[MCN-L] Archiving and preserving digital press/news content

[ddwigg...@historicnewengland.org]

We have just started storing these in our ResourceSpace DAMs. The marketing 
team had been maintaining an Access database of paper news clipping files for 
the last decade or so. But until recently they were only printing online 
stories and then making a reference in the database.
 
I imported all of their existing data into ResourceSpace (creating a new 
resource type with some custom fields to hold things like "publication type"). 
For most of the older ones, these are 'bare' records with no image attached. 
However, they have the option of going back and attaching an image if they 
want. They are doing this selectively by scanning the printouts from the files.
 
For new materials, they are scanning paper copies and using Acrobat to make 
PDFs of web pages. (We talked about the idea of also capturing an image version 
of the page for particularly important ones, since this would give a better and 
more stable record of what the story actually looked like on a given web page 
at a given time. But I think this is probably going to be more time than it's 
worth for most things.)
 
We are not going out of our way to do PDF/A for this (I confess that I have not 
spent a lot of time looking into this, but quick tests revealed that some files 
would not save out cleanly from Acrobat when PDF/A output was selected. This 
was a bit of a quick and dirty solution for marketing, so I decided not to 
pursue that for now. Presumably we can address this later if it becomes a 
problem -- although if any PDF/A experts have feedback, I'd certainly welcome 
it!)
 
I also developed a custom report for ResourceSpace that lets them pull out 
statistics about the articles they've saved into a spreadsheet for further 
analysis.
 
We haven't really addressed the question of multimedia content. ResourceSpace 
can theoretically handle all sorts of multimedia formats, but figuring out how 
to preserve these while still giving an idea of their original context would 
take a bit of work.
 
-David
 
 
 
 
__
 
David Dwiggins
Systems Librarian/Archivist, Historic New England
141 Cambridge Street, Boston, MA 02114
(617) 994-5948
ddwiggins at historicnewengland.org
http://www.historicnewengland.org
>>> Molly Tighe  2/4/2013 11:42 AM >>>
Hi Kelly,

One thing you might want to consider, particularly in regard to collecting
digital news content, is the use of PDF/A.  This would be an alternative to
the use of word for any material copied from the internet.  The Society of
American Archivists produced a webinar on the use of PDF/A a few years ago
and one can still view it from this link (for a fee)
http://saa.peachnewmedia.com/store/seminar/seminar.php?seminar=12158

In terms of content distributed through other media outlets, like TV and
radio, you might be able to ask those stations to send you a copy of their
coverage.  You'd then just need to manage it with the rest of your digital
assets.  If you expect to be collecting alot of digital media items (even
digital media artworks), you might want to look into a digital asset
management system that would support digital preservation (fixity checks,
forward migration, etc).

Hope this helps!
Molly

Molly Tighe
Archivist, Mattress Factory Museum
Archives Consultant, Pittsburgh Symphony Orchestra



On Thu, Jan 31, 2013 at 4:15 PM, Kelly Carpenter <
kcarpenter at albrightknox.org> wrote:

> Good afternoon,
>
>
>
> I was wondering if any institutions are facing the same issue as the
> AKAG in regards to archiving and preserving digital press/news content
> published in connection to Gallery exhibitions and events. The Gallery's
> Marketing Department sent me a few questions that I have copied over
> below. Any assistance would be greatly appreciated as this continues to
> be a time sensitive issue.
>
>
>
> Questions:
>
>
>
> * Is copying digital press/news content into a word.doc/scanning
> the most enduring way to save a copy of digital news content posted
> online?
>
> * If content is saved using a browser, does that content become
> lost/inaccessible if that browser becomes obsolete in the future?  What
> about saving html/code?
>
> * How are museums archiving/saving video and audio content
> posted online by TV stations etc?
>
>
>
> Again, I appreciate any suggestions.
>
>
>
> Many thanks to all!
>
>
>
> All the best,
>
> Kelly
>
>
>
> Kelly Carpenter
>
> Digital Media Manager
>
> Albright-Knox Art Gallery
>
> 1285 Elmwood Avenue
>
> Buffalo, NY 14222-1096
>
> 716.270.8235
>
> kcarpenter at albrightknox.org
>
>
>
>
> ___
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[MCN-L] Experiences with DAM systems?

