Re: [MCN-L] digital file archiving

[Michael Rippy]

Hey Jenn,

We have a very simple plan for long-term archiving that is very cost
effective. Let me know if you want more information.

Thank you

On Tue, Jan 5, 2016 at 3:40 PM, Jennifer Schmitt 
wrote:

> Hello -
>
> Does anyone out in the MCN community have a digital file archiving policy
> and/or strategy they can share?  We have a ridiculous amount of data,
> plenty from many years ago that does not need to be available on a daily
> basis but should be kept for historical purposes. How have other
> small/medium-sized museums handled this issue? I would appreciate any
> thoughts or guidance on how best to manage years worth of exhibition
> materials and photos.
>
> Thanks!
>
> Jenn Schmitt
>
> --
> *Jennifer Schmitt* | Head of Information Technology and Electronic
> Communications | *deCordova Sculpture Park and Museum* | 51 Sandy Pond
> Road, Lincoln, MA 01773 | *T* 781.259.3626
>
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[MCN-L] digital file archiving

[Jennifer Schmitt]

Hello -

Does anyone out in the MCN community have a digital file archiving policy
and/or strategy they can share?  We have a ridiculous amount of data,
plenty from many years ago that does not need to be available on a daily
basis but should be kept for historical purposes. How have other
small/medium-sized museums handled this issue? I would appreciate any
thoughts or guidance on how best to manage years worth of exhibition
materials and photos.

Thanks!

Jenn Schmitt

-- 
*Jennifer Schmitt* | Head of Information Technology and Electronic
Communications | *deCordova Sculpture Park and Museum* | 51 Sandy Pond
Road, Lincoln, MA 01773 | *T* 781.259.3626
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[MCN-L] Public Domain Day 2016

[Heidi Raatz]

Hi all,

Diane, thanks for the cross-posting. Personally, I love to give a shoutout
to the PD graduating class via my own Twitter, but that's a great
suggestion to also get our official museum social(s) accounts on board.

Peter, et al. - rest assured all of the object records for works in our
collection are reviewed on an item by item basis to make such
determinations. What we deal with here, by in large, are unpublished works.
Matter of fact, I'm now puzzling a bit over the status of a facsimile
edition, published 1987, of a 1922 publication by an artist (Robert
Mallet-Stevens, French, 1886-1945
) who passed away in
1945 [specifically, Une Cite Moderne, Dessins de Rob. Mallet-Stevens
Architecte, Pub.  Murlot, Paris 1987]. Thoughts on this definitely
appreciated.

All best,
Heidi

-- 
Heidi S. Raatz, MLIS
Visual Resources Librarian | Permissions Officer
Minneapolis Institute of Art
2400 Third Avenue South
Minneapolis, MN  55404

612.870.3196 | hra...@artsmia.org | www.artsmia.org | VisRes Request Form
[internal use] 
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Re: [MCN-L] Public Domain Day 2016

[Peter B. Hirtle]

Richard, that is a great question.  Nothing leaps to mind.  The excellent new 
book Rights & Reproductions: The Handbook for Cultural Institutions 
(https://aam-us.org/ProductCatalog/Product?ID=5186) discusses how difficult it 
can be to determine publication status (and how important as well), but doesn't 
provide a lot of guidance on how to do it.  Perhaps the best thing to read to 
get caught up is Deborah Gerhardt's article, "Copyright at the Museum: Using 
the Publication Doctrine to Free Art and History" 
(http://papers.ssrn.com/sol3/papers.cfm?abstract_id=2505041).  Gerhardt's 
article is more about libraries and archives than museums, and it is 
particularly focused on whether the gift of a work to a public repository 
"published" it.  Nevertheless, her summary of her earlier empirical study on 
publication in the courts highlights how they are no bright lines.

That is good news for a work that is by an artist who died before 1946.  
Gerhardt's analysis suggests that chances are good that many pre-1978 works 
were "published" in in a way that injected them into the public domain.  If the 
works are truly unpublished, they would have entered the public domain on 1 
January of this year.  The biggest risk would be with American works that were 
registered for copyright (and subsequently had their copyrights renewed) or 
with non-American works that are deemed to have been published and thus 
received a 95 year copyright term, regardless of the death date of the author.

