Re: [OPEN-ILS-GENERAL] Question about a small library without a catalog to migrate

[Goben, Anna]

We have 4 libraries doing this currently (cataloging into our consortium)!  We 
do wait until the library has reached a critical mass (80%+) of their 
collection before issuing cards and granting their patrons access to the 
consortium (to encourage timely cataloging of their collection).  We've also 
instituted a program in the last year where experienced staff from other area 
consortium libraries come in for work days to help out with the process of 
getting the materials in.  As with the others, we barcode as we go, especially 
as additional weeding tends to happen as catalogers actually handle the item 
and can reevaluate based on consortium availability of a given title (How many 
copies of that 1960s edition classic *do* we really need?).  While in the 
cataloging phase, the collections are hidden and untargetable.

Congrats on your new member!
-Anna

Anna Goben
Evergreen Indiana Coordinator
Indiana State Library
140 N Senate Ave
Indianapolis, IN 46204
317-234-6624
Fax: 317-232-3713

From: Open-ils-general 
[mailto:open-ils-general-boun...@list.georgialibraries.org] On Behalf Of 
Schooff, Rose (LVA)
Sent: Wednesday, September 13, 2017 1:50 PM
To: open-ils-general@list.georgialibraries.org
Subject: [OPEN-ILS-GENERAL] Question about a small library without a catalog to 
migrate

 This is an EXTERNAL email. Exercise caution. DO NOT open attachments or 
click links from unknown senders or unexpected email. 


Up until now we have only dealt with libraries that had established catalogs.  
I now have a very small library that only has a card catalog and their books 
are not barcoded.

Where do I start?  I know the new librarian has started with weeding and that 
is always my first suggested step.

Do we barcode the books first or as they are added to the Virginia Evergreen 
Libraries catalog?

I would think they would register patrons as they borrow books.

Any help would be appreciated.  Thanks.

-
Rose M. Schooff
Technology Consultant
Library Development and Networking
The Library of Virginia
800 E. Broad Street
Richmond, VA  23219
804-692-3772
804-310-7901

Re: [OPEN-ILS-GENERAL] Question about a small library without a catalog to migrate

[Jim Taylor]

I normally do more behind-the-scenes stuff so may display a bit (or a lot)
of ignorance here but.

 

Making sure you have set data rules up-front is a given of course but then.

 

If there is someone who can do a bit of scripting . I am reasonably certain
you can do item creation (including barcode?) on import of bib records.I
tend to be lazy so I would write a script that takes the scanned ISBN off of
a book (or type if not) and retrieves the MARC and retrieves the
Classification info,  gives you the option to pick the correct record and
adjust the classification info, if needed, and creates the needed tags and
subfields from provided defaults for the item record, including the barcode.
You can then have everything done in a few short steps and apply the barcode
at the same time with a minimal amount of typing and book handling.

 

Again, may be missing something obvious but maybe this will help.

 

Jim

 

From: Open-ils-general
[mailto:open-ils-general-boun...@list.georgialibraries.org] On Behalf Of
Schooff, Rose (LVA)
Sent: Wednesday, September 13, 2017 12:50 PM
To: open-ils-general@list.georgialibraries.org
Subject: [OPEN-ILS-GENERAL] Question about a small library without a catalog
to migrate

 

 

Up until now we have only dealt with libraries that had established
catalogs.  I now have a very small library that only has a card catalog and
their books are not barcoded.

 

Where do I start?  I know the new librarian has started with weeding and
that is always my first suggested step.

 

Do we barcode the books first or as they are added to the Virginia Evergreen
Libraries catalog?

 

I would think they would register patrons as they borrow books.

 

Any help would be appreciated.  Thanks.

 

- 

Rose M. Schooff

Technology Consultant

Library Development and Networking

The Library of Virginia

800 E. Broad Street

Richmond, VA  23219

804-692-3772

804-310-7901

 

Re: [OPEN-ILS-GENERAL] Question about a small library without a catalog to migrate

[Elaine Hardy]

I want to echo Janet on not barcoding first and cleaning up inconsistent
call numbers or shelving locations as you go. You would only barcode first
if you had smart barcodes. A book left on the shelves with no barcode is a
good visual cue that it may not be in the bib database.

