Re: [Sugar-devel] [IAEP] [SLOB] motion regarding GSoC mentor travel

[Caryl Bigenho]

Hi Folks,


This is the second year that there has been a problem with the costs of GCI 
mentor travel that went beyond just a simple round trip ticket from A to B and 
back to A. I think it is time to consider what is causing the problem and come 
up with an agreeable solution going forward. Adam is correct in saying that 
foreign travel works differently from domestic.


First and foremost… we should consider that a trip from a place that is many 
hours away by air, and is perhaps the mentor’s first trip to the US would be a 
great time for her/him to travel a bit in the country while she/he is here. In 
fact, it would be a shame if they were not able to take advantage of this 
opportunity to visit people and places that are important to them and can 
enrich their experience and background. Still, it is not SugarLabs 
responsibility to cover the increased costs of doing so.


So, we need a reasonable policy. I can think of two we might consider.


Option 1: SugarLabs could cover the cost of a round trip ticket from the 
mentor’s home airport to either the US airport closest to the event (e.g. 
Mentor Summit) OR the airport from which the mentor plans to leave the US… 
which ever is more.  The mentor would be responsible for finding funds to cover 
the difference between the more expensive round trip ticket and a more costly 
“open jaws” ticket. All other travel in the US would be the responsibility of 
the mentor (with a little help from their friends ( ;-D)).


Option 2: SugarLabs would cover the cost of a round trip ticket from the 
mentor’s home airport to the US airport closest to the event (e.g. Mentor 
Summit). The mentor would be free to do any travel within the US to extend 
their stay after the event, at their own (and/or their friends’ and family’s) 
expense. But at the end of the travel, they would be expected to return to the 
airport where they arrived… again at their own expense. Then they would return 
home on the remaining portion of their regular round trip ticket.


I’ve tried to make this as simple and clear as possible. If others want to edit 
for greater clarity (or have other options in mind) please do so. The net 
effect of Option 1 depends a lot in what part of the world the person is coming 
from. It might even be less expensive than Option 2 for some itineraries.


 I think it would be a very good idea to choose one of these options (or both 
with instructions to use the one with the lowest net cost), or another option,  
and put it to a vote of the SLOB at the October meeting.


Going forward I can see many more mentors wanting to travel after the summit. 
Having a stated policy in place would help things move more smoothly in the 
future.


Caryl (aka GrannieB)




From: IAEP  on behalf of Ignacio Rodríguez 

Sent: Tuesday, September 18, 2018 1:05:02 PM
To: samsongo...@gmail.com
Cc: i...@lists.sugarlabs.org; sugar-devel@lists.sugarlabs.org; SLOBs
Subject: Re: [IAEP] [SLOB] motion regarding GSoC mentor travel

Hello.
I'm not trying to be mean or something, but wondering who is he meeting from 
SugarLabs?

> (to visit some Sugar Labs people and his cousin in DC.)

Greetings,
Ignacio.-

On Tue, Sep 18, 2018 at 4:20 PM Samson Goddy 
mailto:samsongo...@gmail.com>> wrote:
Seconded,

I believe that members should  use opportunities like Gsoc to Meetup fellow 
members.


Regards

On Tue, Sep 18, 2018, 8:17 PM Walter Bender 
mailto:walter.ben...@gmail.com>> wrote:
Background: Google has provided SL with $3000 towards mentor travel to the 
October summit. ($3300 - the SFC 10%) although we have yet to receive $1100 of 
the funds. We have also received $5400 in mentor "stipends" ($6000 - the SFC 
10%). As you may recall, we are sending three people, Devin, Jaskirat, and 
Shrivank. Only Jaskirat is traveling internationally, so the best estimate is 
that the travel will come in on budget. As we did last year, we could apply 
some of the mentor stipend $$ to cover any overruns. (Note we have already 
approved a previous motion to approve a travel advance for Jaskirat to attend 
the Google Summer of Code mentor summit in October 2018. [1])

The SFC estimates a cost increase in Jaskirat's ticket of $400-$500 due to his 
intention to travel some while in the States (to visit some Sugar Labs people 
and his cousin in DC.) Jaskirat is paying for his domestic travel, but the 
round trip in and out of SF is apparently less expensive, hence the need for 
SLOB approval. IMHO, we should be extending opportunities for community members 
whenever possible.

