RE: [MLO] Please help: Need way to separate things I have to do from things I don't

[Richard Collings]

What about using contexts? This has been my main way of trying to split
my tasks in the way you describe.   

 

The problem with contexts is that you can't create a view which (say) picks
out your three specific contexts:  '@Must have to do',  '@Should have to do'
and '@Nice to do' (say) as the grouping because if you group on context,
all the contexts of all the items meeting your filter criteria will be used
as group headings (and you have no control of the order in which they
appear)

 

Richard

 

From: mylifeorganized@googlegroups.com
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Ram Rachum
Sent: 13 October 2012 10:59 AM
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] Please help: Need way to separate things I have to do
from things I don't

 

Thank you Lisa.

 

Folders aren't satisfactory because the have-to-do-ness of a task is
independent of its folder. If I already have, say, a folder Personal Health
and a folder Work, then in both these folders there are tasks that I have to
do and tasks that I don't, and if I created folders for both kinds I would
have to duplicate my entire folder structure. (And that would only allow me
2 values of have-to-do-ness which isn't sufficient.)

 

I don't think that goals would work for this.

 

Maybe flags will work. It's a workaround but it might be okay. I'll think
about it.

On Saturday, October 13, 2012 6:05:38 AM UTC+2, Lisa S wrote:

There are lots of ways to do this. As Dwight mentioned, Starred is easy -- I
use it for what you are talking about, and like that I can quickly
Star/Unstar a task, as oddly enough that "must do" status is often relative
:)

 

I used to use Flags, but they aren't available yet on mobile platforms.

 

for tasks that I don't want to see in my task list but want to capture, I
have a "Someday/Maybe" folder that has "Hide-in-todo" set on it. For me
those are different than the tasks I actively intend to get to, which is the
list I use to choose what to star.

 

I also use Goal to narrow my field of view. Every day I look through the
"Weekly" goal list to decide if there is something I should Star for the
day, and theoretically I review my Monthly goals each week and move some to
Weekly, or even Star them directly from Monthly.

 

Lisa

On Fri, Oct 12, 2012 at 6:07 PM, Ram Rachum  > wrote:

Hello everybody!

 

In the last couple of days I've been rethinking my self-organization method
and trying to fix various aspects of it which are broken.

 

One of these is something that I want to consult with you about.

 

When putting tasks into MLO, I make use of the Importance, Urgency and
Effort attributes. I set these attributes to different levels for different
tasks. The thing is, I'm starting to feel that I have a need for one more
attribute, which is similar to Importance but not quite the same, and which
I am not sure if I can even name yet.

 

Let me explain the need:

 

I've noticed that often I would go to my computer and look at the ~20-30
tasks I have on my MLO to-do list, thinking "there's a lot of stuff I need
to do", and feeling the sort of bad feeling that you feel when there's a
task that you have to do but haven't done yet. And some of my tasks are like
that; for example if I have tasks like "Call accountant to ask about salary
mistake" or "Do the laundry", than those are things that I have to do, where
"have" means that I should feel that something is wrong if I didn't do.
Otherwise I might end up with no money in my pockets and no pants whose
pockets I could pull inside-out to illustrate my lack of money.

 

But on the other hand, there are tasks which it'll be a great idea to do,
but which I don't have to do. Two examples of that from my to-do list are
"Learn how to use RegexBuddy better" and "Reorganize all the electronic
adapters in the drawer". The former would make me into a better programmer,
and the latter would make it easier for me to find adapters when I need
them. Those are great things that are really important to me in my life;
programming puts bread on my table, and becoming a better programmer is
crucial to advancing my career, making more money and living a happy and
fulfilling life. I went on a spiel here because I want to emphasize that
tasks like the 2 examples above are definitely important, yet they are still
different from the examples of tasks from the previous paragraph.

 

Let's compare the 2 kinds of tasks. For simplicity I'll rephrase the example
for the first kind of task as "Resolve financial problem", and the second
kind as "Learn how to become a better programmer". They are both undoubtedly
important. The first one may be more urgent, but not necessarily. The
difference between them is: The first task belongs to a bucket of tasks
which I have to do, otherwise basic assumptions about my life (like having
money in the bank) would stop being true, while the second task belongs to a
different bucket of tasks which I don't have to do. Doing them may be a
great id

[MLO] MLO not remembering my reminder default

[Ram Rachum]

Hi,

I remember setting a default for reminders; they should just send an email 
to a specified email address. I don't remember where I've set this. But 
most of the time when I set a task to have a reminder, it does set it to 
send email to that email address.