[ddwigg...@historicnewengland.org]

Hi, Perris,
 
We currently have around 6.6 TB stored in our open source ResourceSpace DAMs. 
I'd be happy to answer any specific questions you might have.
 
For general users, most tagging is done through the web interface when items 
are uploaded.  For object photography, it is usually embedded in the original 
images and then added to the system when the photos are ingested via a hot 
folder.
 
I wrote a little plugin that facilitates exporting publication quality 
collections of images from the system, so our design staff usually use that to 
get things back out if they need a larger quantity. (They can also obviously 
download things one at a time.)
 
You can see a bit more about our installation in this presentation:
 
http://www.slideshare.net/dwig/something-that-works-implementing-resourcespace-open-source-digital-asset-management-at-historic-new-england
 
Hope this helps -- let me know if you have additional questions.
 
-David

 
__
 
David Dwiggins
Systems Librarian/Archivist, Historic New England
141 Cambridge Street, Boston, MA 02114
(617) 994-5948
ddwiggins at historicnewengland.org
http://www.historicnewengland.org
>>> "King, Perris"  1/30/2013 1:59 PM >>>
I'm currently researching  different digital asset management systems to work 
with a large (over 1TB) image collection. Currently I'm trying to reach out to 
museums that manage similarly large image collections to hear their experiences 
with implementing and using digital asset management systems, particularly from 
the viewpoint of photography/publications/design departments. I'd particularly 
like to know how the searching capabilities and uploading/downloading managers 
of various DAMs have worked for the users, as well as what your workflow is for 
metadata tagging.


Thus far I have looked at Piction, Netxposure, and OpenText, but I'm open to 
hearing from other users working with large image collections. Please contact 
me if you're willing to share some of your experiences, and I can clarify my 
questions a bit. Thanks!

[MCN-L] non-art museums buying DAMS?

[ddwigg...@historicnewengland.org]

Hi, Ed,
 
We rolled out our ResourceSpace open source DAMs in 2009, and I've also worked 
with another relevant installation as a consultant.
 
I'd be happy to discuss with you if it would be helpful. (You'd also be welcome 
to come up the street and see it in action!)
 
-David
 
 
 


 
 
__
 
David Dwiggins
Systems Librarian/Archivist, Historic New England
141 Cambridge Street, Boston, MA 02114
(617) 994-5948
ddwiggins at historicnewengland.org
http://www.historicnewengland.org
>>> Ed Rodley  1/18/2013 9:10 AM >>>
Hi all,

I'm looking for people from non-art museums who have recently bought or 
considered buying a DAMS.  Anyone willing to share details on their 
experiences, both in terms of how they internally decided their requirements 
and what their rollout procedure looked like? Any leads appreciated.

Best,
Ed



Edward Rodley
Exhibit Developer
Museum of Science, Boston
ph 617.589.0296
e erodley at mos.org
t @erodley

[MCN-L] Open source DAMS for small museum

[ddwigg...@historicnewengland.org]

I second the recommendation of ResourceSpace -- we've been using it extensively 
since 2009, and are very happy with it. I've also helped with a couple of other 
installations, including one other museum on a consulting basis. 
 
Makeda -- I'd be curious to know more about what you feel are the major 
limitations of the software. (Not that they don't exist, but it's useful to 
hear what others think.)  In addition to being a user, I have also become a 
developer on the project, so have some ability to work toward solutions...
 
-David

 
__
 
David Dwiggins
Systems Librarian/Archivist, Historic New England
141 Cambridge Street, Boston, MA 02114
(617) 994-5948
ddwiggins at historicnewengland.org
http://www.historicnewengland.org
>>> "Makeda M."  12/20/2012 8:39 AM >>>
Hi Cairie,

I work for a university, not a museum, but we are about to implement
ResourceSpace as our DAM of choice after several months of testing. It's
flexible, easy to learn and easy to use, but it does have its limitations.
If your DAM needs are straightforward though - describe, store, search,
retrieve, download - it'll probably do the job quite well.

