[MLO] Re: input parsing : new task -s1/30/17at8am -d1/30/17at9:30am rmd10min

2017-01-29 Thread Ray Emerson 
George - 
  This was a little tricky! Below is a screen capture with several 
different examples. I believe the "new task 6" syntax is what you're after.




  
Cheers.
Ray

On Monday, 23 January 2017 22:48:50 UTC-5, george wrote:
>
> Hi
>
>
> In this input parsing string everything works(start date and time and end 
> date and time) except the reminder. I want the reminder 10 before due at 
> 9:20 but it is not what i am getting. 
>
>
> *new task -s1/30/17at8am -d1/30/17at9:30am rmd10min*
>
> What is the error in this entry?
>
> Thanks!
>

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[MLO] Re: Is anyone able to use "reminder by email" feature?

2017-01-29 Thread Lasse Pedersen 
I assume this requires the MLO desktop client / PC running?

The best way in the future to set this up would be via the cloud.
Even better if it could be done with other triggers than due date. Such as 
a task/project getting a certain context or flag.
(Even better would be if the cloud could interact with IFTTT or Zapier but 
at least the triggered emails could help some of the way).

One way I would use it would be to give a project a "Project Support 
Information" marking and then trigger the creation of a folder for that on 
my Google Drive or Dropbox, with the same name as the project.


On Tuesday, 14 October 2014 18:03:13 UTC+2, Grant wrote:
>
> I have read through the forum and see other have similar issues, but no 
> fixes. I assume this feature doesn't actually work.
>
> "send text message" for setup of email account within the desktop 
> application fails every time. I have tried every option I can think of for 
> the email settings for Gmail.
>
> Am thinking of purchasing both android and desktop version and don't think 
> this is a deal breaker, but would be nice to have it work.
>
> Thanks for any help you can give.
>
> g
>
>
>
>

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[MLO] Re: Marking as "Won't Do"

2017-01-29 Thread Lasse Pedersen 
Like others have mentioned, I also plan to use contexts for this purpose, 
once I get to set up a proper review process. And use "complete" to get 
them out of the way for now.

There are certain tasks I want out of the way - cancelled or suspended one 
way or another but this can be for different reasons. Sometimes I just had 
to rethink it because I got wiser and it becomes a different project or at 
a much later time. Other times, I didn't make it because I procrastinated 
and missed the opportunity. That's another thing I'd want to follow up on.


On Monday, 12 December 2016 17:06:21 UTC+1, c.k. lester wrote:
>
> How do you mark a task at "Won't Be Done" or similar? This is primarily 
> used in software development management, where an assigned enhancement or 
> bug fix or something is on the task list, but, ultimately, the programmer 
> decides it won't be done for one reason or another. Instead of marking is 
> as "Done," there is a "Won't Do" or "Rejected" status. Is that available 
> for MLO?
>
>

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[MLO] Re: Need A QUICK WAY to get rid of a cluttered MLO, and move between inbox and tree-structure folders

2017-01-29 Thread Lasse Pedersen 
How about opening your projects view in a separate window (F3) and simply 
using drag/drop or cut/paste to there?

On Friday, 20 January 2017 04:22:39 UTC+1, Benny Karlson wrote:
>
> Thanks Oliver,
> that's a nice and quick way to find tasks with text filter, new to me :-) 
> BUT unfortunately I quite often don't  have this identical text "Project1" 
> written in all of my tasks I like to move to the Project1 folder .-(  This 
> means I still need to do a manual pic of these tasks and the question 
> remains. If there is the not a command for this today, (to select/highlight 
> task while using Arrow up or down, maybe someone could ask for this little 
> feature from the developer team. It should really ease up the speed in 
> moving tasks to right folder. There must be a lot more people out  there 
> that, fast fills up there inbox, when for instance, using the excellent 
> mobil apps with speech to text input etc.
> /Benny  
>

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[MLO] Re: The point of using "goals"

2017-01-29 Thread Lasse Pedersen 
Stéph, thanks for the feedback and sorry for the late response. Seems I had 
forgotten to subscribe for email updates.

