Re: [Videolib] media workflow change
Hi Rhonda, Coming in late to this conversation. Our workflows and staffing have changed several times since we started streaming. We have about 400 streaming titles in our collection, not counting any subscription online video services. Starting out in 2005/06, the Media department head worked with our IT department to get the streaming infrastructure set up and licensed our first 20 or so titles. Shortly after, I was hired primarily to manage the streaming content - working with faculty, researching rights, licensing (working with Contracts and Acquisitions), digitizing, managing the database, creating bib records. About a year ago, I moved into a new position and we distributed the streaming duties across three people. I still take care of budget, faculty communication and licensing; a staff member digitizes, manages the database and does some metadata entry; the media cataloger creates bib records for our ILS. Now that these tasks are distributed, the biggest challenges have been communication with each other about who's up in the workflow and prioritizing these tasks within each of our daily work lives. I think things went a bit smoother when the job was centralized, but distributing the tasks among staff is probably more realistic for most libraries and since we're mostly cross trained, the processing doesn't come to a screeching halt if one of us is gone. Thanks, Kim Stanton Head, Media Library University of North Texas kim.stan...@unt.edu P: (940) 565-4832 F: (940) 369-7396 From: videolib-boun...@lists.berkeley.edumailto:videolib-boun...@lists.berkeley.edu [mailto:videolib-boun...@lists.berkeley.edu]mailto:[mailto:videolib-boun...@lists.berkeley.edu] On Behalf Of Rosen, Rhonda J. Sent: Thursday, September 29, 2011 7:58 PM To: videolib@lists.berkeley.edumailto:videolib@lists.berkeley.edu Subject: [Videolib] media workflow change Hi, 1.) I'm interesting in how moving from VHS/DVD to streaming changed your media department workflow. For any of you who have moved this way, have you needed more staff or less ? And 2) In this time of budget tightening, How has the personnel structure of your media department changed? Rhonda Rhonda Rosen| Head, Media Access Services William H. Hannon Library | Loyola Marymount University One LMU Drive, MS 8200 | Los Angeles, CA 90045-2659 rhonda.ro...@lmu.edu|mailto:rhonda.ro...@lmu.edu| 310/338-4584| http://library.lmu.eduhttp://library.lmu.edu/ You see, I don't believe that libraries should be drab places where people sit in silence, and that's been the main reason for our policy of employing wild animals as librarians. --Monty Python VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.
Re: [Videolib] media workflow change
I'm finding that the process of acquiring streamed media is moving things more to Tech Services - Acquisitions (license review and purchasing), Systems. And my favorite: the serials committee, because licensed material is not a one-time purchase. I make the we should buy this presentation and then poke every so often to keep it moving. Currently frustrated because bureaucracy is slowing things down. A lot. Barb Bergman | Media Services Interlibrary Loan Librarian | Minnesota State University, Mankato | (507) 389-5945 | barbara.berg...@mnsu.edu From: videolib-boun...@lists.berkeley.edu [mailto:videolib-boun...@lists.berkeley.edu] On Behalf Of Rosen, Rhonda J. Sent: Thursday, September 29, 2011 7:58 PM To: videolib@lists.berkeley.edu Subject: [Videolib] media workflow change Hi, 1.) I'm interesting in how moving from VHS/DVD to streaming changed your media department workflow. For any of you who have moved this way, have you needed more staff or less ? And 2) In this time of budget tightening, How has the personnel structure of your media department changed? Rhonda Rhonda Rosen| Head, Media Access Services William H. Hannon Library | Loyola Marymount University One LMU Drive, MS 8200 | Los Angeles, CA 90045-2659 rhonda.ro...@lmu.edu|mailto:rhonda.ro...@lmu.edu| 310/338-4584| http://library.lmu.eduhttp://library.lmu.edu/ You see, I don't believe that libraries should be drab places where people sit in silence, and that's been the main reason for our policy of employing wild animals as librarians. --Monty Python VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.
Re: [Videolib] media workflow change
Hey ho, Rhonda We have around 200 streamed titles (both licensed and open source) and it has changed little here in terms of workflow... If the stuff in question is to be digitized in-house (i.e. rather than accessed via a distributor's remote site), it does put a burden on staff time. There is also some time required to answer tech (access) questions from patrons. And then there's the matter of cataloging (a not inconsiderable demand on staff time) Generally, however, and in the long-term, very little. Let's put it this way, I definitely couldn't make a plausible pitch for more staff based on the added requirements of going online, and going in that direction certainly hasn't decreased staffing requirements, either. gary Hi, 1.) I’m interesting in how moving from VHS/DVD to streaming changed your media department workflow. For any of you who have moved this way, have you needed more staff or less ? And 2) In this time of budget tightening, How has the personnel structure of your media department changed? Rhonda Rhonda Rosen| Head, Media Access Services William H. Hannon Library | Loyola Marymount University One LMU Drive, MS 8200 | Los Angeles, CA 90045-2659 rhonda.ro...@lmu.edu| 310/338-4584| http://library.lmu.edu You see, I don't believe that libraries should be drab places where people sit in silence, and that's been the main reason for our policy of employing wild animals as librarians. --Monty Python VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors. VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors. Gary Handman Director Media Resources Center Moffitt Library UC Berkeley 510-643-8566 ghand...@library.berkeley.edu http://www.lib.berkeley.edu/MRC I have always preferred the reflection of life to life itself. --Francois Truffaut VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.