-- 
Makeda Marc-Ali, MISt
Service-oriented Information Professional
(647) 223-7770 / makeda.marcali at gmail.com
www.makedamarcali.com


Message: 9
> Date: Thu, 20 Dec 2012 11:03:52 +0100
> From: Erwin Verbruggen 
> To: Museum Computer Network Listserv 
> Subject: Re: [MCN-L] Open source DAMS for small museum
> Message-ID: <50D2E288.40807 at beeldengeluid.nl>
> Content-Type: text/plain; charset="iso-8859-1"; Format="flowed"
>
> Hi Cairie,
>
> I'd advise you to take a look at the magnificent DAM list, a Google
> Spreadsheet managed by Leala Abbot, for a (pretty) full overview of
> systems out there:
>
> https://docs.google.com/spreadsheet/ccc?key=0AghOkXx4WqeVdGxtLUo4MmVHVEVBYlpsZkRxR091OHc
>
> I'm pretty curious to know how happy people are about ResourceSpace,
> myself. If you need something that works well with public front-end
> solutions, you could also take a look at CollectiveAccess
>  - which you can host locally or from
> the cloud  (YouTube link).
>
> Kind regards,
> erwin
>
> *Erwin Verbruggen*
> Project Employee, Research & Development
>
> Netherlands Institute for Sound and Vision
> P.O. Box 1060, 1200 BB, Hilversum, Netherlands
> www.beeldengeluid.nl/research
> <
> http://www.google.com/url?q=http%3A%2F%2Fwww.beeldengeluid.nl%2F&sa=D&sntz=1&usg=AFrqEzeYY4n4jf6_kMuxEiAUu6jGk81HxA
> >
>
>
> > Cairie Riney 
> > December 20, 2012 5:01 AM
> > Hi All,
> > I'm interning for a small volunteer-run museum and about to start a
> > digitization project. This is their first digitization project so they
> > have
> > nothing in place yet in terms of DAMS or website or...really anything
> > digital. I'd like to use an open-source DAM to manage their files and
> > metadata. As of now the museum does not see online publishing in their
> > future. Does anyone have suggestions?
> >
> > Thank you!
> > -Cairie Riney
> >
>

[MCN-L] CMS/DAM system combos that work

[ddwigg...@historicnewengland.org]

Hi, Cristina,
 
We do this using the ResourceSpace open source DAM and a Minisis collections 
management system. We build a custom integration between the two that allows 
users to enter a ResourceID in Minisis and pull in a screen resolution version 
of an image. I also set it up so that viewers of a record in ResourceSpace can 
see a list of linked collection objects beneath the resource record. 
 
Right now the metadata on the two systems is largely separate, although we've 
talked about the idea of a bit more automation. (It's tricky, because there is 
a many to many relationship between collection objects and digital assets.)
 
Both of these systems feed data into our web publishing system, which is based 
on the Plone Web CMS, Solr search, and a bunch of custom coding. The Minisis 
records contain the resource IDs, and which tells the web system how to go get 
the images.
 
We're in the process of implementing some more complex integration to support 
zoomable images on the website.
 
I'd be happy to tell you more about how we've done this if it would be useful.
 
-David Dwiggins


 
 
__
 
David Dwiggins
Systems Librarian/Archivist, Historic New England
141 Cambridge Street, Boston, MA 02114
(617) 994-5948
ddwiggins at historicnewengland.org
http://www.historicnewengland.org
>>> Cristina Lichauco  9/28/2012 7:33 PM >>>
MCN'rs:

We are looking to convert our current CMS from Argus Open Edition to 
something new.  At the same time,  we are also planning to implement a 
Digital Asset Management system (we have none) for object images as well 
as other media resources.  I would be very interested in hearing from 
institutions, particularly art museums, that have a DAM that plays well 
with your CMS. 

What combination of products to you use, and do they integrate well with 
one another? How involved is it to get data from the CMS and DAM into 
other systems, such as your web content manager?

We have about 19,000 object records that we will be coverting, and many 
terabytes of images and video.

I'd love to hear what you use. Thanks very much. 