Also consider reassigning call numbers if you have areas that follow
outdated practice (for example, Dewey libraries used to class all books
about Native Americans in 970.1-970.6).  Develop local practices on
assigning call numbers and cutters and write them up!

Keep in mind that even correcting inconsistent call numbers may mean that
the books won't go back on the shelf in the order they came off, so plan
how you will handle books that are out of the range you are working on.

As Deborah said, keeping the library invisible and nonholdable until
everything is cataloged is best. Even then, make sure you have clear
guidelines on how to handle the inevitable uncataloged item that makes it
to the circ desk.



J. Elaine Hardy
PINES & Collaborative Projects Manager
Georgia Public Library Service/PINES
1800 Century Place, Ste. 150
Atlanta, GA 30045

404.235.7128 Office
404.548.4241 Cell
404.235.7201 FAX

On Wed, Sep 13, 2017 at 2:59 PM, Janet Schrader 
wrote:

> Hi Rose,
>
> I've worked with several libraries that added collections manually.
>
> Weeding is an excellent first step. Then deciding on locations. I
> recommend the fewer the better and use call numbers to designate where in
> the location items are.
>
> Do *not* barcode first. Barcode as the items are entered into the system.
> If you barcode first you won't know what's in or not (know this from
> experience). Also be sure not to confuse patron barcodes with item ones.
>
> Buy a scanner(s) that will read the ISBNs or UPC codes on the items and
> the barcodes you're using.
>
> Make sure the item templates are correct and everyone adding items uses
> the same ones. Create a set and export/import if there's more than one
> login.
>
> I think the easiest thing to start with is adult fiction. These titles are
> usually very straight forward. Then adult nonfiction, juvenile fiction and
> nonfiction, picture books, audiobooks, paperbacks, DVDs, and music CDs. I
> think that's the order of complexity for identifying matching bib records.
>
> Get a sheet or sheets of bright construction paper and use it to stick
> between the last item entered and the next. That way if more than one
> person works on the collection each knows where to continue.
>
> If you have to use volunteers, use ones you can trust to follow the rules,
> no deviations in how to enter call numbers, consistent schedule for
> working.
>
> If call number patterns are not consistent, now's a great time to make
> sure they are. I'm working with a library now that had 6 different patterns
> for audiobook and 5 different ones for picture book.
>
> You can run a report and open it in Excel to sort by barcodes, helps to
> find incorrect ones that are too long or too short or are ISBNs (it
> happens).
>
>
>
> Janet
>
> On Wed, Sep 13, 2017 at 1:50 PM, Schooff, Rose (LVA) <
> rose.scho...@lva.virginia.gov> wrote:
>
>>
>> Up until now we have only dealt with libraries that had established
>> catalogs.  I now have a very small library that only has a card catalog and
>> their books are not barcoded.
>>
>> Where do I start?  I know the new librarian has started with weeding and
>> that is always my first suggested step.
>>
>> Do we barcode the books first or as they are added to the Virginia
>> Evergreen Libraries catalog?
>>
>> I would think they would register patrons as they borrow books.
>>
>> Any help would be appreciated.  Thanks.
>>
>> —
>> Rose M. Schooff
>> Technology Consultant
>> Library Development and Networking
>> The Library of Virginia
>> 800 E. Broad Street
>> Richmond, VA  23219
>> 804-692-3772 <(804)%20692-3772>
>> 804-310-7901 <(804)%20310-7901>
>>
>>
>
>
> --
> Janet Schrader
> BIbliographic Services Supervisor
> C/W MARS Inc.
> 67 Millbrook Street, Suite 201
> Worcester, MA
> tel: 508-755-3323 ext. 325 <(508)%20755-3323>
> fax: 508-757-7801 <(508)%20757-7801>
>
>

Re: [OPEN-ILS-GENERAL] Question about a small library without a catalog to migrate

[scott.tho...@sparkpa.org]

This is also the procedure we follow at Pennsylvania Integrated Library System. 
I will say that is pretty great to be able to give these libraries the 
opportunity to automate for the first time. I would be happy to answer any 
additional questions.