But sometimes when I set a reminder, it switches back to "reminders window" 
for some reason. This is a big problem for me because if I set a reminder 
to a task, this means that it's *important* that I get it, and if it's on a 
reminder window, *I won't get it* and I could miss an important appointment!

Can someone help me?


Thanks,
Ram.

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Re: [MLO] Can an MLO desktop File be paired for Wi-Fi sync with more than one mobile device?

[Trish Putnam]

Greg, I have an encrypted digital notebook stored on a private server plus
my Outlook 2010/Exchange Server (I'm familiar with setting up my Outlook to
support GTD time management at a basic level).  While it's not as
functional as MLO is and I miss some of the features, I need to be able to
efficiently work with whichever of my devices is at hand (home PC, laptop,
tablet or phone) and know that the data is properly and safely synced at
whatever schedule makes sense.

I appreciate the amount of work that goes into a fine program like MLO, but
to me, the ability to adequately sync multiple devices without forcing
people to the cloud to do it is basic functionality for a mature task
manager.  There are plenty of people and companies who might approve the
use of MLO, but would balk at their data being stored in the cloud, for
example, regardless of encryption, unless they have control of it.   I
actually had a second, entirely separate profile that deals with work, as I
have to be aware of NDA and business-sensitive information and handle it
differently from my personal profile.  In my case, I would never sync my
business profile with the cloud, though I have synced my personal profile
occasionally while trying the cloud sync out.  Either way, I need the
information from both profiles on multiple devices, and at least part of
that data I would not be able to sync via the cloud.

I get the value of cloud sync as an option, but 1) I don't think it should
be the only workable solution for syncing and 2) if I have already paid for
multiple licenses to support my devices, I believe it is ludicrous to
charge extra for what is touted as the only way to support such a basic
functionality.  Now, if it truly were an option (i.e., Wi-Fi sync worked
beautifully for multiple devices) then I could see it as being offered as a
subscription add-on for those who want to sync over the air.
On Fri, Oct 12, 2012 at 9:12 PM, Greg May  wrote:

> Trish, what is your alternate solution?
>
>
> On Thursday, October 11, 2012 8:52:43 AM UTC-7, Trish P wrote:
>
>> This was actually enough of a pain to me that I've started using an
>> alternate solution, even with my investment in MLO.  It's a shame, as I
>> really like the software, but the lack of flexibility for sync options is a
>> deal breaker.
>> If better options for sync come along I'll reconsider.
>> On Oct 11, 2012 8:45 AM, "Elizabeth Lindsay"  wrote:
>>
>>> Correct - the desktop can only be paired with one device.  I found that
>>> frustrating since I have both a phone and a tablet.  Takes a few steps to
>>> unpair / repair, decided to skip it and rarely use tablet.
>>>
>>>
>>> On Sunday, October 7, 2012 12:54:20 PM UTC-5, Dwight Arthur wrote:
>>>


 Hi, Greg.
 Sorry that I don't know enough about wifi sync to answer the question.
 And I clearly recognize the advantage of wifi sync over cloud sync, namely
 the cost. But I wanted to mention that cloud sync would allow your mobile
 devices to sync with each other through the cloud and the desktop could
 catch up later, the mobile devices would not have to wait for the desktop.
 -Dwight

 Greg May  wrote:

 »From the Wi-Fi sync dialog, it appears that am MLO file can only be
 »paired
 »with one device at a time. I'd like to be able to Wi-Fi sync to both
 my
 »
 »iPad and my iPhone, but it looks like there's no way to keep both
 »pairings.
 »It looks like I would have to sync on one device, unpaid, pair and
 sync
 »the
 »other device.
 »
 »Am I right?
 »
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Re: [MLO] Please help: Need way to separate things I have to do from things I don't

[daniel sekera]

correct but in theory that is the way it should be because I would select
my @must have to do...do them because i have already decided they are most
important then select my @should have to do etc.  the whole idea is to
focus on the absolute next thing to do isn't it?

