Re: RE: [MLO] Re: Preventing bottlenecks due to conflicting/crashing project deadlines

[Richard C]

And to emphasise the point,  I have the followign situation as we speak

   - a meeting tomorrow for which I need to prepare a paper (tomorrow 
   morning) 
   - a 3 day workshop for which I need to prepare the materials (over the 
   weekend - sigh) 
   - a meeting on Thursday for which I also need to prepare some materials 
   (probably in the evenings of next week - sigh again)

 
Now if I use the planning approach that Neil proposes and I used as my time 
horizon, next Friday, I could find that I could get all my preparation tasks 
done by next Friday.  Whoopee.
 
But to repeat, this tells me nothing.  In fact, the reason it all fits inis 
 because next Friday I have lots of spare time and I can do all my 
preparation tasks next Friday long after I actually need to complete them.
 
The only way I can see whether I can meet my deadlines is to plan on  day by 
day basis.

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[MLO] Re: Preventing bottlenecks due to conflicting/crashing project deadlines

[Richard C]

What I am trying to say is that GTD goes so far but doesn't go far enough 
for me. And the fact that GTD doesn't do it, doesn't mean that we are not 
allowed to ask for MLO to do it   The point is we already have all our tasks 
in MLO - it would make a lot of sense to provide some simple extensions 
which allowed some time based forward planning for those of us that need it 
(which is quite a lot of people).

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RE: [MLO] Re: Preventing bottlenecks due to conflicting/crashing project deadlines

[Richard Collings]

This works fine if the individual tasks don't have individual deadlines.
But tells me nothing if they do.

 

I agree completely that if you live in a world where you just want to know
what you are going to be able to get done in the next month then there is no
need to plan on a day by day, week by week or whatever basis but when you
have multiple short term deadlines, then unless I am missing something,  it
doesn't help.

 

You have, as Mary is doing (I think), to start allocating tasks to time
slots (daily, weekly, or whatever) and then you can do what you have set out
with regard to seeing whether everything fits into those slots

 

Again I am happy to agree that this is more work and less flexible than the
scheme you set out but quite a lot of us have meetings for which we have to
prepare materials,  clients who want work done by certain dates, etc and are
prepared to accept this overhead in order to get a better picture of whether
we can meet those individual deadlines.

 

I would like to be able to do precisely what you have set out but be able to
do it day by day or week by week basis and I would like to be able to do it
in MLO.

 

And if it is done in a separate Forward Planning tab (shall we call it that
rather than Calendar), it will no effect on those who don't have deadlines
who can continue to just use the ToDo tab to work out what they should be
doing next and whether they can get it all done in the next month.

 

Richard

 

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Neal
Sent: 25 January 2011 4:43 PM
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] Re: Preventing bottlenecks due to conflicting/crashing
project deadlines

 

Hello Mary,  We have had this conversation with Richard in the past.  Here
is the link:

http://groups.google.com/group/mylifeorganized/browse_thread/thread/1831641b
58ec4747/4fb039f575aa3715?lnk=gst

&q=unschedule+nschm873#4fb039f575aa3715

As to answer your question, I'll review what I posted at that time.  To
forward plan you really shouldn't try to place your actual tasks in a
calendar.  You only use a calendar to figure out how much time you actually
have available to you.  So the steps are:

Figuring out time needed to complete tasks:

First you use MLO, or GTD, or whatever tool you use to gather all of the
work you really need to do.  You then take this work and figure out how many
30 minutes time slices you need to complete all the tasks you have given
yourself.

>From there you add your interruption percentage.  Basically, what percentage
of your time at work gets interrupted by others needing something from you.
You have to add enough additional time slices to cover this loss of time.

Now you know how many time slices you need to complete your tasks.

Figuring out time available:

Now you use a calendar to mark all of your commitments.  Read unschedule for
more information on how to do this.  Basically, you place all of your
scheduled meetings, your travel time, your lunches, your personal and
leisure time, etc.  Once you have this you now know what free time is
actually remaining for work.

Then you add up this time in 30 minute time slices.  Well you add up how
much of this time you are willing to give to work.  You can read about the
pomodoro technique as an example of this phase.  So now you know how many
"gross" time slices you have available. 