I'm not familiar with the 7 habits other than by name and brief outline. So 
haven't played with it. (I like your idea of defining roles. Is this from 
the 7 habits concept?).
I think it is helpful to blend in (or top-load) other models that help go 
beyond the very task-driven philosophy of GTD.

Yes, GTD sort of covers it with reviews and the "altitude concept" - but it 
tends to get too little attention because it is not as nuts-and-bolts as 
all the rest. It is not described in detail and it is not as easily rolled 
into a tool that supports it.

I find the goals important for the "altitude concept" or whatever way 
strategic goals are arranged. But since goals on a year-level or more are 
on a strategic level, I don't find it terribly important to have them 
embedded/included in my every-day productivity/action tool. (And I think 
that's another reason Goals don't get a lot of attention in MLO talks or in 
the manual).
It is good to have them handy and to look at them often - if for nothing 
else, simply to keep them top of mind. But I could have them in whatever 
list or document on my phone that is easy to call up. (Perhaps combined 
with various visualization / affirmation / motivation information).

The actual execution on my high level goals would be "bridged" through one 
or more strategic plans (that often involve several goals) and then 
high-level projects ("programs" really) with many projects below them.
For example, if I wanted to change career this might involve several goals 
both for work and private (e.g. moving to a different city). Clever 
strategy and brilliant planning is when one can "merge" goals into these 
kind of strategies that cover all / make the best compromise. In that 
example, I would have to take both my career ambitions, my lifestyle 
preferences and relationship goals into perspective in the plans. A project 
of "survey new place to live" would be referring to all 3 of these in some 
way.

I could of course also put them in MLO but right now I am holding off, as I 
am considering to use those goals for something more "custom" which is not 
(always) tied up on week, month or year. (So I might use the 
week/month/year setting to signify another meaning and keep my yearly goals 
elsewhere).

I support that MLO has goals or some kind of projects/tasks which are kept 
out of the normal to-do centric lists and more of a "review and check off 
periodically" thing. But with an extra option that is not a hard setting 
with week/month/year.
To use this for achievements that are not about specific one-time tasks but 
more about HOW (my policies, habits, ways of doing things - ie. QUALITY you 
might say) and HOW MUCH (as in, quota. E.g. "call 10 new leads" or "send 
out 10 job applications). The HOW I operate can also be used for various 
kinds of habit mastery.

About habits and routines, some of them could be permanent "policy", others 
could be temporary to handle some situation. Such as: "For the next two 
weeks, use 30 minutes daily to sort and clean up that huge box of paper 
mess". (Of course, when it gets that specific, it could be a recurring 
task, I know).

There are many variants of HOW, HOW MUCH or REGULARLY (temporary or 
permanent) and I will be analyzing this further. I find that I often pause 
and ponder when defining work in my projects because part of the solution 
falls under this.

Sorry if this became TL;DR but it is a sort of fishy subject with many 
loose ends. I'd love if it could stimulate others to give their own views 
and ideas.
In short about MLO features it would be nice to have a variance of goals 
that are not forced on a fixed time schedule.








On Saturday, 21 January 2017 23:12:54 UTC+1, Stéph wrote:
>
> Hello Lasse,
>
> Just to add to the mix: I use a combination of Steven Covey's 7 habits of 
> highly effective people and David Allen's GTD system. My tree structure has 
> areas of life at the top (personal, home, work, community), then my roles 
> in each area, then a mixture of goals and projects. Goals are those I set 
> myself or ones set for me for the year, in my annual progress review with 
> my boss. By organizing projects under my roles and goals, I try to make 
> sure that I'm prioritizing those projects and activities which align with 
> my goals.
>
> I MLO, I use the annual goal tag to identify my goals (which brings up a 
> target icon in position 0, in my Automatic Formatting rules).
>
> Does that help... or just confuse things?
> Stéphane 
>
> On Friday, 20 January 2017 10:11:52 UTC, Lasse Pedersen wrote:
>
>> I haven't started using them yet (and would also love to hear more about 
>> the initial philosophy behind). But I see them as a kind of guiding post or 
>> beacon. The manual says the goals are what the actions should be oriented 
>> towards.
>> There are also goals or targets that are not necessari

[MLO] Re: Feature Request: Include Zoom in Saved Views and Filters

2017-01-29 Thread Lasse Pedersen 
Looks to me the only way to achieve it is to have all views sync to the 
first tab (e.g. an outline) and zoom there.