Scott

Scott Thomas
Executive Director
PaILS / SPARK
(717) 873-9461
scott.tho...@sparkpa.org
[Description: Description: Training | SPARK – Pennsylvania's Statewide Library 
System]



From: Open-ils-general 
[mailto:open-ils-general-boun...@list.georgialibraries.org] On Behalf Of 
Deborah Luchenbill
Sent: Wednesday, September 13, 2017 2:45 PM
To: Evergreen Discussion Group 
Subject: Re: [OPEN-ILS-GENERAL] Question about a small library without a 
catalog to migrate

We had two libraries that came into Missouri Evergreen un-automated and without 
a usable shelf list.  (A usable shelf list could be sent off to Backstage or 
somewhere to be turned into MARC...but they still would have to touch every 
item to put a barcode on it.)  In both instances, we set up their org unit and 
made it invisible and unavailable for filling holds from other libraries.  They 
took each item, barcoded it, and cataloged it/attached it to existing records.  
We also got everything set up for settings/policies/etc.  When they were all 
finished with the cataloging, we flipped them to visible and holdable.  They 
registered patrons and gave them cards as the patrons came in.

Best,
Debbie


Debbie Luchenbill
Evergreen Coordinator
MOBIUS
111 E. Broadway, Ste. 220
Columbia, MO  65203
deb...@mobiusconsortium.org
573-234-4914
https://mobiusconsortium.org
Missouri Evergreen Help Desk: 
h...@mobiusconsortium.org / 877-312-3517
http://libraries.missourievergreen.org

On Wed, Sep 13, 2017 at 12:50 PM, Schooff, Rose (LVA) 
> wrote:

Up until now we have only dealt with libraries that had established catalogs.  
I now have a very small library that only has a card catalog and their books 
are not barcoded.

Where do I start?  I know the new librarian has started with weeding and that 
is always my first suggested step.

Do we barcode the books first or as they are added to the Virginia Evergreen 
Libraries catalog?

I would think they would register patrons as they borrow books.

Any help would be appreciated.  Thanks.

—
Rose M. Schooff
Technology Consultant
Library Development and Networking
The Library of Virginia
800 E. Broad 
Street
Richmond, VA 

  
23219
804-692-3772
804-310-7901

Re: [OPEN-ILS-GENERAL] Question about a small library without a catalog to migrate

[Janet Schrader]

Hi Rose,

I've worked with several libraries that added collections manually.

Weeding is an excellent first step. Then deciding on locations. I recommend
the fewer the better and use call numbers to designate where in the
location items are.

Do *not* barcode first. Barcode as the items are entered into the system.
If you barcode first you won't know what's in or not (know this from
experience). Also be sure not to confuse patron barcodes with item ones.

Buy a scanner(s) that will read the ISBNs or UPC codes on the items and the
barcodes you're using.

Make sure the item templates are correct and everyone adding items uses the
same ones. Create a set and export/import if there's more than one login.

I think the easiest thing to start with is adult fiction. These titles are
usually very straight forward. Then adult nonfiction, juvenile fiction and
nonfiction, picture books, audiobooks, paperbacks, DVDs, and music CDs. I
think that's the order of complexity for identifying matching bib records.

Get a sheet or sheets of bright construction paper and use it to stick
between the last item entered and the next. That way if more than one
person works on the collection each knows where to continue.

If you have to use volunteers, use ones you can trust to follow the rules,
no deviations in how to enter call numbers, consistent schedule for
working.

If call number patterns are not consistent, now's a great time to make sure
they are. I'm working with a library now that had 6 different patterns for
audiobook and 5 different ones for picture book.

You can run a report and open it in Excel to sort by barcodes, helps to
find incorrect ones that are too long or too short or are ISBNs (it
happens).