Motion: To approve the additional cost associated with Jaskirat's ticket to and 
from the GSoC summit as calculated by the SFC. If for some reason the total 
budget for GSoC summit travel exceeds $3000, we can apply Jaskirat's and my 
share of the GSoC mentor stipend to cover the overrun.

This is somewhat timely as tickets need to be purchased.

regards.

-walter

[1] http://lists.sugarlabs.org/archive/sugar-devel/20

Re: [Sugar-devel] [IAEP] [SLOB] motion regarding GSoC mentor travel

[Vipul Gupta]

Hi,
I am not sure, if it's my place to speak here. But as part of community, I
am hoping to weigh in my point.

buying a one-way ticket on one airline for the first direction and a
>> one-way ticket on another for the return can often save money.
>>
>
> Not true for international long-haul flights, where it dramatically
> increases the price in most all cases.
>
> This is a common misunderstanding :/
>

+1 to that, I just traveled to and fro Boston for HackMIT 2018 and tired
doing that. But found the tickets to be much expensive then regular round
trips. Turns out organizers of HackMIT even refused to compensate people
who used such ways and claimed more money.
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Re: [Sugar-devel] [IAEP] [SLOB] motion regarding GSoC mentor travel

[Adam Holt]

On Tue, Sep 18, 2018 at 5:52 PM, Caryl Bigenho  wrote:

> buying a one-way ticket on one airline for the first direction and a
> one-way ticket on another for the return can often save money.
>

Not true for international long-haul flights, where it dramatically
increases the price in most all cases.

This is a common misunderstanding :/
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Re: [Sugar-devel] [IAEP] [SLOB] motion regarding GSoC mentor travel

[Caryl Bigenho]

Hi Folks,


I am the "SugarLabs" person Jaskirat will be visiting when he comes to Southern 
California for a few days on his way to the east coast. However if any of 
you will be in town during that time (Oct 15-17) we could have a get-together 
at my house and he could meet more of us! Please think about it... maybe I 
should put a note on the IAEP list? Oh... OK, it looks like I just did!


As for ticket prices... most airlines are now pricing tickets by the particular 
flight you take. We have found that buying a one-way ticket on one airline for 
the first direction and a one-way ticket on another for the return can often 
save money. For example, today I booked tickets for Ed and I to visit family in 
Texas at Christmas. By combining the lowest priced outbound ticket on SouthWest 
and our inbound back to LA on United I was able to save $300 to $500 on the 2 
tickets!


I'm not the anonymous person who bought the return ticket to India, but I did 
buy the ticket from SFO to BUR it cost just $61!


Hope some of you will be in the LA area and we can get together!


Caryl (aka GrannieB)


P.S. We had a great time last year hosting Samson when he was in the United 
States.





From: IAEP  on behalf of Adam Holt 

Sent: Tuesday, September 18, 2018 2:08:20 PM
To: iaep; Sugar-dev Devel; SLOBs
Subject: Re: [IAEP] [Sugar-devel] [SLOB] motion regarding GSoC mentor travel

It turns out this motion is not necessary in the end:

Jaskirat Singh's Washington, DC to New Delhi, India return flight (November ~9, 
more than 4 weeks after he arrives on October 10) is indeed substantially more 
expensive than general policy allows, as open-jaw 
tickets are dramatically more 
expensive than round-trip flights in general, in this case as compared to the 
intended GSoC India to San Francisco round-trip flight.

However, the DC-to-India flight was fully paid for by an anonymous donor today, 
who prefers to remain anonymous.

Please all give thanks to the donor, understanding that they prefer to remain 
anonymous, as this will not be a repeat occurrence,

Adam


On Tue, Sep 18, 2018 at 4:21 PM, Ignacio Rodríguez 
mailto:igna...@sugarlabs.org>> wrote:
Okay.

Looking forward to see some pictures of your experience.

+1.


On Tue, Sep 18, 2018, 5:18 PM Walter Bender 
mailto:walter.ben...@gmail.com>> wrote:
Carly and maybe me. I don't know any other details.

