Re: Call for votes: Developer Membership Board restaffing

[Dan Streetman]

On Tue, Mar 29, 2022 at 6:02 AM Robie Basak  wrote:
>
> On Wed, Mar 23, 2022 at 12:51:52PM +0100, Christian Ehrhardt wrote:
> > If you happen to activate the "wrong" email you'll just see:
> >
> > ```
> >   Email address successfully activated.
> > ```
> >
> > But if you activate the right one (just as Robie said, usually the
> > @ubuntu.com one) you'd in the Web UI of CIVS right after clicking
> > "Complete activation" see this:
> >
> > ```
> > Email address successfully activated.
> >   Pending poll invitations:
> > Ubuntu Developer Membership Board restaffing
> > ```
> >
> > The latter line is a link leading you to your vote.
>
> Thank you Christian for detailing this. Hopefully this has helped others
> vote.
>
> So far the turnout is considerably lower than the previous election two
> years ago. Last time there were 54/173 votes cast at the time the poll
> closed. For the CIVS poll in progress I can't see who voted (or how) but
> the control page does show me the count. So far we have 23/174.
>
> We've had a couple of hurdles:
>
> 1) This extra opt-in step means that the electorate no longer get the
> poll request directly to their inbox. We're relying on them seeing the
> ubuntu-devel-announce@ notifications, or subsequent traffic to
> ubuntu-devel@.
>
> 2) Recently Gmail seems to have adjusted things which has caused
> deliverability problems to @gmail.com addresses (and presumably other
> addresses hosted by Google). IS has made some adjustments to try to
> help, but it's unclear to me if they worked because overnight I received
> ~373 "unsubscribe" notifications to ubuntu-devel-owner@ all at once,
> predominantely relating to @gmail.com addresses. It seems likely to me
> that these are a result of the deliverability problems. So it's not
> clear to me that all of the electorate is actually even aware of the
> election. Of course there are surely many more ubuntu-devel@ subscribers
> than those eligible to vote, so the number of unsubscribes doesn't
> actually mean anything.
>
> I'd appreciate feedback on how to proceed.

Where are the rules/policies written down about how elections should
be handled? We should have the process written down somewhere so there
is not ambiguity like this.

> For example, together with
> some specific action to draw the attention of the electorate, I could
> extend the voting period if that would be considered helpful.
>
> On the other hand, it would be helpful to get the replacement DMB
> members resolved as soon as possible. Perhaps the current vote count can
> be considered enough to not make a big difference to the outcome, given
> that there's no particular reason for bias in those that might not have
> received the announcement?
>
> Robie
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Re: Call for votes: Developer Membership Board restaffing

[Robie Basak]

On Wed, Mar 23, 2022 at 12:51:52PM +0100, Christian Ehrhardt wrote:
> If you happen to activate the "wrong" email you'll just see:
> 
> ```
>   Email address successfully activated.
> ```
> 
> But if you activate the right one (just as Robie said, usually the
> @ubuntu.com one) you'd in the Web UI of CIVS right after clicking
> "Complete activation" see this:
> 
> ```
> Email address successfully activated.
>   Pending poll invitations:
> Ubuntu Developer Membership Board restaffing
> ```
> 
> The latter line is a link leading you to your vote.

Thank you Christian for detailing this. Hopefully this has helped others
vote.

So far the turnout is considerably lower than the previous election two
years ago. Last time there were 54/173 votes cast at the time the poll
closed. For the CIVS poll in progress I can't see who voted (or how) but
the control page does show me the count. So far we have 23/174.

We've had a couple of hurdles:

1) This extra opt-in step means that the electorate no longer get the
poll request directly to their inbox. We're relying on them seeing the
ubuntu-devel-announce@ notifications, or subsequent traffic to
ubuntu-devel@.

2) Recently Gmail seems to have adjusted things which has caused
deliverability problems to @gmail.com addresses (and presumably other
addresses hosted by Google). IS has made some adjustments to try to
help, but it's unclear to me if they worked because overnight I received
~373 "unsubscribe" notifications to ubuntu-devel-owner@ all at once,
predominantely relating to @gmail.com addresses. It seems likely to me
that these are a result of the deliverability problems. So it's not
clear to me that all of the electorate is actually even aware of the
election. Of course there are surely many more ubuntu-devel@ subscribers
than those eligible to vote, so the number of unsubscribes doesn't
actually mean anything.