Cristina Lichauco
Assistant Registrar
Asian Art Museum
200 Larkin St.
San Francisco, CA 94102
(415) 581-3674

[MCN-L] Displaying TGN terms

[ddwigg...@historicnewengland.org]

Thanks  -- this is very helpful.
 
I'm in the process of loading a fresh copy of the data into MySQL to
play with (running into a few problems with the distribution files that
I e-mailed Patricia about separately), but once I've done that I'll see
if I can apply this knowledge to the actual data to do what we need.
 
-David

 
__
 
David Dwiggins
Systems Librarian/Archivist, Historic New England
141 Cambridge Street, Boston, MA 02114
(617) 994-5948
ddwiggins at historicnewengland.org
http://www.historicnewengland.org
>>> "Ruth Cuadra"  9/17/2012 6:51 PM >>>
David,

Here is a reply to your question from Patricia Harpring, Managing
Editor, Getty Vocabulary Program.

>>>
David,

You ask a good question. At the Getty Vocabulary Program, we recommend
that you concatenate a recommended Label to identify the place.
In brief, the label that is probably most useful to you comprises these
elements: 
the English preferred name (if any) of the target place (if none,
default to overall record-preferred name), 
then in parens the parents in ascending order to the level of Nation,
using for each parent the flagged Display name if any; if none, the
English preferred name; if none, default to overall record-preferred
name), and so on for each parent to level of Nation (i.e., to the place
type = 81002 "primary political unit" as place type #2). If no parent is
a primary political unit, go to level of continent. Close parens. 
Then include the preferred place type for the target place in parens. 
Include subject_id of the target place.
Like this: In this example, the city Orvieto has no English name, so
you use the record-preferred name. For parents, "Terni province" is an
example of using a display name for its record, and "Italy" is an
example of using the preferred English name its record when displayed in
horizontal Label displays.

Orvieto (Terni province, Umbria, Italy) (inhabited place) [7005124]


The topic is discussed in a few places on our Web site, including the
links below. I hope that helps. Note the discussion of special display
names that are flagged to accommodate horizontal displays of parents. 

On a related topic: As I presented at a few conferences this summer, we
are investigating the possibility of developing URIs for the Getty
vocabularies. Although we are not certain this will happen, many of us
here are optimistic. We will announce progress on this front when it is
resolved.

Sincerely,

Patricia

Patricia Harpring, PhD
Managing Editor, Getty Vocabulary Program
pharpring at getty.edu

>
Labels for geographic places are succinctly described here:
http://www.getty.edu/research/publications/electronic_publications/cdwa/30place.html#label
Including examples; [I've added the TGN subject_ids here, which are
missing because CDWA is speaking of labels in general, not of TGN
specifically]

- Orvieto (Terni province, Umbria, Italy) (inhabited place) [7005124]
- Oldenburg (Franklin county, Indiana, United States) (inhabited place)
[7013833]
- Galatia (Turkey) (general region) [7016662]
- Republic of Ireland (nation) [178]
- Cyprus (Asia) (island) [1006894]
- Belgica Prima (Gallia Belgica, Gaul) (former administrative division)
[7030321]

Labels for various purposes
Labels with the inverted form of the preferred name followed by parents
and place type are suited for alphabetical lists; note that only names
of physical features will generally be inverted, as discussed in
PLACE/LOCATION AUTHORITY - PLACE NAME. 
- Arrowsmith, Mount (Vancouver Island, British Columbia, Canada)
(mountain) [1103769]
- Erie, Lake (North and Central America) (lake) [7026039]
- Hathala (Northwest Frontier, Pakistan) (inhabited place) [1083488]
- Heicheng (Nei Mongol, China) (deserted settlement) [7001846]
- Los Angeles (California, United States) (inhabited place) [7023900]
- Zama (Siliana government, Tunisia) (lost settlement) [6006668]

Labels with the natural order form of the preferred name followed by
parents and place type are suited for wall labels, slide labels, and
captions. 
- Mount Arrowsmith (Vancouver Island, British Columbia, Canada)
(mountain) [1103769]
- Lake Erie (North and Central America) (lake) [7026039]
- Hathala (Northwest Frontier, Pakistan) (inhabited place) [1083488]
- Heicheng (Nei Mongol, China) (deserted settlement) [7001846]
- Los Angeles (California, United States) (inhabited place) [7023900]
- Zama (Siliana government, Tunisia) (lost settlement) [6006668]

