Re: [MlMt] Trash or Deleted Messages?

[Mike Brasch]

Am 23. Januar 2017 12:26:26 nachm. schrieb Benny Kjær Nielsen 
:



Note that this
only works if MailMate is always an open application, but this is a
general issue with date-based rules.


Fastmail already has this feature. One can set the "permanently delete when 
older than" for every folder in the folder settings of their web interface. 
I use it to permanently delete Spams and Trash older than 30 days. On most 
mailinglists folders I set this to older than 365 days.


Such static rules should really run on server.

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best wishes
Mike


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Re: [MlMt] Trash or Deleted Messages?

[Alain Israel]

Thanks, I’ll try to sort these mailboxes, and eliminate duplicates (in 
addition I have some called Sent, some Envoyés (french for Sent), in 
brief there are far too many).

Alain

On 23 Jan 2017, at 13:21, Benny Kjær Nielsen wrote:


On 23 Jan 2017, at 13:11, Alain Israel wrote:

I have a related question : I use Mailmate on the Mac, and Spark on 
the iphone : when I send a message using Spark, a copy goes to a 
Spark mailbox called Sent, which is different from the « Sent 
messages » mailbox of Mailmate. The message is not lost on Mailmate 
as it appears in a separate mailbox appropriately called Sent (which 
is not one of the obligatory Mailmate mailboxes). How can I reconcile 
these 2 conflicting behaviors, knowing that the Maimate mailbox 
« Sent Messages » does not exist in Spark?


Select the “Sent” mailbox within the IMAP account (under SOURCES) 
and give it the “Sent Messages” mailbox type. Then move all emails 
from the old mailbox used for sent messages in MailMate to Sent 
instead. Finally, delete the now empty and unused mailbox for sent 
messages in the account.


I'll try to re-iterate: MailMate does not require any particular 
mailbox to be used for sent messages (or any of the other standard 
mailboxes). **If** the server or some other email client enforces the 
use of some specific mailbox then MailMate can be told to use the same 
one.


It's naturally a problem if the server and some email client enforces 
two different choices and neither is configurable, but there's nothing 
MailMate can do about that.


I hope that makes it a bit clearer :)

--
Benny




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Re: [MlMt] Trash or Deleted Messages?

[Benny Kjær Nielsen]

On 23 Jan 2017, at 13:11, Alain Israel wrote:

I have a related question : I use Mailmate on the Mac, and Spark on 
the iphone : when I send a message using Spark, a copy goes to a Spark 
mailbox called Sent, which is different from the « Sent messages » 
mailbox of Mailmate. The message is not lost on Mailmate as it appears 
in a separate mailbox appropriately called Sent (which is not one of 
the obligatory Mailmate mailboxes). How can I reconcile these 2 
conflicting behaviors, knowing that the Maimate mailbox « Sent 
Messages » does not exist in Spark?


Select the “Sent” mailbox within the IMAP account (under SOURCES) 
and give it the “Sent Messages” mailbox type. Then move all emails 
from the old mailbox used for sent messages in MailMate to Sent instead. 
Finally, delete the now empty and unused mailbox for sent messages in 
the account.


I'll try to re-iterate: MailMate does not require any particular mailbox 
to be used for sent messages (or any of the other standard mailboxes). 
**If** the server or some other email client enforces the use of some 
specific mailbox then MailMate can be told to use the same one.


It's naturally a problem if the server and some email client enforces 
two different choices and neither is configurable, but there's nothing 
MailMate can do about that.


I hope that makes it a bit clearer :)

--
Benny
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Re: [MlMt] Trash or Deleted Messages?

[Alain Israel]

I have a related question : I use Mailmate on the Mac, and Spark on the 
iphone : when I send a message using Spark, a copy goes to a Spark 
mailbox called Sent, which is different from the « Sent messages » 
mailbox of Mailmate. The message is not lost on Mailmate as it appears 
in a separate mailbox appropriately called Sent (which is not one of the 
obligatory Mailmate mailboxes). How can I reconcile these 2 conflicting 
behaviors, knowing that the Maimate mailbox « Sent Messages » does 
not exist in Spark?


Alain

On 23 Jan 2017, at 12:15, Benny Kjær Nielsen wrote:


On 20 Jan 2017, at 21:01, Roger Bohn wrote:

In my version of MailMate, “Trash” is not an option. There are 5 
mailbox types, one of which is “Deleted Messages.”
  Similarly, I have a mailbox called “Deleted Messages” right 
below Junk. I do not have a mailbox called “Trash”.
   I’m using an Exchange Server. Am I supposed to change everything 
to “Trash?”