On Sun, Oct 14, 2012 at 7:00 PM, Richard Collings wrote:

> What about using contexts? This has been my main way of trying to
> split my tasks in the way you describe.   
>
> ** **
>
> The problem with contexts is that you can’t create a view which (say)
> picks out your three specific contexts:  ‘@Must have to do’,  ‘@Should have
> to do’ and ‘@Nice to do’ (say) as the grouping because if you group on
> context,  all the contexts of all the items meeting your filter criteria
> will be used as group headings (and you have no control of the order in
> which they appear)
>
> ** **
>
> Richard
>
> ** **
>
> *From:* mylifeorganized@googlegroups.com [mailto:
> mylifeorganized@googlegroups.com] *On Behalf Of *Ram Rachum
> *Sent:* 13 October 2012 10:59 AM
> *To:* mylifeorganized@googlegroups.com
> *Subject:* Re: [MLO] Please help: Need way to separate things I have to
> do from things I don't
>
> ** **
>
> Thank you Lisa.
>
> ** **
>
> Folders aren't satisfactory because the have-to-do-ness of a task is
> independent of its folder. If I already have, say, a folder Personal Health
> and a folder Work, then in both these folders there are tasks that I have
> to do and tasks that I don't, and if I created folders for both kinds I
> would have to duplicate my entire folder structure. (And that would only
> allow me 2 values of have-to-do-ness which isn't sufficient.)
>
> ** **
>
> I don't think that goals would work for this.
>
> ** **
>
> Maybe flags will work. It's a workaround but it might be okay. I'll think
> about it.
>
> On Saturday, October 13, 2012 6:05:38 AM UTC+2, Lisa S wrote:
>
> There are lots of ways to do this. As Dwight mentioned, Starred is easy --
> I use it for what you are talking about, and like that I can quickly
> Star/Unstar a task, as oddly enough that "must do" status is often relative
> :)
>
> ** **
>
> I used to use Flags, but they aren't available yet on mobile platforms.***
> *
>
> ** **
>
> for tasks that I don't want to see in my task list but want to capture, I
> have a "Someday/Maybe" folder that has "Hide-in-todo" set on it. For me
> those are different than the tasks I actively intend to get to, which is
> the list I use to choose what to star.
>
> ** **
>
> I also use Goal to narrow my field of view. Every day I look through the
> "Weekly" goal list to decide if there is something I should Star for the
> day, and theoretically I review my Monthly goals each week and move some to
> Weekly, or even Star them directly from Monthly.
>
> ** **
>
> Lisa
>
> On Fri, Oct 12, 2012 at 6:07 PM, Ram Rachum  wrote:***
> *
>
> Hello everybody!
>
> ** **
>
> In the last couple of days I've been rethinking my self-organization
> method and trying to fix various aspects of it which are broken.
>
> ** **
>
> One of these is something that I want to consult with you about.
>
> ** **
>
> When putting tasks into MLO, I make use of the Importance, Urgency and
> Effort attributes. I set these attributes to different levels for different
> tasks. The thing is, I'm starting to feel that I have a need for one more
> attribute, which is similar to Importance but not quite the same, and which
> I am not sure if I can even name yet.
>
> ** **
>
> Let me explain the need:
>
> ** **
>
> I've noticed that often I would go to my computer and look at the ~20-30
> tasks I have on my MLO to-do list, thinking "there's a lot of stuff I need
> to do", and feeling the sort of bad feeling that you feel when there's a
> task that you *have *to do but haven't done yet. And some of my tasks are
> like that; for example if I have tasks like "Call accountant to ask about
> salary mistake" or "Do the laundry", than those are things that I *have *to
> do, where "have" means that I should feel that something is wrong if I
> didn't do. Otherwise I might end up with no money in my pockets and no
> pants whose pockets I could pull inside-out to illustrate my lack of money.
> 
>
> ** **
>
> But on the other hand, there are tasks which it'll be a great idea to do,
> but which I don't *have *to do. Two examples of that from my to-do list
> are "Learn how to use RegexBuddy better" and "Reorganize all the electronic
> adapters in the drawer". The former would make me into a better programmer,
> and the latter would make it easier for me to find adapters when I need
> them. Those are great things that are really important to me in my life;
> programming puts bread on my table, and becoming a better programmer is
> crucial to advancing my career, making more money and living a happy and
> fulfilling life. I went on a spiel here because I want to emphasize that
> tasks like the 2 examples above are 

RE: [MLO] Can an MLO desktop File be paired for Wi-Fi sync with more than one mobile device?

[mlo]

Trish: you present a very interesting case, and I hope you will not mind if
I pump you for a little more information.

 

It sounds as though you have an exchange server running on your premises
under your personal control. Is that accurate? If so, I'm surprised because
I thought that would be prohibitive in time and expertise required as well
as monetary investment. Do you have any comment on this? 