Labels with the parents in descending order (as opposed to ascending
order, illustrated in above examples), may be used for lists where
results need to sort by parent; for example, all the places in one
nation or state will sort together. 
Orl?ans .. (inhabited place) 
(World, Europe, France, Centre region, Loiret) [7008337]
  
Orl?ans .. (inhabited place) 
(World, North and Central America, Canada, Ontario) [1014994]
  
Orleans .. (inhabited place) 
(World, North

[MCN-L] e-mail policies

[ddwigg...@historicnewengland.org]

Hi, all,
 
We are doing preliminary work on a move to a new e-mail system, and as part of 
this are looking at our policies and procedures surrounding e-mail, 
specifically related to remote access, mobile devices (including company owned 
vs. personal), e-mail archiving, etc.
 
I'm wondering if others would be willing to share any policy documents or other 
material that you might have related to this.
 
Thanks in advance,
 
David Dwiggins
 
 
 
__
 
David Dwiggins
Systems Librarian/Archivist, Historic New England
141 Cambridge Street, Boston, MA 02114
(617) 994-5948
ddwiggins at historicnewengland.org
http://www.historicnewengland.org

[MCN-L] Displaying TGN terms

[ddwigg...@historicnewengland.org]

We use the Getty Thesaurus of Geographic Names for coding place names in our 
museum and archival cataloguing systems. We're currently struggling with the 
best way to display and make these terms searchable in our online database.
 
Currently we're just displaying the term itself, which is flawed, because just 
seeing "Springfield" or "Florence" doesn't give the user enough information to 
figure out where something was really made.
 
But we're finding that the number of variant place types in TGN makes it hard 
to figure out a concise way of indiciating a more detailed place name that will 
work consistently across all entries in the thesaurus.
 
For example, the full hierarchy for Florence (the one in Italy) is 
 
Florence (inhabited place), Firenze (province), Tuscany (region), Italy 
(nation), Europe (continent), World (facet)
 
Neigborhoods and other local subdivisions can be even more of a mouthfull:
 
Notting Hill (neighborhood), Kensington and Chelsea (borough), London 
(inhabited place), Greater London (metropolitan area), England (country), 
United Kindom (nation), Europe (continent), World (facet)
 
Ideally I'd probably like to show the above as  "Florence, Italy" and "Notting 
Hill, London, England"
 
But I'm having trouble coming up with an algorithm that can consistently spit 
these out in the form we'd want to display given the data available in TGN.
 
Would welcome any ideas or feedback on this.
 
Thanks,

David
 
 
__
 
David Dwiggins
Systems Librarian/Archivist, Historic New England
141 Cambridge Street, Boston, MA 02114
(617) 994-5948
ddwiggins at historicnewengland.org
http://www.historicnewengland.org

[MCN-L] cloud migration and JPEG 2000 consulting

[ddwigg...@historicnewengland.org]

Please excuse the cross-post:
 
We are considering the migration of our LAMP-based ResourceSpace digital asset 
management system to the cloud, with the possible interim step of using a 
clustering technology like GlusterFS to move some data into the cloud while 
still running the system locally. We are interested in recommendations for 
consultants with experience assisting in this type of migration.
 
On a related project, we are considering moving to JPEG 2000 for storage of our 
master images, and may be interested in locating a consultant to help with this 
process as well. (I already have a few ideas where to start on this.)
 
If you have previously worked with an outside consultant on either type of 
project and could provide recommendations, I'd appreciate it.
 
I'd also welcome feedback if you've previously completed projects like those 
outlined above and have any wise words to offer.
 
Thanks in advance,
 
David Dwiggins
 
 
 
 
 
__
 
David Dwiggins
Systems Librarian/Archivist, Historic New England
141 Cambridge Street, Boston, MA 02114
(617) 994-5948
ddwiggins at historicnewengland.org
http://www.historicnewengland.org