Re: [MLO] Re: Closed Contexts Showing Up When Task Is Also In Open Context

[Dwight Arthur]

In addition to an opportunity to discuss advanced filtering, this also 
gives us a chance to discuss folders. At some point, despite your 
pleasantly empty inbox you will find that you have a tangle of 
disordered tasks at the root, and that when you need to find something 
that does not quickly show up in a search, that you are in for a time 
consuming hunt. Suppose that you made a folder called Calls and put all 
of your calls there (except for the ones that you completed right away 
while they were still in the inbox). There would be no context "calls" 
but you would have a calls view that would show anything that's in the 
calls folder. Each call in the calls folder would be marked with a 
context, like work, or personal, or something else. For each call there 
would be one and only one context.


In this setup (maybe not right for you but still interesting to think 
about) if a call has the work context and the work context has a 
schedule, then the call will be on your active actions list if and only 
if the work context is open. No special views, no fancy filters.


Does this make sense?

-Dwight
MLO Betazoid on Windows, Cloud and Android SGN2
On 11/4/2015 5:51 AM, Riaan Eloff wrote:

Thanks for this Dwight.  You lost me at (NOT((Contexts contains

Ok, just kidding.  Thanks for this, will try and apply to see how well 
I get it to work.Did go through Section 5, but either skimmed to 
much, or didn't realize I'm looking the views info.  But, yes, the 
advanced stuff is missing big-time.




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Re: [MLO] Re: Closed Contexts Showing Up When Task Is Also In Open Context

[Riaan Eloff]

Thanks for this Dwight.  You lost me at (NOT((Contexts contains

Ok, just kidding.  Thanks for this, will try and apply to see how well I 
get it to work.Did go through Section 5, but either skimmed to much, or 
didn't realize I'm looking the views info.  But, yes, the advanced stuff is 
missing big-time.

On Tuesday, 3 November 2015 07:01:35 UTC+2, Dwight Arthur wrote:
>
> Hi, Riaan. There is actually some pretty good documentation on how to 
> manage views in section 5.3 of the User's Guide. The most important part is 
> Task Filtering, section 5.3.2. Unfortunately, the documentation on Advanced 
> Filtering is sparse, and that's where the really magical stuff happens. The 
> view you are looking for is an example of a view that requires the use of 
> Advanced Filtering.
>
> I'm assuming that you are using the Active Actions view. That would be 
> good because Active Actions doen't have any Advanced Filters, so we can 
> just write the filter we need. If you want to use some other view that 
> starts out with an Advanced Filter then we would need to somehow join the 
> new rules to the old ones, which is a little more complex.
>
> Before writing the filter we need to think about what is exactly needed. I 
> believe it goes like this:
> If a task has the @Work context and also has the @Calls context, and if 
> the @Work context is currently closed, then exclude the task from the view, 
> regardless of whether the @Calls context is open.
>
> To say the same thing in formal notation, tasks would pass the filter if:
> (NOT((Contexts contains @Work) AND (Contexts contains @Calls) AND (Context 
> @Work is closed)))
> this can be simplified using boolean logic (this is just logic so far, 
> nothing to do with MLO) to
> (contexts does not contain @Calls) OR (contexts does not contain @Work) OR 
> (context contains @Work and it's open)
>
> ok, here we go.
> 1. Open MLO on Windows
> 2. Is the left panel (view properties) showing? If not, hit Alt-F1 to 
> display it.
> 3. We want the left panel to say Views at the top followed by a list of 
> availableviews. If it shows a view name at the top followed by the specs 
> for that view, then you should click on the view name once to bring up the 
> view list.
> 4. Find the view Active Actions and click on it to highlight it, them 
> click on the VIEWS title to bring up the view properties
> 5. find the Advanced section in the view properties. If it's collapsed, 
> click the twistie to expand it.
> 6. tick the checkbox for Add Advanced 
> 7. click the Setup button to bring up the Setup Advanced Filtering window
> 8. click the big blue plus sign to add a blank rule
> 9. click the first dropdown box and select "contexts"
> 10. click the second dropdown box and select "does not contain"
> 11. click the third dropdown box and select @Calls
> 12. click the fourth dropdown box and select OR
> 13. click the blue plus at the end of the line to add another rule
> 14. click the first dropdown box and select "contexts"
> 15. click the second dropdown box and select "does not contain"
> 16. click the third dropdown box and select @Work
> 17. click the fourth dropdown box and select OR
> 18. click the blue plus at the end of the line to add another rule
> 19. click the first dropdown box and select "contexts"
> 20. click the second dropdown box and select "contains (consider 
> open/closed)"
> 21. click the third dropdown box and select @Work
> 22. click the OK button at the bottom of the popup to save these rules.
> 23. At the bottom of the left panel hit Save View and type in a view name, 
> like Limited Calls
>
> Done. Now you should be able to select a view "limited calls" and see your 
> tasks, except that work calls will be hidden when work is closed.
>
> You may also want to create a new workspace, set this as the default view 
> for the workspace, and lock the workspace to this default view
>
> -Dwight
>
>
>
>
>
>
> -Dwight
> MLO Betazoid on Windows, Cloud and Android SGN2
> On 10/30/2015 6:21 PM, Riaan Eloff wrote:
>
> Thanks Dwight.  I would actually love to mess around with custom views. 
>  Where could I learn more about this?  Have read the manual, it does not 
> seem to say much on the subject.  And, can they be used for Android once 
> created?
>
> On Friday, 30 October 2015 15:02:35 UTC+2, Dwight Arthur wrote: 
>>
>> Hi, Riann. The thing about MLO is that there are usually several ways to 
>> handle each issue, and none of them are "right" or "wrong" they are just 
>> for different people. Sometimes it comes down to whether you would rather 
>> spend more time and deal with more complexity to craft a solution that 
>> exactly matches up with the way you work, or do something that is a lot 
>> easier and simpler and comes close to how you work.
>>
>> Nick's solution is the simple one in this case. You have to change the 
>> way you work to tag every call as to whether it's personal or work, and 
>> then it works. 
>>
>> If you wanted to go for the crafted 