On Tue, Sep 18, 2018 at 4:05 PM Ignacio Rodríguez 
mailto:igna...@sugarlabs.org>> wrote:
Hello.
I'm not trying to be mean or something, but wondering who is he meeting from 
SugarLabs?

> (to visit some Sugar Labs people and his cousin in DC.)

Greetings,
Ignacio.-

On Tue, Sep 18, 2018 at 4:20 PM Samson Goddy 
mailto:samsongo...@gmail.com>> wrote:
Seconded,

I believe that members should  use opportunities like Gsoc to Meetup fellow 
members.


Regards

On Tue, Sep 18, 2018, 8:17 PM Walter Bender 
mailto:walter.ben...@gmail.com>> wrote:
Background: Google has provided SL with $3000 towards mentor travel to the 
October summit. ($3300 - the SFC 10%) although we have yet to receive $1100 of 
the funds. We have also received $5400 in mentor "stipends" ($6000 - the SFC 
10%). As you may recall, we are sending three people, Devin, Jaskirat, and 
Shrivank. Only Jaskirat is traveling internationally, so the best estimate is 
that the travel will come in on budget. As we did last year, we could apply 
some of the mentor stipend $$ to cover any overruns. (Note we have already 
approved a previous motion to approve a travel advance for Jaskirat to attend 
the Google Summer of Code mentor summit in October 2018. [1])

The SFC estimates a cost increase in Jaskirat's ticket of $400-$500 due to his 
intention to travel some while in the States (to visit some Sugar Labs people 
and his cousin in DC.) Jaskirat is paying for his domestic travel, but the 
round trip in and out of SF is apparently less expensive, hence the need for 
SLOB approval. IMHO, we should be extending opportunities for community members 
whenever possible.

Motion: To approve the additional cost associated with Jaskirat's ticket to and 
from the GSoC summit as calculated by the SFC. If for some reason the total 
budget for GSoC summit travel exceeds $3000, we can apply Jaskirat's and my 
share of the GSoC mentor stipend to cover the overrun.

This is somewhat timely as tickets need to be purchased.

regards.

-walter

[1] http://lists.sugarlabs.org/archive/sugar-devel/2018-August/055603.html

-- Forwarded message -
From: Brett Smith via RT 
mailto:approv...@tix.sfconservancy.org>>
Date: Tue, Sep 18, 2018 at 12:58 PM
Subject: Re: [sfconservancy.org #1845] Additional US 
flight expenditures for Jaskirat Singh
To: mailto:h...@laptop.org>>
Cc: mailto:su...@sfconservancy.org>>



On 09/18/2018 12:46 PM, Adam Holt via RT wrote:

On Tue, Sep 18, 2018 at 12:21 PM, Brett Smith via RT 
mailto:approv..

Re: [Sugar-devel] [IAEP] [SLOB] motion regarding GSoC mentor travel

[Adam Holt]

It turns out this motion is not necessary in the end:

Jaskirat Singh's Washington, DC to New Delhi, India return flight (November
~9, more than 4 weeks after he arrives on October 10) is indeed
substantially more expensive than general policy allows, as open-jaw tickets
 are dramatically more
expensive than round-trip flights in general, in this case as compared to
the intended GSoC India to San Francisco round-trip flight.

However, the DC-to-India flight was fully paid for by an anonymous donor
today, who prefers to remain anonymous.

Please all give thanks to the donor, understanding that they prefer to
remain anonymous, as this will not be a repeat occurrence,

Adam


On Tue, Sep 18, 2018 at 4:21 PM, Ignacio Rodríguez 
wrote:

> Okay.
>
> Looking forward to see some pictures of your experience.
>
> +1.
>
>
> On Tue, Sep 18, 2018, 5:18 PM Walter Bender 
> wrote:
>
>> Carly and maybe me. I don't know any other details.
>>
>> On Tue, Sep 18, 2018 at 4:05 PM Ignacio Rodríguez 
>> wrote:
>>
>>> Hello.
>>> I'm not trying to be mean or something, but wondering who is he meeting
>>> from SugarLabs?
>>>
>>> > (to visit some Sugar Labs people and his cousin in DC.)
>>>
>>> Greetings,
>>> Ignacio.-
>>>
>>> On Tue, Sep 18, 2018 at 4:20 PM Samson Goddy 
>>> wrote:
>>>
 Seconded,

 I believe that members should  use opportunities like Gsoc to Meetup
 fellow members.