Peter Hirtle 

-Original Message-
From: mcn-l-boun...@mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of Rich 
Cherry
Sent: Monday, January 04, 2016 3:53 PM
To: Museum Computer Network Listserv
Subject: Re: [MCN-L] Public Domain Day 2016

Peter,

Its been quite a while since I thought about the definition of "publishing of 
an artwork".. has there been any case law updates that refine the definition?

Rich

On Mon, Jan 4, 2016 at 9:21 AM, Peter B. Hirtle  wrote:

> Remember that only unpublished works by authors who died in 1945 
> entered the public domain in the US this year.  Published works may 
> still be protected by copyright.  Determining the publication and 
> public domain status of a museum object is difficult and must be 
> calculated on an item-by-item basis.
>
> Peter B. Hirtle, FSAA
> Affiliate Fellow, Berkman Center for Internet & Society, Harvard 
> University peter_hir...@harvard.edu phir...@cyber.law.harvard.edu 
> peter.hir...@cornell.edu
> http://vivo.cornell.edu/display/individual23436
> Copyright and Cultural Institutions: Guidelines for Digitization for U.S.
> Libraries, Archives, and Museums:
> http://hdl.handle.net/1813/14142
>
>
> -Original Message-
> From: mcn-l-boun...@mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf 
> Of Diane Zorich
> Sent: Monday, January 04, 2016 11:35 AM
> To: Museum Computer Network Listserv 
> Subject: [MCN-L] FW: Public Domain Day 2016
>
> Public Domain Day, folks!
>
> (I love Heidi's excitement at "flipping the rights status" and would 
> like to suggest that museums who do this might want to announce it 
> more publicly  via their social media outlets  - when the occasion 
> warrants it, of course.)
>
> -Diane
>
> From:  Visual Resources Association  on 
> behalf of Heidi Raatz 
> Reply-To:  Visual Resources Association 
> Date:  Monday, January 4, 2016 10:46 AM
> To:  
> Subject:  Public Domain Day 2016
>
> Happy Public Domain Day! Here's your graduating class of 2016:
>
> http://publicdomainreview.org/collections/class-of-2016/
> <
> https://urldefense.proofpoint.com/v2/url?u=http-3A__publicdomainreview
> .org_
>
> collections_class-2Dof-2D2016_&d=BQMFaQ&c=JL-fUnQvtjNLb7dA39cQUcqmjBVI
> TE8MbO
>
> dX7Lx6ge8&r=a9UTc_1dkRcFJvGH4QJ61zK_g8diw8hHBvEtyREkAAY&m=zeR-5SqZqgDH
> LYhzk_ 
> Xe7BbbewxjAvQqb5CkOrAs6kg&s=4b_xmoxHVXI6Sq6h6Tpbk732pGRYwJQiVsG6rFizm7
> o&e=
> >
>
> Quite possibly my favorite task of each new year is flipping the 
> rights status for objects in our museum permanent collection from 
> Copyright Protected to Public Domain. Watch our collections website < 
> https://urldefense.proofpoint.com/v2/url?u=http-3A__collections.artsmi
> a.org
>
> _&d=BQMFaQ&c=JL-fUnQvtjNLb7dA39cQUcqmjBVITE8MbOdX7Lx6ge8&r=a9UTc_1dkRc
> FJvGH4
>
> QJ61zK_g8diw8hHBvEtyREkAAY&m=zeR-5SqZqgDHLYhzk_Xe7BbbewxjAvQqb5CkOrAs6
> kg&s=S uOd_1NpB8v88g8LunNeNd7lSoY3UfsaAg7n6hAh9AU&e=>  for new biggie 
> images to download in the next few days after the data determining 
> their statuses refreshes.
>
> All best,
> Heidi
>
>
> --
> Heidi S. Raatz, MLIS
> Visual Resources Librarian | Permissions Officer Minneapolis Institute 
> of Art
> 2400 Third Avenue South
> Minneapolis, MN  55404
>
> 612.870.3196 | hra...@artsmia.org   | 
> www.artsmia.org < 
> https://urldefense.proofpoint.com/v2/url?u=http-3A__www.artsmia.org_&d
> =BQMF
>
> aQ&c=JL-fUnQvtjNLb7dA39cQUcqmjBVITE8MbOdX7Lx6ge8&r=a9UTc_1dkRcFJvGH4QJ
> 61zK_g
>
> 8diw8hHBvEtyREkAAY&m=zeR-5SqZqgDHLYhzk_Xe7BbbewxjA