But yes, I'd also love if it was possible to either
1) have a more "hard" definition for a particular view, OR
2) have an easier way to navigate between several pre-selected zooms (I 
think this is the ambition with the "workspace" setting in the Android app. 
Isn't that right?).



On Monday, 23 January 2017 18:18:43 UTC+1, Spencer Holguin wrote:
>
> I think that it is a very good idea.
>
> I don't know why the standard "Inbox" view, has its "zoomed-in" 
> characteristic intrinsically (and "magically") applied, but if you copy the 
> Inbox view to, say, Inbox-Copy; then it looses its "Inbox zoomed-in" 
> characteristic.  And (as far as I know) you can't just apply it.  You can, 
> however, apply a Text filter, but it is not the same.
>
>
> On Wednesday, March 19, 2008 at 8:36:29 AM UTC-6, Luciano Passuello wrote:
>>
>> Zoom is, in a way, a type of filter. As such, I think it should be 
>> included in the settings saved when creating a view. 
>> I use this functionality all the time, and it's an extra step from 
>> selecting the view, which is unnatural for me. 
>> That would be an opportunity to expose zoom in the UI as well (today 
>> is 
>> shortcut/right click menu only). It would add consistency by keeping 
>> all 
>> filter-related functionality in the same pane. 
>>
>> As a suggestion, maybe this could be a new section in the filter pane, 
>> called Zoom: 
>>
>> 1. When no task is currently zoomed: 
>> [LABEL] Outline not zoomed. 
>> [BUTTON/LINK] Zoom on currently selected task. 
>>
>> 2. When already zoomed: 
>> [LABEL] Zoomed on 'task'. 
>> [BUTTON/LINK: Zoom out] 
>>
>> (similar to what the zoom notice on top of outline today is) 
>>
>> I know this needs more thought, but just throwing out the idea... 
>> What do fellow MLO community members think? Andrey? 
>>
>> Best Regards, 
>>
>> Luciano Passuello 
>> http://litemind.com 
>> ~Exploring ways to use our minds efficiently.
>
>

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[MLO] Re: Get Flags to 'inherit'

2017-01-29 Thread Lasse Pedersen 
Like others have said, it would have to be an option, not fixed 
functionality.
The way I use flags at the moment, mandatory inheriting would screw it up.

That being said, the reason I use flags is that they are mutually exclusive 
- which contexts are not.
If there was a way to make a group of subcontexts mutually exclusive, I 
would use those instead of flags in my current use case.




On Tuesday, 20 December 2016 19:22:09 UTC+1, John . Smith wrote:
>
>
> Hi 
>
> If new tasks were able to inherit the Flag of their parent task - in the 
> same way that Contexts do that would really help me. 
> Any takers?
>
> J
>

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[MLO] Re: sort projects by sub-task's modification date?

2017-01-29 Thread Lasse Pedersen 
Good idea. It would aid the review process (I agree with pottster that it 
is one of the most neglected. It also easily slips for me.)  

I'm also thinking if there is an easy way to view all projects that have no 
next action? That would be something I would use a lot, too. (Off-topic to 
the thread but maybe overlapping the user need / usage scenario anyway?).


On Saturday, 28 January 2017 15:15:03 UTC+1, robisme (Olivier R) wrote:
>
> Hello,
>
> I'd like to focus on the projects for which nothing has been done for a 
> long time: no new task, no task done, etc.
> How could I sort them?
> I tried to sort by "modification date", but I don't want to focus only on 
> the project's properies (caption, context or whatever), but mainly on its 
> sub-tasks.
> In short : what are my forgotten projects.
> Is there a way?
>
> Thank you.
> Olivier
>

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Re: [MLO] Re: How can I change the flag in the iOS-Apps? - I'm using the flags like kanban columns

2017-01-29 Thread Spencer Holguin 
I also would like to change a task's flag in the mobile app (Android in my 
case).

It think it would not be to difficult nor slow to implement.