Re: [MLO] Re: Closed Contexts Showing Up When Task Is Also In Open Context

[Dwight Arthur]

Hi, Riaan. There is actually some pretty good documentation on how to 
manage views in section 5.3 of the User's Guide. The most important part 
is Task Filtering, section 5.3.2. Unfortunately, the documentation on 
Advanced Filtering is sparse, and that's where the really magical stuff 
happens. The view you are looking for is an example of a view that 
requires the use of Advanced Filtering.


I'm assuming that you are using the Active Actions view. That would be 
good because Active Actions doen't have any Advanced Filters, so we can 
just write the filter we need. If you want to use some other view that 
starts out with an Advanced Filter then we would need to somehow join 
the new rules to the old ones, which is a little more complex.


Before writing the filter we need to think about what is exactly needed. 
I believe it goes like this:
If a task has the @Work context and also has the @Calls context, and if 
the @Work context is currently closed, then exclude the task from the 
view, regardless of whether the @Calls context is open.


To say the same thing in formal notation, tasks would pass the filter if:
(NOT((Contexts contains @Work) AND (Contexts contains @Calls) AND 
(Context @Work is closed)))
this can be simplified using boolean logic (this is just logic so far, 
nothing to do with MLO) to
(contexts does not contain @Calls) OR (contexts does not contain @Work) 
OR (context contains @Work and it's open)


ok, here we go.
1. Open MLO on Windows
2. Is the left panel (view properties) showing? If not, hit Alt-F1 to 
display it.
3. We want the left panel to say Views at the top followed by a list of 
availableviews. If it shows a view name at the top followed by the specs 
for that view, then you should click on the view name once to bring up 
the view list.
4. Find the view Active Actions and click on it to highlight it, them 
click on the VIEWS title to bring up the view properties
5. find the Advanced section in the view properties. If it's collapsed, 
click the twistie to expand it.