 Regards

 On Tue, Sep 18, 2018, 8:17 PM Walter Bender 
 wrote:

> Background: Google has provided SL with $3000 towards mentor travel to
> the October summit. ($3300 - the SFC 10%) although we have yet to receive
> $1100 of the funds. We have also received $5400 in mentor "stipends" 
> ($6000
> - the SFC 10%). As you may recall, we are sending three people, Devin,
> Jaskirat, and Shrivank. Only Jaskirat is traveling internationally, so the
> best estimate is that the travel will come in on budget. As we did last
> year, we could apply some of the mentor stipend $$ to cover any overruns.
> (Note we have already approved a previous motion to approve a travel
> advance for Jaskirat to attend the Google Summer of Code mentor summit in
> October 2018. [1])
>
> The SFC estimates a cost increase in Jaskirat's ticket of $400-$500
> due to his intention to travel some while in the States (to visit some
> Sugar Labs people and his cousin in DC.) Jaskirat is paying for his
> domestic travel, but the round trip in and out of SF is apparently less
> expensive, hence the need for SLOB approval. IMHO, we should be extending
> opportunities for community members whenever possible.
>
> Motion: To approve the additional cost associated with Jaskirat's
> ticket to and from the GSoC summit as calculated by the SFC. If for some
> reason the total budget for GSoC summit travel exceeds $3000, we can apply
> Jaskirat's and my share of the GSoC mentor stipend to cover the overrun.
>
> This is somewhat timely as tickets need to be purchased.
>
> regards.
>
> -walter
>
> [1] http://lists.sugarlabs.org/archive/sugar-devel/2018-
> August/055603.html
>
> -- Forwarded message -
> From: Brett Smith via RT 
> Date: Tue, Sep 18, 2018 at 12:58 PM
> Subject: Re: [sfconservancy.org #1845] Additional US flight
> expenditures for Jaskirat Singh
> To: 
> Cc: 
>
>
> On 09/18/2018 12:46 PM, Adam Holt via RT wrote:
>
>
> On Tue, Sep 18, 2018 at 12:21 PM, Brett Smith via RT <
> approv...@tix.sfconservancy.org> wrote:
>
>> Adam and team,
>>
>> Jaskirat Singh is planning additional travel in the US after the GSoC
>> mentor summit. Some of it is personal,
>
>
> Hi Brett,
>
> Travel funds for the GSoC mentor summit do not include personal side
> trips.
>
> Adam,
>
> Yes, to be clear, our travel policy states: “Travelers may seek
> approval to book travel itineraries that include extra days for personal
> reasons, *so long as the cost of the flight meets the other
> requirements of this Policy*.” Additional expense *just* for personal
> reasons isn’t permitted, and if that was the case here, I would’ve 
> declined
> without even asking you. The planned meetings with other collaborators
> meant it was at least potentially project-related, so that’s why I 
> checked.
>
> I’ll work with him to see what he wants to do but I won’t book
> additional travel with him unless/until you tell me otherwise.
>
> Thanks for your prompt response,
> --
> Brett Smith
>
>
> --
> Walter Bender
> Sugar Labs
> http://www.sugarlabs.org
> 
> ___
> IAEP -- It's An Education Project (not a laptop project!)
> 

Re: [Sugar-devel] [IAEP] [SLOB] motion regarding GSoC mentor travel

[Ignacio Rodríguez]

Okay.

Looking forward to see some pictures of your experience.

+1.