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Re: [MLO] Re: Need A QUICK WAY to get rid of a cluttered MLO, and move between inbox and tree-structure folders

2017-01-29 Thread Dwight Arthur 

Or drag & drop between the two windows


On January 29, 2017 11:52:17 PM "MOK | MATSURU"  wrote:


Hi Benny,

  have you try the F3 pop up window? then arrange 2 windows wide by side
and copy paste the tasks.

On 20 January 2017 at 11:22, Benny Karlson  wrote:


Thanks Oliver,
that's a nice and quick way to find tasks with text filter, new to me :-)
BUT unfortunately I quite often don't  have this identical text "Project1"
written in all of my tasks I like to move to the Project1 folder .-(  This
means I still need to do a manual pic of these tasks and the question
remains. If there is the not a command for this today, (to select/highlight
task while using Arrow up or down, maybe someone could ask for this little
feature from the developer team. It should really ease up the speed in
moving tasks to right folder. There must be a lot more people out  there
that, fast fills up there inbox, when for instance, using the excellent
mobil apps with speech to text input etc.
/Benny

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Re: [MLO] Re: Need A QUICK WAY to get rid of a cluttered MLO, and move between inbox and tree-structure folders

2017-01-29 Thread MOK | MATSURU 
Hi Benny,

  have you try the F3 pop up window? then arrange 2 windows wide by side
and copy paste the tasks.

On 20 January 2017 at 11:22, Benny Karlson  wrote:

> Thanks Oliver,
> that's a nice and quick way to find tasks with text filter, new to me :-)
> BUT unfortunately I quite often don't  have this identical text "Project1"
> written in all of my tasks I like to move to the Project1 folder .-(  This
> means I still need to do a manual pic of these tasks and the question
> remains. If there is the not a command for this today, (to select/highlight
> task while using Arrow up or down, maybe someone could ask for this little
> feature from the developer team. It should really ease up the speed in
> moving tasks to right folder. There must be a lot more people out  there
> that, fast fills up there inbox, when for instance, using the excellent
> mobil apps with speech to text input etc.
> /Benny
>
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[MLO] Re: input parsing : new task -s1/30/17at8am -d1/30/17at9:30am rmd10min

2017-01-29 Thread george 
Thank You. I spent quite some time typing this over and over.. hoping for 
correct result. 

If this gets fixed it would help a lot in my quest to reduce mouse usage.  


On Sunday, January 29, 2017 at 4:37:42 PM UTC-8, Stéph wrote:
>
> I just tried this. The parsing section in the help file says that I should 
> be able to write new task -s1/30/17at8am -d1/30/17at9:30am rmd 10min in 
> advance, but it still only recognizes this as setting a reminder for 10 
> minutes from the current time. I think you may have found a bug there. I'll 
> pass it to the other beta testers.
>
> Thanks,
> Stéphane 
>
> On Tuesday, 24 January 2017 03:48:50 UTC, george wrote:
>
>> Hi
>>
>>
>> In this input parsing string everything works(start date and time and end 
>> date and time) except the reminder. I want the reminder 10 before due at 
>> 9:20 but it is not what i am getting. 
>>
>>
>> *new task -s1/30/17at8am -d1/30/17at9:30am rmd10min*
>>
>> What is the error in this entry?
>>
>> Thanks!
>>
>

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[MLO] Re: input parsing : new task -s1/30/17at8am -d1/30/17at9:30am rmd10min

2017-01-29 Thread Stéph 
I just tried this. The parsing section in the help file says that I should 
be able to write new task -s1/30/17at8am -d1/30/17at9:30am rmd 10min in 
advance, but it still only recognizes this as setting a reminder for 10 
minutes from the current time. I think you may have found a bug there. I'll 
pass it to the other beta testers.

Thanks,
Stéphane 

On Tuesday, 24 January 2017 03:48:50 UTC, george wrote:

> Hi
>
>
> In this input parsing string everything works(start date and time and end 
> date and time) except the reminder. I want the reminder 10 before due at 
> 9:20 but it is not what i am getting. 
>
>
> *new task -s1/30/17at8am -d1/30/17at9:30am rmd10min*
>
> What is the error in this entry?
>
> Thanks!
>

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[MLO] Re: Question about grouping on the Iphone

2017-01-29 Thread Stéph 
Duplicate post. Please check my answer on the other thread you started.