I'd appreciate feedback on how to proceed. For example, together with
some specific action to draw the attention of the electorate, I could
extend the voting period if that would be considered helpful.

On the other hand, it would be helpful to get the replacement DMB
members resolved as soon as possible. Perhaps the current vote count can
be considered enough to not make a big difference to the outcome, given
that there's no particular reason for bias in those that might not have
received the announcement?

Robie


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Re: Call for votes: Developer Membership Board restaffing

[Christian Ehrhardt]

On Wed, Mar 23, 2022 at 12:06 PM Robie Basak  wrote:
>
> The Developer Membership Board (DMB) has started a restaffing vote for
> three vacant seats. The DMB is responsible for reviewing and approving
> new Ubuntu developers. It evaluates prospective Ubuntu developers and
> decides when to entrust them with developer privileges. There are five
> candidates:
>
> William 'jawn-smith' Wilson (https://wiki.ubuntu.com/jawn-smith/RunningForDMB)
> Brian Murray
> Sebastien Bacher
> Lucas Kanashiro
> Utkarsh Gupta
>
> The vote closes on 2022-03-30 at approximately 18:00 UTC.
>
> As usual, the election is being run using the Condorcet Internet Voting
> Service. All members of the ~ubuntu-dev team in Launchpad are eligible
> to vote. However, recent changes to CIVS require you to *opt-in* to
> using your email address to vote. You cannot receive a ballot until you
> have opted in. Please opt in here:
>
> https://civs1.civs.us/cgi-bin/opt_in.pl
>
> You must use the same email address as the one I have collected for you
> for your ballot. This is generally @ubuntu.com if that is an
> alias that you have published in Launchpad publicly. More complicated
> matching rules apply otherwise. If you are a member of ~ubuntu-dev and
> are struggling to acquire your ballot, please contact me privately. I
> may need to identify the email alias I am using for you directly.

Thank you so much Robie for outlining all this in detail.
Since I just activated mine, but needed to try a few addresses I
wanted to describe how it looks.
I hope it will help that everybody knows what to expect.

If you happen to activate the "wrong" email you'll just see:

```
  Email address successfully activated.
```

But if you activate the right one (just as Robie said, usually the
@ubuntu.com one) you'd in the Web UI of CIVS right after clicking
"Complete activation" see this:

```
Email address successfully activated.
  Pending poll invitations:
Ubuntu Developer Membership Board restaffing
```

The latter line is a link leading you to your vote.


> This announcement is being sent to a moderated announcement mailing
> list. For discussion, Ubuntu developers should use
> ubuntu-de...@lists.ubuntu.com.
>
> On behalf of the DMB,
>
> Robie
> --
> ubuntu-devel-announce mailing list
> ubuntu-devel-annou...@lists.ubuntu.com
> https://lists.ubuntu.com/mailman/listinfo/ubuntu-devel-announce



--
Christian Ehrhardt
Staff Engineer, Ubuntu Server
Canonical Ltd

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Re: Call for votes: Developer Membership Board restaffing

[Bipul kumar]

My vouch to Simon Quigley (tsimonq2)

Thank you
Respectfully,
Bipul
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** Please excuse brevity and typos. **


On Fri, Feb 14, 2020 at 9:21 PM Robie Basak  wrote:

> The Developer Membership Board (DMB) has started a restaffing vote for
> the seven members whose terms are expiring. The DMB is responsible for
> reviewing and approving new Ubuntu developers. It evaluates prospective
> Ubuntu developers and decides when to entrust them with developer
> privileges. There are eight candidates:
>
> Łukasz Zemczak (sil2100)
> Dan Streetman (ddstreet)
> Simon Quigley (tsimonq2)
> Thomas Ward (teward)
> Eric Desrochers (slashd)
> Micah Gersten (micahg)
> Rafael D. Tinoco (rafaeldtinico)
> Robie Basak (rbasak)
>
> The vote closes on 2020-02-21 at approximately 18:00 UTC.
>
> Ballots are being mailed to all members of ~ubuntu-dev who have a public
> email address visible in Launchpad or who have linked GPG keys that
> verify against their Launchpad accounts. If you are a member of
> ~ubuntu-dev and don't receive a ballot, please contact me privately.
>
> On behalf of the DMB,
> Robie Basak
> --
> ubuntu-devel-announce mailing list
> ubuntu-devel-annou...@lists.ubuntu.com
> https://lists.ubuntu.com/mailman/listinfo/ubuntu-devel-announce
>
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