On Tue, Sep 18, 2018, 5:18 PM Walter Bender  wrote:

> Carly and maybe me. I don't know any other details.
>
> On Tue, Sep 18, 2018 at 4:05 PM Ignacio Rodríguez 
> wrote:
>
>> Hello.
>> I'm not trying to be mean or something, but wondering who is he meeting
>> from SugarLabs?
>>
>> > (to visit some Sugar Labs people and his cousin in DC.)
>>
>> Greetings,
>> Ignacio.-
>>
>> On Tue, Sep 18, 2018 at 4:20 PM Samson Goddy 
>> wrote:
>>
>>> Seconded,
>>>
>>> I believe that members should  use opportunities like Gsoc to Meetup
>>> fellow members.
>>>
>>>
>>> Regards
>>>
>>> On Tue, Sep 18, 2018, 8:17 PM Walter Bender 
>>> wrote:
>>>
 Background: Google has provided SL with $3000 towards mentor travel to
 the October summit. ($3300 - the SFC 10%) although we have yet to receive
 $1100 of the funds. We have also received $5400 in mentor "stipends" ($6000
 - the SFC 10%). As you may recall, we are sending three people, Devin,
 Jaskirat, and Shrivank. Only Jaskirat is traveling internationally, so the
 best estimate is that the travel will come in on budget. As we did last
 year, we could apply some of the mentor stipend $$ to cover any overruns.
 (Note we have already approved a previous motion to approve a travel
 advance for Jaskirat to attend the Google Summer of Code mentor summit in
 October 2018. [1])

 The SFC estimates a cost increase in Jaskirat's ticket of $400-$500 due
 to his intention to travel some while in the States (to visit some Sugar
 Labs people and his cousin in DC.) Jaskirat is paying for his domestic
 travel, but the round trip in and out of SF is apparently less expensive,
 hence the need for SLOB approval. IMHO, we should be extending
 opportunities for community members whenever possible.

 Motion: To approve the additional cost associated with Jaskirat's
 ticket to and from the GSoC summit as calculated by the SFC. If for some
 reason the total budget for GSoC summit travel exceeds $3000, we can apply
 Jaskirat's and my share of the GSoC mentor stipend to cover the overrun.

 This is somewhat timely as tickets need to be purchased.

 regards.

 -walter

 [1]
 http://lists.sugarlabs.org/archive/sugar-devel/2018-August/055603.html

 -- Forwarded message -
 From: Brett Smith via RT 
 Date: Tue, Sep 18, 2018 at 12:58 PM
 Subject: Re: [sfconservancy.org #1845] Additional US flight
 expenditures for Jaskirat Singh
 To: 
 Cc: 


 On 09/18/2018 12:46 PM, Adam Holt via RT wrote:


 On Tue, Sep 18, 2018 at 12:21 PM, Brett Smith via RT <
 approv...@tix.sfconservancy.org> wrote:

> Adam and team,
>
> Jaskirat Singh is planning additional travel in the US after the GSoC
> mentor summit. Some of it is personal,


 Hi Brett,

 Travel funds for the GSoC mentor summit do not include personal side
 trips.

 Adam,

 Yes, to be clear, our travel policy states: “Travelers may seek
 approval to book travel itineraries that include extra days for personal
 reasons, *so long as the cost of the flight meets the other
 requirements of this Policy*.” Additional expense *just* for personal
 reasons isn’t permitted, and if that was the case here, I would’ve declined
 without even asking you. The planned meetings with other collaborators
 meant it was at least potentially project-related, so that’s why I checked.

 I’ll work with him to see what he wants to do but I won’t book
 additional travel with him unless/until you tell me otherwise.

 Thanks for your prompt response,
 --
 Brett Smith


 --
 Walter Bender
 Sugar Labs
 http://www.sugarlabs.org
 
 ___
 IAEP -- It's An Education Project (not a laptop project!)
 i...@lists.sugarlabs.org
 http://lists.sugarlabs.org/listinfo/iaep
>>>
>>> ___
>>> IAEP -- It's An Education Project (not a laptop project!)
>>> i...@lists.sugarlabs.org
>>> http://lists.sugarlabs.org/listinfo/iaep
>>
>> ___
>> Sugar-devel mailing list
>> Sugar-devel@lists.sugarlabs.org
>> http://lists.sugarlabs.org/listinfo/sugar-devel
>>
>
>
> --
> Walter Bender
> Sugar Labs
> http://www.sugarlabs.org
> 
>
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Re: [Sugar-devel] [IAEP] [SLOB] motion regarding GSoC mentor travel

[Walter Bender]

Carly and maybe me. I don't know any other details.