Each IMAP account can have 1 mailbox assigned to be used for trash 
(deleted messages). This is done using “Mailbox ▸ Mailbox Type”. 
The universal mailbox always snamed “Deleted Messages” under 
MAILBOXES in the mailbox unifies the messages of all mailboxes 
assigned to be used for trash in each account.


If you have multiple mailboxes used as trash in an account then you 
need to identify the primary one. This is most often the one used by 
webmail access if that exists. If not then you might be free to choose 
any mailbox. Then delete any other mailboxes used for trash (maybe 
move the emails to the primary one first if you like).


Let me know if that was not clear.

While on the subject of Trash, how do I configure Deleted Messages to 
automatically flush messages after, say, 10 days? Right now I have to 
do a manual select+flush when I remember. I have experimented with my 
folder, but not found a solution.


The “Deleted Messages” mailbox actually has an “Empty...” menu 
item to make this easier (that'll flush all trash-assigned mailboxes 
of all accounts). There's no built-in way to flush it automatically 
and I don't think setting up a smart mailbox for it works, because 
there's currently no “Delete Permanently” rule action.


(I've been hesitating making any features which involves deleting 
anything automatically, because it also opens up the possibility of 
bugs with serious consequences, but it might soon be time to at least 
add the rule action needed for a smart mailbox.)


Note that some IMAP servers might actually do this for you or have a 
configuration to do so.


--
Benny
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Re: [MlMt] Trash or Deleted Messages?

[Benny Kjær Nielsen]

On 23 Jan 2017, at 12:15, Benny Kjær Nielsen wrote:

(I've been hesitating making any features which involves deleting 
anything automatically, because it also opens up the possibility of 
bugs with serious consequences, but it might soon be time to at least 
add the rule action needed for a smart mailbox.)


The next update of MailMate is going to have “Delete” and “Delete 
Permanently” rule actions available. This means that one could create 
a smart mailbox matching emails older than x days (use “Date-Received 
is less than X days”). This smart mailbox can then have a rule which 
permanently deletes anything which matches the condition. Note that this 
only works if MailMate is always an open application, but this is a 
general issue with date-based rules. The “Delete” action simply 
moves an email to the assigned mailbox for trash in the related account 
(this is/was also possible using the “Move Message” action so it's 
kind of redundant).


--
Benny
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Re: [MlMt] Trash or Deleted Messages?

[Benny Kjær Nielsen]

On 20 Jan 2017, at 21:01, Roger Bohn wrote:

In my version of MailMate, “Trash” is not an option. There are 5 
mailbox types, one of which is “Deleted Messages.”
  Similarly, I have a mailbox called “Deleted Messages” right 
below Junk. I do not have a mailbox called “Trash”.
   I’m using an Exchange Server. Am I supposed to change everything 
to “Trash?”


Each IMAP account can have 1 mailbox assigned to be used for trash 
(deleted messages). This is done using “Mailbox ▸ Mailbox Type”. 
The universal mailbox always snamed “Deleted Messages” under 
MAILBOXES in the mailbox unifies the messages of all mailboxes assigned 
to be used for trash in each account.


If you have multiple mailboxes used as trash in an account then you need 
to identify the primary one. This is most often the one used by webmail 
access if that exists. If not then you might be free to choose any 
mailbox. Then delete any other mailboxes used for trash (maybe move the 
emails to the primary one first if you like).


Let me know if that was not clear.

While on the subject of Trash, how do I configure Deleted Messages to 
automatically flush messages after, say, 10 days? Right now I have to 
do a manual select+flush when I remember. I have experimented with my 
folder, but not found a solution.


The “Deleted Messages” mailbox actually has an “Empty...” menu 
item to make this easier (that'll flush all trash-assigned mailboxes of 
all accounts). There's no built-in way to flush it automatically and I 
don't think setting up a smart mailbox for it works, because there's 
currently no “Delete Permanently” rule action.


(I've been hesitating making any features which involves deleting 
anything automatically, because it also opens up the possibility of bugs 
with serious consequences, but it might soon be time to at least add the 
rule action needed for a smart mailbox.)


Note that some IMAP servers might actually do this for you or have a 
configuration to do so.


--
Benny
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Re: [MlMt] Trash or Deleted Messages?

[Robert Brenstein]

Benny will correct me if I am wrong. As far as I understand it, the 
mailbox types are fixed and immutable but the visible names of the 
mailboxes in the list, both universal and smart mailboxes, are up to 
you. You can name and rename any of them as you wish. MM will handle 
them according to their type not name. IMAP servers, shown as sources in 
MM, also call them differently. I have a few that call that mailbox 
Trash. I have a few that call that mailbox Deleted Messages. I have a 
few that actually have both of those mailboxes but only one of them is 
of type Deleted Messages and is actively used. One server calls that 
mailbox Deleted Items.