6. tick the checkbox for Add Advanced
7. click the Setup button to bring up the Setup Advanced Filtering window
8. click the big blue plus sign to add a blank rule
9. click the first dropdown box and select "contexts"
10. click the second dropdown box and select "does not contain"
11. click the third dropdown box and select @Calls
12. click the fourth dropdown box and select OR
13. click the blue plus at the end of the line to add another rule
14. click the first dropdown box and select "contexts"
15. click the second dropdown box and select "does not contain"
16. click the third dropdown box and select @Work
17. click the fourth dropdown box and select OR
18. click the blue plus at the end of the line to add another rule
19. click the first dropdown box and select "contexts"
20. click the second dropdown box and select "contains (consider 
open/closed)"

21. click the third dropdown box and select @Work
22. click the OK button at the bottom of the popup to save these rules.
23. At the bottom of the left panel hit Save View and type in a view 
name, like Limited Calls


Done. Now you should be able to select a view "limited calls" and see 
your tasks, except that work calls will be hidden when work is closed.


You may also want to create a new workspace, set this as the default 
view for the workspace, and lock the workspace to this default view


-Dwight






-Dwight
MLO Betazoid on Windows, Cloud and Android SGN2
On 10/30/2015 6:21 PM, Riaan Eloff wrote:
Thanks Dwight.  I would actually love to mess around with custom 
views.  Where could I learn more about this?  Have read the manual, it 
does not seem to say much on the subject.  And, can they be used for 
Android once created?


On Friday, 30 October 2015 15:02:35 UTC+2, Dwight Arthur wrote:

Hi, Riann. The thing about MLO is that there are usually several
ways to handle each issue, and none of them are "right" or "wrong"
they are just for different people. Sometimes it comes down to
whether you would rather spend more time and deal with more
complexity to craft a solution that exactly matches up with the
way you work, or do something that is a lot easier and simpler and
comes close to how you work.

Nick's solution is the simple one in this case. You have to change
the way you work to tag every call as to whether it's personal or
work, and then it works.

If you wanted to go for the crafted solution in this case, you
would create a custom view that's just like the view you are using
now, but with a filter added to say, basically, that if a task has
both "calls" and "work" contexts, it is to be displayed only
during the hours when "work" is open. Then you can go back to
tagging tasks "work" if they are for work and "calls" if they are
calls and MLO will know what to do if they are both. It's not hard
when you know how, but it involves a plunge into the complex,
fiddly but 

Re: [MLO] Re: Closed Contexts Showing Up When Task Is Also In Open Context

[Riaan Eloff]

Thanks Dwight.  I would actually love to mess around with custom views. 
 Where could I learn more about this?  Have read the manual, it does not 
seem to say much on the subject.  And, can they be used for Android once 
created?

On Friday, 30 October 2015 15:02:35 UTC+2, Dwight Arthur wrote:
>
> Hi, Riann. The thing about MLO is that there are usually several ways to 
> handle each issue, and none of them are "right" or "wrong" they are just 
> for different people. Sometimes it comes down to whether you would rather 
> spend more time and deal with more complexity to craft a solution that 
> exactly matches up with the way you work, or do something that is a lot 
> easier and simpler and comes close to how you work.
>
> Nick's solution is the simple one in this case. You have to change the way 
> you work to tag every call as to whether it's personal or work, and then it 
> works. 
>
> If you wanted to go for the crafted solution in this case, you would 
> create a custom view that's just like the view you are using now, but with 
> a filter added to say, basically, that if a task has both "calls" and 
> "work" contexts, it is to be displayed only during the hours when "work" is 
> open. Then you can go back to tagging tasks "work" if they are for work and 
> "calls" if they are calls and MLO will know what to do if they are both. 
> It's not hard when you know how, but it involves a plunge into the complex, 
> fiddly but incredibly powerful advanced filtering setup. Would you like to 
> try this? Let me know and I will step you through it.
> -Dwight
>
> On Friday, October 30, 2015 at 5:42:30 AM UTC-4, Riaan Eloff wrote:
>>
>> Thnx
>> On Oct 30, 2015 10:25 AM, "Nick Clark"  wrote:
>>
>>> The task shows because you have included an active context in it. I 
>>> think the only way to prevent this is to have two contexts, "Personal 
>>> Calls" and "Work Calls" and set the active times appropriately. You may be 
>>> able to include these within the context "Calls" to see the whole picture 
>>> when both are active, but i'd need to experiment a bit to see the effect.
>>>
>>>

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[MLO] Re: Closed Contexts Showing Up When Task Is Also In Open Context

[Nick Clark]

The task shows because you have included an active context in it. I think the 
only way to prevent this is to have two contexts, "Personal Calls" and "Work 
Calls" and set the active times appropriately. You may be able to include these 
within the context "Calls" to see the whole picture when both are active, but 
i'd need to experiment a bit to see the effect.