On Tue, Sep 18, 2018 at 4:05 PM Ignacio Rodríguez 
wrote:

> Hello.
> I'm not trying to be mean or something, but wondering who is he meeting
> from SugarLabs?
>
> > (to visit some Sugar Labs people and his cousin in DC.)
>
> Greetings,
> Ignacio.-
>
> On Tue, Sep 18, 2018 at 4:20 PM Samson Goddy 
> wrote:
>
>> Seconded,
>>
>> I believe that members should  use opportunities like Gsoc to Meetup
>> fellow members.
>>
>>
>> Regards
>>
>> On Tue, Sep 18, 2018, 8:17 PM Walter Bender 
>> wrote:
>>
>>> Background: Google has provided SL with $3000 towards mentor travel to
>>> the October summit. ($3300 - the SFC 10%) although we have yet to receive
>>> $1100 of the funds. We have also received $5400 in mentor "stipends" ($6000
>>> - the SFC 10%). As you may recall, we are sending three people, Devin,
>>> Jaskirat, and Shrivank. Only Jaskirat is traveling internationally, so the
>>> best estimate is that the travel will come in on budget. As we did last
>>> year, we could apply some of the mentor stipend $$ to cover any overruns.
>>> (Note we have already approved a previous motion to approve a travel
>>> advance for Jaskirat to attend the Google Summer of Code mentor summit in
>>> October 2018. [1])
>>>
>>> The SFC estimates a cost increase in Jaskirat's ticket of $400-$500 due
>>> to his intention to travel some while in the States (to visit some Sugar
>>> Labs people and his cousin in DC.) Jaskirat is paying for his domestic
>>> travel, but the round trip in and out of SF is apparently less expensive,
>>> hence the need for SLOB approval. IMHO, we should be extending
>>> opportunities for community members whenever possible.
>>>
>>> Motion: To approve the additional cost associated with Jaskirat's ticket
>>> to and from the GSoC summit as calculated by the SFC. If for some reason
>>> the total budget for GSoC summit travel exceeds $3000, we can apply
>>> Jaskirat's and my share of the GSoC mentor stipend to cover the overrun.
>>>
>>> This is somewhat timely as tickets need to be purchased.
>>>
>>> regards.
>>>
>>> -walter
>>>
>>> [1]
>>> http://lists.sugarlabs.org/archive/sugar-devel/2018-August/055603.html
>>>
>>> -- Forwarded message -
>>> From: Brett Smith via RT 
>>> Date: Tue, Sep 18, 2018 at 12:58 PM
>>> Subject: Re: [sfconservancy.org #1845] Additional US flight
>>> expenditures for Jaskirat Singh
>>> To: 
>>> Cc: 
>>>
>>>
>>> On 09/18/2018 12:46 PM, Adam Holt via RT wrote:
>>>
>>>
>>> On Tue, Sep 18, 2018 at 12:21 PM, Brett Smith via RT <
>>> approv...@tix.sfconservancy.org> wrote:
>>>
 Adam and team,

 Jaskirat Singh is planning additional travel in the US after the GSoC
 mentor summit. Some of it is personal,
>>>
>>>
>>> Hi Brett,
>>>
>>> Travel funds for the GSoC mentor summit do not include personal side
>>> trips.
>>>
>>> Adam,
>>>
>>> Yes, to be clear, our travel policy states: “Travelers may seek approval
>>> to book travel itineraries that include extra days for personal reasons, *so
>>> long as the cost of the flight meets the other requirements of this 
>>> Policy*.”
>>> Additional expense *just* for personal reasons isn’t permitted, and if
>>> that was the case here, I would’ve declined without even asking you. The
>>> planned meetings with other collaborators meant it was at least potentially
>>> project-related, so that’s why I checked.
>>>
>>> I’ll work with him to see what he wants to do but I won’t book
>>> additional travel with him unless/until you tell me otherwise.
>>>
>>> Thanks for your prompt response,
>>> --
>>> Brett Smith
>>>
>>>
>>> --
>>> Walter Bender
>>> Sugar Labs
>>> http://www.sugarlabs.org
>>> 
>>> ___
>>> IAEP -- It's An Education Project (not a laptop project!)
>>> i...@lists.sugarlabs.org
>>> http://lists.sugarlabs.org/listinfo/iaep
>>
>> ___
>> IAEP -- It's An Education Project (not a laptop project!)
>> i...@lists.sugarlabs.org
>> http://lists.sugarlabs.org/listinfo/iaep
>
> ___
> Sugar-devel mailing list
> Sugar-devel@lists.sugarlabs.org
> http://lists.sugarlabs.org/listinfo/sugar-devel
>