 

If your exchange server is operated as a service by someone outside of your
premises and control, how do you reconcile synching the kinds of data you
would not want on MLO cloud despite encryption?

-Dwight

 

ON: Monday, October 15, 2012 4:51 AM, Trish Putnam wrote
Greg, I have an encrypted digital notebook stored on a private server plus
my Outlook 2010/Exchange Server (I'm familiar with setting up my Outlook to
support GTD time management at a basic level).  <.>  There are plenty of
people and companies who might approve the use of MLO, but would balk at
their data being stored in the cloud, for example, regardless of encryption,
unless they have control of it. <.>

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[MLO] MyLifeOrganized for Windows version 3.6.2 has been released!

[Andrey Tkachuk (MLO)]

MyLifeOrganized for Windows version 3.6.2 FINAL has been released!


We have just released MLO 3.6.2 with the fixes were implemented during MLO4 
development. We decided to add them to MLO3 branch and release ver. 3.6.2 
as the latest stable version for MLO3. Please upgrade. The MLO4 is in the 
final testing phase now and we plan the public beta release as soon as all 
critical things are fixed. More info will be available on our Facebook, 
Blog and Forum. 


Download Links:
http://www.mylifeorganized.net/downloads/

Change Log:
http://www.mylifeorganized.net/products/my-life-organized/change-log.htm

How to upgrade MLO for Windows:
===
1) Close MLO on desktop
2) Download desktop installation, run it and follow the instructions.
No uninstall needed.

Andrey.
http://www.facebook.com/MyLifeOrganized

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[MLO] MyLifeOrganized v.4 - Outline Filtering

[Andrey Tkachuk (MLO)]

One of the long-awaited feature in MLO v.4 is the Outline Filtering. The 
following blog post will demonstrate how you can use the outline filtering 
when creating your custom views in MLO v.4.

http://blog.mylifeorganized.net/2012/10/mylifeorganized-v4-outline-filtering.html

Andrey.

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Re: [MLO] MyLifeOrganized v.4 - Outline Filtering

[maze3d]

  
  
Wow now I really cannot wait till v4 is
  released!
  Looks awesome!
  Have a great evening,
  
  Brienne
  
  On 15.10.2012 17:21, Andrey Tkachuk (MLO) wrote:

One of the long-awaited feature in
MLO v.4 is the Outline Filtering. The following blog post will
demonstrate how you can use the outline filtering when creating
your custom views in MLO v.4.

http://blog.mylifeorganized.net/2012/10/mylifeorganized-v4-outline-filtering.html

Andrey.
  
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Re: [MLO] Please help: Need way to separate things I have to do from things I don't

[Lisa Stroyan]

Sorry, I wasn't advocating folders as a general solution for all of this
problem, but only for those tasks which should no longer be in the active
tree. You are right that it doesn't work for everything.  But I find that
some things I don't really want in my main system but don't want to lose
them either.

Flags don't port to Android, which is why I moved to a combination of Star
plus Goals. Goals are pretty well supported on Android.

Using contexts is messy, I think...because I use them for other things.
Also not as good on mobile devices because if I filter to "MustDoContext" I
don't see the breakdown of other contexts. (Not that I do with Starred and
Goals either I suppose).  But I can at least sort based on Starred/goals,
and can't sort based on context I don't think.

(I really really want Android to have "Goal" and "Starred" in the filter
dialog...it would add so much power. If anyone agrees, please vote in
uservoice :)

Let us know how things go.

Lisa

On Sat, Oct 13, 2012 at 3:58 AM, Ram Rachum  wrote:

> Thank you Lisa.
>
> Folders aren't satisfactory because the have-to-do-ness of a task is
> independent of its folder. If I already have, say, a folder Personal Health
> and a folder Work, then in both these folders there are tasks that I have
> to do and tasks that I don't, and if I created folders for both kinds I
> would have to duplicate my entire folder structure. (And that would only
> allow me 2 values of have-to-do-ness which isn't sufficient.)
>
> I don't think that goals would work for this.
>
> Maybe flags will work. It's a workaround but it might be okay. I'll think
> about it.
>
>
> On Saturday, October 13, 2012 6:05:38 AM UTC+2, Lisa S wrote:
>
>> There are lots of ways to do this. As Dwight mentioned, Starred is easy
>> -- I use it for what you are talking about, and like that I can quickly
>> Star/Unstar a task, as oddly enough that "must do" status is often relative
>> :)
>>
>> I used to use Flags, but they aren't available yet on mobile platforms.
>>
>> for tasks that I don't want to see in my task list but want to capture, I
>> have a "Someday/Maybe" folder that has "Hide-in-todo" set on it. For me
>> those are different than the tasks I actively intend to get to, which is
>> the list I use to choose what to star.
>>
>> I also use Goal to narrow my field of view. Every day I look through the
>> "Weekly" goal list to decide if there is something I should Star for the
>> day, and theoretically I review my Monthly goals each week and move some to
>> Weekly, or even Star them directly from Monthly.
>>
>> Lisa
>>
>> On Fri, Oct 12, 2012 at 6:07 PM, Ram Rachum  wrote:
>>
>>> Hello everybody!
>>>
>>> In the last couple of days I've been rethinking my self-organization
>>> method and trying to fix various aspects of it which are broken.
>>>
>>> One of these is something that I want to consult with you about.
>>>
>>> When putting tasks into MLO, I make use of the Importance, Urgency and
>>> Effort attributes. I set these attributes to different levels for different
>>> tasks. The thing is, I'm starting to feel that I have a need for one more
>>> attribute, which is similar to Importance but not quite the same, and which
>>> I am not sure if I can even name yet.
>>>
>>> Let me explain the need:
>>>
>>> I've noticed that often I would go to my computer and look at the ~20-30
>>> tasks I have on my MLO to-do list, thinking "there's a lot of stuff I need
>>> to do", and feeling the sort of bad feeling that you feel when there's a
>>> task that you *have *to do but haven't done yet. And some of my tasks
>>> are like that; for example if I have tasks like "Call accountant to ask
>>> about salary mistake" or "Do the laundry", than those are things that I
>>> *have *to do, where "have" means that I should feel that something is
>>> wrong if I didn't do. Otherwise I might end up with no money in my pockets
>>> and no pants whose pockets I could pull inside-out to illustrate my lack of
>>> money.
>>>
>>> But on the other hand, there are tasks which it'll be a great idea to
>>> do, but which I don't *have *to do. Two examples of that from my to-do
>>> list are "Learn how to use RegexBuddy better" and "Reorganize all the
>>> electronic adapters in the drawer". The former would make me into a better
>>> programmer, and the latter would make it easier for me to find adapters
>>> when I need them. Those are great things that are really important to me in
>>> my life; programming puts bread on my table, and becoming a better
>>> programmer is crucial to advancing my career, making more money and living
>>> a happy and fulfilling life. I went on a spiel here because I want to
>>> emphasize that tasks like the 2 examples above are definitely *important
>>> *, yet they are *still different* from the examples of tasks from the
>>> previous paragraph.
>>>
>>> Let's compare the 2 kinds of tasks. For simplicity I'll rephrase the
>>> example for the first kind of task as "Resolve financial problem", and the
>>

[MLO] Re: Getting rid of project progress indicators

[Steve Neas]

I think this is what you are looking for:
Tool Menu
Options
Themes and Formatting
Edit Theme
Tree format
Uncheck: Show project progress bar

This will remove the progress bars from Projects in the outline.

-Steve

On Saturday, October 13, 2012 7:42:44 PM UTC-4, Ram Rachum wrote:
>
> Hi everybody,
>
> Question: I'm looking at the Projects view, and each project has a 
> progress bar which is fed by the ratio of completed tasks. The way I 
> organize my tasks, the data shown by this progress bar is completely wrong 
> and irrelevant. It's just a distraction. Is there a way to remove it from 
> the Projects view?
>
>
> Thanks for your help,
> Ram Rachum.
>

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Re: [MLO] Re: Getting rid of project progress indicators

[Lisa Stroyan]

Nice find, Steve!!

Lisa

On Mon, Oct 15, 2012 at 6:49 PM, Steve Neas  wrote:

> I think this is what you are looking for:
> Tool Menu
> Options
> Themes and Formatting
> Edit Theme
> Tree format
> Uncheck: Show project progress bar
>
> This will remove the progress bars from Projects in the outline.
>
> -Steve
>
> On Saturday, October 13, 2012 7:42:44 PM UTC-4, Ram Rachum wrote:
>>
>> Hi everybody,
>>
>> Question: I'm looking at the Projects view, and each project has a
>> progress bar which is fed by the ratio of completed tasks. The way I
>> organize my tasks, the data shown by this progress bar is completely wrong
>> and irrelevant. It's just a distraction. Is there a way to remove it from
>> the Projects view?
>>
>>
>> Thanks for your help,
>> Ram Rachum.
>>
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