Janet

On Wed, Sep 13, 2017 at 1:50 PM, Schooff, Rose (LVA) <
rose.scho...@lva.virginia.gov> wrote:

>
> Up until now we have only dealt with libraries that had established
> catalogs.  I now have a very small library that only has a card catalog and
> their books are not barcoded.
>
> Where do I start?  I know the new librarian has started with weeding and
> that is always my first suggested step.
>
> Do we barcode the books first or as they are added to the Virginia
> Evergreen Libraries catalog?
>
> I would think they would register patrons as they borrow books.
>
> Any help would be appreciated.  Thanks.
>
> —
> Rose M. Schooff
> Technology Consultant
> Library Development and Networking
> The Library of Virginia
> 800 E. Broad Street
> Richmond, VA  23219
> 804-692-3772 <(804)%20692-3772>
> 804-310-7901 <(804)%20310-7901>
>
>


-- 
Janet Schrader
BIbliographic Services Supervisor
C/W MARS Inc.
67 Millbrook Street, Suite 201
Worcester, MA
tel: 508-755-3323 ext. 325
fax: 508-757-7801

Re: [OPEN-ILS-GENERAL] Question about a small library without a catalog to migrate

[Schooff, Rose (LVA)]

So they brought each book in as if they were cataloging a stack of new books.  
That was my other question – if you have volunteers, do you go ahead and do 
batch barcoding or do it one by one as you are cataloging?
—
Rose M. Schooff
Technology Consultant
Library Development and Networking
The Library of Virginia
800 E. Broad Street
Richmond, VA  23219
804-692-3772
804-310-7901


We had two libraries that came into Missouri Evergreen un-automated and without 
a usable shelf list.  (A usable shelf list could be sent off to Backstage or 
somewhere to be turned into MARC...but they still would have to touch every 
item to put a barcode on it.)  In both instances, we set up their org unit and 
made it invisible and unavailable for filling holds from other libraries.  They 
took each item, barcoded it, and cataloged it/attached it to existing records.  
We also got everything set up for settings/policies/etc.  When they were all 
finished with the cataloging, we flipped them to visible and holdable.  They 
registered patrons and gave them cards as the patrons came in.

Best,
Debbie


Debbie Luchenbill
Evergreen Coordinator
MOBIUS
111 E. Broadway, Ste. 220
Columbia, MO  65203
deb...@mobiusconsortium.org
573-234-4914
https://mobiusconsortium.org
Missouri Evergreen Help Desk: 
h...@mobiusconsortium.org / 877-312-3517
http://libraries.missourievergreen.org

On Wed, Sep 13, 2017 at 12:50 PM, Schooff, Rose (LVA) 
> wrote:

Up until now we have only dealt with libraries that had established catalogs.  
I now have a very small library that only has a card catalog and their books 
are not barcoded.

Where do I start?  I know the new librarian has started with weeding and that 
is always my first suggested step.

Do we barcode the books first or as they are added to the Virginia Evergreen 
Libraries catalog?

I would think they would register patrons as they borrow books.

Any help would be appreciated.  Thanks.

—
Rose M. Schooff
Technology Consultant
Library Development and Networking
The Library of Virginia
800 E. Broad 
Street
Richmond, VA 

  
23219
804-692-3772
804-310-7901

Re: [OPEN-ILS-GENERAL] Question about a small library without a catalog to migrate

[Deborah Luchenbill]

We had two libraries that came into Missouri Evergreen un-automated and
without a usable shelf list.  (A usable shelf list could be sent off to
Backstage or somewhere to be turned into MARC...but they still would have
to touch every item to put a barcode on it.)  In both instances, we set up
their org unit and made it invisible and unavailable for filling holds from
other libraries.  They took each item, barcoded it, and cataloged
it/attached it to existing records.  We also got everything set up for
settings/policies/etc.  When they were all finished with the cataloging, we
flipped them to visible and holdable.  They registered patrons and gave
them cards as the patrons came in.