-- 
Walter Bender
Sugar Labs
http://www.sugarlabs.org

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Re: [Sugar-devel] [IAEP] [SLOB] motion regarding GSoC mentor travel

[Ignacio Rodríguez]

Hello.
I'm not trying to be mean or something, but wondering who is he meeting
from SugarLabs?

> (to visit some Sugar Labs people and his cousin in DC.)

Greetings,
Ignacio.-

On Tue, Sep 18, 2018 at 4:20 PM Samson Goddy  wrote:

> Seconded,
>
> I believe that members should  use opportunities like Gsoc to Meetup
> fellow members.
>
>
> Regards
>
> On Tue, Sep 18, 2018, 8:17 PM Walter Bender 
> wrote:
>
>> Background: Google has provided SL with $3000 towards mentor travel to
>> the October summit. ($3300 - the SFC 10%) although we have yet to receive
>> $1100 of the funds. We have also received $5400 in mentor "stipends" ($6000
>> - the SFC 10%). As you may recall, we are sending three people, Devin,
>> Jaskirat, and Shrivank. Only Jaskirat is traveling internationally, so the
>> best estimate is that the travel will come in on budget. As we did last
>> year, we could apply some of the mentor stipend $$ to cover any overruns.
>> (Note we have already approved a previous motion to approve a travel
>> advance for Jaskirat to attend the Google Summer of Code mentor summit in
>> October 2018. [1])
>>
>> The SFC estimates a cost increase in Jaskirat's ticket of $400-$500 due
>> to his intention to travel some while in the States (to visit some Sugar
>> Labs people and his cousin in DC.) Jaskirat is paying for his domestic
>> travel, but the round trip in and out of SF is apparently less expensive,
>> hence the need for SLOB approval. IMHO, we should be extending
>> opportunities for community members whenever possible.
>>
>> Motion: To approve the additional cost associated with Jaskirat's ticket
>> to and from the GSoC summit as calculated by the SFC. If for some reason
>> the total budget for GSoC summit travel exceeds $3000, we can apply
>> Jaskirat's and my share of the GSoC mentor stipend to cover the overrun.
>>
>> This is somewhat timely as tickets need to be purchased.
>>
>> regards.
>>
>> -walter
>>
>> [1]
>> http://lists.sugarlabs.org/archive/sugar-devel/2018-August/055603.html
>>
>> -- Forwarded message -
>> From: Brett Smith via RT 
>> Date: Tue, Sep 18, 2018 at 12:58 PM
>> Subject: Re: [sfconservancy.org #1845] Additional US flight expenditures
>> for Jaskirat Singh
>> To: 
>> Cc: 
>>
>>
>> On 09/18/2018 12:46 PM, Adam Holt via RT wrote:
>>
>>
>> On Tue, Sep 18, 2018 at 12:21 PM, Brett Smith via RT <
>> approv...@tix.sfconservancy.org> wrote:
>>
>>> Adam and team,
>>>
>>> Jaskirat Singh is planning additional travel in the US after the GSoC
>>> mentor summit. Some of it is personal,
>>
>>
>> Hi Brett,
>>
>> Travel funds for the GSoC mentor summit do not include personal side
>> trips.
>>
>> Adam,
>>
>> Yes, to be clear, our travel policy states: “Travelers may seek approval
>> to book travel itineraries that include extra days for personal reasons, *so
>> long as the cost of the flight meets the other requirements of this Policy*.”
>> Additional expense *just* for personal reasons isn’t permitted, and if
>> that was the case here, I would’ve declined without even asking you. The
>> planned meetings with other collaborators meant it was at least potentially
>> project-related, so that’s why I checked.
>>
>> I’ll work with him to see what he wants to do but I won’t book additional
>> travel with him unless/until you tell me otherwise.
>>
>> Thanks for your prompt response,
>> --
>> Brett Smith
>>
>>
>> --
>> Walter Bender
>> Sugar Labs
>> http://www.sugarlabs.org
>> 
>> ___
>> IAEP -- It's An Education Project (not a laptop project!)
>> i...@lists.sugarlabs.org
>> http://lists.sugarlabs.org/listinfo/iaep
>
> ___
> IAEP -- It's An Education Project (not a laptop project!)
> i...@lists.sugarlabs.org
> http://lists.sugarlabs.org/listinfo/iaep
___
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Re: [Sugar-devel] [IAEP] [SLOB] motion regarding GSoC mentor travel