Putting it all together:

Since you now know how man time slices you need and how many time slices you
have, you simply add them up.  You go back to your unscheduled calendar and
start counting time slices available for each day, until you reach the total
slices you determined that you need to complete your tasks.

Advantages:

The advantage of this method over trying to put tasks directly into a
calendar is its flexibility.  You don't have to spend any time "sliding"
tasks to a later time slot if you add an emergency task.  By having time
needed and time available as separate lists you can add or subtract tasks to
your list and readjust your dates accordingly. 

So to recap, you would use MLO or GTD or your personal task collection
methodology.  You then use a calendar and the unschedule technique.  You
would then use pomodoro or the dash method for your time segment technique.
Combine them all together and you can now forward plan.

Anyway, I hope that is what you were looking for...

On Tue, Jan 25, 2011 at 3:56 AM, Mary D. Renaud 
wrote:

Is there any way we could steer this away from the gtd discussion? If GTDers
have ideas for using it with tight, competing deadlines, great; I'd be
grateful to hear them and see if I can implement them. But I need multiple
deadline management (as do many program managers, project managers, and
students - who also encounter bottlenecking issues) and I'm really hop

[MLO] Re: Possible to parse task for Start Time?

[Thomas]

thanks!

On Jan 26, 8:16 pm, pottster  wrote:
> Syntax is:-
>
> tomorrow -s
>
> In the RTE dialog, click on "learn more" for parsing details (including the
> answer to your question).

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[MLO] Re: Bonsai to MLO

[rfast10340]

I imported my Bonsai outline using this template but it didn't import
the Start Date field.  Can this be modified easily to do that?

On Dec 1 2010, 9:52 am, tomd  wrote:
> New conversion template fromBonsaito MLO was uploaded 
> tohttp://groups.google.com/group/mylifeorganized/web/MyLifeOrganized-Bo...
> courtesy of our group member Denis aka yurkennis

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[MLO] Re: Bonsai to MLO

[rfast10340]

Hi...I'm trying out MLO for the first time after being a long-time
Bonsai user and have some huge Bonsai outlines I'd like to import.

I have no idea, however, how to use the template you mention to import
Bonsai files.

Are there instructions somewhere on what to do?

Thanks in advance.

On Dec 1 2010, 9:52 am, tomd  wrote:
> New conversion template fromBonsaito MLO was uploaded 
> tohttp://groups.google.com/group/mylifeorganized/web/MyLifeOrganized-Bo...
> courtesy of our group member Denis aka yurkennis

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[MLO] Re: Where is computed score

[Olaf]

Hi Stephen,

I think you need to turn it on first under

 Tools->Options->To-do ordering options->Show computed score value on
Task Statistics

Then you can see the score in the "Task Statistics" under a tasks
"Properties".

Hop that helps,
Olaf

On Jan 21, 1:27 am, Stephen J  wrote:
> Sorry for the dumb question but I used to see the computed score for
> items and now I can't. I can't remember where it was. I thought it was
> in task statistics but it is not there. I have searched the help and
> can't find it.
>
> Can someone please tell me where can I see the computed score for each
> task?

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[MLO] How can I help in getting the Linux momentum going?

[MyYoungLO]

I've been using/admin'ing Linux since it was Slackware 0.99 and would
LOVE to see a Linux port for MLO.

How can I help?

Any/all ideas welcomed.

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[MLO] Re: Bug with autoformat and "ends with" condition

[Olaf]

I think there is another bug in the "ends with" condition: if the
"ends with" is at the end AND somewhere else in the string, then the
condition does not match.

Example: The condition "caption ends with xyz" will NOT match
"axyzbxyz"

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[MLO] Re: What's the protocol for Cloud Sync?

[Andrey Tkachuk (MLO)]

MLO-Cloud uses standard port.
HTTPS is used to connect to MLO cloud.

Try to connect to MLO-Cloud via MLO-Desktop using any login/password.
If you receive "login unknown" message from server - you are fine and
connection established.

Andrey.

On Dec 31 2010, 6:02 pm, Mikeu1  wrote:
> Pretty heavily firewalled at work.  If it's anything using a non-
> standard port I probably wouldn't have any luck.
>
> Was wondering if there's a way to test before I buy, some place I
> could try to telnet to maybe?
>
> Thanks.

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