, that paraffin 
blocks used for
patient diagnostic purposes must be kept for at least 10 years. Nevertheless, 
such blocks may
be released for research purposes after the two-year regulatory requirement if 
all of the following
criteria are met:
1. For laboratories subject to US regulations, formal written authorization is 
obtained
in accordance with the requirements of HIPAA if identifiable patient 
information is
released.
2. The laboratory retains sufficient blocks to support the diagnosis for the 
full 10-year
period.
3. Provision is made for retrieval by the laboratory of any blocks or material 
that remain
after use in research, if the blocks or material are needed for diagnostic, 
legal, or
other legitimate purposes.
4. The laboratory meets other relevant requirements including but not limited 
to the
requirements of the institution, the directives of any applicable institutional 
review
board (IRB) or similar entity; and state and local laws and regulations.
NOTE 3: Given that patient survival rates are increasing and the continued 
emergence of
treatment based on biomarker testing, which at times may be required on the 
original tissue, it
is recommended that, whenever feasible, tissue block retention from patients 
with diagnosed
malignancies be retained beyond the 10 year requirement.
NOTE 4: Pathology reports may be retained in either paper or electronic format. 
If retained
in electronic format alone, however, the electronic reports must include a 
secure pathologist
electronic signature. Images of paper reports--such as microfiche or PDF 
files--are acceptable.
NOTE 5: Reports of outside consultations performed on cases from the laboratory 
(whether or
not such consultation was requested by the laboratory) must be retained for 10 
years after the
date on which the original report was issued.
NOTE 6: There is no retention requirement for images when the source slides 
remain readable
for the required 10-year retention period. The 10-year retention requirement 
applies to images of
slide preparations that are not readable for the 10-year period (e.g. FISH 
studies).
*The restriction on release of blocks does not prohibit release of blocks for 
purposes of
treatment, diagnosis, prognosis, etc., for patients on research protocols as 
long as release
is consistent with patient privacy regulations (e.g. HIPAA) and applicable 
state and local


Walter Benton HT(ASCP)QIHC
Lab Operations Manager
Chesapeake Urology Associates
806 Landmark Drive, Suite 127
Glen Burnie, MD 21061
443-471-5850 (Direct)
410-768-5961 (Lab)
410-768-5965 (Fax)
Chesapeakeurology.com

Voted a Best Place to Work by
Baltimore and Modern Healthcare
Magazines.



-Original Message-
From: Charles Riley via Histonet [mailto:histonet@lists.utsouthwestern.edu]
Sent: Tuesday, January 12, 2016 8:29 AM
To: histonet@lists.utsouthwestern.edu
Subject: [Histonet] Disposal of blocks and slides

Hello all,

 What are the guidelines for disposal of blocks and slides? This was never 
discussed in my program and I am now in charge of the department. No one who 
currently works here has been through the process. Any help will greatly be 
appreciated.

--

Charles Riley HT(ASCP)CM

Histopathology Coordinator/ Mohs

Doctors Pathology Services, Dover DE
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Re: [Histonet] Disposal of blocks and slides

2016-01-12 Thread Hist10 via Histonet 
The New York state Law it is 20 for blocks and 20 year for slide also includes 
frozen sections slide

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On Tuesday, January 12, 2016, B kB via Histonet 
 wrote:

Hello, in the Netherlands (Europe), the Dutch Society of Pathologists, has made 
a document called "code for good use of body materials". This advice is 
established after an juridical consultation in connection with the excisting 
legal provisions. The standard for now (since 2011) is: blocks 115 years frozen 
material 30 years slides (glass or digital) 30 years reports 30 years Bert 
klein Brink Head of Department Histopathology Gelre Hospital Apeldoorn 
(Netherlands) Op 12 jan. 2016 14:34 schreef "Charles Riley via Histonet" < 
histonet@lists.utsouthwestern.edu>: > Hello all, > > What are the guidelines 
for disposal of blocks and slides? This was never > discussed in my program and 
I am now in charge of the department. No one > who currently works here has 
been through the process. Any help will > greatly be appreciated. > > -- > > 
Charles Riley HT(ASCP)CM > > Histopathology Coordinator/ Mohs > > Doctors 
Pathology Services, Dover DE > ___ 
> His
 tonet mailing list > Histonet@lists.utsouthwestern.edu > 
http://lists.utsouthwestern.edu/mailman/listinfo/histonet > 
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[Histonet] Disposal of Blocks and Slides

2016-01-05 Thread Lester Raff MD via Histonet 
Our lab will be passing its 10th anniversary shortly, and for space 
considerations, will begin disposal of blocks and slides. None of blocks or 
slides from early years have patient ID, so no HIPAA concerns, but what other 
issues are there with disposal? What kind of waste do slides and blocks 
constitute? Are they considered medical waste? Any information, particularly 
from Illinois, appreciated.

Lester J. Raff, MD MBA
UroPartners
Medical Director Of Laboratory
2225 Enterprise Dr. Suite 2511
Westchester, Il 60154
Tel: 708-486-0076
Fax: 708-492-0203


A celebratory post:  
http://www.chicagonow.com/downsize-maybe/2016/01/turning-60-along-with-some-of-my-friends/

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Re: [Histonet] Disposal of Blocks and Slides (Lester Raff MD)

2016-01-05 Thread Mayer,Toysha N via Histonet 
Lester,
For safety's sake, as well as laymen peace of mind, I would place them in the 
normal tissue disposal biohazard boxes.  Notify the proper areas as to what 
they are so that they can be aware.  Most other areas in the hospital will feel 
better, but the number crunchers may be upset because of the number of 
containers being used.  You cannot fill them to the top, but usually about 1/2 
to 3/4 full.

Sincerely,

Toysha N. Mayer, D.H.Sc., MBA, HT (ASCP)
Instructor/Education Coordinator
Program in Histotechnology
School of Health Professions
UT M.D. Anderson Cancer Center
713.563-3481
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Message: 10
Date: Tue, 5 Jan 2016 17:35:05 +
From: Lester Raff MD <lr...@uropartners.com>
To: "'histonet@lists.utsouthwestern.edu'"
<histonet@lists.utsouthwestern.edu>
Subject: [Histonet] Disposal of Blocks and Slides
Message-ID:
<6347C6D2B080534F9B5C2B08436DCFAF0B5EA84B@COLOEXCH01.uropartners.local>

Content-Type: text/plain; charset="us-ascii"

Our lab will be passing its 10th anniversary shortly, and for space 
considerations, will begin disposal of blocks and slides. None of blocks or 
slides from early years have patient ID, so no HIPAA concerns, but what other 
issues are there with disposal? What kind of waste do slides and blocks 
constitute? Are they considered medical waste? Any information, particularly 
from Illinois, appreciated.

Lester J. Raff, MD MBA
UroPartners
Medical Director Of Laboratory
2225 Enterprise Dr. Suite 2511
Westchester, Il 60154
Tel: 708-486-0076
Fax: 708-492-0203


A celebratory post:  
http://www.chicagonow.com/downsize-maybe/2016/01/turning-60-along-with-some-of-my-friends/



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