[Samson Goddy]

Seconded,

I believe that members should  use opportunities like Gsoc to Meetup fellow
members.


Regards

On Tue, Sep 18, 2018, 8:17 PM Walter Bender  wrote:

> Background: Google has provided SL with $3000 towards mentor travel to the
> October summit. ($3300 - the SFC 10%) although we have yet to receive $1100
> of the funds. We have also received $5400 in mentor "stipends" ($6000 - the
> SFC 10%). As you may recall, we are sending three people, Devin, Jaskirat,
> and Shrivank. Only Jaskirat is traveling internationally, so the best
> estimate is that the travel will come in on budget. As we did last year, we
> could apply some of the mentor stipend $$ to cover any overruns. (Note we
> have already approved a previous motion to approve a travel advance for
> Jaskirat to attend the Google Summer of Code mentor summit in October 2018.
> [1])
>
> The SFC estimates a cost increase in Jaskirat's ticket of $400-$500 due to
> his intention to travel some while in the States (to visit some Sugar Labs
> people and his cousin in DC.) Jaskirat is paying for his domestic travel,
> but the round trip in and out of SF is apparently less expensive, hence the
> need for SLOB approval. IMHO, we should be extending opportunities for
> community members whenever possible.
>
> Motion: To approve the additional cost associated with Jaskirat's ticket
> to and from the GSoC summit as calculated by the SFC. If for some reason
> the total budget for GSoC summit travel exceeds $3000, we can apply
> Jaskirat's and my share of the GSoC mentor stipend to cover the overrun.
>
> This is somewhat timely as tickets need to be purchased.
>
> regards.
>
> -walter
>
> [1] http://lists.sugarlabs.org/archive/sugar-devel/2018-August/055603.html
>
> -- Forwarded message -
> From: Brett Smith via RT 
> Date: Tue, Sep 18, 2018 at 12:58 PM
> Subject: Re: [sfconservancy.org #1845] Additional US flight expenditures
> for Jaskirat Singh
> To: 
> Cc: 
>
>
> On 09/18/2018 12:46 PM, Adam Holt via RT wrote:
>
>
> On Tue, Sep 18, 2018 at 12:21 PM, Brett Smith via RT <
> approv...@tix.sfconservancy.org> wrote:
>
>> Adam and team,
>>
>> Jaskirat Singh is planning additional travel in the US after the GSoC
>> mentor summit. Some of it is personal,
>
>
> Hi Brett,
>
> Travel funds for the GSoC mentor summit do not include personal side trips.
>
> Adam,
>
> Yes, to be clear, our travel policy states: “Travelers may seek approval
> to book travel itineraries that include extra days for personal reasons, *so
> long as the cost of the flight meets the other requirements of this Policy*.”
> Additional expense *just* for personal reasons isn’t permitted, and if
> that was the case here, I would’ve declined without even asking you. The
> planned meetings with other collaborators meant it was at least potentially
> project-related, so that’s why I checked.
>
> I’ll work with him to see what he wants to do but I won’t book additional
> travel with him unless/until you tell me otherwise.
>
> Thanks for your prompt response,
> --
> Brett Smith
>
>
> --
> Walter Bender
> Sugar Labs
> http://www.sugarlabs.org
> 
> ___
> IAEP -- It's An Education Project (not a laptop project!)
> i...@lists.sugarlabs.org
> http://lists.sugarlabs.org/listinfo/iaep
___
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