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Re: [MLO] Re: Closed Contexts Showing Up When Task Is Also In Open Context

[Riaan Eloff]

Thnx
On Oct 30, 2015 10:25 AM, "Nick Clark"  wrote:

> The task shows because you have included an active context in it. I think
> the only way to prevent this is to have two contexts, "Personal Calls" and
> "Work Calls" and set the active times appropriately. You may be able to
> include these within the context "Calls" to see the whole picture when both
> are active, but i'd need to experiment a bit to see the effect.
>
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Re: [MLO] Re: Closed Contexts Showing Up When Task Is Also In Open Context

[Dwight Arthur]

Hi, Riann. The thing about MLO is that there are usually several ways to 
handle each issue, and none of them are "right" or "wrong" they are just 
for different people. Sometimes it comes down to whether you would rather 
spend more time and deal with more complexity to craft a solution that 
exactly matches up with the way you work, or do something that is a lot 
easier and simpler and comes close to how you work.

Nick's solution is the simple one in this case. You have to change the way 
you work to tag every call as to whether it's personal or work, and then it 
works. 

If you wanted to go for the crafted solution in this case, you would create 
a custom view that's just like the view you are using now, but with a 
filter added to say, basically, that if a task has both "calls" and "work" 
contexts, it is to be displayed only during the hours when "work" is open. 
Then you can go back to tagging tasks "work" if they are for work and 
"calls" if they are calls and MLO will know what to do if they are both. 
It's not hard when you know how, but it involves a plunge into the complex, 
fiddly but incredibly powerful advanced filtering setup. Would you like to 
try this? Let me know and I will step you through it.
-Dwight

On Friday, October 30, 2015 at 5:42:30 AM UTC-4, Riaan Eloff wrote:
>
> Thnx
> On Oct 30, 2015 10:25 AM, "Nick Clark"  
> wrote:
>
>> The task shows because you have included an active context in it. I think 
>> the only way to prevent this is to have two contexts, "Personal Calls" and 
>> "Work Calls" and set the active times appropriately. You may be able to 
>> include these within the context "Calls" to see the whole picture when both 
>> are active, but i'd need to experiment a bit to see the effect.
>>
>>

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[MLO] Re: Closed Contexts Showing Up When Task Is Also In Open Context

[Riaan Eloff]

Folks, I have a related problem:

I have a context, say "Work".  The open hours are set to Mon-Fri 08:00 - 
17:00.  I have a task there to contact a certain person about a certain 
issue.

I also have a context "Calls".  Obviously, since the task I mentioned above 
will be relevant when I am able to make phone calls, I include it in this 
context also.  Yet, personal calls are also included in this context, so 
this context is not limited to working hours.

Yet, now, this phone call shows up the whole weekend, while I am OUTSIDE 
the open hours of WORK.  How does one resolve this in a multiple context 
scenario?

Thnx

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[MLO] Re: Closed Contexts Showing Up When Task Is Also In Open Context

[naifon]

I agree with Cornelius!
I spend a lot of time to solve this problem, but I can't, untill I see
this topic.

On 18 ноя, 21:12, pottster kenwarren...@gmail.com wrote:
 Glad to help. I could make a logical case for it being both ways -
 it's pretty subjective.

 If you find that you are making the same context selections a lot, you
 can save them as views in Save settings... in the Filter Panel. You
 can then access your views by clicking on the View column heading.

 On Nov 18, 2:59 pm, Cornelius taylorake...@gmail.com wrote:



  Thank you, that fixed it. =)

  Though if I understand it correctly, if I have all selected and use
  the OR option, nothing will happen. Only when I control + click all of
  the contexts and use the OR option, will OR have any effect. That's
  odd to me. Disregard my critique if there's some logical reason for
  treating all and ctrl + click all differently.