Regards,
Stéphane

On Friday, 27 January 2017 04:01:26 UTC, luc wrote:

> Hi everyone,
> Can someone please tell me if there is a way to group items (Group and 
> sort\more than once on my MLO Iphone... just like in the Windows MLO version
>

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[MLO] Re: Question about Grouping in MLO for Iphone...

2017-01-29 Thread Stéph 
Hello Luc,

No, it doesn't look like nested grouping has been implemented on the iOS 
version, yet.

Stéphane

On Friday, 27 January 2017 04:05:02 UTC, luc wrote:

> Hi everyone,
> Can someone please tell me if there is a way to group items (Group and 
> sort\ Group by) more than just once on my MLO Iphone... just like in the 
> Windows MLO version.
> Thanks in advance!
> Luc
>

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Re: [MLO] Re: Get Flags to 'inherit'

2017-01-29 Thread David Timpe 
I'd like to be able to turn off all inheritance. For me this is always unique 
and the first thing I do when I create a subtask is to clear the dates and the 
context. Inheriting flags would create more waste for me. 

Contexts, dates, and dependence controls whether a task can be done or not for 
me. I don't worry about energy level and I don't capture things I don't intend 
to do except for in the someday/maybe folder which isn't getting done until the 
task is moved, given dates and a context at which point it becomes active when 
it should. 

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Re: [MLO] Re: Get Flags to 'inherit'

2017-01-29 Thread Stéph 
No problem with having the *option *of flags inheriting, as long as I can 
choose not to inherit (same as I'd like to be able to do with contexts).

In reply to your aside about actionable status - I have contexts for 
"?Waiting For" and "Someday" and "-Superseded". For me, this is fine as I 
only have a list of 16 contexts. I agree that folders wouldn't work for 
this as it would involve moving items around each time their status changes 
- Also, because I use folder and list hierarchy to associate tasks with 
projects and goals. Overall I have 

Stéphane

On Sunday, 29 January 2017 14:01:20 UTC, John . Smith wrote:

>
> Nope, I don't get it. Surely Context-tags are for CONTEXTS!  i.e. To me, 
> roughly speaking, a "context" would be 
> - physically where you are executing the task   AND/OR
> - what mood or energy level it will require you to be inAND/OR
> - what software would be involved. 
>
> And because a task can only have one Flag at a time they are not 
> appropriate for allocating multiple such "contexts" at once. 
>
> To get clear, I am only talking about inheriting the value of a flat* at 
> the time of creation* of the task, yes? 
> i.e. The "child" task would be "born" with the flag value of it's parent. 
> Thereafter it could be freely changed.
> Would inheriting roles and being part of goals really be such a bad thing? 
> Maybe yes.
>
> Separately, I need a field that can be used to control one's overall 
> attitude to whether or not it should be done. i.e. its "actionable status" 
> if you will. (e.g. Active/Next, Someday-maybe, Waiting, Archive, Later, 
> Travel-List etc). I don't like using Context-tags for what is really 
> actionable status because it clutters up my real contexts. 
>
> TBH, I still don't understand how other users manage to control their 
> action statuses. I tried using folders but when you have large volumes of 
> data moving between folders gets way too messy. "Hide branch in to-do" is 
> useful but that is binary with only two values - on and off. So you can 
> only have 2 statuses. (Active and Someday).
>
> OK so if we do understand each other, would you folks still object if the 
> user was allowed to control the inheritance at birth of flags somewhere 
> within MLO's Settings?
>
> J
>
>
> PS Fwiw, what I really want is a new, *completely separate* field for 
> status, which would be inherited at the time of a task's creation. Or 
> better it might even FULLY inherit. i.e. a Task's value as far as filtering 
> is concerned would be:
> A) it's own value if set, but if not 
> B) it would take on the value of it's most recent parent that did have a 
> value set. 
> In this way you could move an entire project tree in an out of say 
> Someday-Maybe simply by changing one value at the root of the project tree.
>
> But I doubt MLO developers would have the stomach for such a large change. 
>  [sigh]
>
>
> On 28 January 2017 at 15:10, pottster > 
> wrote:
>
>> I agree with Steph. I would not support this change. The way I use flags 
>> would be made unworkable if flags were inherited. That's what contexts are 
>> for.
>>
>> On Friday, 27 January 2017 16:21:04 UTC, Stéph wrote:
>>>
>>> I wouldn't want that - It would completely mess up my system. I'm using 
>>> flags for some things (identifying roles and goals) specifically because 
>>> they don't inherit, but categories do.
>>>
>>> On Tuesday, 24 January 2017 20:46:27 UTC, John . Smith wrote:



 Yes, Steph's suggestion would be ideal, although more complex and so 
 more costly to develop.

 If we can't have that, I am wondering if anyone actually object if new 
 tasks were made to inherit the flag of their parent?

 J



 On Tuesday, December 20, 2016 at 6:22:09 PM UTC, John . Smith wrote:
>
>
> Hi 
>
> If new tasks were able to inherit the Flag of their parent task - in 
> the same way that Contexts do that would really help me. 
> Any takers?
>
> J
>
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Re: [MLO] Re: Get Flags to 'inherit'

2017-01-29 Thread Smith, John 
Nope, I don't get it. Surely Context-tags are for CONTEXTS!  i.e. To me,
roughly speaking, a "context" would be
- physically where you are executing the task   AND/OR
- what mood or energy level it will require you to be inAND/OR
- what software would be involved.

And because a task can only have one Flag at a time they are not
appropriate for allocating multiple such "contexts" at once.

To get clear, I am only talking about inheriting the value of a flat* at
the time of creation* of the task, yes?
i.e. The "child" task would be "born" with the flag value of it's parent.
Thereafter it could be freely changed.
Would inheriting roles and being part of goals really be such a bad thing?
Maybe yes.

Separately, I need a field that can be used to control one's overall
attitude to whether or not it should be done. i.e. its "actionable status"
if you will. (e.g. Active/Next, Someday-maybe, Waiting, Archive, Later,
Travel-List etc). I don't like using Context-tags for what is really
actionable status because it clutters up my real contexts.

TBH, I still don't understand how other users manage to control their
action statuses. I tried using folders but when you have large volumes of
data moving between folders gets way too messy. "Hide branch in to-do" is
useful but that is binary with only two values - on and off. So you can
only have 2 statuses. (Active and Someday).

OK so if we do understand each other, would you folks still object if the
user was allowed to control the inheritance at birth of flags somewhere
within MLO's Settings?

J


PS Fwiw, what I really want is a new, *completely separate* field for
status, which would be inherited at the time of a task's creation. Or
better it might even FULLY inherit. i.e. a Task's value as far as filtering
is concerned would be:
A) it's own value if set, but if not
B) it would take on the value of it's most recent parent that did have a
value set.
In this way you could move an entire project tree in an out of say
Someday-Maybe simply by changing one value at the root of the project tree.

But I doubt MLO developers would have the stomach for such a large change.
 [sigh]


On 28 January 2017 at 15:10, pottster  wrote:

> I agree with Steph. I would not support this change. The way I use flags
> would be made unworkable if flags were inherited. That's what contexts are
> for.
>
> On Friday, 27 January 2017 16:21:04 UTC, Stéph wrote:
>>
>> I wouldn't want that - It would completely mess up my system. I'm using
>> flags for some things (identifying roles and goals) specifically because
>> they don't inherit, but categories do.
>>
>> On Tuesday, 24 January 2017 20:46:27 UTC, John . Smith wrote:
>>>
>>>
>>>
>>> Yes, Steph's suggestion would be ideal, although more complex and so
>>> more costly to develop.
>>>
>>> If we can't have that, I am wondering if anyone actually object if new
>>> tasks were made to inherit the flag of their parent?
>>>
>>> J
>>>
>>>
>>>
>>> On Tuesday, December 20, 2016 at 6:22:09 PM UTC, John . Smith wrote:


 Hi

 If new tasks were able to inherit the Flag of their parent task - in
 the same way that Contexts do that would really help me.
 Any takers?

 J

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