Re: [Videolib] media workflow change
Thanks, Gary. Definitely not looking at adding staff --no matter how much I wish. Rhonda -Original Message- From: videolib-boun...@lists.berkeley.edu [mailto:videolib-boun...@lists.berkeley.edu] On Behalf Of ghand...@library.berkeley.edu Sent: Friday, September 30, 2011 8:19 AM To: videolib@lists.berkeley.edu Subject: Re: [Videolib] media workflow change Hey ho, Rhonda We have around 200 streamed titles (both licensed and open source) and it has changed little here in terms of workflow... If the stuff in question is to be digitized in-house (i.e. rather than accessed via a distributor's remote site), it does put a burden on staff time. There is also some time required to answer tech (access) questions from patrons. And then there's the matter of cataloging (a not inconsiderable demand on staff time) Generally, however, and in the long-term, very little. Let's put it this way, I definitely couldn't make a plausible pitch for more staff based on the added requirements of going online, and going in that direction certainly hasn't decreased staffing requirements, either. gary Hi, 1.) I’m interesting in how moving from VHS/DVD to streaming changed your media department workflow. For any of you who have moved this way, have you needed more staff or less ? And 2) In this time of budget tightening, How has the personnel structure of your media department changed? Rhonda Rhonda Rosen| Head, Media Access Services William H. Hannon Library | Loyola Marymount University One LMU Drive, MS 8200 | Los Angeles, CA 90045-2659 rhonda.ro...@lmu.edu| 310/338-4584| http://library.lmu.edu You see, I don't believe that libraries should be drab places where people sit in silence, and that's been the main reason for our policy of employing wild animals as librarians. --Monty Python VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors. VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors. Gary Handman Director Media Resources Center Moffitt Library UC Berkeley 510-643-8566 ghand...@library.berkeley.edu http://www.lib.berkeley.edu/MRC I have always preferred the reflection of life to life itself. --Francois Truffaut VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors. VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.
Re: [Videolib] media workflow change
Rhonda: 1. Needing more staff and getting it are different things. No new staff has been available. However, I, as media librarian have undertaken the negotiating and licensing of streamed content. This is a totally new process, which DVD did not require. I prepared a master license, had it approved by the legal authorities, and now ask vendors to sign our master agreement (which can be tweaked to accommodate a vendor's request). Every streamed title is covered by a license agreement. So far, we only have about 12 titles, but it certainly takes time, as I prepare the license. Then, the acquisitions person orders the item, (same as for DVD). However, many vendors do not provide the streamed file, so it has to be transcoded to our streaming specs. This is done in-house by our Instructional Media Dept. Then, the file has to be ftp'd to our streaming provider, IRIS Education. They send us back the url. The url has to be entered into the catalogue record. I create the ERM record and enter the license details into our cataloguing system, Milennium. So, there are new steps, it does take staff time, it is not without problems. It really bugs me that the vendor who does not provide the streaming file is giving no financial remuneration to us for having to do the work of creating the streaming file. It's on our time, and using our servers - shouldn't this be acknowledged and compensated? Instead, they charge more than the DVD for streaming - makes no sense to me. 2. No new budget money or staff, therefore it really is a cutback, or doing more with less. Susan On 29/09/2011 5:57 PM, Rosen, Rhonda J. wrote: Hi, 1.) I'm interesting in how moving from VHS/DVD to streaming changed your media department workflow. For any of you who have moved this way, have you needed more staff or less ? And 2) In this time of budget tightening, How has the personnel structure of your media department changed? Rhonda Rhonda Rosen| Head, Media Access Services William H. Hannon Library | Loyola Marymount University One LMU Drive, MS 8200 | Los Angeles, CA 90045-2659 rhonda.ro...@lmu.edu| 310/338-4584| http://library.lmu.edu http://library.lmu.edu/ You see, I don't believe that libraries should be drab places where people sit in silence, and that's been the main reason for our policy of employing wild animals as librarians. *--Monty Python* VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors. -- Susan Weber Media Librarian Library T 604.323.5533 F 604.323.5512 swe...@langara.bc.ca mailto:susan%20weber%20%3cswe...@langara.bc.ca%3E Langara. http://www.langara.bc.ca 100 West 49th Avenue, Vancouver, BC, V5Y 2Z6 Please consider the environment before printing. CONFIDENTIALITY: This e-mail may contain confidential or privileged information. If you are not the intended recipient, please notify us immediately and delete this email from your system. VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.
Re: [Videolib] media workflow change
We've only got about 12 streaming titles at the moment so not much has changed. EXcept -- our collection development person has spent a lot of time looking at and tweaking contractual langauge that he hadn't done so much with DVD/VHS titles. Other than PPR wording on all formats. Our cataloging/acquisitions dept. has been downsized 3-4 staff in the past few years. I and others select, they process, we don't really have a media dept. One effect has been the speed with which we can do original cataloging, since my colleague says I demand that we do fully analyzed cataloging (but that's an internal joking relationship). So I like contents notes, author/title added entries and uniform titles, is that so wrong-g? The Randal - Original Message - From: Rhonda J. Rosen rhonda.ro...@lmu.edu To: videolib@lists.berkeley.edu Sent: Thursday, September 29, 2011 8:57:50 PM Subject: [Videolib] media workflow change Hi, 1.) I’m interesting in how moving from VHS/DVD to streaming changed your media department workflow. For any of you who have moved this way, have you needed more staff or less ? And 2) In this time of budget tightening, How has the personnel structure of your media department changed? Rhonda Rhonda Rosen| Head, Media Access Services William H. Hannon Library | Loyola Marymount University One LMU Drive, MS 8200 | Los Angeles, CA 90045-2659 rhonda.ro...@lmu.edu| 310/338-4584| http://library.lmu.edu You see, I don't believe that libraries should be drab places where people sit in silence, and that's been the main reason for our policy of employing wild animals as librarians. --Monty Python VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors. VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.
