Re: Basic Organisation Accounting Re: [SLUG] Re: SLUG Membership
Anand Kumria wrote:
...snip
> > > For the last two years we have no one with this mystical 'spread sheet talent'
> > > sally forth and say "Yes, I'll be the Slug treasurer".
> >
> > Okay, basic accounting for small organisations, like Slug.
>
> I didn't actually ask for an accounting lesson. My lament was people,
> such as yourself, complaining about 'problems' when few people seem
> to care about doing the job.
Anand, again, it was to explain to people that being a treasurer is not
that hard. I disagreed with the statement that you needed to be an
accountant, which was what was said at one AGM. If some one can keep
track of cash flow on a monthly basis and hound people for receipts of
expenditure, the organisation can pay an accountant to prepare the year
end stuff, if really needed.
> [snip - monthly balance sheet]
>
> While appreciated, I think you'll find it far moe appareciated as a
> widely distributed HOWTO available from the LDP. I can see you are keen
> to share your knowledge, do you have the time to submit something to
> them?
I will put another page up under my Linux HOW-TO area. If someone wants
to pass it onto LDP, then they can.
> > * For Fests, get the organisers to prepare a one page summary of income,
> > expenditure, two of them to sign it and attach all receipts they
> > have.
> >
>
> Which reminds me; as a SLUG sub-lug I believe you need to let us know
> if and how many memberships you sold throughout the year. Do you have
> that info. handy?
Basically all activities are reported under the Maclug pages
(http://www.woa.com.au/maclug - but I'm two behind).
All expenses to date have been covered by WOA Computer Services under
the advertising budget, although I've received $20 in day fees and Mark
Willis brought along a wonderful Sticky Date thing one time.
There has been no memberships sold as I just encourage people to go to a
SLUG meeting and sign up. Most people are already Slug members.
>
> Feel free to send that publically, if you like, but please at least CC:
> [EMAIL PROTECTED]
As above.
--
Terry Collins {:-)}}} Ph(02) 4627 2186 Fax(02) 4628 7861
email: [EMAIL PROTECTED] www: http://www.woa.com.au
WOA Computer Services
"People without trees are like fish without clean water"
--
SLUG - Sydney Linux User Group Mailing List - http://slug.org.au/
More Info: http://slug.org.au/lists/listinfo/slug
Re: Basic Organisation Accounting Re: [SLUG] Re: SLUG Membership
On Wed, Apr 18, 2001 at 10:01:39AM +1000, Terry Collins wrote: > Anand Kumria wrote: > > > > Having said that, if you take money, organise meetings, etc, etc... you > > > really DO have an obligation to keep the books. Surely some where in this > > > conglomeration of computing talent, someone knows how to keep a spread > > > sheet. Can't be that hard. Nothing clever. Just a spread sheet. > > > > Actually the answer is no. > > > > Surprising isn't it? > > > > For the last two years we have no one with this mystical 'spread sheet talent' > > sally forth and say "Yes, I'll be the Slug treasurer". > > Okay, basic accounting for small organisations, like Slug. I didn't actually ask for an accounting lesson. My lament was people, such as yourself, complaining about 'problems' when few people seem to care about doing the job. So far all the treasurers have been competent (i.e. they know what to add and where) not all of them have been available. > [snip - monthly balance sheet] While appreciated, I think you'll find it far moe appareciated as a widely distributed HOWTO available from the LDP. I can see you are keen to share your knowledge, do you have the time to submit something to them? They still accept ASCII by the way. > > > * For Fests, get the organisers to prepare a one page summary of income, > expenditure, two of them to sign it and attach all receipts they > have. > Which reminds me; as a SLUG sub-lug I believe you need to let us know if and how many memberships you sold throughout the year. Do you have that info. handy? Feel free to send that publically, if you like, but please at least CC: [EMAIL PROTECTED] > Your spreadsheet is really just two pages (income & expenditure) with > columns as above and just gives a year to date. So long as you keep it > upto date, it is very easy. Ah yes, the hard bit left to the very end. Anand -- SLUG - Sydney Linux User Group Mailing List - http://slug.org.au/ More Info: http://slug.org.au/lists/listinfo/slug
Re: Basic Organisation Accounting Re: [SLUG] Re: SLUG Membership
Terry's suggestions are valid and very good - having Treasurer'd a few small organizations myself (as well as our local water co-op), the value of an electronic system cannot be overstressed... Something like GNUCash would be fine for this (not really suitable for a business in its' present form, but fine for SLUG). Jon P.S. Ummm... Where do I send my membership fees :-) -- SLUG - Sydney Linux User Group Mailing List - http://slug.org.au/ More Info: http://slug.org.au/lists/listinfo/slug
Basic Organisation Accounting Re: [SLUG] Re: SLUG Membership
Anand Kumria wrote:
> > Having said that, if you take money, organise meetings, etc, etc... you
> > really DO have an obligation to keep the books. Surely some where in this
> > conglomeration of computing talent, someone knows how to keep a spread
> > sheet. Can't be that hard. Nothing clever. Just a spread sheet.
>
> Actually the answer is no.
>
> Surprising isn't it?
>
> For the last two years we have no one with this mystical 'spread sheet talent'
> sally forth and say "Yes, I'll be the Slug treasurer".
Okay, basic accounting for small organisations, like Slug.
Start with a monthly/periodic financial report like this.
Balance at beginning of month $xyz. in bank
$q. in hand
$qpr in total (A)
Income (break down into categories)
Membership $g
Tea money$h
Install-Fest Profit* $j
Miscellaneous$k
Total Income $m (B)
Expenditure
Administration $n
Cuppa Stuff $p
Obscure Fest Loss* $r
Miscellaneous$s
Total Expenditure $t (c)
Balance at end of month$uvx = A+B-C.
* For Fests, get the organisers to prepare a one page summary of income,
expenditure, two of them to sign it and attach all receipts they
have.
Your spreadsheet is really just two pages (income & expenditure) with
columns as above and just gives a year to date. So long as you keep it
upto date, it is very easy.
--
Terry Collins {:-)}}} Ph(02) 4627 2186 Fax(02) 4628 7861
email: [EMAIL PROTECTED] www: http://www.woa.com.au
WOA Computer Services
"People without trees are like fish without clean water"
--
SLUG - Sydney Linux User Group Mailing List - http://slug.org.au/
More Info: http://slug.org.au/lists/listinfo/slug