In terms of timed deletion, there was a thread just a few days ago which 
discussed issues of actions based on timing. My workout is to have a 
smart folder that shows messages in trash which are older than set 
threshold, so I can just open that mailbox, select all, and delete. Not 
automatic but easy enough.


Robert

On 20 Jan 2017, at 21:01, Roger Bohn wrote:

In my version of MailMate, “Trash” is not an option. There are 5 
mailbox types, one of which is “Deleted Messages.”
  Similarly, I have a mailbox called “Deleted Messages” right 
below Junk. I do not have a mailbox called “Trash”.
   I’m using an Exchange Server. Am I supposed to change everything 
to “Trash?”


While on the subject of Trash, how do I configure Deleted Messages to 
automatically flush messages after, say, 10 days? Right now I have to 
do a manual select+flush when I remember. I have experimented with my 
folder, but not found a solution.


Thanks.



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Re: [MlMt] Trash or Deleted Messages?

[Roger Bohn]

In my version of MailMate, “Trash” is not an option. There are 5 
mailbox types, one of which is “Deleted Messages.”
  Similarly, I have a mailbox called “Deleted Messages” right below 
Junk. I do not have a mailbox called “Trash”.
   I’m using an Exchange Server. Am I supposed to change everything 
to “Trash?”


While on the subject of Trash, how do I configure Deleted Messages to 
automatically flush messages after, say, 10 days? Right now I have to do 
a manual select+flush when I remember. I have experimented with my 
folder, but not found a solution.


Thanks.



On 20 Jan 2017, at 5:44, Benny Kjær Nielsen wrote:


On 20 Jan 2017, at 5:43, Scott A. McIntyre wrote:

What is the "right" way to configure MailMate (and, by association, 
Mail.app on OS X and iOS) so that deleting a message puts it into the 
right folder such that all of the various interacting software see 
that folder as the rubbish bin and treat it as such?


Some of my configs seem to be using a Deleted Messages folder, others 
are using Trash; I'm hoping to go with what should be the "default" 
but I'm sensing that there's a fundamental difference between these 
systems...


With FastMail you should go with `Trash`. Some IMAP servers actually 
tell the email client which one to use by default. This is true for 
FastMail:


S: * LIST (\HasNoChildren \Trash) "/" Trash

(The `\Trash` value is a flag which MailMate and other email clients 
can and should use. It's described in [this 
RFC](https://tools.ietf.org/html/rfc6154).)


So, in MailMate you should select the Trash folder and make sure its 
“Mailbox Type” is Trash. I'm quite sure you can do the same on iOS 
although I cannot remember exactly how :) You'll have to google it.


After that you should move all messages in “Deleted Messages” to 
Trash and then delete the “Deleted Messages” mailbox.


I hope this helps.

--
Benny




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Re: [MlMt] Trash or Deleted Messages?

[Benny Kjær Nielsen]

On 20 Jan 2017, at 5:43, Scott A. McIntyre wrote:

What is the "right" way to configure MailMate (and, by association, 
Mail.app on OS X and iOS) so that deleting a message puts it into the 
right folder such that all of the various interacting software see 
that folder as the rubbish bin and treat it as such?


Some of my configs seem to be using a Deleted Messages folder, others 
are using Trash; I'm hoping to go with what should be the "default" 
but I'm sensing that there's a fundamental difference between these 
systems...


With FastMail you should go with `Trash`. Some IMAP servers actually 
tell the email client which one to use by default. This is true for 
FastMail:


S: * LIST (\HasNoChildren \Trash) "/" Trash

(The `\Trash` value is a flag which MailMate and other email clients can 
and should use. It's described in [this 
RFC](https://tools.ietf.org/html/rfc6154).)


So, in MailMate you should select the Trash folder and make sure its 
“Mailbox Type” is Trash. I'm quite sure you can do the same on iOS 
although I cannot remember exactly how :) You'll have to google it.


After that you should move all messages in “Deleted Messages” to 
Trash and then delete the “Deleted Messages” mailbox.


I hope this helps.

--
Benny
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[MlMt] Trash or Deleted Messages?

[Scott A. McIntyre]

Hi,

This is one that has been bugging me for a while and I keep pushing it 
to the back burner, only to have it flare up at inconvenient times..


I use:

o  OS X
o  iOS
o  Fastmail

I am pretty sure there are others on this list who do the same.

What is the "right" way to configure MailMate (and, by association, 
Mail.app on OS X and iOS) so that deleting a message puts it into the 
right folder such that all of the various interacting software see that 
folder as the rubbish bin and treat it as such?


Some of my configs seem to be using a Deleted Messages folder, others 
are using Trash; I'm hoping to go with what should be the "default" but 
I'm sensing that there's a fundamental difference between these 
systems...


Ta,

Scott
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