  On Nov 18, 6:41 am, pottster kenwarren...@gmail.com wrote:

   Based on what you've said, I would guess you have (all) contexts
   selected in the context section of the filter panel. If you do this
   then it disregards open/close status (including the Include closed
   tickbox setting). If you want to filter out closed status tasks, and
   select multiple or all contexts, then you should make sure the
   Operation is set to OR  and control click on any or all of the
   contexts. You should then find that ticking/unticking the Include
   closed tickbox will work.

   Hope this is clear. Good luck.

   On Nov 18, 8:14 am, Cornelius taylorake...@gmail.com wrote:

I downloaded and have been playing with the pro version for several
hours now ( It's 2am =x ) and I ran into a snag.

When I add a task to multiple contexts, even if I close most of the
contexts, if one of the contexts is presently open, all of the
contexts are displayed. So I have the same task appearing in the
morning context, afternoon context, and evening context no matter what
time it is.

Am I doing something dumb? I can't imagine why this would be the
default setting. If I tell a context to close during these hours, why
would it ever be displayed on the To-Do list when the Include Closed
isn't checked?

Any help is appreciated guys. =)- Скрыть цитируемый текст -

 - Показать цитируемый текст -

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[MLO] Re: Closed Contexts Showing Up When Task Is Also In Open Context

[pottster]

Based on what you've said, I would guess you have (all) contexts
selected in the context section of the filter panel. If you do this
then it disregards open/close status (including the Include closed
tickbox setting). If you want to filter out closed status tasks, and
select multiple or all contexts, then you should make sure the
Operation is set to OR  and control click on any or all of the
contexts. You should then find that ticking/unticking the Include
closed tickbox will work.

Hope this is clear. Good luck.

On Nov 18, 8:14 am, Cornelius taylorake...@gmail.com wrote:
 I downloaded and have been playing with the pro version for several
 hours now ( It's 2am =x ) and I ran into a snag.

 When I add a task to multiple contexts, even if I close most of the
 contexts, if one of the contexts is presently open, all of the
 contexts are displayed. So I have the same task appearing in the
 morning context, afternoon context, and evening context no matter what
 time it is.

 Am I doing something dumb? I can't imagine why this would be the
 default setting. If I tell a context to close during these hours, why
 would it ever be displayed on the To-Do list when the Include Closed
 isn't checked?

 Any help is appreciated guys. =)

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[MLO] Re: Closed Contexts Showing Up When Task Is Also In Open Context

[Cornelius]

Thank you, that fixed it. =)

Though if I understand it correctly, if I have all selected and use
the OR option, nothing will happen. Only when I control + click all of
the contexts and use the OR option, will OR have any effect. That's
odd to me. Disregard my critique if there's some logical reason for
treating all and ctrl + click all differently.

On Nov 18, 6:41 am, pottster kenwarren...@gmail.com wrote:
 Based on what you've said, I would guess you have (all) contexts
 selected in the context section of the filter panel. If you do this
 then it disregards open/close status (including the Include closed
 tickbox setting). If you want to filter out closed status tasks, and
 select multiple or all contexts, then you should make sure the
 Operation is set to OR  and control click on any or all of the
 contexts. You should then find that ticking/unticking the Include
 closed tickbox will work.

 Hope this is clear. Good luck.

 On Nov 18, 8:14 am, Cornelius taylorake...@gmail.com wrote:

  I downloaded and have been playing with the pro version for several
  hours now ( It's 2am =x ) and I ran into a snag.

  When I add a task to multiple contexts, even if I close most of the
  contexts, if one of the contexts is presently open, all of the
  contexts are displayed. So I have the same task appearing in the
  morning context, afternoon context, and evening context no matter what
  time it is.

  Am I doing something dumb? I can't imagine why this would be the
  default setting. If I tell a context to close during these hours, why
  would it ever be displayed on the To-Do list when the Include Closed
  isn't checked?

  Any help is appreciated guys. =)

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