Best,
Debbie


Debbie Luchenbill
Evergreen Coordinator
MOBIUS
111 E. Broadway, Ste. 220
Columbia, MO  65203
deb...@mobiusconsortium.org 
573-234-4914
https://mobiusconsortium.org 
Missouri Evergreen Help Desk: h...@mobiusconsortium.org / 877-312-3517
http://libraries.missourievergreen.org

On Wed, Sep 13, 2017 at 12:50 PM, Schooff, Rose (LVA) <
rose.scho...@lva.virginia.gov> wrote:

>
> Up until now we have only dealt with libraries that had established
> catalogs.  I now have a very small library that only has a card catalog and
> their books are not barcoded.
>
> Where do I start?  I know the new librarian has started with weeding and
> that is always my first suggested step.
>
> Do we barcode the books first or as they are added to the Virginia
> Evergreen Libraries catalog?
>
> I would think they would register patrons as they borrow books.
>
> Any help would be appreciated.  Thanks.
>
> —
> Rose M. Schooff
> Technology Consultant
> Library Development and Networking
> The Library of Virginia
> 800 E. Broad Street
> 
> Richmond, VA
> 
>  23219
> 
> 804-692-3772 <(804)%20692-3772>
> 804-310-7901 <(804)%20310-7901>
>
>

Re: [OPEN-ILS-GENERAL] Question about a small library without a catalog to migrate

[Tim Spindler]

We have brought a number of small libraries like this into C/W MARS.  We
require the libraries to have 80% of their collection in the system and
their patrons entered before they can circulate on the ILS.  Part of the
reason for requiring the collection to be in the system is we have found
that patrons can get very frustrated if they find a lot of items are not in
the system.  The libraries we are bringing on board generally do a patron
registration drive also to get them into the system.

Tim Spindler
Executive Director
C/W MARS

On Wed, Sep 13, 2017 at 1:50 PM, Schooff, Rose (LVA) <
rose.scho...@lva.virginia.gov> wrote:

>
> Up until now we have only dealt with libraries that had established
> catalogs.  I now have a very small library that only has a card catalog and
> their books are not barcoded.
>
> Where do I start?  I know the new librarian has started with weeding and
> that is always my first suggested step.
>
> Do we barcode the books first or as they are added to the Virginia
> Evergreen Libraries catalog?
>
> I would think they would register patrons as they borrow books.
>
> Any help would be appreciated.  Thanks.
>
> —
> Rose M. Schooff
> Technology Consultant
> Library Development and Networking
> The Library of Virginia
> 800 E. Broad Street
> 
> Richmond, VA
> 
>  23219
> 
> 804-692-3772 <(804)%20692-3772>
> 804-310-7901 <(804)%20310-7901>
>
>


-- 
Tim Spindler
tjspind...@gmail.com

*P**   Go Green - **Save a tree! Please don't print this e-mail unless it's
really necessary.*

Re: [OPEN-ILS-GENERAL] Question about a small library without a catalog to migrate

[Petar Datsov]

Nmmmb

On Sep 13, 2017 1:06 PM, "Schooff, Rose (LVA)" <
rose.scho...@lva.virginia.gov> wrote:

>
> Up until now we have only dealt with libraries that had established
> catalogs.  I now have a very small library that only has a card catalog and
> their books are not barcoded.
>
> Where do I start?  I know the new librarian has started with weeding and
> that is always my first suggested step.
>
> Do we barcode the books first or as they are added to the Virginia
> Evergreen Libraries catalog?
>
> I would think they would register patrons as they borrow books.
>
> Any help would be appreciated.  Thanks.
>
> —
> Rose M. Schooff
> Technology Consultant
> Library Development and Networking
> The Library of Virginia
> 800 E. Broad Street
> 
> Richmond, VA
> 
>  23219
> 
> 804-692-3772 <(804)%20692-3772>
> 804-310-7901 <(804)%20310-7901>
>
>

[OPEN-ILS-GENERAL] Question about a small library without a catalog to migrate

[Schooff, Rose (LVA)]

Up until now we have only dealt with libraries that had established catalogs.  
I now have a very small library that only has a card catalog and their books 
are not barcoded.

Where do I start?  I know the new librarian has started with weeding and that 
is always my first suggested step.

Do we barcode the books first or as they are added to the Virginia Evergreen 
Libraries catalog?

I would think they would register patrons as they borrow books.

Any help would be appreciated.  Thanks.

—
Rose M. Schooff
Technology Consultant
Library Development and Networking
The Library of Virginia
800 E. Broad Street
Richmond, VA  23219
804-692-3772
804-310-7901